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HomeMy WebLinkAboutC05-355 NWCCOG NORTHWEST COLORADO COUNCIL OF GOVERNMENTS ALPINE AREA AGENCY ON AGING PURCHASE OF SERVICES CONTRACT RENEWAL/AMENDMENT TITLE III PART B SERVICES OF THE OLDER AMERICANS ACT TillS PURCHASE OF SERVICES CONTRACT RENEW AUAMENDMENT is effective the 15t day of January 2006, by and between Northwest Colorado Council of Governments-Alpine Area Agency on Aging (hereinafter referred to as the "Council") and Eagle County Senior Services (hereinafter referred to as the "Subgrantee"). WHEREAS, the Council and the Subgrantee entered into a Purchase of Services Contract effective January 1, 2004, Contract #2004-Eagle to render and perfonn Transportation, Infonnation & Assistance, and Outreach services. WHEREAS, the Council and the Subgrantee desire to amend the Purchase of Services Contract as follows: I. The Northwest Colorado Council of Governments-Alpine Area Agency on Aging and Eagle County Senior Services desire to renew the contract for an additional twelve (12) months beginning January 1,2006. II. The Council hereby agrees to award grant monies (under the Older Americans Act) up to, but not exceeding a total of $13,280.00 (Dollars) to Subgrantee for the period beginning January 1,2006 and ending December 31, 2006. Due to the Council transitioning to a State Fiscal Year award period with the State Unit on Aging that will become effective July, 2006, the awarded grant monies for this period will be allocated and available to as the Subgrantee as follows: a. grant monies up to, but not exceeding 50% of the total award ($6,640.00) available to the Subgrantee tor the period of January 1,2006 through June 30, 2006; and b. the ren:ainder of the awarded grant monies to be available to Subgrantee after July 1,2006. This award of grant monies is contingent upon full funding from the federal and state governments, as per Item 11. 0 in the original Purchases of Service Contract. III. The Subgrantee agrees to provide, at a minimum, 14,000 units of Transportation service to an aggregate count of 500 persons 1,200 units of Infonnation & Assistance service to an aggregate count of 200 persons 300 units of Outreach service to an aggregate count of 300 persons during the agreement renewal period. IV. The parties hereby agree that the contribution from the Subgrantee shall consist oflocal In-Kind and Cash Match contributions and shall be valued in the sum of$ zero (Dollars) for the agreement renewal period. V. Subgrantee's reports will correctly indicate for Program Income when earned and expenditures of Program Income when incurred as per Section 1O.320.10fthe Colorado Department of Human Services, Staff Manual Volume 10 "Services for the Aging" 12 CCR 2510-1, effective April 1 , 2005 (hereinafter referred to as Volume 10). VI. The Subgrantee agrees to abide by all conditions, service definitions, service standards, assurance, reporting or other requirements outlined in Volume X, and as proposed in the One-Year Renewal Application that is attached hereto and expressly made a part hereof as Exhibit #1. Failure to comply shall be grounds for tennination of the contract with the Subgrantee. NOW THEREFORE, Subgrantee agrees to make every effort to serve those older individuals in greatest social and economic need, with preference given to low-income minority individuals and older residents of rural areas and to maintain participation of said individuals at least at the projected 2006 participation level. Subgrantee further agrees that budgets, service delivery, service standards, and all other aspects of the services will be performed as outlined in its One-Year Renewal Application to Council, submitted November, 2005. That document is expressly made a part of this Renewal! Amendment. Any significant changes to the delivery of services or budget as outlined in the One-Year Renewal Application shall be submitted to Council in writing for approval. Subgrantee also agrees to incorporate any future changes in policy as published by the Council and/or the State Unit on Aging into their procedures as they relate to the services provided under this contract renewal. NOW THEREFORE, this Renewal/Amendment shall be attached to and incorporated into the terms and administrative requirements of the original Purchase of Services Contract, dated January I, 2004. Except as amended by this Renewal! Amendment, the terms and administrative requirements mutually agreed to in the original Purchases of Services Contract shall remain in full force and effect. WHEREOF, the parties hereto have entered and executed this Renewal/Amendment to be effective as of the 15t day of January 2006. Executed by Northwest Colorado Council of Governments-Alpine Are~ on A umber 84-0639906), #1 this r day of ~W ,2Dd5. By: day By: Title: EXHIBIT # 1 Purchase of Services Contract Renewal! Amendment 2006 One-Year Funding Renewal Application Part 1. COVER PAGE Title III Part B One year renewal application Calendar year 2006 a. Name of Organization: Eagle County Health & Human Services b. Director: Kathleen Forinash c. Mailing Address: PO Box 660, Eagle, CO 81631 a. Main telephone: (970) 328-8840 d. E-mail Address: K.athleen.forinash~v.eagIecounty.us e. FAX: 970-328-8829 f. Geographic Service Area: Eagle County from the Towns of Vail in the east to Dotsero in the west. The Towns of McCoy, Bond, and Bums in the north, to the Towns ofEl Jebel and Basalt in the Roaring Fork Valley. Part 2. SERVICES EXPENDITURE BUDGET TITLE III Part B One-Year Renewal Application Calendar Year 2006 NAPIS Service NAPIS Service NAPIS Service NAPIS Service Program: Program: Program: Program: A. J' ยท ~.