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HomeMy WebLinkAboutC05-125 Clean Harbors Environmental Services 805- 1t15 - (e,:3> AGREEMENT FOR HOUSEHOLD HAZARDOUS WASTE COLLECTION EVENT SERVICES BETWEEN COUNTY OF EAGLE, STATE OF COLORADO AND CLEAN HARBORS ENVIRONMENTAL SERVICES, INC. THIS AGREEMENT is made effective Ap(~ ;;tb-r~ 2005, by and between the Board of County Commissioners, County of Eagle, State of Colorado, (hereinafter referred to as "Owner"), and Clean Harbors Environmental Services, Inc. (hereinafter referred to as "Contractor"), a Massachusetts corporation. Recitals A. County desires to conduct a Household Hazardous Waste Collection Event to provide a safe, convenient place where its citizens can dispose of stored household hazardous wastes. B. Contractor has made a proposal, dated April 6, 2005 which demonstrates they are a professional contractor knowledgeable and experienced in conducting such events. C. Contractor and County intend by this Agreement to set forth the scope of the responsibilities of the Contractor in connection with this collection event and related terms and conditions to govern the relationship between Contractor and County. Agreement Therefore, for good and valuable consideration, including the promises set forth herein, the parties agree to the following: 1. Scope of the Work: A. The Owner agrees to hire Contractor and Contractor agrees to act as the Owner's contractor to conduct the event Saturday, May 14,2005 at the Eagle County Landfill, 2250 Highway 131, Wolcott, CO 81655. (i) Contractor shall have present at the Site a minimum of two (2) employees or agents of Contractor (the "Site Chemists") trained in the identification and handling of household hazardous wastes ("Wastes") as defined by state and federal laws and regulations, and such personnel, equipment and materials as are necessary to handle, containerize, label, load and transport said wastes for disposal in a manner which conforms to state and federal laws and regulations. (ii) The Owner shall provide an authorized representative ("Community Coordinator") at the Site. (iii) Contractor shall accept only household hazardous wastes for transportation and disposal from those individuals who are approved by the Community Coordinator in such amounts as are approved by the Community Coordinator. (iv) The Owner hereby grants to Contractor the absolute right to reject any Wastes delivered to the site. (v) Contractor shall be deemed to be the "generator" of all Wastes accepted by Contractor at the Site. (vi) Contractor shall transport for disposal all Wastes which it has accepted at the Site. Such Wastes shall be transported to licensed facilities for lawful disposal. (vii) Contractor represents that is shall possess on the day of collection: (a) A valid Environmental Protection Agency identification number for generation and transportation of hazardous wastes; (b) A valid state transporter's license for transportation of hazardous and acutely hazardous wastes; (c) A vehicle identification device for each vehicle used by Contractor to transport Wastes from the Site; (d) Authorization from the Interstate Commerce Commission and the appropriate state agency to operate a common carrier. (e) All other state and federal permits and licenses necessary to legally transport Wastes in interstate commerce. (viii) Title to all Wastes accepted by Contractor at the Site shall pass to Contractor. B. Contractor represents that it understands the currently known hazards to persons, property and the environment resulting from the transportation, treatment and disposal of Wastes. Contractor further represents that it will perform all services under this Agreement in a safe, efficient and lawful manner, using industry-accepted practices and methods. C. The Owner shall use best efforts to assure that all Wastes approved by the Community Coordinator are the Household Wastes of community residents. 2. Time of Performance: Contractor shall begin the services to be performed under this Agreement upon Notice to Proceed from Owner, and shall undertake such services to assure readiness for and successful completion of the Household Hazardous Waste Collection Event. 3. Term and Termination: A. Owner may terminate this Agreement for its convenience at any time prior to the beginning of the Household Hazardous Waste Collection Event. B. Owner may terminate this Agreement immediately upon Contractor's failure to perform its duties as set forth herein. 