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HomeMy WebLinkAboutC06-134 CuI.> -13+~..:>1 ( ( . CONSVI.TII'IG AGRI':Ii;MEc-lT 'll1i, Consulting Agreement ("Agreement") dated as ofthi, I g_ day of - tf!'~L_ -' 2006, is between the County of Cog Ie, State of Co Iura do, a body eOl'polOlC anil politic, by and through its Hoard ofCoumy Comrnis,iollers ("Coullly"), and Shapins ihsoicatc." a consulting firm Hving in Boulder, Col(}rado, with" maiHng address uf 1818 SiXleenth St.,B(lUlder, CO S0302 ("Consuhant''). WHRRI':AS, the Coumy is in need (}t a company lU provide the services nutlincd in Section i_i hereunder: and \VHERJ,;AS, Consultant has represented lhat it Ita.' the experience ond knowledge in the subject l1lollernecessary to carry out the services outJined inSeclion 1.lhercunder;and \-VI-lEREAS, COllnty wishes tn hire C()IlSultant to perform the ta,ks ass(}c1aled with such servicesoutiinedinSecti(}n 1.1 hereunder; and WHF,RI':AS, COUnty ond Consultant intend by this Agreement to set forth the Sc(}pe of the responsibiilties of the C(}l1Sllitam in eonneelion with the ser vieesondrclatedtenllsand conditi(}l1S 10 govern the reJatiomhip between COll.'iultant and COllnty in connectioll with the serVJces. Al!feement Therefore,ba,ed upon the represenfations by Consultalllset forth III the foregoing rrx:itais,forgoodandvaiuablcmllsideration, including the pmmises S etJiJrthhereill,thcparlies agree 10 the tiJilowing: 1. Se."ViceSPfOl'idell: " The ConsullJlIt wiil provide the eonsulting services a.' m(}re particularl y set [orth IntheatlacheJ Exhibit "A," (hereinaftercoJled"ConsultingService,"). The Consuhing Serviccs ore generally JesCfibed '''proviJing on-caJl lall d USe pJanllillg service,. To the eXlent the terms and c(}ndltions ofthi:; agreemenl may conlliel with Exhibil "A", the terms and collditi(}nsofthis agreement shall control. L2 Thc ComuHant agrees lhat Comultant will nOl emer into any c(}IlSulting arrangement, wilh third putties that wiil connlet III any manner with the COllsulting Services, L3 Consultanl has given the C(}lInty a Proposol for performing the Servic esondrepresemed thai it has the cxpertise and per.'onneJ neeessary 10 properJyand tim ely perform the Services. 2. TefDlofAgrecmc"t: I i i. 2.' rhisAgrc~l1lentshallcun"ncn"eonMav 1.2006ulld,subjecllothcprovisionsof Scclion2.2hcrcof.shallconlinucinl'1II1forccal1dcJl;,ctfurapcriodofJxgr, cOl1llllcncingwiththeeflixtivcdateoflhisAgrecmcnt. This Agrecmcnl may be eXlcndedheyondtlJclimercJ;,rredluil1thi,SCClioI12,] ontrnll"andconditiollsa'may bcmuruallyag",edbclwecntheparlieshereto. 2.2 This Agreement may be tcmlinatcd by either party for allY olher rea~on al any time, with urwithuul cause. and wilhout penalty whatsoever lherefore. 2.3 In lhecventofanYlcnllin3lioll Oflhi" Agreerncnl. Consultanl shall be c(}mpcnsated for all hours of\\'ork lhen compkled,pJu, approved cxpcnsc,. J. IndqlendcntC"ntractor: 3.1 \Vilh re"pCd to the provi,ion ufthc COl1sulting Services hereunde r.Consullalll aeknowblges that Con~uJtanl is an independem <:Olllrador providillg Cunsulting Services to lhe County. Nmfling in lhis Agreemem shall b~ dcemed 10 make Consultant un agent. employee, partn~rorr~presentutiveofCounty, 3.2 The Consultant shall not have the amhority t", lUld will nut make any ~(}mmilmcnls or elller int" any agreem~nt with uny party on behalf o[County Wit/IOUl the written ~onsent "ftlle B(}ard ofCmmty Cummissioner>;, 3.3 The Consultant wiJImailllain liability, unemploymcnl and workmun's wmpen'ati"n insuruncconhisiherbehuIt;a'inece"sary. 4. Remunel1ltion: 4.1 For the Consulting Servicespf(}vid~dhcreundcr,C(}UnlyshallpaYl"tfleC(}llsuhal1ta fee 0[$95 per hour. fees will be paid within lhirty(30)d<lysorr~ceiptofaproperllnd