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HomeMy WebLinkAboutC05-314 Jeppesen Dataplan_change order 1 310/ - CHANGE ORDER NUMBER-L --------------------------------------------------- -------------------------------------------------- CONTRACTOR Jeppesen Dataplan, Inc. Contract for Provision of Procurement and Installation Services for Eagle County Airport Flight Procedures Design Contract Date October 26, 2004 -------------------------------------------------- -------------------------------------------------- TO: Jeppesen Dataplan, Inc. You are directed to make the changes noted below in the Subject Contract. Appropriations to cover the costs of additional work have been made. TY BOARD OF COUNTY COMMISSIONERS By: .- DATE: ~\(:,'::'e,~,,~Q... \ , -;:)()..;~J , , -------------------------------------------------- ~------------------------------------------------- Nature of Changes: A total of four (4) redesign efforts of Flight Procedures based on requested modifications by the Federal Aviation Administration (FAA), as described in the letter dated October 12, 2005, attached as Exhibit "A", -------------------------------------------------- -------------------------------------------------- These changes result in the following adjustment of Contract Price and Contract Time: Contract Price Prior to this Change Order $ 62,500.00 Net Increase Resulting from this Change Order $ 38,000.00 Current Contract Price Including this Change Order $100,500.00 -------------------------------------------------- -------------------------------------------------- Contract Time Prior to this Change Order December 31, 2004 Net Increase Resulting from this Change Order 365 Days Current Contract Time Including this Change Order December 31, 2005 Change Order No, -L Page 2 -------------------------------------------------- -------------------------------------------------- The above changes are recommended: ~LL Helen Migchelbrink County Engineer Date: /fJ/;"!05 I I -------------------------------------------------- -------------------------------------------------- The above changes are accepted: Jeppesen Dataplan, Inc. By: Title: Date: JEPPESEN$) October 12, 2005 Mr. Phillip Bowman County of Eagle, Colorado Eagle County Engineering P,O, Box 850 Eagle, CO 81631 Mr. Bowman: This letter is in reference to the Flight Procedures Development project being conducted by Jeppesen on behalf of the County of Eagle, Colorado, at Eagle County Airport (KEG E) in cooperation with the County's Director of Facilities Management and the Federal Aviation Administration's Regional Flight Standards Office. In August of 2004, Jeppesen began providing the services described in the "Scope of Services" later appended to a firm fixed fee agreement between the County and Jeppesen dated October 24, 2004, Jeppesen began providing these services in advance of the actual contract signature in good faith with the understanding the agreement would be finalized and signed as soon as practicable. With this letter, Jeppesen intends to describe, as requested by the County, the past and ongoing expansion of the activities provided for in the original Scope of Services, and to request consideration by the County Board of Commissioners of compensation for Jeppesen's work required by said expansion. The original Scope of Services provided for the development and coordination of three new Instrument Approach Procedures in conjunction with the procurement and installation of a new Instrument Landing System (ILS) navigational aid at KEGE, at a price of $20,833 per design; a ILS or Localizer (LOC)--Distance Measuring Equipment (DME) R25 Special Instrument Approach Procedure (Special lAP), a Localizer-Type Directional Aid (LOA) R25 Public Instrument Approach Procedure (lAP), and a LOC/Flight Management System (FMS) R25 Special Instrument Approach Procedure, Prior to beginning this project, Jeppesen conducted on behalf of the County a study of the feasibility of these procedures, concluded and reported in May of 2004, In order to complete the project successfully, and in response to requests from stakeholders (airlines, FAA, etc.) and equipment problems outside of the control of Jeppesen, Jeppesen has actually conducted the development of seven independent procedure designs, while only three were provided for in the Scope of Services, Timeline & Steps 8/30/2004 - 2/1/2005: Jeppesen began the development of the three procedures in August of 2004. The County's Director of Facilities Management deferred to the EXHIBIT t I FAA's Regional All-Weather Operations Manager, John Chapman, for direction of the parameters to be followed by Jeppesen in the