No preview available
HomeMy WebLinkAboutC05-194 EC Child Care Assistance Plan EAGLE COUNTY <;HI.LI)C;ARE ASSIST~t:E PL~ FORTIlllPERIOD: State Fiscal Years 2006-2007 I County: Eagle I I Date Originally Submitted; June 15,2005 I Pet;S<)q.ColllPletip.g~ EOflll: State Contact For the ChildC~ Assistance Program same, fudiqate Name: SAME Address: Phone: Fax: Email Address: ,I Security CHATS Business Contact ContaCt Contact Liaison Office Person Person with. with. access to access to MIS M6Q~ M40 Name: Rita Woods Kathleen Lyons Kathleen Kathleen Kathleen Lyons & Lyons & Lyons & Rita Rita Rita Woods Woods Woods Phone: (970)328-8817 (970)328-8841 User EN190053 EN190012 ID: Email: Rita. W oods@eaglecounty.us Kathleen.Lyons@eaglecounty.us *Ifmultiple users with access to security screens, please attach list with access information and user ID. Directions: Describe your county's child care assistance program completely for each questionlbox. Please be brief but include as much information as needed to give the State DHS a full picture of your program. Answers may occupy more space than listed on this template. Feel free to attach policies or documents as needed. Amendments to the County Plan are to be tracked and submitted using the Amendments Log, page two of this document. Service Area 1: Colorado Works FamiU",s Low.. Income Families Special Circumstance Families Application! k--;~~ Redetermination i 1.1 How are families >Colorado WORKS families will >Low"iJl~OQl~~flies will be >Special Circumstance informed of the be Pt'9vi4ed information on. how to provided information on how families will be provided availability of Child access licensed child care to access licensed child care information on how to access Care? providers through the Eagle providers through the Eagle licensed child. care providers County Deparbnent of Health & County Department of Health through the Eagle CountY Human Services and the local & Human Services and the Deparbnent of Health & CORRA agency. Colorado local. yORltA ~"'ncy. Low 1I~ ServiCt}~ and the local WORKS famili",s will also be income families will also be CORRA agency. Special provided information on how provided information on how Circwnstance families. will legal!ye"~Il1Pt~l'Ovide~~y be legally "'xempt providers may alsO be providedit1formation certified for child fBl'r.Lrgall)' be certified for child care. on how legally exempt exempt providers will be assisted Lega.lly exempt providers will providers may be certified for as necessary in the completion.of be assisted as necessary in the child care. Legally eXempt the provider certification process. completion of the provider providers will be assisted as >Colorado WORKS families who c",rtificlltion process. necessary in the completion of are. interest"'~ in becoming child >Low income families who the provider certification care providers will be connected are interested in becoming process. with the Regional Licensing cJlild.c::l:l,t'C Providers will be >Special Circumstance Program ahd be assisted in connected with the Regional families who are interested in developing child care facilities. Licensing Program and be becoming child care providers assisted in developing child will be connected with the care facilities. Regional Licensing Program and be assisted in developing child care facilities. 1.2 How does a family >N/A > Applications will be made >N/A Gg~' apply for services? available in offices ofEagIe \~ci'.h\lli County Health & Human Services, Workforce Centers, child care providers and through the local CORRA agency. Employers who are interested .inhaving applications available on site will be provided applications. 1.3 Does your county >N/A > Applicants will be >N/A prescreen applicants? prescreened if they phone in. If yes, what is the Otherwise application is prescreening process? processed and..approved or denied as appropriate. 1.4 What is the process " , , for eligibility determination including: . Interview policy >No interview required > No interview required >No interview required . Length of time for >N/A > 25 days >30 days (time frame to eligibility complete Family Service Plan) determination Length of time ,'j >N/A > 25 days '>30 days (tiine frame to ~ . before the family complete Family Service Plan) receives notice of eligibility. 1.5 Does Your County >No >No >No accept the He~ Start Application? If yes, please describe how this prqcess. differs ~D1)'()\lI' nQr;ma1 a lication rocess. 1.6 ~s your county >N/A >Yes >N/A ~ .th~ opq()J].t() ./ > Head Start Redetennination redetermine .based on the Head Start School dates are set by tech in s~p.edule2l.fyes, CRA TS for August 31st of what is th~ proce~ each year and how does this differ from your normal redit. rocess? . Service Area 2: Colorado Works Families Low- Income Families Special Circ11mstance Families .1 Parental Education! Resource Referral 2.1 Describe in >Parent information &. >Parent information &. resource >Parent information &. resource ./ detall the process for resource packet #615-82-1018 packet #615-82-1018 available by packet #615-82...1018 available by families to identify available by mail, at HIlS mail, at HHS offices, and through mail, at HHS offices, and through child care options offices, and through licensed licensed child care providers. licensed child care providers. child care providers. >Parental education is part of the >Parental.ed~c~()n.