~ Pc- OuJruih total of amounts "'''J v,"'.. . going acros~ 8. Cost Item Description C. cost amounts cost amounts cost amounts cost amounts Transportation $12,080 12,080.00 Basalt/Eagle/Minturn - ,/ IIJ - _lA ~ ff Information, Referral & Assistance $peYfl rlll~l'- 600.00 Basalt/Eagle/Minturn - Community Outreach '~",~6" (#1~ 60000 f _. Basalt/Eagle/Minturn - - - - - AOJ' ~ _ _ _ _ _ _~I!_~~?_t~~?~ _C!~~~~_ ~?~~ ~>!p'~_~~i!I!.~f!~ $12~" .W _ ~_ __ __ _ltIxJ~ -~-------~ $ - $ 13,280.00 ---.---.------------.---- ------------------. D. Program Income Expenditures - ----------------------------------------.----------- ------------------------- --.-------.-------.- ------------------- ------------------- E. Local Cash Expenditures _____M______________ ------------------- ------------ ------ ---------------------------------------------------- ---.-------.---.-------.. F. In-Kind Expenditures - G. TOTAL SERVICES EXPENDITURES .~0901Jj....ow $ bOO~ $ ~ro~ $ ~ $ 13,288.00 - $ 13,280.00 NWCCOG-Alpine Area Agency on Aging 2006 One-Year Funding Renewal Application October, 2005 Part 3. SERVICE DELIVERY TITLE III Part B One-Year Renewal Application Calenda/' Yea/' 2006 H. REGISTERED CLIENT PROFILE & DEMOGRAPHICS Registered Clients Compansons for 2004.2005.2006 c c c c I)Total # rn area Ii)Total # in area ill)Total # In area Iv)lotal # In are~ %Dlff %Dlff %Oiff. age 60 & plus Low-Income Low-Inc. Minonly Rural Low-Income ow-llle Minoril Rural Subgrantee's Previous Year (2004) Total Actual Delivery 100.00% 100.00% 100.00% Clusters One & two registered selvices only Subgrantee's Current Yr (2005) Projected Actual Delivery 10000% 10000% 100.00% Cluster s One & Two registered serVices only Subgrantee's Estimated Targets (2006) file Estrmated Talgets Total should equal tile Totals for alllhe Clusters 100.00% 10000% One & Two services to be delivered below by subgrantee in 2006 I. DESCRIBE BELOW HOW SERVICE NEEDS OF LOW-INCOME MINORITY INDIVIDUALS AND OLDER INDIVIDUALS RESIDING IN GEOGRAPHICALLY ISOLA TED RURAL AREAS WILL BE SATISFIED IN THE GEOGRAPHIC SERVICE AREA SERVED BY SUBGRANTEE (attach an additional sheet if needed): J. JANUARY-DECEMBER 2006 ESTIMATED UNITS OF SERVICE DELIVERY AND CONSUMERS Total Undup c. Undup d Undup e Undup Service Total Units Clients low-Income Lowlnc Mnrly Rural Assisted Transportation a Total Undup Undup Undup Undllp CLUSTER TI tREE NON REGISTERED Total Umts Clients Low-Income Low-/llc. Mllrly Rural Persons 14,000 500 350 35 350 500 Information & Assistance 1 ,200 200 100 35 100 200 Outreach 300 300 100 35 100 300 a Total Undup. Undup Undup Undllp T alai Aggregat OTHER SERVICES Total Units Clients Low..jncome Low-Inc. Ml1fty Rural Persons Education TOTALS UNITS & CONSUMERS 1550 10001 5501 1051 550~ 10001 NWCCOG-Alpme Area Agency on Agmg 2006 One-Year Funding Renewal Application Odobe, ?lili~ Part 3. Service Delivery Item I: Meeting the Needs of low-income, minority individuals and older individuals residing in geographically isolated rural areas. Eagle County Health & Human Services will meet these needs by: >- conducting outreach in all areas of Eagle County >- partnering with towns and isolated communities to identify low-income, minority and older individuals >- providing transportation to meal sites and health & wellness activities by: 0 using Eagle County Transportation Vans 0 reimbursing volunteer transportation providers >- operating nutrition programs in three locations within the county to reduce travel time and to meet the needs of low income, minority individuals and older individuals closer to their homes >- placing a priority for service on those who are low-income, minority, or older individuals >- providing outreach and services in the primary language of the participant. Part 4. .c<\SSURANCES Title III Part B One-Year Renewal i\pplication Calendar Year 2006 Each area on aging shall provide assurances that the area agency on aging will include in each agreement made with a provider of any service under Title III, requirements that such provider as a subgrantee will: REQUIREMENTS Agree A. All individuals age 60 and older shall be eligible for services. ~ ~ B. All targeting factors shall be considered to prioritize access to services in compliance with EJ Title III rules. C. Meet specific objectives established by the area agency on aging, for providing services to EJ low-income minority individuals and older individuals residing in the geographically isolated areas within the Region 12 planning and service area. D. To the maximum extent feasible, preference and priority in the delivery of services shall be EJ given to older persons with the greatest social or economic need with particular attention to low- income minority individuals and individuals who are frail, homebound by reason of illness or incapacitating disability or otherwise isolated as defined below: -The need caused by non-economic factors which include physical and mental disabilities, language barriers, and