4. Compensation and Payment: A. Owner agrees to pay Contractor for its services in accordance with the price structure quotes ("Rates") presented in Contractor's proposal dated April 6, 2005 and attached hereto as Exhibit A with the condition the Owner not pay more than $25,000 (the "Contract Limit"). Funds for this project have been budgeted and appropriated. B. The Site Chemist will make a determination and notify the Community Coordinator when the costs of acceptance, transportation and disposal of Household Waste accepted by Contractor at the site has reached the Contract Limit. The Community Coordinator must be present at all times and will be responsible for terminating the collection program upon notification by the Site Chemist that the Contract Limit has been reached. C. The failure by the Community Coordinator to terminate the collection program before the Contract Limit is exceeded following notification by the Site Chemist, or authorization by the Community Coordinator to continue the collection program beyond the Contract Limit, shall obligate the Owner to pay Contractor for all additional labor and material costs, in accordance with the Rates, which exceed the Contract Limit. Contractor shall not, however, be obligated to accept any waste for transportation or disposal after the Contract Limit has been reached. D. Owner agrees to pay Contractor within thirty (30) days of receipt of the invoice. Interest shall accrue at the rate of one and one half (1.5%) percent per month. 5. Independent Contractor: It is expressly acknowledged and understood by the parties hereto that nothing contained in this Agreement shall result in, or be construed as establishing, an employment relationship. Contractor shall be, and shall perform as, an independent contractor. No agent, subcontractor, employee, or servant of Contractor shall be, or shall be deemed to be, the employee, agent or servant of Owner. Contractor shall be solely and entirely responsible for its acts and for the acts of Contractor's agents, employees, servants and subcontractors during the performance of this agreement. The Community Coordinator identified in Paragraph 1 (ii) shall not represent, act, purport to act or be deemed the agent, representative, employee or servant of Contractor. 6. No Asshwment or Subcontractin2: The parties to this Agreement recognize that in entering into this Agreement Owner is relying upon the skill and reputation of Contractor, including Contractor's acquaintance and unique resources with the identification and handling of household hazardous wastes. Therefore Contractor may not assign its interest in the Agreement, including the assignment of any rights or delegation of any obligations provided therein or subcontract the performance of any part of the Work, without the prior written consent of Owner, which consent Owner may not unreasonably withhold. Except as so provided, this Agreement shall be binding on and inure to the benefit of the parties hereto, and their respective successors and assigns, and shall not be deemed to be for the benefit of or enforceable by any third party. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Agreement. 7. Insurance: A. At all times during the term of this Agreement, Contractor shall maintain the following Insurance: (i) Claims under Workmen's Compensations, disability benefits, and other similar employee benefit acts, with coverage and in amounts as required by the laws of the State of Colorado. (ii) General Liability Coverage in the minimum amount of $2,000,000. (Combined personal injury/property damage limit) for coverage of claims for damage arising from the performance of services under this Agreement, including but not limited to personal injury or death, property damage, and other damages imposed by law upon the Contractor and each subcontractor with respect to all work performed by them. (iii) Comprehensive Automobile Insurance in the amounts as required by the laws of the State of Colorado. (iv) Contractor's Pollution Legal Liability in the amount of $2,000,000 for each occurrence and $2,000,000 for the aggregate of all claims. (v) Any other coverage required by State and Federal law or generally maintained in the industry of household hazardous waste collection. B. Certificates of Insurance: Certificates of Insurance acceptable to the Owner shall be filed with the Owner prior to commencement of the Work. These Certificates shall contain provisions naming the Owner as an additional insured except A (i) above under Contractor's insurance and that coverage afforded under the policies will not be canceled until at least thirty days prior written notice has been given the County. Contractor shall not permit any subcontractors to start Work until all required insurance has been obtained and certificates with the proper endorsements have been filed with the Owner. Failure of the Contractor to comply with the foregoing insurance requirements shall in no way waive Owner's rights hereunder. 