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HomeMy WebLinkAboutC05-146 Western Eagle County Metropolitan Recreation District Lease C;/)5---/J/{p -to LEASE AGREEMENT BY AND BETWEEN EAGLE COUNTY AND WESTERN EAGLE COUNTY METROPOLITAN RECREATION DISTRICT (Berry Creek/Miller Ranch Site) --IJ1ms Lease Agreement ("Agreement") is made and entered intn !hi,.::::i day of ~ 2005, by and between EAGLE COUNTY, a body politic: and corporate ofthe St;l.t of Colorado acting by and through its Board of County Comrllissioners (the "County") and the WESTERN EAGLE COUNTY METROPOLITAN RECREATION DISTRICT, a quasi-municipal corporation and a political subdivision ofthe State of Colorado acting by and through its Board of Directors (the "District"). RECITALS WHEREAS, the County owns property located in Edwards, Colorado, more particularly described as Tract C, Berry Creek/Miller Ranch Planned Unit Development, Eagle County, Colorado (the "Property"); and WHEREAS, the County has constructed three new recreation fields and associated lawn areas, berms, parking lot, picnic area and shelter, and a playground area and related equipment on the Property; and WHEREAS, on April 1, 2003, the County entered into a Multi-Purpose Fields Lease and Joint Use Agreement (the "Joint Use Agreement") in order to lease a portion of the Property to the District, being more particularly described in Exhibit A attached hereto ("Parcel A") for the purpose of providing community athletic activities and programs for the residents of the District and the County; and WHEREAS, pursuant to the Joint Use Agreement the District paid a portion of the costs required to construct and develop certain recreational facilities on the Property; and WHEREAS, on November 18,2003, the County entered into a Lease Agreement (the "Lease Agreement"), whereby the District leased an additional portion ofthe Property, being more particularly described in Exhibit B attached hereto ("Parcel B") for the purpose of constructing and developing additional recreation fields, berms, a bike path, and a temporary maintenance building (20' by 30' in size) (hereinafter referred to as the "Additional Improvements") to provide greater community athletic activities and programs for the residents of Eagle County; and WHEREAS, Parcel A and Parcel B shall collectively be referred to as the Recreation Fields or Fields being more particularly described in Exhibit C attached hereto; and WHEREAS, on May 4, 2004, the County and the District entered into an Agreement Regarding Provision of Maintenance Services for Berry Creek Recreational Site (the "Maintenance Agreement"), wherein the County desired that the property outside of the area defined in the Maintenance Agreement be maintained by the District; and WHEREAS, the term of the Maintenance Agreement was for one (1) year and is now terminated; and WHEREAS, the County and the District desire to terminate the Joint Use Agreement and the Lease Agreement and consolidate all the obligations, responsibilities and conditions for scheduling and costs associated with the Recreation Fields into one lease agreement; and WHEREAS, the County and the District desire to address the responsibility for maintenance services and operations for the Property such as the Pavilion, Basketball Courts, Playground, Amphitheater, Sand Volleyball Courts, Tot Lot, Skate Park, Restrooms and parking lot(s) and associated right-of-way(s) in a separate agreement to be drafted at a later date; and WHEREAS, the County and the District therefore intend that this Agreement shall supersede the Joint Use Agreement and the Lease Agreement; and WHEREAS, the County and the District desire to continue to cooperate with one another in the operation, maintenance and costs associated with the Recreation Fields and Additional hnprovements for the benefit of Eagle County residents including but not limited to residents ofthe County, the District, local sports and/or soccer clubs, other local metropolitan or recreation and park districts, Vail Mountain School and Vail Recreation District. COVENANTS NOW, THEREFORE, in consideration ofthe recitals stated above and the mutual covenants and promises of the parties hereto, the receipt and sufficiency of which is acknowledged, the County and the District agree as follows: SECTION ONE OPERATION AND MAINTENANCE AND CONTRIBUTION 1.1 Operation and Maintenance. The Recreation Fields shall be operated and maintained by the District subject to the terms of this Agreement. 1.2 The District shall provide at the District's own expense, all labor, materials and equipment necessary to perform and complete any maintenance services consisting of, but not limited to, lawn maintenance of the Recreation Fields and daily trash pickup. 