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HomeMy WebLinkAboutC06-130 ('b!'>-130-LeO LEAS" AGRF.F.MENT bctweenTh~ County of Eagle, State of Colorado atld_RockylvlountainElkFoIlTJd.1tioll_ Tills LEASE made and entered into thisJQ day of _April, 200G, by and bctwecn the Board of COllnty Commissioncrs 01' lh~ County of Eagle, Stale or Colorado, a bodycorpor...l~amlpolitic(hereinaftcr rclCrrcd to as Ihe "County") and, _Rocky Mountain Elk FoundationJher~inaftcr rcfcrl'cd to as "L~s~ee"). BusiTJc',s l\ame (Lesscc): Ro<:ky\1ountainEIkFoundation COtltactl\:Lme .l,W.Sulherland - Ac1drc,.' _PO. Box 1451 Eagle, C081631 Bllsin~sspl'one'i Home Phone #: C~Il# 390-7735 " WHEREAS, the Coullty I'cprescnl~ it i~ duly authorized to entcr into lhis Leas~ Agr~ement pursuant to Sections JO-lI-lOL 30-ll-lii7,atld 1O-ll-103,C.R,S.,asamend~d. \VHEREAS, .l,W.Sutherland ,Ieprcscnts thai he;sh~ IS dilly authorizooto cnleT1l1to thIS Lease AgreementonbdlUll'OI'II",r.esseefol'itsintcndedpLLiposes. THAT, 111 consideration OfliJc mutual promises, covcnants, and conditions contained herein, the parties hereto agrce hc-rehy a~ follows: 1 SCOPI:: - TI1C COlII'lY does hereby lease to the L~sse~ lh~ following prcmiscs, as indicated and marked uncleI' :"''';'~rapll six below, situated wiUlin the Eagle County FalrgrOIlTJds property, COllnty n" ~:"2+ (:I:Itc' of Co 10m do, heTelllafter referred to as fhe "leased premises". CaTJccIlnlion J-'I'o,.i.,ioll- Less~es reserving multiple dale~ heTeby agree that thc COIlTJty Te~erl'eS the right!o c:mc,,'l"eserved datcs for u~c orlhe fac.ilities giving SC,'Cn (7) days advance notice to L~sse~, Ch~CK whdler or not cancelbtion provisioTJ applies below: X CLll<"dl:,t:'''l J'rovi"oTJ does nol apply, 0 CCLI c'c.lhl' ,,' I'ro\'isionapplics. 2. PURJ'OSE -r.e",~.~'s llSC oJ"lhc leas~djJT~mises is solely for: _Banqwt W'._ '.-."-, -'.--"" 1 , Estimateclllllnlbcr of persons altendiDg: 150 ]istim<lle as accurately as possible. NOTE: Lessee m,,!, forten any damage deposits lilllde if the number of persons mt~nding the eveDl is fifte~n(!5Jl'ncent grCalerthan theestimateprovid~d. It is thc]essee's responsibililylo Jimil aUendancc:(\ 111m indlC,.]l.edhereill, COlllmercial Events and other events lIsingmultiple facilitics involving vendors and/or cxhibitorslL]USlprovideabuildingandsil~eventlayoU1planforapproval. J. FEE CA TH:;OR lES - RcI'er (0 thc Eagle County Fairgrounds Policies and Proccdures !vlanual for criteria, Check applicabl~lIsecat~gOlybelow: Cor"lllcrcial/Non-R~sidellt CO""'yRcsl<knl X l\'(\I:-Prolil 4 PERI()I) OF \GREF.MK!\'T - Thc lelm of this leasc shall bc, check applieabk cakgor\': Month/Day c Exl'iiJilEill- IO:OOa,m.on 4/22/ , 2006, to IO:OOa.lll.on 4/23/ __,2006 c O~hcr lilulilies high use days- 7:()() a.m. to 12:00 p.m. on ,2006. 