~ part oithe >Parental education is part of application process for child care application process .t"or child care the application process for assistance. Providers are given assistance. Provid~are $iven child care assistance. information on parental choice. information on parental choice. Providers are given Eagle County Health &. Human Eagle County Health. &.~Ulllan information on parental Services participates in early Services particip~tesitteat'ly choice. Eagle County Health childhood coordinating groups to childhood~~rdinating ~()ups to &. Human Services strengthen the community system of strengthen the community system participates in early childhood quality and appropriate child care of quality and appropriate child coordinating groups to and to assure that parents are care and to assure that parents are strengthen the community connected to specialized services connected to specialized services system of quality and whenever necessary. whenever necessary. appropriate child care and to assure that parents are connected to specialized services whenever necessary. 2.2 Typically, when >Families receive information >Families receive information on >Families receive information on do families receive on child care choices at time child care choices at time of child care choices at time of information on child of application. application. application. care choices? 2.3 Describe the >Families receive information >Families receive information >Families receive information process for sharing regarding all agency programs regardingall~encypro~sat regarding all agency programs a~~i~i information on at time of application, initial time of application, initial phone call time of application, initial p:"vu",cs/ health care coverage phone call or interview. or interview. call or interview. for children; when does this occur? 2.4 What is your >Fami/y must request >Family must request reduction of >Family must request reduction of process for reduction of parental fee due parental fee due to hardship in parental fee due to hardship in determining, to hardship in writing. writing. Request is reviewed by writing. Request is reviewed by approving and Request is reviewed by Director based on case specific Director based on case specific denying a parental Director based on case circumstances and approval/denial circumstances and approval/denial fee hardship? specific circumstances and decision is made within 5 days of decision is made within 5 days of approval/denial decision is request. Approva1/Denial is based on request. Approva1/Denial is based made within 5 days of request. a review of income to expenses. on a review of income to expenses. Approval/Denial is based on a Family is notified in writing of Family is notified in writing of review of income to expenses. approval or denial within 5 days of approval or denial within 5 days of Family is notified in writing of that determination. that determination. approval or denial within 5 days of that determination. > 185% FPL for all participants effective 2/112004 > Yes. Pursuant to 3.904.l(C)(4). Families with incomehvl1o do not exceed the COUJlty child care payment Or whose. income i$ below l300Al ofFPL.willbe offered services through TANF, the Workforce Center and other commUJlityagencies to assist in increasin their abili . 3.3 Training: Is training an approved >No activity? If yes, how many months of trammare iVed? 3.4 Extension of Benefits: DoesyoUf >No county apply the option to continue benefits for 6 months as outlined in 3.904~lH.? Ifye~, please answer the next four uestions.Ifno, 0 to uestion 3.7. 3.5 Extension of Benefits: >N/A Howdo youiensure~atamilydoes not exceed 85% of State Median Income? 3.6 Extension of Bene fits: >N/A a. What is your process for transitioning the family off of assistance through the extension of benefits? 3.6 Exte'Mion of Benefits: >N/A b. What is your process for "working together" and plan development for transition~.,.,gfamilie8 through the extension 0 bene ts? 3.6 Extension of Benefits: >N/A What is your county policy on the determination of parental fees for these 'Clmilies ? 3.7 Immunization:Indicate whether your > Yes. county collects immunization records as part of eligibility or is it the responsibility of providers. If responsibility of providers, attach copy of county compliance plan re uired . 3.8 Child Support Enforcement Option: >No. Does your county require cooperation with Child Support Enforcement in order to receive Child Care Benefits? If yes, please answer the following four questions. If no, continue to Service Area 4. 3.9 What is your county's policy/procedure >N/A to ensure that families transitioning off Colorado Works will continue to cooperate with Child Su ortEn orcement? 3./0 What is your county's >N/A policy/procedure for the determination of ood cause? 3.// What is your county's >N/A policy/procedure for communication between the child care and child support en orcement units? { 3./2 Briefly describe your county's policy >N/A l ,,<,^.~. on the required $20 fee for child support services. Service Area 4: County Payment o lions . 4.1 Contract for slots: Does your >Yes county utilize the option? If yes, please answ.er n.ext twQquestions. If no, 0 to estion 4.4, 4.2 Contract for slots: What i$ the > Contracts are based on analysis of program need that indicates spaces will be utilized process for establishing a contract, by CCAP eligible families... A reduced rate is negotiated with the provider for including choosing a cOIltraCtOr? guaranteed spaces. The County has an option of canceling the guaranteed spaces on a quarterly basis. Contractors must be: (1) licensed; (2) participating in county quality improvement efforts; (3) willing to report to the County regarding changes in parental use of the spaces within 5 days of any change. 