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CONSllL TING AGREKl\-fENT
This Consulting Agrc"lllent ("Agteement") dated as of this ~_ day of
~\--:--, 2006, is. belwe",n tI:e ,CoUnlY,oI'Ea?,le:, State of,COI()r~,do, a hody corpot"<lte
an polil1c, by and through lIs Board ot County COnllnlSSlOnerS ("County), and Tll'" l:l1ghland
Group 1 J 13 Spmce St, Boulder, CO 80302 and Venturoni Surveys & Reseal'ch, 4221dlewild
Dl'ive. DWon, CO 80435.
WHEREAS, Th" Board of County Commissioners has requested iliat the County conduct
ilsurveyandevaluationOfthehousingn~edSforseniorCitizens;and
W'llEREAS, the COllnty is in need ora eDmpany to provide the above-mentioned services
oll11ined;and
\\1LEREAS, CODsultant has repr~sented that it has the eXperienc~ anu knowledge in the
subjectrnattern"ccssarytoeurryouttheservicesoutlinediDSectionl.lherellnUer:alld
\'-l:IEl:U::AS, the Consultant is a cOIJ10mtioD aU1hori~.ed 10 do business in the State or ColoraUo;
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'''HENEAS, COllntywislJes to hire Consultant to perform the tasks associated with such
servieesoll1lined in Section 1.1 hereunder; and
WHEREAS, COllnty and COllsllltal1t intend by this Agreement to Sel torth the scope 01"
ther~sponsibiliti"SOl'theConSUltantinconllectionWith1l1e5erVicesandrciated1ermsalld
eonditions to gowrn the relationship hen-Ieen Consultant and County in cOllIwction with the
services.
Al!rcemcnt
Th~rd0re, has~d upon the repr~sentatioJls hy Consllltant Sel tilr1l1 in the toregoing
recitals, forgoou and valuable consiueration, including the promis eSSeltilr1l1herein,thep4l1;es
agrceto the iol!owing:
L SenicesPrllYidcd:
LJ Th~ Consultant will pl'ovide the consulting services as more particularly sel forth
in the attached Exhibil "^''' (hereinaller,:alled "Consulling Services"1. Th"
Consulting Services are genet"<lUy described as 1) Assisted LiFing and Skilled A'lIrsing
Markel Research .\'lIrvey 'if older Eagle Cvumy Residents. I-~'agle Coumy Caregiver_aged
Adulrs, and Second HOllie Owners. The primary goal of thc proj~ct is to q\l4ntity the
ne~'lls or Eagle County Residents with regards to senior housing. To the extent the terms
illldconditionsofthisagreementmaYCOnflictwithI-::'xhibit"A",theterms and conditions
of this agreement shall control.
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1.2 l'heC()nsultantag:\'ceS!hatConsuItal'ltwilJnot~nte)'intoanYCOnsuJtillg:arrallgem~nts
I'.ith third parties lhm will cOlltJict in any manner Wilh the COllsulting Ser\'ic~~.
1.3 ('onsuhan!hasgivenlhcCountyapI'OPosalforp~rfol1ningtJleServicesand represented
thatitlk't.,thecxpertiseaIl<IperSOll11elnecCSSllTytopropcrlyandtimelypcrfomltne
Serviccs,
2. Term of Agreement:
2.1 ConsllltantshaIJcOllll1lenccth~Scrvicesnolatcrthant~Il(10)busineSSdaysatler thc
date oi"this Agrcement. ConsllJtant shall complete the Services by Allgtlsc 7, 2006.
2.2 COllnty may termilUlte tillS Agreem~llt, in whoJc or in part, lor its convenience upon
providing leD (10) day written notice to the Consultant. Upon ~uch tcrmination, the
CountYShaIJbeliabJeonly!orServicessatiSlaClorilYCOmPIcledpri"rt()tllen"tic~. Ati(s
soIcdiscretion, the Coul1ty may reqllire thal the COnsullant complete p1l11icalar portions
ol"the Services on atime and reimblli'SabIcexpenses basisCCl!l.>istent with paragraph 3
hereof. \Jpontermination thcConsllltantsnalldclivcrtoCollnlyaJI data and other
"OCllm~lltsentirclyorpartial!ycompJetcd,togetherwithallmHteriaJsupplicJtotJlC
COD'ultam by the County. Payment wi!! be duc wilhin thirty (30) days after the
Consultant has delivered the I<lst of the partially completed documents, 10g~theT with any
reCordsthatmaYbc)'eqL1.ir~dt()detenninethealllountdne,
3. Compensation and Payment:
II fn considcration of its perrormance Oftlle Consulting Servicc~, County .>hall pH)"
$25,450,OOforth~completionofthesel"l'iccsProvided. Halflhcpayment, in the amount
Or$I2,725,OOShaJJbcpaidtotheCon~u]tant<lttheexeclltioDofthisagreement.