0 OtiLerfaciliticslowusc.ruys-7:00a.m,to10:00p.m.on ,2006. -- c '1,.1'.1' I"'-llll'ltipk diJlekase shall he: .".- 5. LICF:NSI::S.' 1'r<:Rl\UTS - Prior to the Lcss~e's evcDt at thc leased prcmises, Lcs~e~ shall obtain any and .11' 'lc"~ll,::.;' pcrmils Jnd/orinspeetioDsaslllayb~requircd bylaw, (food vendors must contact II:" b~'k COlinl)" Community Developrn~nt Dcpartmem- Envirol1m~ntal Health Divlsion hrrellllircrnenlS, lf~erving alcohol you must wntaet thc Clerk & Recorders Office). 6. RENTAL FEES AND lIA--,'\-IAGE DEPOSITS - Lessee must pay one-half of the required dam<lge cL",'s,t :,:, r'c'crl'e the leasedpremiscs On the rcquested daters). The balanc~ of the danlagerkp""1 lllld le~ IS Jlle,llld payable fourte~n(l4)daysprior tothc event and lhiw.,;(30} days prior I" tl:c event for the Arena and Grandstands. Events in tile I\r~na and Grandstands rnustberc'servednol~s8thansixtv(60)dayspriortothcevent. Failure to pay thc damage deposit ,m,1 fl'~. :cs requirol. prior to the evcnt will rcsuIt in thc loss ofth~ I~ase. 1\ cancellation ICe ofS2S \\111 be wiiliheld from the initial damage deposit if the event is cmlCeIed within two 2 ( ( \Wtks 01' ~il',> c",'ell~ Cancellation pl}licy t.lf the Arena and Gralldstallds~ Event> canceled more thcLl1 ,''if:, (!in) days prior to a reserved event shall reccive a filiI refund ofdam~g~ deposiL andfcesj",ic4 F\'~lltsl'~llcekdlessthan~(60)daysprioTtoarcservedevelltshaIlforfeit olle-halfoih,dalll":I~deposil'l)]danyf"e&paid. Any ami al: I'o~s J"d char,Q~S shall b~ a6're~d to, in advance, and shown 011 the applicable Exhibit and attachell herelO. J[the Less,'er~quircsadditionaI5ervjces, subsequent to signing the lease, the Lessee ,,,,~r,'es to c.\eeutc all additional services form indicating the services required and the aJllol[nlstcl'''l'aid. [~S5ccagr~~stopayforadditionalserviccswithint!ili:!.Y(30)daysaftcrthe eVClll ell(~~' ThedJJlL",',."d,"osit;:nd fee lorancvenlwilI varydcpcnding on the facilitio;s selected, lhe day of the weck 11'~d tile rise cClkgQry imo Ivhich the user falls and whell1eror 1101 alcohol is consumed. Lcss~e :I,"':'C" to pay the Counly the Following Tental fees and damage deposits for each Fairgroundstiic-i:ityleased Darnagc Depusit aud Fees Worksheet Please i'Cj:'" ro "n-l.';/}.','-," , ,....,t",.7Ic,li()rhis"mlIl'(lct(oi'jacililyji'es. ,'---"- Exhibit{>) indkali,,~ Llcililies, damagc dep(t,ils and fees attached? ...... __."....... __..."". --t YES / NO Checkallrhaltl]!f'/', ,____' fee Damage Deposit Parkin:; Lots Illl'lw:ccl wilh Ll'"se Pro-ro,leof\rcl: i"lci("r:llldSI:l'l<:S Exhibit A ExhihtlJall.i"cLl:,I"'vn 100.00 500.00 ExhibitB LiveswckBarl: (Indoor Are1l3.1 ExhibitC Wcst Parking Lc< N/A ExhibitD HorscStalls....LJ;;1 brf<iJL~T.ol ExhibitE NorthI.awniP,,""'Ci\"ea ExhihilF EvenlsOflice -- ExhibitG WaOll-lhi['r.w;,c,.' "\'-L'na (()utcloor Ar~na) ExhibitH - ConussionSI.