HomeMy WebLinkAboutC06-060
[D, ij. lVVfJ J; If) u ~L 0~VV ~ vn rtl~ NV. ~ ~ij r, 4
.,JfiIIJIo>
LEASE AGREEMENT
between The County of
and
This LBASB made and ~ rota this 32 day of ~ ...J 2006, by anG between the :Board of
County Commiuionera or the County of Basle, State of Comrade, a body corporate and politic:
(herC'.inafter referred to as the "Countt) and, (h~ referred to as "Lessee').
Business Namo (Lessee); .~~~Via~
Contact Name: G
Address:
Business phone~~"'f9S
~, the Coanfy represents it is duly authorized to eater into this Leue Aareament pursuant to
SectiOD8 30-11<.101, 30-11-107, _10-11-103, C.R.S.... amended.
{11 'J =;,... .. 11 l
WHBR.EAS. .1PJiUi. ~~~ thI.t beIIhe is dWy ~ to eater into this Lease Agreement
on beb.a1f of tile Lessee for ifta intended putpOSes.
TIiAT. in consideration of the mutual promi.ses, covenants, and comti.tiOJlS coatained herein, the parties
hereto agree hereiJy as follows:
1. SCOPJt - The County doea hereby Ie88e to the L~ the foIlowin.g prem:i8eI, as iDdicated and
marked undar paragtapb. six below. situated within the BaBle County Fair~unds propertYl
County ofBagle, State of Colorado, b.ereina.ftc:r refened. to as the"bHd premises".
Ca.cellatioe Provlsioa- Lessees zwerving multiple dates hereby agree that tbe County reserves
me right to caccl reBerved datel1br use of the facilities ai'V'ina ~ (7) days advance notiGe to
Lessee. Cbeck whether or DOt caraoeDatiODptO\1ision applies Wow:
..,.. ...
X Cancellation Provisim does not apply.
0 Cancellation Pmvwoa applies.
2. ~ .Lessee', -iJ;J~. ~~fur:
.vttg~ tg. ooJ ~
1
it'd et-sssaCOLB a~p"....q'lpeo~ aSt: tl 90 oe lJer
to, V. LVlI\} j: LIHM \) Kl ~WV ~ l., rt Ii NO. 99 B P. )
Bstimated number of per8011S 11f~ ~D . Eatimate as accurately as possible. NOTE:
Lessee may forlcit ., cIam8ge deposits &ade if the number of pemou lIttP.nding the event is
fifteen (1 S) percent greater tbm the estimate provided. It is the lctsee1s responsibility to limit
attendance to that indicated herein.
0 Commercial Events -.d other events using multiple facilities involving vendors and/or
ex.hibitocs must provide a. bul1dina and site ~Qlt layout plan for approvaL
~"""BB CATBGOlUBS - D.efer to fJae .BagJ.e County Fairgrounds Policies md Procedures Manual
for criteria, Checlt applicable we category below;
J Commercial I Non .. Resident
CJ County Resident
'P-- Non-Profit
4. PSlUO)) Oil' AGREEMEPIT - The teml of tit leuo shall be. cbf.dc applicable
categOry:
~ Bxhibit Ball.. MrlllDay ; 2006. to
10:00 a.m. on;l.. T
10:00 LID. 00 ':<'/1 t ~ 2006.
C' Other facilities high 'lI8e days- 1:00 am. to 12:00 p.m. on . 2006.
C Other facilities low wm *)'1-7:00 a.m. to 10:00 p.m. on . 2006.
0 Tcan for multiple date leue sball be:
.
..... .... .
5. LICENSES I PERMITS .. Prior to the Lessee's. event at the leased premia_, Lessee &hall obtain
my and an licenses. permits 8UfIIor inspections as may be ~ by law, (food vendors must
contact. the Eagle CoUl'lty Commrmity Development Department... Eavironmeutal Healtn
Division for ~ent6. If ser.vfng aJ.cob.o] you mutt contact thes Clak & Recorders Office).