Pavmcnt shaH oc mildc in accOl'dilllCe with the folIowil!g;
COnsUJllllltshaJlmaintaincon.lPI'~hensive,con.lpJ~tc~ndaccuratcrecordsandaccountsof
its pcrrormancc relating to this Agreement for a pcriod of three (3) year sfo!JowingJinaI
pa)1nellther~llndcr,whichperiodshalJbeexlendedat('ountY'sreasonublel'cquest.
COUDlYShalIhavethel'jghtwithinsuchpel'iodtoinsp~ctsuchbooks,r~col'dsand
dC)cumcntsupondemand,""ilhreasonablenoticeandalarea~Ollllbletime,fc)J'thcplIrpose
of determining, in accordance withacccptable accollDting and auditing StandHrds,
compliance with th~ n:quircmcllts ofthig Agrcemcnt and th~ law,
3.2 ~(llwithstmding anything to the contrary contained in this Agrcement, no charges shall
be made to the County nOr shaH any pa)1nent bc made 10 the Consnltant in excess of the
amount for any I'.ork done without lhc writtcnappnlVal in accordance w ith a budget
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adopled by lhc Board in accordance with prlwisions of the Colorado Revj~~d Statutes,
Moreover, the par!ie~ agl'ce that thc COllnty is II govcmm~ntal entity and lhat aJl
obligations beyond the \:UTTent Ilscnl year are subject to funds bcing b udgcledalld
llppropriated.
,. IndcpendclItColltract"r:
'I \Vilh respect to the pm\.i~ion of lhe Consulting Services hel'cund~r, Consultant
acknowledgesthalConsultantiSanjndcp~ndcntcontractol'ProvidingConsulting
Services to the County. Nothing in this Agre~ment shall be decmed to make Consultant
anagent,cmployee'Parlnerorrepr~senlatjv~orCounty.
4,';> The Consultant shall nOl have the authority to, and wiJl not mllke any commitments or
cnt~r into any agreement with any party on belmlf of County witilOut till: written consent
ofth~ Board or County COllllnis~ioners.
,.3 The Consull<inl will maintain Jbbility, un~mplo}ment alld wOl'kman's compensation
insurancconhis,11erbchal1:asnecessary,
5. Owncr:shipofDocument"'
AIJ documents (jnclllding electronic files) whidl are obtain~d during or prepared in lhc
perfonllaneeortheSeJ"\'i\:c~shaJll'CJnailltheprop~rtyorthe Countyandar~to be
dclivered to County before final paymem is rnad~ to ConsuJUUlt or Ilpon earlier
tt'rminationofthisAgr~cment.
6. No As,jgnmcnt:
IbepaI1iestothiSAgreemcntrecogniZ~lhattheCOnSUJtingS"rVices to be provided
pursuanttothisAgreemcntarePror~ssionllJinnatl!r~alldthrtlincntcringintothis
Agre~mentCOllntYiSl'ClyjngupontheprotessiOnalscrvieesandrcputatjonor
Consllltantandit~ approvcdsubcontrllctors. Thcr~fore, ncitiler Consul1ant nor it>
subcontractors may assign it> intcrest in thi~ Agreement or ill il.s sul,<;ontrad,
inclUding thc assignment of any l'ights or dclegation oranyobligati on~pro\.jded
therein, without the priorwrirtcn consent ofCollnty, which \:onsent COlUlty may
withhold in its sole discretioD. ExcePtw;80P),tWidcd,thisAgr~cmentshallbebinding
onandinurelothebellefitofthepartjesherelo,andth~irrcspcctiV<'sucees80rsand
assigns, and ~hilll not be decmed to be for the henelit of or enforceable by any third
party. lJnJess specilically stated to the contnu}' in nny written consent to an
aSSignment,noasSignm~ntwilJreleas..ordischargetheasSignorti:-omanyduty or
responsibjlitYllnderthe^gIT'~menl.