-.I;'.! -- Exhibit I Cornbln~d [)'I1R~'2 [)c-posit for lllultipk facilities use -- $500 no alcoho: i SI ,(lr)1I ~lcol1oI served or sold Total i.la"l:l,'e !',,:;, ','lll:C" Total FeesDu~: 100.00__ 500.00 - - 3 ( .~ " ( TOTALA\ruUYf IlLE, --.'.."'.'................""'............"..,.... __.........(,00,00 - l\-JiODS "",,-]1,;11' <I"lnn~e deposit due:"",.__. __......". ...........,.. ,....__...... ............,250.00 -.,.- B3Iancedue"rlc'I'o"c-halfrlamu!:edepl1sit received:... ..........".................. ....450.00 DamageD"I'(),\'irlJllrelJu<,: -~ Dalcl(,'cei,'cl1: 2/7/2006 .. Balal1ce of DlliIIli,~<' Deposir ill!d F,'c,. Date Due: 4/14/10()6 iJal"u'('d.."d: Edllcali",,,,1 L' ,','!II F"I' Wail'er Applie.. Fad/ili"s .4dl1,:,....ioJ/ SIII'c1"'''ge IFAS) .4/'pfie.\' *Please J1iU,!,'C, ',.,;('1:8 IJaJ'ilble to gagle Cmmy. 7. CLEA,'\'I\-C ANI) DAMAGE CHARGES - Prior to the commencement of the lease, Lessee and aiL r1l1lhG,j/cd reprcsenlatil'C 01" the CDunty shall inspect the leased premises, ,md shall make wrillcn tK'I.~ ,," ,.n." d~1J11a"ed Or ullclean property, (tor the Exhibit Hall only there will be no pre- ('vent".,-. ',w. ',vcacccplstl:,'ELcllityas_is). AtthelenninationoftheLcaselheCollnty's rel.1fCS"'lll:Il ; ..;I"il' IllJkc d post-~\''-'''l IV'llk through. IflhepJcl",^"sarelen.inaclean,usabkandwldarnagedcondition, the damage deposit will be ,-~'.'l1nd,'(1 '" .1'[1'.1 tll Ihe Lc;~~~ within i1pproximately four (4) weeks. If Lessee fails to deau the kllscd p'-el11 ".:S [0 lhe' sMiJaCl.]on oi" th~ County, or if the leased premises incur anI' damage dllri"-,, ~\:' ~,,'''e'--''5 o~cllpanc.y, all cleaning ,llld damage expenses incurred by EagJe County shall k,~; ,'d ,',-,nn l!Jcdal1liJe','dcposil.ln the event that the damage deposit does not cover lh~ dall''':' ' ",""S,Ckal1l11,~ 'III'! d,1Il1JgC expenses shall be charged to Lessee who shall pay tl1at~,c,'"s wlLhin thiny 1]1)) daysofbillilLg. Lcssee agrees to comply with the facility cleaning pro('cclure"":':'lllctined irlllll:EagkColLl1tyliairgroundsPoliciesandProcedureslVranual. c CO"~".".;hY:"''-e :Ind H"lIs~kec']lillg slLPplemental agl'cement required. L RU rs \.\)1 I<I"C\TfI.TIOI\'S Ll'SSC'C agrees to abide by the Eagle County Fairgrounds Ruk;:i1' . : ,II ' I:S as s~t 1;)1'i11 ill tli~ 'Tagle Counl)' Fairgrounds Policies and Procedures .\'blllJ"I- !:"Ies "lid Rt'glllations .. :1I1",i,c'd hereto and made apart hereol'by this rererence. I.e"ee isr,'si'onsih:c for clllorcl1lg thc Rule" and ReguJations during its event and with all gu ests all(]p:lI'!iClI','nls 9. I,\JSLR,I..'l'j-' fOR FVF,TS - TLc COllnty requires all I,essees to purchase ami maintain iJlSm,,,',,:.,'. ,,,:(] btlow 1I1]d~1 rarai:'-"phs A, B & C, insllImg against all claims, damages, Jos"e5"". ",'13, ,1l'l5in~ oul of or n':o111'1":'; from the llSe of the Jea8edpremises. Ine County 4 i i c!oesr,,)[ 'I' '.'1 :,' L'sse<'s<'l' lheir ~LLC'Sl'sjllSl1,-aTlCeprote<;tion. Insllrancccercificatesshallnalllc .EagkC;)lI: 1 '".