uceurate lnv(}iee from C"nsullant rcsp~eting Consulting Servk~s. The invoice shull include a deserlplion ofserv'ke, performed, Up"nrequ~st,ConsultantshalIprovide Coulllywith such "lher supporring information as Coullly mayrequesL 4.2 Travelcxpens~sarelobepaid in lhe amoulll uf$185 per trip, as slated in Exhibiti\, 4.3 County will n"l withhold allY taxes from monies paid to lhe Consultant her~und~r and (on,ultantagrccs to be solcly resp"nsible tor the accurate reporting and paymellt of any tax~" related t" payment" made PUr,Uanllo the lerm, ofthi> Agreement. 4.4 :-!otwith,tanding anylhing 10 the ~ontral)' containcd in thi, Agr~~menL llO ~hargcs "flail be made to the County n", sflall any paymcnt be made to lhe C"nsultanl ill ex~ess ofthc amounl for any work don~ withuut the written approval in accordance with a budgel adopted by the Board ill accordance with provisi(}ns oftfle Colorudo R~yiscd SlIItules. Moreovcr,thc partie" agree that the County is a governmental entity alld that all obligations bey"nd 1h~ current fiscal year are sllbject to fund, being budgcted and appropJi ated, ~ , , , ,. OwncnohipofDocumenlS: AlJdoclIlHcntS(lncJudingcleclroniclllcs)WhicharcoblaincdduringOrprcparcd in tile perfilrlnaIlCeO[lhcServicc"shallrcmai,lthepropcrtyoftheCountyand are to be delivered 10 County before tinal paymenl is made to ConsuHant or upo nearlier lermillaliol1ofthisAgrcemcll1. (;. Indemnification; 6' Within the limits allowed by lal.\" Consultant shall indemnit} Counly for, and hold and defclld IheCounlyalld its officials, b<:lards, llffkers, principals and e mployecshannbs from,a]1 COS1S, daims and c.'pen'es, includlngreasonablealtorn ey'sfecs,arisingf;-mH cJaims of any nature l.\'hatsoevermadc by any pcr,lon inconneClio II with the negligcm ac!soromission"of;orpresclltation,hy,thcConsultanlinviO!alion Oflhc lerms and condilions ofthi, Agreement. This indenlflifjcalionshall not apply to daims by third particsagainS[thcCoantytolhecxtenrth~lthe Counly is liable to such third party lor ~uch daim without regard to the involvement oflhe Comull~nl. 7. Consllllant'sl'rofessionaILeVelofCarc; 71 Con,ultanl shaJl be responsible for th~ eompletcn~ss and accuracy Oflhc Consulting Scrviec."indlldillgaJl.IUppnrtingdalaalldotherdocumentsprepared or cornpilcd In p~rtonnance of the S~rvkes, and shall correct, al ils solc e~pens~, all slgnlfkant em.lfS UIldorni,sionSlherein. The fuct thai the Counly has accepted or approved IhcConsulting S~rvices ,haH nOl reJi~vc Con'ullant of any of its responsibilities. COllsullantshuH perliJrm the Consulting Service, in a skill/ill, profC"lona] and ~ompet~nt manller and in acc:ordanc~ with th~ sbndard of care, skiJl ~nd diligen~e applicabl~ to cOllSUllanls, with resp~ctlosimlJarservic~s, in thi'areaal this time. ,. No Assignmcnl: The parti~s lo this Agreement rc~ogni~c that the Consulting Service, to be provided pur<;uanltolhlsAgreemernarcprof~s\ional in nature and lhat ill Clllering intOlhls Agreement County isreIYingaponthcprofes,lonaJscrvicesalldr~Plltalionof Comu]bm and ils approved SUbconlraClor,. Tn~rcforc, neithcr Consullarn nOr its sllbconlractors may assign its intcrest ill this Agreement or ill ilS.'lIb~ontracl, incladlngth~ assignment of~ny rights Or dclegation of any obligations providcd therein, Wilhout the prior writt~n COfl.