1.3 Contribution. The District paid the County $1,000,000.00 as a contribution toward costs associated with constructing three new recreation fields and 2 associated lawn areas, parking lot, picnic area and shelter, a maintenance facility, and related equipment (the "District Contribution"). SECTION TWO USE AND SCHEDULING OF THE FIELDS 2.1 Use ofthe Recreation Fields. For the term of this Agreement and any extensions hereof, the County hereby leases the Recreation Fields to the District, and the District hereby leases the Recreation Fields from the County, for the purpose of operation and maintenance of the Recreation Fields and associated facilities, and for the purpose of providing the County's constituents with a place for recreational activities and events approved by the District pursuant to this Agreement. Subject to the terms and conditions of this Agreement, the District shall schedule and operate appropriate seasonal recreation programs within the Recreation Fields to the fullest degree possible. 2.2 Field Closures. In order that the District may timely notify users ofthe Recreation Fields and attempt to reschedule any recreational activities or events that may be scheduled, the County shall notify the District if the County intends, or is required, to close or restrict access to the Recreation Fields for any period of time, including but not limited to closures or restrictions on access caused by extraordinary maintenance or construction-related activities ("Field Closure"). The County shall use good faith efforts to notify the District at least ten (10) days in advance of any Field Closure. 2.3 User Rates and Fees. The District may institute and charge reasonable program and user fees for the use of the Recreation Fields. However, County-sponsored events shall not be subject to any District-imposed program or user fees for use ofthe Recreation Fields. All program and user fees associated with use of the Recreation Fields during the term of this Agreement shall accrue to the District to offset District costs associated with operation of the Recreation Fields, including scheduling recreational and special events. 2.4 District Volunteers and Employees. Any employees or volunteers of the District shall be deemed employees and volunteers of the District and shall not be considered employees or volunteers ofthe County for any purpose. 2.5 Maintenance Expenses. All costs associated with the operation and maintenance of the Recreation Fields, including payment of all utilities and on-going expenses, maintenance of the landscaped areas connected with the Fields, and operation of the recreation programs within the Fields, shall be borne by the District; provided, that the County, without contribution by the District, shall provide snow removal services. The District shall keep the Fields and all equipment facilities and fixtures therein contained in good order, and in a clean, sanitary, safe, and aesthetically pleasing condition, permitting no waste, damages or injury to the Fields. Moreover, the District shall maintain the Prestige Artificial Turf Field in good order and to manufacturer's specifications. 3 SECTION THREE RENT The District agrees to pay County a fixed amount of One Dollar ($1.00) per year for the term of this Agreement. By executing below, County acknowledges receipt of this rental sum paid in full, in advance, for the entire twenty (20) year term. SECTION FOUR ADVERTISING AND PLACEMENT OF EVENT SIGNAGE ON RECREATION FIELDS 4.1 Regulation of Event Signage and Advertising. The County shall allow limited advertising or event signage to be installed on the Recreation Fields or Property by the District or any authorized user of the Recreation Fields or Property. Any such advertising or event signage shall comply with all applicable laws, rules and regulations relating to advertising or event signage ofthe County and/or the District, if any. 4.2 The District agrees that any advertising or event signage shall be on a daily basis only and no seasonal or permanent signs are permitted, except for those signs identified in Section 4.4. No signs, banners, placards or any other form of display for special events shall be permitted to remain on the Recreation Fields or Property overnight. 4.3 The District agrees that it shall not allow any advertising of alcohol or tobacco products or any other advertising which is not approved by the Eagle County Board of County Commissioners, or its designee. Notwithstanding this Section 4.3, advertising for La Liga is, and shall be, permitted. 4.4 The District may erect the following signs: scoreboards, bulletin boards, and signs providing information related to recreational activities or use ofthe Recreation Fields or Property. The County may remove any sign or advertising or display device erected or maintained in violation of the provisions contained herein, and the cost of such removal shall be paid by District. 4.5 All advertising signs must be of a professional quality and follow applicable guidelines contained in the Eagle County Land Use Regulations. SECTION FIVE TERM 5.1 This Agreement shall expire on January 31, 2025. Upon expiration, this Agreement may automatically be renewed for a subsequent twenty (20) year term unless either party notifies the other in writing no less than thirty (30) days prior to the renewal date of that party's intent not to renew. 