8. Indemnification: To the extent permitted by law, Contractor shall indemnify Owner for, and hold and defend Owner and its officials, boards, officers, principals and employees, harmless from, all costs, claims and expenses, including reasonable attorney's fees, to the extent caused by the negligent performance by Contractor of this Agreement or Contractors wilful misconduct. 9. Notices: Any notice required under this Agreement shall be personally delivered or mailed in the United States mail, first class postage prepaid, to the appropriate party at the following addresses: Contractor: Clean Harbors Environmental Services, Inc. 1501 Washington Street P.O. Box 859048 Braintree, MA 02185-9048 Attn: General Counsel (Urgent Contract Matter) Tel: (781) 849-1800 Fax: (781) 380-1403 Owner: Ronald L. Rasnic, Eagle County Solid Waste Manager P.O. Box 250 Eagle, CO 81631 Tel: (970) 926-3125 Fax: (970) 926-3603 with a copy to: County Attorney Eagle County P.O. Box 850 Eagle, CO 81631 Tel: (970) 328-8685 Fax: (970) 328-8699 10. Miscellaneous: A. Contractor shall not discriminate against any employee or applicant for employment to be employed in the performance of this Agreement on the basis of race, color, religion, national origin, sex, ancestry, physical handicap, sexual orientation, age, political affiliation or family responsibility. Contractor shall require all subcontractors to agree to the provisions of this subparagraph. B. The making, execution and delivery of this Agreement by the parties hereto has not been induced by any prior or contemporaneous representation, statement, warranty or agreement as to any matter other than those herein expressed. This Agreement embodies the entire understanding and agreement of the parties, and there are no further or other agreements or understandings, written or oral, in effect between them relating to the subject matter hereof. This Agreement may not be amended, including by any modification of, deletion from or addition to the Scope of the Work, except by a written document of equal formality executed by both parties hereto. C. This Agreement shall be governed by and construed in accordance with the internal laws of the State of Colorado, without reference to choice of law rules. The parties agree that venue in any action to enforce or interpret this Agreement shall be in the District Court in the 5th District for the State of Colorado. D. This Agreement does not and shall not be deemed to confer upon or grant to any third party any right enforceable at law or equity arising out of any term, covenant, or condition herein or the breach thereof. E. The invalidity or unenforceability of any particular provision of this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed as if such invalid or unenforceable provision was omitted. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. COUNTY OF EAGLE, STATE OF COLO , y and Through Its BO RD 0 UNTY COMMISSIONERS .. Am M. Menconi, Chairman County Commissioners By: T-034 P 00Z/005 H3S 04-J.)6-z005 12:55 From- ~' eXH/orr A- EH\lllllllt\\UIilTAL SEIl\llCS. IRc. 150 I Ws,hinglOf1 SIr eel p 0, Box No, 859048 8rain\ret, Massachu5etts 02185-9048 April 5, 2005 Eagle County Mr. Ron Rasnic 712 Castle Drive Eagle, CO 81631 RE: 2005 Household Hazardous Waste Collectiot! Mr. Rasnic: Thank you once again for your continued interest in using Clean Harbors for your Household Hazardous Wasle Collection needs. Attached you will find a current price list fOT the 2004 event, please note that Clean Harbors will be holding the rates implemented last year constant again this year. Clean Harbors Environmental Services, Inc. is North America's premier provider of recycling, industrial and environmental services. Clean Harbors has the resources, expertise and indemnification policy to assure maximum protection to the environment and the companies we serve. And with this philosophy that places our customers and their satisfaction first, we are bringmg a new level of value, responsiveness and quality to the challenging but necessary job of environmental protection. Clea..'1 Harbors has been the leader in household hazardous waste management for the past decade. We have perfonned over 2,500 collection programs and currently operate fifteen permanent collection centers in New England and New York State. Clean Harbors is committed to offering the highest level of service and cost-effective management practices. By utilizing our waste disposal knowledge and expertise, Eagle County can realize a safe, efficient and cost-effective means of hazardous waste disposal