7. Notices:
7.1 Any notke and all wl'itten communkatium required under this Agreement shall be giveD
ill writing by personal delivery, facsimile or n.s, Mail tu the other party al the f(lllov.ing
addresses:
fa) Eagle County ConlITlunil) Development Director
500lJroadway
PO Dux 850
Eagle, CO 81631
with a copy to'
Eagle COUllty Attomey's Of1ict'
500 Bl'Oadway
POBox 850
Eagle, CO 81631
(b) FlisabethBordcn
The UighIand Group
IIl3Spl1lGeS!.,
Boulder, CO 80302
(c) Linda Venruroni
Vell1uroniSurveys& Research
422 JdJcwiJdDrive
OiJJoR CO 80435
7.2 Notices shall be dcemcd giyen on the date of delivery; on the dare the facsimile is
lransmitted and confirmednx'eivedor, il'tnmsmirtedafternormal bus incsshouTs,olllhe
next busilleSS duy afkrtransmhsion, providcd that a paper copy is m ailed the samc dale;
Or thrtt days after the dale oI"deposit, first class postage prepaid, ill all official dcpo~irory
of dlC V.S. Po~tal Service.
8. Miscellaneous:
81 This Agreclllcnt shall be interpretcu in accordance \\ith the laws of the Stute ol"
Colorado and Ulepartics hereby agree to submit to thcjwisdictionof the Courts
thereof. Venue shall be ill District Court in Eagle County.
8.2 COllsultant shall llot discriminate against any cmpJoyee orappIican I fol' clllploymentto
becmploycd iD the perulTInance oI"this Agreement on the basis of race, col or,reJigioll,
natiorlaI origin, sex, allcestry, physical handicap, sexualoricntali on,age,politkal
afl:iIiation Or family respollsibiJity. Consultall1 shall require all subcontmctors 10 agree to
the provisions oflhi~ subparagraph. ,
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8.3 All documents (includingeleclronic files) which are obtained during or prepared int he
performance oflhe COD suiting Services shall remain the property oElhe County and are
to be delivered to County before final payment is made to Consultant or upon earlier
termination of this Agreement.
1his Agreement constitutes the entire Agreement between the parties related to I
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its subject matter. lt supersedes all prior proposals, agreements and
understandings.
85 This Agreement does not aod shall nOI be deemed to conter upon or grant to any
third party any right enforceable at law or equity arising out of any term, covenant, or
condition herein Or the breach thereof
8,6 The making, execution and delivery of this Agreement by the parties hereto has not been
induced by lUll' prior or contemporaneous representation, statement, warranty or
agreement as to llIIy matter other than those herein expressed. Ihis Agreement embodies
the entire underslanding and agreement Ofthepar/ies, and there are no further or other
agreements or understandings, \.vrittenor oral, in effect between themreIa tingtothe
subject matter hereof. This Agreement may not be amended, induding by any
modification of, deletion from or addition to tbe Scope of Work, except by a ""Titten
document of equal formality executed by both parties hereto.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first
above written.
ATTEST:
ClerktotheBo dof
COUlltyCommissioners
THE HIGHLAND GROVP
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By:_
ElisabetbBorden
1{7J JZY- 7/fI
8.4 This AgrcemcnL consljtutc~ the entire Agre~ment hetwOXfl the partic~ relaloo 10
it~ subject matter. It supersedcs all prior pmpos.als, agre~mellts and
underslandings.
8.5 This Agr~cmcnt does nOl and ~haJl not be ucemcd to conJh llpOD or grant to any
thirdPar1yanyrightenforcc.abJcatjaworcqUityari~ingoutofilllYlerm,COvcnant,or
eonditionhereinorthebreachL.hcreof
8.6 "Ibc making, cxecmioll and delivery of lhj~ Agrecmcn! by the parlies h",reto has not Jx,cn
induced by any prior or contcmporaneous reprc~entatjon, statcm~lll, wamrnty or
agreeffitl\ll as to any matter other than those her~in ",xprcs~ed. This Agreement cmbodies
the entire Ilnderstanding alldagreemem ofthe/Xlrties, and thcre are no (iJrth", rnrothcr
agreements or undcr~tanding~, written or omL in eft"ct b~/1."cen them rdating to the
subjeel maller hcreof. This Agrcemcn! may Dot be amelld~d, iucJudiDg by any
modilicaLion ot; delelionfrom or addition to th", Scope of Work, exc cpt by a \l'[iUen
Jo<:umell!ofequalfomJaIilyeXCeUlCdbYbo(hpartic~hcrdO.