design of the new procedures, The Director also directed Jeppesen to utilize William E. Payne and Associates as a liaison to the County to communicate project issues, As the development project proceeded, Mr. Chapman actively dictated, through consultation with the FAA's Air Traffic Division, as well as with the commercial Airlines who would be using the resulting procedures, the way the procedures would be constructed, 2/1/2005 - 6/15/2005: Upon completion of the first design of the LOC/FMS R25 (Design #1), Mr. Chapman made the decision to halt production on this procedure and concentrate on the two ILS procedures, After multiple revisions of the designs in response to changes in strategy by Mr, Chapman, Jeppesen completed the ILS procedure packages, and hand-carried and presented them to the FAA's Aviation Systems Standards (A VN) Quality Control Division in Oklahoma City QC (OKC). Jeppesen then modified the procedures in response to requests from AVN and the FAA's Flight Standards Division (AFS-420) to make final adjustments and prepare necessary waivers to design standards (Designs #2 & #3), The procedures were then released by A VN and AFS-420 for Airborne Flight Inspection and publication. 6/16/2005 - 6/17/2005: The procedures were rejected by the Airborne Flight Inspection team because of navigational aid limitations - the Kremmling VOR did not provide adequate coverage at the Intermediate approach fix as originally conceived by the FAA. 6/18/2005 - 7/2005: Jeppesen was directed by Mr, Chapman to rebuild both procedures utilizing a completely new ground track (Designs #4 & #5), and to re- submit them to A VN QC/AFS-420, Jeppesen did so, and simultaneously contacted William E. Payne and Associates to indicate that these rebuilds would require Jeppesen to exceed the original Scope of Services, and would place cost burden upon Jeppesen that exceeded what was provided for in the Scope, Mr. Payne indicated in July that the original Director of Facilities Management at the County was no longer in office, and that he would direct our request to the appropriate party, Jeppesen proceeded with the rebuilds on good faith with the understanding that the County would consider our request for compensation. 7/2005 - 9/2005: The procedures were flight inspected again and failed due to bad connections on the localizer hardware equipment. After it was checked again they passed. Mr. Chapman then directed Jeppesen to begin rebuilding the LOC/FMS R25 that had been generally completed in February of 2005, and to mimic as closely as possible the redesigned Initial to Final segments of the ILS R25 procedures. He wanted the missed approach segment to mimic the Cottonwood Departure with the exception of the turn out at 10,000' (Design #6), Jeppesen continued to attempt to liaise through William E. Payne and Associates to request expansion of the Scope of Services by the County throughout this time period. JEPPESEN" 10/2005 to present: After Jeppesen's first rebuild of the LOC/FMS R25 approach, the airlines and the FAA's Air Traffic division determined that they now want both of the missed approach structures to appear on the LOC/FMS R25 (Design #7). Jeppesen is currently completing this final redesign, and will submit the procedure for review, flight inspection, and publication upon completion. Jeppesen has determined to proceed with this final phase of development on good faith that the County will consider our request for compensation, At the present time, Jeppesen must determine whether to continue to devote its valuable resources to the completion of this final procedure, as more partial changes are possible from stakeholders prior to acceptance and publication, Jeppesen hereby requests compensation for this work at a price-per-design substantially discounted from the original Scope of Services pricing, Jeppesen respectfully requests remuneration of $9,500 per design for the four re-designs, for a total of $38,000 in compensation at a firm fixed fee, Jeppesen very much appreciates the County's Board of Commissioners consideration of this request, and looks forward to bringing a successful conclusion to this project. We are confident that the final outcome will provide a very valuable solution to all stakeholders, including the airline users, the airport, and the National Airspace System. Jeppesen is proud of its association with the County, and looks forward to a continued relationship. Sincerely, Kristopher Jones Business Development Executive Jeppesen - Government & Military Services Phone: (678) 924-8022 Fax: (678) 924-8006 E-Mail: Kris,Jones@Jeppesen.com 5155 Clipper Drive Atlanta, GA 30349 JEPPESENr;