\cI,;i:]('[l"llnsmd", Lessee agrecs to provide the County with a Certificate orTllsm,,,' ..'~< uble to the COLlLlty, mIning Eagle County as an "Additional Insured" fourteen (14) <1,,:,.\ I"i".,,-tu ,:Oll1LIl,'nceme"t of the l..e:tseAgreement. Insurance may be GvailablelhrOUf{h CiSl's Ie' ,;/,Il [\er {,'"N/irv {lIiil/rill,'(", Program ([[.ILIP). c/o Arthur J. Gallagher & Co, at 1-8!)(j-d6\' ~','J i.i X i\. (jc"lCr:l) Ll:lhillt\:. C,)\enwe shall be carried in the minimum amount or$150,OOO ilc' 'Iljury :111d S600,OOO per occurrence for claims for damagcs arising from !"'_".:e's \"e of (be Falt.~lOll',ds, including hut not limited to pcrsonal injury, , !,L'l)pet1)'d:Ll1l;I:;r, ami ;Ahcrdamagcs imposcd hy law UpOTI thc paTties 1-,el'UO, u " H(1st Lill"ur.1--i:lhihtv Insmance is reqllircd for any even! in which bcer or a'cohol" ~)('venl"c's :lre hein'!. served, H08( Liquor Liability Insurance shall be ~ . .,';IlT,~d '" Ihclllillil1111l11 mnount of S150,OOOn per ir\iury and $600,000 per ','I:'Tc'LIU. C ~.LI,,:q- Le,,;Ji Li~ lS k'<jUlreJ for any cvent in which bccr OT alcoholic bevtl'agesarl'bcingscl'ved Liquor Legal Liability InsuranccshalJbccarried in thc lllininl11l'l al1lUIIIlt ni'$l 50,000 per injury and $600,000 pcr oc currcnce. ~ /'" , Proof of Insllnl!J~e "tL,,~l](.(L', __ , .. ....."........ """... ......".......... __"'~ NO Host Liqu"r Liabili':'-"'HI"r Liquor Legal pulk) required? __"..... ."."........ .."."............ YES ~ Proof or Ilost l.iqHOj' ,j; '~,or LitIUOI' Legal I iabililY attached" ....... ......."...... ...__ __.".... .... YES 10. l1\DL,\ISlFlCATIO;\, _ A LC.s','e ,L<-"",'s ,<) llOld I~c' COllllty h'lnnlcss and assume full responsibility ror all claims ~L"'-"" .cd .1' "'sttlr,'Collntyl-y Ihird p:mies arising Ollt of Lessee's activilics on the Jcased 1'1','1"'';' R Le,,- 'c' ,L,~l,C,. Ih,' I~;l,~d IXCL111SeS sll:dlnot be used for any purpose which wOllld rcndcr I ' " ",.lr""c','t:I'~rC'(1nvoid llrl:leillSllranceriskmorchal.ilTdous,or IoranYPIIIposC I '''':1i1l11llV\:dIJyhw. II. .\LC(JII(JI. ('O",SUi\IPnO.'_ Lessc~ is re5ponsibIe for complying with the Stale of (,I., ; :'ILLur;,I\\'S. i\ko'lU;'cbcv~ragcsrnaybeservedinsidetheExhibitHall,in ('.:." '''',~''''1: "..ill1 i\ pl'l\.'''l~ l'dr:y, wlllwlIt a li(jllorIieensc, A!