6. RENTAL FEES Al'fD DAMAGE DEPOSIIS .. Lessee must pay onc-half of 1110 requiz:ed
damage deposit to reserve the 188Rd pn:miaea On the requested date(s). ibc balm" of the
damage deposit and fee is due and paya'ble fourteen (14) days prior to the event .mt ~ (30)
days prior to the event for !be .AreDa. and Grandstands. Events in the Arena and Grandstands
mult be reserved no leis than W (60) days prior to the event. Faibe to pay the damage
depOslt and fee, as required, prior 1.0 the event will result in the loss of <<he lease. A cancellation
fee of $2S will be withheld 1bm1 the initial damage deposit if the event is canceled within. two
..........
2
sod S+SBBGEOi.6 a.'p l."U:rltPttoPj eSt: tl SO OR Ufitr'
ED, IV. LIJIJ'J J: Lor \j f\L V\.VV V \,. rt i'. NU. ~ ~ ~ r, 0
weeks of the ~vent. Cam:e&atloD polk:y fell' eke A.nba aad GraDdltaads- Events canceled
more'than ~ (60) days prior to a zeservcd e\1ent au seoeive a mu rfiund of dJJPMge deposit
and fees paid. Event'i caace!ed. less tban ~ (tSO) days prior to a. reset'Ved event shall fOrfeit
one-half of the damap deposit lacS MY fees paid.
Any and all fees and CMriU ...1 be a.grc:cd. to, in .~ aDd shown on the applicable Exhibit
and attaehod hereto. If the Ll:slss= requi.f:e& additional sorviCCG, subsequent to signing the lease,
the Lesseo agrees to execute aa additional KrVices form indicating the samces requited and the
amounts to be paid. Lessee..... to pay for additional nniees within ~ (30) days after the
eventenda.
The ~e deposit and fee for an event will WJ:y depending on. the fac.ilities ~ the day of
. w- -the week used. the use ~ into which the C!ef taUs aDd whe&or or DOt alcohol is coD5UD'1ed.
Lessee agrees to pa.y the Co1.Dlty the foBowing reatal fees and daruge deposits for each
Fairgrounds faoUity l~
Damage DeposIt ad li'eea Worksheet
Y"'"'o,
Plea.re rsfer to "'chi1Jit$" attacW to dll8 contract for faciZtt.,teu. Q
Exbihit(s) WleafiDg f"tier, dslDap .epo. .. 'us attadlecl? .................._............/... NO
Ch."6H_~: B I \ ~j
FIN Damage Deposit
PaT1::iq' Lots Inoluded 'llIlIith Lease
Pro-rodeo A~And ~ - _ Exhibit A
Exhibit Ha.11/ North Lawn r;:;;'!;Dpo Exln"bit B
Livestock: Barn (Indoor Arena) ExhibitC
~Pa.d:in8 Lot N/A Exhibit D
Horse StallslBut ParIciDg Lot Exhibit E
North LawnlPicNc Area Exhibit P
Events Office ,Exhibit G
Warm-UplPrEtice Arena (Outdoor Are.) - Exhibit H
Concession S13n.d Exhibit I
Combined Damage Depotit for ~pIe f.nlitiea use
SSOO 00 alcohol I 11.000 alcohol served or
sold
.
Total Damage;; Deposit Due: I Total. Fees Due:
3
S'd etoS&82COLS Ii)~PI..,q'lPItO~ 891:11 90 De yet"
.-
r CD, V, lIJIJO J:lO U ~L ~~VIJ ~ ~n rtlA NU. yytl p, I
;::::n~c:}O
TOTAL AMOUNT DUE: ....... ...."....................I....4..f...."'.............,............... ...................... .............. ...........................:0 .._ 00
MiD." o.........,! Gamage depo8it dll.e:...................................................................~........... l (~~F .
· I,...~. t:J,(J
Bala8ce due after Olte-I'udf d.... cleposit reeeived:.._................................................. ::xJ#
D(l"~ DIlJ>>sit DtItIt Due: 2Ii2k'
~"&RtI_*: 'x . '"
BtdtDI.ce tlfDIIIIUfP D..., _II F.- DIftf1 Du#: ~flol tk
Date l'Ilc<<ive<<:
Etluetlliollsl BfIMt Fa WIIiWw Applte. .