\ent o[County, wlJich consenl County may Wllhhold In its sole dis~retion. J.:xcept ~s so provided, lhl., Agreement shuH he binding on and inure toth~ bencJitorth~ partie, hereto, and lheirrc'pectiv~ Sll~cessors and assigns, and shall not b~ d~emed lo be for the hendit of or enfol'\;~ahle by all}' lhird party_ Lllllcssspecifjcallyslatcdtolhe~onlrary in any wriUen consenl to an aSSignmCnl,noa>>igmnCnlWiHreJeaoeordi<;chargClhcassignorfromaIlYdlllyOr respon"ihlJityulldcrtheAgreemenl. . , " ( , ,. ;'I/olices: 9.' Any notice and all wrhtcn communications rC'luircd under this A.grccmcnr shall b~ given in wrilingbypersonal dcljvery, facsimileorlJ.S. Mail to the olher parly al rhct()llowing addresses, (9) '-'agle County Community Development Director 500 Droadway POBox 850 F;agle,C08IriJI with a copy to: FagleCounlyAlrorney'sOftke 50011madwilY PO Box 850 Eagle, CO 8/631 (bj ShapinsAssoica!es, 1818Sixti:enthSt l:IouJder,C080302 <).2 Nl>liccs shall be dccmeJ given On the dateol'delivery; On lhc date I he facsimile is transrnilledandco!lJinl1cdrcceiwdor,iftmnsmittooanernorm,t1businc"hours, 011 the ncxl bu.\iness day after rransmission, provided that a paper copy js mailed rhe same dale; or three days after the datc of deposit, firSI class poslagc prepaid ,in an ofTicial deposilOI)' ofthe U.S. Posral Service. ". Jurisdiction and COIlfidenlialit)".: 10.1 This AgrecrneOl shall be interpl'eled in accordance with rhc laws of the Slate of Colorado andthcpal'lieSherebyagrcetosubmirtorhcjurisdiclionofthecourtslhercof. Venue ,hall bein lheFiflhJlIdiciaIDistricttortheSt~leofColorado. 10.2 Thc Conslllt~nt ~nd Coullly acknowledge that, during tbe term of this AgreemeOl and in the COlll'SC of the Consullalll rendering lhe Conslllting Servicc"the Co nSllltalltrnay acqllire knowledge of the bllsines,opel'ations ofCollnty 10 the poiOl rhm lhc general method of doing business. thepricingofprcxlllcts. the listsofcustor ners and other aspccl.\ of the bu:;incssarfairs of County wilT become generally known and rhc Con,ultant shall notdiscJ"se, lIse. publish Or otherwise revcal, eirherdircdiy or thrOllgh another, to ~ny pcrson,finn Or corporation. any knowlcdge, infonnation or tilcts Con cel1ling any of the paslorthen bllsinessopcrations. pricing Or sales dala of County an dshallretainalT knowledge and information which he has ~cqllired as thc result of chis Agreement in trust ina flduciary Cllpacitr for the sole bencfltofCounly, its sllcce>>ors a nd assign' dllring , I 1 ( tnetcnn ()[lhi,i\grecment and fora period oftive (5) years tolIowin gtenuinationof IhisAgreement. II. Miscellaneous: JI.! This Agreemen( ~()nSljtulCs the enlire Agl\:ement between [be parties relate"" to its ,ubjeclmancr. Itsllrers~desaIlrrjorpr(lPo'aJs,agreemeJll.sanJullder'[aJldil1g,. 11.2 This Agrcemclll is pcroonaI 10 tlw ConSlIlianl 'lIlU may nol b~ assigned by Consultant. 11.1 Thio Agr~cmcnt does not and shall no! he deemed 10 conf"r up"n or grant t() any third party any right entorceable at law ()rcquily arising Olllofany lenn, ~(lV""aJlI, (}f mnditl"uh"reinorlhebreachth"reot: IN \tTrNFSS \VHI'REOF. the parties herelo have ex~culCd this Agreement (he day and year lirst anov" written, AITt'ST ShapinsA,sociates By; -r~/~y, , ! ! I , SHAPl.NS iii ASSOCIATJ::S PLANNING 1B1B 16!h STREET UR6ANDESIGN 60ULDER,COLORAD080302 LANDSCAPE ARCHITECTURE 303.44245BB '^X 303,786.8026 Mr. Keitn Montag. Dire<;tor of Community De.elopment Eagle County Government P.O, Box 179 500 Broadway Eagle, CO 81631 April 18,2006 RE: Agreement for con'lIltatlol1 service. for Eagle COllnty,Colorado Dear Keiel1, ShapinsAssociate'i'pleased ta accept your offer of Planning and Land 'eapeAr,hitectureconsulting'ervice,on "" 'a, needed' b"i'asdiscussedbyphaneonApriI5,2006, Sh'pins As,ociat", proposes thelallowing items be included in the Contract: , Smpe_~iQ<l ShapinsA"ociate, ,hall perfarm prok"'ional ,erv;ce,.. outline in thei rStatement 01 Qualifications dated March 06, 2006and.. 