\.T Lcssee requcsting 1:11 sell r,; I" '3' '''',Xl! rC 3 ",.,hd SPl'C1Ul ~'\"Cllts liquor liccnse. Special events liquor Iiccnscs II"';',," ,'ht,iLlc'dbYlIoll."rot'iloLganizationsrecognizedbytheStatcofColol'3do. 5 f <' L",<",;"'k:,:<,;,'''I,,,lg,:.;thallh('''3al~''ofth~beerandalcoholicbevcragesinclud~sllldirect 3.,k "..'1 "\..l1lr'~ IlY l'ClV~r dmg~, ,,'[Ig1e - price admission, uonatiODs or tips, Please c," ell' ,,\'gk County l'ler~ ilnd R~'-'ordcr's officc lormorc inlormation, Check the ':,1.';; ;.':h!,.""ke:,.lI'Y"Clow Initiuls bere~ --- I, ",'c' 1'~'I!II(,5ts to ,erve arid C,'llsume alcohol insidc the Exhibit Hall, for a private n;" , >/7 , I ":'2 '-c'cll~st.;Sl'll alcohoLorehargeadmissiontoourr~ceivedonationsjn ,');llkTlioll wilh an eVCII\ WhclT alcohol is providcd, onthc Eagle County !':;i;~r'lI"lds' premIses; a valid sp~cial cvents liquor license is required, I! I ~.>.:'~' .;!,,,l! not .,~lY~ Or consumc akohol on the prcmis~s. Proof' or'pn'bl (""IIt\ hi'''Jl' !icens,; rec~iVl'd'! '" --. ....".. ......."...... "..... ,........ ............ ....", \~,.4io 12, SE(TRJI\ \!I ,'h'lll, WhCI'l',,\'ollOl ;" servcd, consum~dorsold shall provide sccurily. Events Wh':T~ dll"wj~L1'l'~ is grc"l~r thnn 10[1 pcrsons in att~ndallcc shall provide security based upon Ihe I',,!I"",':I:':' .'l",~dll!c' i' I,' ">:: ,I, '~lkl':llc~ (ree! .II'c.d only if ~lcohol sen'ed) ................... I uniforDledpersonnel 5')n .i:'('I'l:,llL'tld,mcc. --." ..,--. __,1 unifonnedpersOImclfornoakohol,2foralcohoJ liHI': :,;'," II1all~mlallcc. --".... ......."."..."........."...............3uuiforDl~dpersonncl 51'.II':'!0 '''''''::latlc'tlc!:mcc __."." "... .,..."..........,...,......".",..4uniformedpersonne! mor~thanIO{jOi::: l":lcl,,:,'~ ..."." .----..".........."..."."..".........,,5uniformedp~rsOlmcl l'!n",':]cncl,l'lio:dlll1lfonllCdpersonnelforcac,hadditionaJ IO(JOalt~ndecs, I ::!"" "",:i"I()OI'IllOfl'il1l,ttcndall('l'J'cquireEMTserl'icco n-site, \Vhen rV'IJI::,<! 111:' !.'"idc!ill~.,,,Lll;Vl', Less,'cshaJlprol'id~atjtssoJeexpcnseunjform~d sccurllvf,,,,",,-, r C'''~l' "hill! p]'(n'lde a \\Titlen, signed confirmation, from the security prov,,1c-r,I":':'" 'ili1:_", ~"bll~:!el1lmt DL"J'''r1lllcnt no less than~ (7) days prior to the ~v~nt. SCCllrtlynl:';1 ;)''',II''''"1:'cd Ihroll!5Il:', bOlldec! s,"Curityfirm or the EagJeCounlyShel'ifJ"s DCp~lllm("lL ~ SecDrit)'re<l"i:'ui" .".......--."......".."......"............"........".........(SNO Proofol"\{.curil\' !>1'<)\': 1,:,1'-' ",. "..".... ..."..........". "'"...".. ........."....... YeS NO '-' ( .. ( 13. KEY CHECkOlT,'RETLJR:\ - Lessee shall obtain a key 10 the IeHsed premises within 48 hours oC I'L' ,"','" ,tiler the !C'ts "1](: damage deposits have been paid ill full to the coun1)~ proof of insLJI',,,:,,,, ~n, ~c:l subllllll.td: proof or rC"llLired SCCllrity has been submitted and any other rC'Iulrcll:c'l:1 '1,' Il(:~n 111<;'1 Tile key must be rClUmedto the county no later than (he firs! bllsin,'s;h 1('!"".,j'lglllC'cL1doftlil'leasc, Keys must be returned tothcFairgroWldsOfIiccal: 1400FJir"":,,,,' 1!