IN WJTNFSS WHEREOF, th" P'lrtie~ her~!O haw executed thi~ Agreemcnt the day anJ year first
aboVC\>Titlen.
COl;NTY OF EAGLE. ST A IE OF
COLORADO, By and Through. Jt~
ATTEST: BOARD OF COU_",'TY COMMISSIONERS
------.--- Ry__.____ --
Clerk to the Boardnf l'etcrRunyon.Chairrnan
COuntyCornmis~joners
flIE ITIGHLAND GROUP
BY~
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ElisabcthBorden
Venturoni Sllrvcys& Rescarch
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VCDturoniSurveys&Rc~earch
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LilldaVcnluroni
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THI'HIGHLANJ) GROUP, It>,'c.
Venturoni Surveys & Research
PROI'OSAJ.J."<lREAGJ.[ COU'i'I"Y ASSlSTlCDI,IVING ANnS"lLUW NURSING
i\l-\.RKET RICSlCARCH Sm{v[y; OL[)EREAGLE COUNTY RESIDENTS, EA(;U:
COU-"iTY CAREGIVER.ACEl) Ann. TS, AND Sr.COND HOllifJ:: OWNLRS
The propose(J surveywrll bB a joint effort involving two entitie" VenturonlSurvey s&Researd1(VSR)
and The HiQhland Group,Eadl bring a high level of expertise and research sap hislication to the project.
The Highland Group has considerobJe expertise rn the development and opera tionofseniorhousing
andGilrefaCilities,aswel,a,adeepunderstandirl(lOflhemarketresearchrequjrementSafdeveJopers,
lenders, and inve,tors,VSRhasCQnSlderablequalificatiOOs in COn ductinghighly.crediblesurveyre5eilrcll
and a strong baekgroond jn senior research.
The Highland Group, Inc.
While the bulk of the work of conducting this survey will be completed by Venturoni Surveys & Research
The HighlandGrouPwillpartieipateinthesurveyconcept,deSign,anaIY,is,andreporting,Ourrolewill
inciude the fOllowing:
, SUrvey conception and desjgn " WOfk with VSR to solidify ,urveypurpo<>es and
deVelOPandreViewqUestioos,enSUringthatthesurveYwillmeetthedataneedsofit1i
intended audiences,
, Data analY'isand condusions " Review all survey results, wol'k with VSR to analyze
data and d'awappropriate condusioos,
,. Summaryreports-EJ<tractkeYdataandCOndU5iOnsandPreparesummaryreportsuitable
fordistributioo in print and electroni<:ally to potential appli<:ants, develope rS,owneI'S,
lenders, investors, EagleCQunty,andthepUbJic.Morecomprehen5ive,urveyre suits and
material,willbepreparedbyVSR.
, Participabon in presentation and djsCUS5ion of survey results/conclUSions wit hEagle
County,
Venturonisurveys &'Reseilrch-Adetailed Proposal from VSR is provided on th efollowingtwo
pages.
Timing. The anMpatedtimeline fol' the survey is as follows:
eoonml survey <;uals, dtaA: and review questions, prepare on-line arJd 3 to 4 weeks
pJintsurvey, maliposl'ciIrd'/surveys, aOObi>]lnoo.'jnesuNeymmpletion
Survey;;oomp!etedby ","pondenffi,=ondmaiting,.,,-,t 7to6weeks
Dataffltry,dataarJaty,Ji"reportandmatetiat,;preperatiOn,present<ltion 3 to 4 week,
Cost-The prOposed co,t for the work detailed is as follows;
'" $20,200
IlliL!:!i<lhland~ $5.250
SurvevTotal $25.450
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Venturoni Surveys & Research
Proposal for Eagle County Assisted living
and Skilled Nursing Market Research Survey
Revised: 4/19/06
, Venturoni Surveys & Research proposes to perfarm a survey for Eagle Co IlntylJSingtwo
samPlelrameS(theEaglecountyvoterRegistratjOOlist,adjUstedto inClude only Ihe
45+ age groups) and the Eagle County Asses.sor's list of hameowners (adj ustedto
include only second homeownersj
, Venturoni Surveys & Research wW work with The Highland Group 10 desig nthesllrvey
questionnaire.