4 5.2 Termination. If the County terminates this Agreement within the initial term ofthe Agreement, the County shall return to the District, without interest, the District's original contribution of$l,OOO,OOO.OO dollars for the three new recreation fields and associated lawn areas, parking lot, picnic area and shelter, a maintenance facility and related equipment within sixty (60) days. However, if the District terminates this Agreement within the initial term of the Agreement, or if the District is in default under the terms of this Agreement then the County shall have no obligation to return to the District their original contribution. In the event the parties agree to extend the lease term beyond the 20 year term identified in paragraph 5.1 hereof, then the County shall not be obligated to return to the District their original contribution. 5.3 Either the District or the County may terminate this Agreement without cause upon sixty (60) days written notice ("Notice of Termination"). Notice of Termination given under this Section 5.3 shall be given in accordance with Section 9. 5.4 Title to all improvements and fixtures shall vest in County upon the expiration or earlier termination of this Agreement. SECTION SIX REMEDIES The parties understand and agree that Section 20 of Article X of the Colorado Constitution contains certain restrictions on multiple fiscal year financial obligations. Therefore, unless otherwise specified herein, the financial obligations of the County and the District under the provisions of this Agreement are expressly contingent upon such funds being appropriated, budgeted, reserved and otherwise made available each year on an annual basis. In the event the County or District fails to appropriate, budget or otherwise make such funds available in any year to fulfill the obligations under this Agreement, the other party may terminate this Agreement. Notwithstanding anything to the contrary contained in this Agreement, the County shall have no obligations under this Agreement nor shall any payment be made in respect of any period after December 31 st of each calendar year during the term of this Agreement, without prior appropriation therefore by Eagle County in accordance with a budget adopted by the Eagle County Board of County Commissioners in compliance with applicable provisions oflaw. SECTION SEVEN LIABILITY AND INDEMNIFICATION To the extent permitted by law, the District shall indemnify, defend and hold the County harmless from and against any and all claims arising from the District's use ofthe Recreation Fields or from the conduct by the District of any activity, program or thing that may be permitted or suffered by the County in or about the Recreation Fields, except that neither the District, its directors, agents or employees will be liable under this paragraph for any claim, loss, damage, cost, charge or expense arising out of any 5 negligent or intentional act of the County or any third party not an agent or employee of the District. The District shall also indemnify, defend and hold the County harmless from and against any and all claims arising from any breach or default in the performance of any obligation of the District's part to be performed under the provisions ofthis Agreement or arising from any negligence, recklessness, intentional acts or omissions of the District or any of its agents, employees or invitees and from any and all costs, attorney fees, expenses and liabilities incurred in the defense of any such claim or action or proceeding brought on any such claim; provided, however, that nothing contained herein waives or is intended to waive any protections that may be applicable to the District under the Governmental Immunity Act, Section 24-10-101 et. seq., C.R.S., or any other rights, protections, immunities, defenses or limitations on liability provided by law, and subject to any applicable provisions ofthe Colorado Constitution and applicable laws. SECTION EIGHT INSURANCE 8.1 Each party agrees to maintain as part of its insurance coverage, during the term of this Agreement, comprehensive public liability insurance covering and insuring such party against liability arising out of the ownership, use or maintenance of the Recreation Fields or the breach of this Agreement. The bodily and personal injury limits of such policies shall be no less than the statutory limitations as defined in the Colorado Governmental Immunity Act, Section 24-10-114, C.R.S., with an amount of$500,000 per occurrence and $1,000,000 in the aggregate, or such other amounts as provided by law. SECTION NINE NOTICES 9.1 Notice shall be considered given when personally delivered or delivered to a nationally recognized overnight courier service and shall be considered received on the