4.3 Contract for slots: What is the >Contracts are monitored on a quarterly basis for cost paid for care vs. actual usage of process for monitoring and slots and, if actual usage is not effective, a determination will be made as to what barriers determining effectiveness of exist as to usage and whether those barriers to usage CIlD be ellininatedltn.iQinlized and contracts? the contract made more effective. Otherwise, a decision to terminate the contract will be made. > None > None > None >Tbree >None >Requests to hold slots between approved activities must be requested in writing, are reviewed b the Director and a ovedldenied on a case b case basis. > Approval to hold slots by Director will also include the number of approved days, determined on a case b case basis. >No >No serviee Area 5: JiJ COQnty Reimbursement ~Ji Rates ,-d; 5.1 Rate Type: Center Daily Rates Licensed Horne Daily Legally Exempt Daily Define Rates if other Rates Rates than basic: (i.e., de~ Alternative rate) Infant 44 32 28 6 weeks to 12 months .... Toddler 44 32 20 12 months to 36 months Preschool 35 28 20 36 months to 5 years School Age 28. 24 16 5 vears tel 13 years Infant & Toddler Alternate Care N/.A. N/A N/A EveningslWeekends 6 weeks to 36 months Preschool Alternate Care N/A N/A N/A EveningslWeekends 3 years to 5 years School Age Alternate Care N/A N/A N/A EveningslWeekends 6 vears to 13 years Before & After N/A N/A N/A Part-time only School Age 5.2 How often are rates > As needed based on market revised? and available funding: approved by Board of County Commissioners ,. 5.3 Provide justification >Rates are not negotiated. that ensures county negotiated rates provide CCCAP families with the same access to child care that private pay families have. Include the resources and process used to determine your reimbursement rates. Service Area 6: TANF Transition 6.1 What perccmt8gt: of >50% \. familit:s are transitioned fromTANFto Low Income Child Care? 6.2 Describe your >No Low-Income Child Care Assistance Application is required offamilies transitioningfrom county's transition C:;ploradp WORKS due to t:mploymt:11I. The Colorado WORKS case manager obtaim the signed Client process. Responsibilities Agret:ment and Client Respomibilities Agreement Supplemental and provides those fo~ anrJ information to the C:;C:;CAP wor/cer, 6.3 How do you obtain > At the point of transition, the Colorado WORKS case manager obtains the signed Client the needed information? ResPPnsibiliti~ Agrt:ement anrJ Client Responsibilities Agret:me11l Supplt:mental $0 that information regarding household composition and verification, activity information. anrJ verification and any cuJditional information related to low-income eligibility as outlined.in Volume 3.900 and provides that information to the CCAP worker. 6.4 What is your process >Colorado WORKS program staff obtain the signed Client Respomibility Agreement and Client for obtaining the client R.esponsibility Agreeme"t Supple",e11la/ as part of the trfJ1lSitioning proc~s. respomibilitv form? 6.5 What isyoUr county's > Families who tramition from the Colorado WORKS program to the Low Income Child Care policy/procedure for Assistance Program are redetermined three (3) months after the Low Incomt: case is established transitioningfamily's Subsequent redeterminatiom after thefirst redetermination will comply with low-income redetermination? redetermination rules outlined in Volume III, Section 3.906. . , Service A'etI 7: Errorltltmd.fJcatlolll 1. '0 er Pi menu 7.1 What processes does All child care cases are reviewed by the Public Assistance Team Leader as they are submitted by the your agency have in Child Care technician for new/changed/closed authorizations. place to review case les? 7.2 What processes does Clients are required to provide written documentation of activity and income. Collateral contacts are your agency have in used to verifY the written documentation as necessary. place to identify erroneous reporting by clients? 7.3 What processes does All child care billing statements are reviewedfor accuracy by either the Self-Sufficiency Manager or your agency have in Public Assistance Team Leader prior to entry into CHATSfor payment. If there are discrepancies, the place to identify client and/or provider are contacted to clarify the information provided Additionally, provider may erroneous billing by be required to submit attendance records to support the billing. roviders? 7.4 If a provider or client Information which resulted in the error is verified, Volume III rules applied and appropriate case error is discovered, what action taken. If case action results in an overpayment, a recovery is established does your agency do with the in rmation? 7.5 What is your county's Documentation of reason for recovery and amounts owed are submitted to the HHS business. office processfor staff for entry into CARS and subsequent collection. administering recoveries? 7.6 What is your county's Information that may indicate fraud occurred is researched by the Public Assistance Team Leader and process for fraud Self-Sufficiency Manager. If information can be verified to support fraud, this is submitted to Director identification and for determination of referral to District Attorney. referral to local authorities? J:\SeIfSufficiency\publicasst\child care\CCAP Plans\CCCAP Plan SFY0607 June 2005.doc KL OS/26/2005