cultural, social, or geographical (rural) isolation including that caused by racial or ethnic status which restricts an individual's ability to perform normal daily tasks or which threatens such individual's capacity to live independently. -The need resulting from an income level at or below the Federal poverty levels. E. All service providers shall maintain the confidentiality of protected health information, EJ including the consumer's individually identifiable health information, and ensure that no information about an eligible consumer is disclosed by the service provider without the informed written consent of the consumer. I SERVICE PROVIDER COMPLIANCE I Agree I I i Volume 10, Section 10.260 as revised and effective April 1, 2005 I I I I A. Provide the AAA. within required timeframes, statistical and other information which the AAA. C] requires to meet its planning, coordination, evaluation, and reporting requirements established by the State Unit on Aging; B. Specify how the provider intends to satisfy the service needs of low-income minority [] individuals and older persons residing in rural areas of the area served, including attempting to provide services to low-income minority individuals at least in proportion to the number of low- income minority older persons in the population served by the provider (refer to application's Part 3-Service Deliverj, Item I); C. Provide consumers with an opportunity to contribute to the cost of the service in accordance [] with Volume 10, Section 10.260.42, E.-Contribution Policy; D. With the consent of the older person, or his or her legal representative, bring to the attention [Xl of appropriate officials for follow-up, conditions or circumstances which place the older person, or L..J the household of the older person, in imminent danger; NWCCOG-.A.lplne Area Agency on Aging 2006 One-Year Funding Renewai Application October. 2005 E. Where feasible and appropriate, make arrangements for the availability of services to older fXl persons in weather related emergencies or other emergency situations; LJ F Assist consumers in taking advantage of benefits under other programs; ~ LJ G. Estabiish complaint and appeals procedures and inform consumers of their right to complain U and receive a written response at the provider level; H. Establish a waiting list for services; rl L-...J I. Inform consumers/customers of their grievance rights and their right to request and receive an U informal hearing at the provider level. ! POLlCY COMPLIANCE ! Agree I I A Has procedure(s) to ensure that a waiting list for the services offered under this contract is U developed, maintained and made readily available for review by area agency on aging and/or the State Unit on Aging. This procedure will be in accordance with the policy of area agency on aging as published in the ASU Memorandum 04-25. B. Has procedure(s) to ensure that applicants to, or consumers of, their services are U advised of their right to complain about services or the denial of services, to appeal decisions made about tr,e complaint, and that those complaints and appeals, are processed and tracked according to the policy of area agency on aging as published in ASU Memorandum 04-27. C. Has procedure(s) to ensure that client voluntary contributions received are responsibly U collected while ensuring the anonymity of the client and are handled and safeguarded according to the policy of area agency on aging as published in ASU Memorandum 04-28. D. Has procedure(s) to ensure that non-eligible recipient fees are diligently collected, IX! handled and safeguarded according to the policy of area agency on aging as published in LJ ASU Memorandum 04-28. E. Acknowledges and is fully aware of the requirement of a periodic on-site assessment by U the area agency on aging and/or the State Unit on Aging of Older American Act and Older Coloradans Act programs as required by Volume 10 and as published in ASU Memorandum 04-29. F. Will use the standardized Consumer Information and Assessment Form for intake U eligibility determination and conducting assessments for consumers that receive registered services through either the Older Americans Act or State Funded Programs for Services as published in ASU Memorandum 04-32. G. Will assist the area agency on aging with the State Unit on Aging's scheduled reviews U and comparisons of service data reported to identify outliers or inconsistencies, to determine possible causes, and where required to develop a plan to correct the issues/causes as published in ASU Memorandum 04-33. H. Ensure that criminal background checks are conducted for all employees, volunteers, U and contractors who have direct contact with elderly clients as published in ASU Memorandum 05-15. I. As published in ASU Memorandum 05-16 provide expense detail and include supporting CJ documentation that validates services were actually provided with provider's reimbursement requests to area agency on aging. Provider will not bill/submit for reimbursement or count for service delivery "no-show consumers of services" In situations where the service provided does not provide for units of service, deliverables shall be specified in detail and included with reimbursement requests. NWCCOG-Alpine Area Agency on Aging 2006 One-Year Funding Renewal Application October. 2005