earlier ofthe day on which such notice is actually received by a party or the first business day after such notice is given if sent by overnight courier. A business day is Monday through Friday of each week excluding national holidays on which commercial banks in Denver, Colorado are closed. All notices or other communications required hereunder shall be addressed as follows: Western Eagle County Metropolitan Recreation District: Recreation Director Western Eagle County Metropolitan District P.O. Box 246 Eagle, CO 81631 with a copy to: 6 Matthew R. Dalton Grimshaw & Harring, P. C. 1700 Lincoln Street, Suite 3800 Denver, CO 80203 Eagle County: County Administrator County Attorney Eagle County P.O. Box 850 Eagle, CO 81631 Or at any such other address or addresses that the parties may hereafter or from time to time designate by written notice to the others. SECTION TEN MISCELLANEOUS PROVISIONS 10.1 No modification or waiver of this Agreement or any covenant, condition or provision contained herein shall be valid unless in writing and duly executed by all parties. 10.2 This Agreement embodies the entire agreement and understanding between the parties and supersedes all prior agreements and understandings between the parties relating to the subject matter thereof, including but not limited to the Joint Use Agreement, the Lease Agreement and the Maintenance Agreement. 10.3 This Agreement shall be binding upon the parties hereto, the respective successors or assigns, and may not be assigned by any party without the express written consent of the other parties. 10.4 All terms contained in this Agreement are severable and in the event that any of them shall be held invalid by a court of competent jurisdiction, this Agreement shall be interpreted as if such invalid term or condition is not contained herein. 10.5 The signatories to this Agreement affirm and warrant that they are authorized to enter into and execute this Agreement, and all necessary actions, notices, meetings and/or hearings pursuant to any law required to authorize their execution ofthis Agreement have been made. 10.6 This Agreement may be amended from time to time by a written agreement duly authorized by all the parties to this Agreement. 7 10.7 This Agreement does not and shall not be deemed to confer upon or grant to any third party any right enforceable at law or equity arising out of any term, covenant, or condition herein or the breach thereof. 10.8 This Agreement shall be governed by the laws ofthe state of Colorado. Venue and jurisdiction for any dispute arising from or out of this Agreement shall lie with the District Court in and for Eagle County, Colorado. 10.9 The District shall have at all times the full and free right of ingress to and egress from the Property. Such right shall extend to persons or organizations furnishing services to the District, including vehicles and machinery. 10.10 In the event any party to this Agreement commences an action to enforce any of the provisions hereof, the prevailing party in such action shall recover from the other party or parties to such action the prevailing party's costs and reasonable attorney fees. The County and the District expressly waive any right which either may have to trial by jury of any dispute arising under this Agreement relating to the issues of termination of this Agreement and rights to possession of the Recreation Fields. 10.11 The County and County's authorized representatives shall at all times have the right to enter upon and inspect the property under the Agreement. 10.12 The District shall not assign this Agreement, or grant any concession or license to the premises or any part thereof. An assignment, subletting, concession or license, or an assignment or a subletting by operation of law, shall be void and shall, at the County's option, terminate this Agreement. 10.13 This Agreement shall supersede the Joint Use Agreement, the Lease Agreement and the Maintenance Agreement. 10.14 This Agreement may be signed in counterparts, and each counterpart will be considered an original. This Agreement may be executed by facsimile signature. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. By: Teak J. Simonto , Clerk to the Board of County Commissioners 8 WESTERN EAGLE COUNTY METROPOLITAN RECREATION DISTRICT ATTEST: ~ Rf/ltI;, SB:teG~/By: , ... , Secretary MIC ael Glass, 9 "~"",,'P,,",,~F~""" _"~""T,?,!,"'m<e??flJl~~!f!!,-,,.,~,,~'r."-t?"S'!:'.~Fn""!'" ""'~v:~"~' ,,-~,-' ,,"" - -- . _ ___.>., Mlt.n:-e, ___~ - ~ F\ __'-..__ _____,___ ~~_---='" 1l>\l - . · ------- - - - - - . , ' . -,.. ---- --. -.. -- , ~ - -- - - ,".' , ,:'1r_::;~~~~=~='=;" '..5""--- ~~--L::--------- ------, f\$;~e \.i ' 0 '_ ., ',a41';:liZr'lZ1"-:::- _- :.-=--~::=:..=__.~---"oo',---: _ . ,___._._. - - - _ _ ,. ... '0 I' " ,.' ~ / ,.', ," _- '_ __ --~--- - - ----, -- --- -,-. - r ------ - . 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"!RN 141' --- BERRY CREEKtM1LLER RANCH PUD, EDWARDS, CO. A-1.1