Facilities i4.4m.i." S~ (FAS) A.,yplia
*Plm8e tn. check8 payable ttJ &;,gl. County.
7. CLEANING AND DAMAGE CHARGES. Prior to the ~ of the lease. Lessee
and an autlmrized representative of the County shaD. inspect the leased premises. ad 1hal1l118ke
written nof.c of my d.amaacd or unclcam pIOpcrty. (for file BOlon Hall only there wm be 110 pre-
event inspeetioD, lessee accepts the facility aHa). Ju the ~t.iol'l of1he Lease the County's
repreflematiYe than make a post-avent walk tbnlagb.
If the premises are left in a d_, ~ aDd ltft~ased ccmdition, the dama,g6 deposit will be
refunded to 1111 to the Le&8ec witbiD approximately fo.. (4) wce'b. If Lessee faitB to clean tbe:
leased premi_ to the ~Olt of the Cotmty. or if the leased premises mcur any dmnage
..... - during- the Lessee's ooeapaacy~ all oleaning md damage exp~ incw-red by EasJc County
sball be deducted :&om tb.e damage deposit. fA the evea.t tbat tbe damage deposit does not cover
the dam..~ the excess eJ.e.n~ and. dam.p mcpe:nsea 8baB be cha.rsed to Lessee who shall pay
that excess witbin thirty (30) days. otbiDina. Lcueo agrees tocmnply .nth 1:he facility clemring
prccedurcs conta.ine4 in the Eagle County Fairgrounds Policies !mo procedures Manual.
0 ConcesIionaire end Hou.sokeep1ng sopplCDf'!{Italaareemmlt required.
1- R'lJl..KS AND ltEGULA110NS - !Msee ... to abide 'by tb.e Bas1c County Fairgro1.lnd,
Rules aM. Regulations as Set form. in the "E.,Je Co_I.)' Fairgr_ds Polidea ad. Pro~dures
Mau..... B.ules ad ~'. attacbm hereto and made a. part hereof by this referQ1ce.
Lcssee is nssp..:mS:ble for ~ the blCl and R.eplations during its e\'ent and with aU. gu<fSts
and participants.
9. INSURANCE roB. EVENTS - The County requires all Lessees to pDICbaso 111.0 maintain
i.nau:rancc as described bc]ow undcc ~I A,. B &. C. inmriDg apiMt all claims. damages,
...~ ....losses or expenses arising out of Of nG1J.lting fiom the WI. of the leased premises. The County
a.
I..-d SirSeSZEOl.S e3p~.Jq.pItOl!l 891:tl 90 oe UlirC'
CD. V, LVUO J:L'jrWI U ~l ~~VV ~ ~Nlrt A 998 P. 8
does not provide LesseGs or their peat', imumuce protectiou. ~ certificates shall name
Eagle COWlty U an uAd.ditioDl11mMed". Lessee agrees to provide the County with a Certificate
of Insurance acceptable to the County, Mmlng Bag1e County as .lJll "Additional Insuted" fourteen
(14) d.a.ys prior to commencement of the Lease ~ hsu1'fmCi!l11ltlj be aw.Iilable tifrough
CTSl'8 TelUUtt User LitIJ:JiliIyl~ Program (1VUP). c/o J d: H Mt:zr3h dl: MdAnnan at 1-
800-241-2610.
X A Aeneral T .iahiJity CcweraSC shall be cmi.ed in the minim111'l) amoum of $1S0,OOO
per iD,jury and $600,000 per occurrence :for claims for damages arlsin8 from
Lessee's use of the Fairgrounds. including but not lilDited to personal injury I
~... deatb.. property darnase, 11'1.4 other damages im.poaed by law l1pD11 the parties
hereto.
0 B. lfost Li.qJmr fJAhiJitv In8ura.nce is required for any event in. whicl1 beer or
alcoholic beverages are beJag selVed. Host Lifluor Liabffity Insurance shall be
carried in the miDimum amount of $lSO,OOOD. per qUly ami $600.000 per
oecu1'1'eI1ce.
