No preview available
HomeMy WebLinkAboutC05-249 Coordinated Election Intergovernmental AgreementIT ABOR Notice Mailing November 1, 2005 This agreement is made , 2005 by and between ubdivision" , concerning the administration of the November 1, 2005, Tabor Notice mailing. In consideration of the benefits and promises contained herein, and subject to the terms and conditions as are hereinafter set forth, the parties agree as follows: Coordinated and Designated Election Officials Except as otherwise provided in this Section, the County Clerk shall act as the Coordinated Election Official for the conduct of the Election for the Political Subdivision for all matters in the Uniform Election Code which require action by the Coordinated Election Official. The Political Subdivision shall name a "Designated Election Official" who shall act as the primary liaison between the Political Subdivision and the County Clerk and who will have responsibility for the conduct of the election procedures to be handled by the Political Subdivision. Nothing herein shall be deemed or construed to relieve the County Clerk or the Governing Body of the Political Subdivision from their official responsibilities for the conduct of the Election. Jurisdictional Limitation This agreement shall apply only to the portion of the Political Subdivision within the boundaries of Eagle County. Call and Notice The County Clerk will publish one notice required by 1.5.205 of the Uniform Election Code in the Eagle Valley Enterprise and the Valley Journal no later than twenty (20) days prior to the Election. Preparation of Voter Lists All lists shall be provided to the Political Subdivision when specifically requested by the Political Subdivision in writing and in accordance with 1-5-304 of the Uniform Election Code (Appendix B). Tabor Notice The County Clerk shall be responsible for mailing the notice required by Article X, Section 20 (3) (b). The Political Subdivision shall deliver the full text of any required ballot issue notices to the County Clerk no later than September 20,2005 (42 days prior to the election C.R.S. 1-7-904) (Appendix B), The text will be supplied to the Clerk in the format parameters defined in Appendix A. The Political Subdivision is responsible for supplying the mailing labels and postage for eligible voters who reside out of the County to the County Clerk on or before September 26, 2005 (Appendix B). Property Owner Lists The Political Subdivision shall acquire the property ownership list referred to the C.R.S. 1.5-304 from the Assessor. The cost of the list is provided by statute and shall be paid directly to the Assessor by the Political Subdivision, The Political Subdivision's staff shall be solely responsible for any work required on the Assessor's list and may contact the County Clerk if access to voter registration records as required. Street Locator List Appendix C to this Agreement is a copy of the Street Locator List for the Political Subdivision. We re est th the Political Subdivision review the list and correct any errors. An Affidavit of ets, Appendix D, must accompany the returned list, be signed by the Designated 'cia I for the Political Subdivision, and be returned with the signed Intergov mental Agree ent seventy (70) days prior to the Election, August 23, 2005 at 4:00 p:m. (Appendix B) Indemnification The Political Subdivision agrees to indemnify, defend and hold harmless the County, its officers and employees, from any and all losses, costs, demands or actions, arising out of or related to any actions, errors, or omissions of the Political Subdivision in completing its responsibilities relating to the Election and related tasks. Cancellation In the event the Election is canceled by the Political Subdivision after the signing of this Agreement and on or before the day of the Election, the Political Subdivision shall be responsible for all expenses incurred on behalf of the Political Subdivision to the date that notice was received by the County Clerk together with all expenses incurred thereafter which could not be avoided by reasonable effort. Time is of the Essence The statutory time requirements of the Uniform Election Code and the time requirements set by the Secretary of State in the Rules and Regulations Governing Election Procedures shall apply to the completion of the tasks required by this Agreement. The Designated Election Official for the Political Subdivision shall sign and return this Intergovernmental Agreement to the County Clerk by August 23, 2005 at 4:00 p.m. In witness whereof, the Parties hereto have executed this Agreement to be effective the day of ~, 2005. Political Subdivision Am Menconi, Chairman Date Eagle County Board of Commissioners Clerk and Recorder Appendix A Requirements for Formatting Submissions November 2005 Coordinated Election Intergovernmental Agreement Text will not be accepted via email Media 3.5" disk or compact disk (CD) Software Word version 2000 or above Text Times New Roman Fonts 10 Margins 1" top and bottom 1 ~ sides Spacing Single Do not use tables or columns in setting up files. These are difficult to reformat and Tables/Columns often require type size adjustments. Use tabs to put information in rows and/or columns. Printout A hard copy must be submitted with the electronic version with the file name clearly noted on the first page. Labeling Name of political subdivision and date of election ELECTION CALENDAR FOR NOVEMBER 1, 2005 COORDINATED TABOR MAILING While this Calendar may not include all significant dates, some key dates are identified for your reference July 22, 2005 Notify County Clerk if action has been take to participate in the coordinated election C.RS. 1-7-116(5) August23,2005 Intergovernmental Agreement due in County Clerk's office C.RS. 1-7-116 September 20, 2005 Deliver full text of ballot issue notices to County Clerk C.RS. 1-7-904 September 26, 2005 Deliver mailing labels and postage for eligible out of county voters to County Clerk September 30, 2005 Deadline for mailing Tabor Notice Article X, Section 20 (3) (b) October 3, 2005 Last day to register to vote for the General Election - CRS 1-2-201 November 1, 2005 Election Day - All ballots must be received by 7:00 p.m. November 16, 2005 Complete Canvass of Ballots C.RS. 1-10-102