'pecified in eI1e interview pracess an Mareh 30, 2006 a nd incarporated by relerence in its entireoy as though/ully ,et forth herein, , rrnlli>f~~~ri2!im,~el Sh,pin'AssOciate,snallpro,eedwiththe,ervi,e,c,lIedforbyel1eRequestfor and S"temental Qualifications upon receiving written agreement from the Counoy', repre'entative. Service, will b.e provided lar a period of One year from the date 01 final agreement. An annual performance ,nd rate review 'hall be scheduled becween the Counoy and Shapins A<5ociates. Although thi, is intended as. lormal review between dlent and consul"nt, ongoing perform,nee review ,nd discussion i, .Isa expected. Eitner party may request to renow eI1is .greement at the time 01 review with rate and cantractperiod discussian, X ld:>rnp!lliilliOil ShapinsA"ot;i"e, ,h.11 perform.11 ,on'ultation service, a, a ,ingle hourly ,"'e 01 $9S,00/hour regardle" of the sraff performmg service,. Trovelexpen,e,willbebilled.tafiatfeeol$IS5.00pertriplortraveI between Boulder, Co and the County office in the Town af Eagle, Co. In ,ddition, reimbur..ble expen'e, will be billed at tnefollowing rates: Office Printinl' BWcopie'.,25/page Colorcapie,_.50/page BWplots-I.50ISF Calorplats_3.75/SF Any need lor bulk printing will b. estimned on, case by co<" basis. E'-,'lle County will be given the option of printingbulkmaterial,forcasteffectivene". Final proof,ets of all printed materials ,hall be reviewed by ShapimA"",i,tes, Inc. for qualioy control purpa,e,. Eagl~ County As N~e<le<I Servic~. letter (If Proposal , , , , , ~=.ruItaIlL> To maintlin a simple and stroamlined billing 'ystem. Shapins ASSociate, has dj'c""~d a similar eomf"'"S<ltion 'ystem with th~ list~d sub consultants li"ed in trn, SOQ. Rates lor Shapins ASSOciate, ,ub com<Jlone, will be 0< follows: '-Con;ultant -iService,-- -1$taffR~te-~~or Consultingll F B>.rlo~.B. Gr~e~_~'I/CO_de Review __I ~IA-=---=-=-n220_00Ihour -=- ~ ' Fox Higgins _ ; Transportation J N/A _ I $1 H.OO/hour ~ I I TranspOrtatIOn ~nnlnglAnaIY'i' IN"'o,""";,,,", 1 'o"~,",.,,,,,,,,", 1'';OOI"OO'-}:',"OO/"OO'-' C~nt~r-Tom I Policy review . i Miller I r!R:c A"oCjat~s=-rSu....~y/da'" ga<he'C1ng f$95.00/hOur I $T40,OO/hour--i ~olanRos~~______ -.L____~______~ * Bill Fox will be the only person Working On thi, projen" Fox Higgins It is Shapins ASSOciate, e:xf"'Ctation that th~ majority of work will be perform<><:l "in.house" and the,e con,ul'an" will pl,y, minimal role in the project, os discussed with Eagle County Stlff. However, in the eVent that, major projec, de""lop' which i, Outside Sh'pins Asso<:ia[e, fee" the COst will be di'cussed with Eagle Co,mty Stiff and sub con'ultln" before any work is commenced Duetothedive"ityofpoten~al,ervice'OSoutlined in the RFQ, Shapin, Associates retlins the righ<to reGUe't ,dditional ,ub cons"ltlnt ,ervices if the need ari'e" All new ,ub consultlnt' ,nd [heir rate' will W approved by E'gle Coun<l 'tlff prior to cOmmencing work ; lDf=nMionLDil!.ll;..J.!hmn:- E.gle County sh.1I provide Sh,pinSAssoCiateswi<hall...il.blecou ntyd,tl preferobly in digical GIS format at the commenmmen< of work. D.", includes, but is not limited to, topography, roads, hydrolog)', 'Oil" zoning, p,rcel,.ege"'tion,a"rialphotography,etc. In,ddition, Eagle County ,hall provide Shap;n, As'ocbt"'withc"rron t'''''ibble 'urvey information for each 'pecific 'ite work;, r"'luested for. ; JnY<:t Shapins Associ"e' u~ders"'nds the pote~ti,1 COst to Eagle COUnty In travel time and eXpenses. All effort ,h,11 be made <0 minimize <ravel ,nd u~lize digital communication ,nd teleconr.,re~dng. We look forw,rd to ''''rting work with Eagle County, II these propo,ed additional term, are accepcable to you. Plea<ereturnacOPYOfthi'le"era=ched<oEogleCo"nty"''''~dardCon,ul""n<Contract. Ple..edonot he,itate<ocallilyouhavequestion,. Sincerely, :.,):'4\ \l.tV <Alli <fj I'!I/J~ , Ann Mo", Pre,ide~t ~~&~ 'i 25 Nf --- D," Eagle CountyA'Needed Service. letterofPropo.al ,