0 C. J,.i.q,uor ~ r iahillty is required for auy tweDt in which beer or alcoholic
bevetages m:e hin.i sem;d. Liquor Legal Liability IDsu.mnce sball be cmied in
the mUlimum amount of 11S0,000 per injury and S600,OOO per ocemence.
Proof of la.....nee attached.? ........._h.........._..._...............,..... .....,..............,.. ........... .,.,...... .... ~ NO
Hoot Lillltor lJablllty ...111.... Ltq\tR LepI poIloy l'OIpIlmI7 ......... ....... .............. ... ............... YES ~
Proof ofS_t Liqu.r ad/or Liqactr Legal Liability abelled?"'.......................................... YES
..... ...
10. INDEMNIFICATION ..
A. Lessee agrees to hold the County hatm.Ies, ami uaume 1Wl rClpOnei'biJity for all claims
asserted against the County by third parties arising out of lAsee's activitios on the leased
. premises.
B. Lessee agrees the lea1e4 premises shalI not be used for any purpose which. would render
the insurance thereon void. or the insurance risk more ~, or for my purpose
UXlauthOlized. by law.
11. ALCOHOL CONSOMPrION. Lessee is responsible for complying with the State ot
Colorado liquor laws. AI.cohoJia bevel'ales may be Sf.'lnle4 iNide the Embit Hall, in
CQIDlection with a. private party. without a liquor license. ANY Lessee requesting to sell
liquor must proeure a valid apecial events !iqa<< license.. Special CVC1ta liqUOJ licenses
ma.yonly be obWned. by non-profit orpnizations rccosr*ed by the State of Colorado.
....... ....
5
B'd SiogeeaeOi.S iJDpJJq'lpegM eSt:11 SD DE U~r
r co, V. LVVO J: L'J u ~l ~~VV ~ ~" rt A NO. 998 P. 9
Lessee aoknowl.edps tI:wt the "saIe'" of the beer and alcoholic bevOfl8e& includes indirect
sale. for example by cover ~ &mgle - price admission. donatioos or tips. Please
oonmct the caste County Clerk_ Recorder's office for more mfol'Jl1ation. Ch.eck the
....- applicable category below:
Initbt.llt
here:
I: Lessee requata 10 serve md consume a1cohollMide the lbtln"bit Hall, for a private
party.
0 Lessee requ.eBtS sell alcobol. Cl! DbaTse adm.iuion to our receive donatiOll$ in
con.accticm with an &Wont wheJ:e alcohol is. pro'9ided, 011 the Bagte County
Fairgrounc;l&' plemiRs; a valid speciel events Jiqaor license is reqUired.
Lessee shall DOt IelVC or consume alcohol 011 the premises.
ll'TOol Gf tpe$l eVeJltlllqaor IIce&1e .reeeived?............_........................................................ YES
~ .,..SECUlUTY - AU events ~ alcohol is served. .~ Of 1014 sMt! provide secu1'ity.
Events where attendance is grater than 100 persona in ~ aba1l provide security bMcd
upon the following schcduie:
o to SO in attanda.nco (rcquinxl only if alcobollenred) .................... 1 amifoaned personnel
50 to 100 in a~ ..............m...... 1 unifcmned peBODD.el for no a1oobo1.:2 ibr a.lcohol
ISO to soo ill atr~ ..................................................... _............ 3 unifonned personnel
SOO 1lO 1000 in atte:ndal'lce .............. .....-...................__.............,.... .... 4 UDifonned personnel
more tbaa 1000 in ~ .....~........_.....................h........................................... S 1UJifbnne4 personnel
pl. one adltitiouat UDiftmDed persomd 101' each additional 1000 ~.
Q Events with SOO or more m atteodMCC ~.BMT ervic:e on-site.
When requin:ld, by the pideliaes above, Lessee sIaaU pmvide at its sole expcme u:nihmed
security for evcma. Lasee dIaU p.rovide II. writteQ, signed ~ ft:01!1 tbe security
provider~ to the Faoilities ~ ~ DO leas I:b.an~ (7) days prior to tbc event.