services, tailor-made to suit your needs. Clean Harbors owned and 3rt! party approved facilities have always represented the best in the industry. These disposal facilities have long histories and have proven themselves to be both environmentally sound in practice and financially secure. Our goal is providing unparalleled service through tlle use of Clean Harbors' network of storage, treatment and disposal facilities. "People and Technology Creating a Betrer Environment" T-034 P 003/005 F-736 04~OH005 1 Z; i5 From- eX' #113 f{ A &-14/7' () ') ~p~rfuJr5" ENVIRIlN~UlIlAl SERVICES, !IiC. This proposal is submitted contingent upon the right 10 negotiate mutually acceptable contract terms and conditions, which are reflective of the work contemplated in the Request for Bid documents, and an equitable distribution of the risks involved therein. In the event that such agreement cmIDor be reached, Clean Harbors reserves the right to decline to enter lnto such an agreement withom prejudice or penalty. Weare very proud of OUT excellent compliance record. Clean Harbors ships only to facilities that pass our compliance audit, and our transportation fleet is inspected daily. All field personnel receive 40 hm.trs of OSHA training and 24 hours of ReRA tratning. In addition, our lab pack chemists receive a 40-hour lab pack-training course. Your waste will be packaged in accordance with compatibility, reactivity and our dispos2Ll facility packing requirements, maximizing the amount of allowable waste packed per container. Material subject to land disposal prohibitions of 40 CFR, Part 268 will be incinerated or treated depending on disposal facility requirements. Material not subject to these proilibitlons may be shipped to a secure chemical landfill. Clean Harbors payment terms are Net 30 days. Clean Harbors is imposing an Energy and Seemity Recovery Fee to the invoice total. This fee is currently at 4.5% and is needed to offset rising operational costs. It is a combination of an Insurance and Security Fee as well as an OPEC surcharge that varies with the national.average price of diesel fuel. We appreciate the opportunity to service your collection program and we stand ready to assist Yl)U in solving your household hazardous waste management needs. Please feel free to contact me at (303) 293-2500 x226 if you have any questions. Sincerely, ~ ~r:; Technical Services General Manager "People and Technolo9;Y Crealin~ a BeUey Environment" T-034 P 0041005 F-736 64"~S-ZOO5 1 2:56 From- ExH/Brr- A ( Q:,"1~ D) Clean Harbors is pleased to offer me following pricing to Eagle County for your Household Hazardous Waste Program. Clean Harbors guarantees to hold these prices firm for 30 days. II .. DISPOSAL ~nCHNOLOGYJl PRICE I Ratel'Unit Ii Processable Paints Fuels Blendinl:J: $100.00/55 drum Processable Paints Fuels Blending $350.00/ cubic yard box Non Processable Flammable Products Incineration $235.00 155 drum Non Processable Flali'.mable Products Incineration $670.00 I cubic yard box Pesticides I HerbicideslPoisons* Incineration $255.00/55 drum Corrosives I Oxidizers * Treatment $225.00 I 55 drum Corrosives / Oxidizers '" Incineration $235.00 155 drum Aerosols * Incineration $255.00 I 55 drum Solvents and Bulked Oil.based Paint Fuels Blending $100.00/55 drum Oil Fuel BlendJRecycle $100.00/55 drum Propane Cylinders Recycle $25.00/smaU, $45.00/large Non-Regulated Material Landfill $75.00/55 drum Non-Regu.lated Material Landfill $400.00 I cubic yard box Antifreeze Treatment $150.00/55 drum Household Batteries Recycle $80.00 I 5 pail Mercury S tabi lization $150.00/5 pail Dioxin Fonning Compounds Incin I Stabilize $7.50 (pound Minimum $110.00 Reactive Materials Incineration $7.50/ pound, Minimum $110.00 Pricing Notes and Assumptions: Jl Line items noted by the "*,, may be packed in smaller drums at the foHowing rates: 30 gallon drums 75% of 55 gallon drum price 16 gallon drums 60% of 55 gallon drum price 5 gallon drum $80.00 <. It is assumed that Eagle County will provide a forldift and dwnpster for trash. 0 Clean Harbors will provide two chemists for the event. Eagle County will provide volunteers for the event. The number of volunteers needed can be determined at a later date. e, Pricing is based upon no disposal restrictions. T-034 P 005/005 H36 04-D6-2005 12: 56 From- ExHI Err A (Cc-<J7'/:)) r. ~ OPERA TIONS II PRICE I [Site Set-up Fee / Mobilization ,- $1,000.00 = J i Transponation $2000/drum, i $80.00/cubic yard box, $250.00 minimum II Cubic yard boxes " I $65.00/each ] 155 gallon dru~s I $40.00/each I 130 gallon drums ~ :1 $30.00/each I 116 gallon drums ! $20.00/each ) I{gallon drums I SI0.00/each I [Labor, per person, on site time only I $45.00lhour :I