, The survey will be sent to both older people and caregiver aged familie s. The survey
questions will be designed with skip pattems that allow responden tstoeaSjlyjdentify
whether they are answering forthemselves or a family member
, The survey questions will be designed to focus on tile fallowing;
. Conftrm and quantify demand for assisted living and skmednursing s ervjcGS
. Oblainfeedbackontheconceptafa combined fadllly
. Identily rallo 01 likely types of users (short term, long term, dementia, h ospice,
rel1ab,etc,)
. Obtain demagraphic information (wilt hetp determine how many can pay privately
aM how many might not be able to afford it Or be on Medicaid).
.. Test Il1e likelihoodtl1al people will uSe this lype offadlitylocal ed in Eagle
.. Test limjng_i.e. How tikely are you to USe this wlthjn tile next 3 to 5 years (or 5
ta10years)
. TeSIOPlionS-i,e.lftl1iSdldnotexisl.whatwoUldYOUdO,Wl1erewouId yaugo for
tl1eseservjces?
. Test preferences: i.e. Wl1at would be the mosl important features? Are lhey
witlingto payfortl1eseleatures?
, VenluraniSurveys & Research will IlSesampling techniques and will assure Ihat results
arewitl1ln:l:S%althegS%oonfrdencelevel. Tile survey will be available both on-line and
on paper. Potentjal respondents will receiVe a leUer in tile mall a dvisingthemoflheURL
(web address) for the survey and assigning Il1em an Identificallonnu mber. Theywlllatso
receive a postage paid post card that can beretllmed to request a pape rversionofthe
sllrvey. A second mailing will ga oUI atter 3-4 weeks to everyone who has not responded
to the 1" mailing. Tile second mailing will contain a paper survey and stamped relum
address envelope
,. Surveypraducts:
. Survey book with all results-MasterCopjes_2 Large Notebooks
, Percentage resporlSes for every question by category
Ii. Verbatim resuliS by category
Iii. Background commllnity demographics
iv, Cross-tab reports
, Cl1artsandgraPhicrepresentations
" PowerPointpresentation
vii COmpllter CD (2j with all relevanl files
. Summary books (8 Small Notebooks) (Addilional small notebooks can be
purCl1asedfor$SD,DOeach.)
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. SW'V"'yPresentation:
,. VenturonjSurveYS&ReWareI1POW{jrpOintPr..senta~OI1WjthIUIISUrv"'y
findtngs
, One presentation included in survey package p'ice
, Addilional presentationschar9ed atVenturoni Surveys &
Resesrcnrates, as appropriate.
~""'o.,. +- +-:01
Survey management ~~--===~===$85~===$O'L--=-_ $850.
Sampt!1:'.reparatlon -____._ L___$40~____$40U ___$800 I
Inst,,:me~design and~you~.___+--- $1.7~___,_~__._ $1,700 I
1-'"0"' ".,"'"'_______-1-___ '''" +-----'~-- --'''''J
LData~eaninglC<>dlng -- ---._-i-.___-.!400 L,__~DO t ___ _._$800
bDats anaIYSisan~reportin~_ __+___ $5,200--l-.___~oo __~,oOI2...J
KeYPUnCl'1lngda~_ ____ ___ _1__--.!1.0~L_ _.$1,OO~__ ~~oo I
tiara Costs: L ~ I
SurveYprintingandfutdirig----- .--- $500'--$500 ---$1.000 I
Sample and mail Pfepara~an---i---$85J--- $850~--$1.700l
r Postag,,---------.---.--L___-- $2,50~ --$2,5001--$5,000j
L-_--:---=---=--=-_ Total Cost for SUrVeYL == $13.75~ -= -$6,4SE!---=-'$20,200J
ProposalsubmrrtedbY:LindaVenturclni
VenturoniSurveyS&Researcn
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