Security must be amsnged tmough a bonded ecuri.ty firm or the Ba3le Coumy Sheriff's
..... .....Depamnent.
SeetI.d'ty' retJ;uired.? . It. if. It.............".. ............ ..............~t....'4.......41'........." ....... ...,........--.-- ... .._......iIt................................... .......1...' ....... ..., ~" ,....._ ............ ..." "... YES
Prao.f of 'I'ee~ provided? ..........................10...................,.<11 ......"............_......."..f.........".....1!>i' ........._........................ """.., f 1........... YES
(j
s.a S?SS62BDL9 a:lpT-...q"lt:Jt!g~ eSt:lt 90 oe uef:"
CD, LVVO j:L'J II n ;-,WU l,N rt A 998 p, 10
13, KEY CHItCICOUTIlmTUR.N - LeaIee shall obtIiD & key to tbe leased premises wilhin 48
hours of the eveut after the fees and damap depoRts have been pm in iWl to the county; proof
of insurance has been submitted; proof of requited socunly bas been submitted and any other
requirements have been met. The key must be ret1.rmed to the cotlllty no later tlwl the first
businesa day following the _ of the lease. Keys must be retumed to the Fairgmunds Office at:
1400 Fairgro\l11ds Road, Eagle. CO. If the key is not reblmed w.ilbin 48 hours after me end of
......-the event. a lost key fee ofS50.00 wiI1 be withheld hm. the ~ deposit.
14. MISCELLANEOUS.
Lessee may not usign alt or' any part of this Lease without the exple8Sy written consent of
County. which con&el1t CoUl'lt, may gnmt or deny in its solo discretion. County'. consent to any
suob assignment ~ not oonstitule its ~t 10 CODSIlIdt to any other assignment. Unless
County's written OODSCmt to an Hlipment flIXI)[Uy &fates to the contnuy, Lessee's assignment
of aU or any part of this Lease dtJes not re1iwe Lessee trom liability for the pedx1nmce of an
dU:tes and obJigatiou to be penDrmed .y the leuee by the tams oftbB Lease.
A. Lessee sball permit the County to hIlYe aeeen to the leased. premi&es before, during, and
after the 8~ecl evst. The Cou:l1ty .mall have the rip to amcel auy evem. without
notice, or to stop any event in propesa 8ou1d the Colmty detem1ine that the security or
life-safety of the 1caee and/or attendees is in joopardy or if the COtmty deems the
facilities necesu.ry for I. public emerpnoy.
..".. -
B. No modification or waiver of this Leue or of any co~ condition. or provision
herein contained shaD be mid unless. agreed to in writq by aU parties.
C. The 'Written Leaee embodies ilte whole agreemcm between the pardes hereto. There arc
no :ia4~ pmmises7 ~ COIlditiODS; or obligations made or entered into by
either the County 01' Lessee otber flma those COJ1.ed .barein.
O. AU agreements and covenants b.rein are sevembJ.~ and. in. the event that any of them
shall be held invalid by I. com of eompeieqt jtDdieti.on, this Lease BUll be in1e.tpreted
as if nd1 jn'\'aJid ~ or eoveBQ.t were Dot eont.aiued herem..
E. If Iedee fi;i1s to abide by the temu ofJease. the Couaty ~ the right to hold any or
all ofleseeets damace d.qJoait.
IN WITNBSS WHEREOF. the parties hereto ha'le exeout'ed tis Lease Agreeanent. One original shan
tt-ltepr on file with the CoUDty and one copy will be delivered fa Lessee.
7
Olod SvSBS2eal.S aSp,.,Qaapeo2:l eSt: tt sa aB uer
r ~D. IV. lVVO J:[HM UlnL 0~VV10 ~nJrtlA NO. 99B P. 11
....... ...
THE CotJN'IY: COUNTY OF BAGLE. STATB OF COLORADO
by and thlough
,
LSSSEB
Name, Ti.t1o: ~~ 4 ~~~
....... -
STA1'B OF COLOllADO )
)as
County ofBagle )
The#A::'--"'~ ~~. dayor 10 2006,
by
. My~~.