(lncL r"gkCO lfthc' I;tyis nO(Teulfllcd wilhin48 hOlLrs aftcr the end of thee\cnr.~ '<'3' 1;2. le~of$51J.OO\\ill bc\\ithl,cldfromthcdamagcdeposit. 14. i\llSCFI,Lo\.'\'l'fll'S _ Lcs.ice: "1.1\ .",' :'.'" :111 or allV pan nl'l!lls Lease without the cxpress, written conscnt of COlllllv. \',,1,,--', ""lx,,t Co)tnty LlI")' grant ()r dcny in ils solcdiscretiOIl Coullty'sconsenttoany such "";'!11:-1,',-,1 '! 'u l:Ot C'()]lsliI1l1C its ~grccmelll toconsenl to any other assignment. Unless COllJl[V'g wr I','" ""I1sellt t{\ :m JSSigllm~nt npresslv states to thc contrmy, Lessee's assignment . -. of all or ;IllY 1'.11" ",1' tillS L~ase docs not rclieve Lessee from liabihly for the pelforrnance of all dLLllc3J.ldu"!I' 'H 1(1 beperfOllllcd hy Ih~ lessee bythc temlS of this Lease. /\., 1 ~S' ,~,(. ,'I'c'L'1I1I1 theCOllllly 10 have Hccess to the leased premises before, during, and :W,' I'''' Ilc\:lIl.cd ~V~J:I TI:e COlllllvshalJ have the right to eancel any event, WithOLll ,',(,r,,', ',:,n ;IIlY CIY'lllll progr~ss shollId the COllTIly detcrmine that Ihe security or lil~-'" "~I' 'he :~ss~e :1I:d/or :Jttcl:dees is in jeopardy or if thc County dcems thc bell ::~, ':':"'-"~"ry (01' ,.J pul1lLC emergcncy. R. \;O:"l'j,,;" . 011 01' waiver of Ihis Lease or of any covenant, condition, or proViS1Oll :'~121l""': ,'I K'rl sbJl he valid unless:lgreedto in writing by all parries. C. TI". 1\ ',,<l3Cl'11lIw('I::s')le\\,h0:cagreemcntbelwecnthepartieshereto. There are I;" n:'.I', :10. PL"Oll1l3("., 'enllS. ,,'ollditions, Or obligations made or entered mto by L,'lh'.'1 ,'I Ih'orL~s3('l',\lherlh,lllll1oseeontainedhcrein. D. All ,- .,-.ts and CO\'c'Il:mlsill-rcill are scverabk, and in the event that any ot'thcm 'iilJI' he "cel i,1Viilrd bVJ couri (llt'ompetetltjurisdiction, this LeaseshalI beinterpreled . lI.i'.I,' jicl "gl'l'~nlcnt orCO\'~Llanl were not contained herein. E. lc,<,' '1,',LiJI:.'cIJY'ltrCrLllSol':case,lheCountyreservcslheright to hold any or ,,; (:.'1', ":'L:1I"~" ~('I".:."I, fNWTJ'NFSS\VH"?::' ,I:~ rUI'tlcs h'.:r~'t() havc ,~xcculed this I.ease Agreement. One original shall bckeplonfik\\'il'lllC:l II:'\' "",I 011~ c(my will he lklrvered to Lessee, .' ( ( ,I:: ' nl_;~TY COt'j\''!Y OF ~.i\(jLE, STATE OF COLORADO bj'andtllr(Hlgh ~ , . - ".- Brad Hige, DJrcctllrLIgkCnLlI1Lj'Fair USSEF. .ifi;r~~ /(J _"~ , ~'llllC, T~I,' #fPr'_/< c~~ ~ '.- -0:::;/ STAT~ OF COLOR-ADO j j" COuJllyc)fl'.agk j The for,~"oi" ,\,,",,.- :'ckJh,wled'-'l'd b"[Drc me this "J/) dayo[ ufj0Z_200fi, - - ------t ~ , ; by.. //tfi)ui..IZv"A i\lycommissiollcxpires: 3/" 7/0,_ NotarYPllblie ," I TMn"AP.uJUltJD NOTAIIY"IBUC STA'D:OI'COI.OIlAOO ..,.c_r._o>m", " rn<-c,-c<>OO '.j:q" fHUM:EAGlE COUNTY CLERK A 9703288rlb P:l"l "',',