Notary Public
MyComm'II'~~
0611812009
~. c.
'. (.
8
tt -0lil s..se82S0LG a2pt..&Q'Ipeo~ ftl.t=tt 90 oe Ul!tr
r LU, IV. LVVV J, L:HI\'I UI~L 0vVVI0 vnlrtl~ NU. Y Y ~ r.
~2lttl" II
~><
~CORo.. CERTIFICATE OF LIABIUTY INSURANCE I ~Y""
ntIS :rE. __ AS A IlATn!iIt 01# UQRIIATION
SavannIIIt . GIrl Scouts Pfosl am OILY /lID <lCAIllIl..t NO IIIICSH1'8 WOlf THE ~lFtoCAlE
HOLDER. TtII....-t,I1IItCA1E DOE8 NO"t -. EXrEIID OR
PIImer & c.y, Iftc. ALtEIt nil COVERAGaAf'FORDliD ftfTIE. POLICIE8 eaow.
H IIuII SVUt
S8Qnnah, GA S1et .... AFFORDING CO'\I&RAGE MArC'
....... 1llSUll!AA; Trawlers Co vf Mrer
Gitf Bcoutst vf Cbipeta Council MUMRt:
_ 24112 RId. lIlIUAEft c:
Grand Junction, CO 11505-1_ """0:
~E:
lll& POI.IClE8 Of' ....st.IIWd UGTe08ELOW NlWE IIEIi!N 168lJeD1O lHI! IN!IUN!:O NMED,l8CMi fOR 'nE POUCV Pl:KtOD HJICA'R!I). ~ANQINO
/tHY ~. TIlRM OR COfC)fTION Of' N<< CXlNTIW:T OR 01JEft I:lOC\MPCT Wl1H RE&f'l:CTlO WttlCH nu CI5R1V'lCA'M YAY.1S8UED OR
MAY PliiRfAlN. TtE IN!lURAI<<:E N'f'OIU)I!D ,",'THE f'Ot.IOQ.AiSCMIEO...... II -.,ecT1O M.t. 1HE TSlU8.liUICl.lJItONI HID CONDf1'ION5 Ofl euct1
POlICIES. AGGIEGI'tIi. LM'fti 8HO!MI tlAYHIIIIIE 8fBI RSJUCa) BY PM) d,AJiotS.
TYPIOf'~ fGUI:Y..... LR'l'S
A GRIIW.l.-'I'f C3IA I
X CDMIII&ACW. Gl!H!IW. LNIJlY
CLM511l\DE[iJlJCICUIt
~"f~\.lMIT .
~~ .
aom.YIIWRY I
f'W~
~r-- .
()'nER 1'IWI
MITOOI&.~
,
MllIIQRlJ ~ .AA1lOIIND
twI.OVCRS" LIIlMI1Y
~~
. .~..-
cm-t
--,*flC>>o CII' ...._1 LOC:A'\'IGIIClwelICUISIEJI:UIIalII.-P _ ~Il --4r1 CI'RIM. ~
The CertiGcaW Holder ....., beloW ie.. ADDI1'IOMAL IN8URID for..
we of Its plWltIMs for GiI18Goat _v&. oftM...... Girt
Scout CouncIl. Date of Ac6It1 for 0ne-T1me I!wnt:
(If -1lImUIlI". so indicaIIt)
TE
€~ ~ 1tIN0f''''~_ L _ PQUCIES 1& t:N"'- .eftlll'Ollll nIIi~1lON
. J lJIUlEOF, ne__-.L_w-. ___ OlIWSWNT'IIIl
~.,...
Pot5 ;l.$J Mt:u- ~ lOTIlE CIiIIIW'ICA1I!...... _10 '!Me I.II'T,IIUJ' FIIIUIIIE 'JO DO 1O...u.
.3:18, C4~ WCl&lM11DKOR WlIIILln' ~MY~WQIntE~ITI""OR
GC;e~ ~37 ......
ACORD 25 (M1IDI) t of 1 _221112 1DIIIA e ACOkD CORPORATIOM 1_
