HomeMy WebLinkAboutC04-405 CEAVCO Audio-Visual Company, Inc.~~`°l~
CEAVCO
Audiovisual
AGREEMENT FOR THE SALE OF EQUIPMENT
AND INSTALLATION SERVICES
THIS AGREEMENT, is made and entered into this 30`" day of November, 2004, by
and between Eagle County Government with its principal place of business at 500 Broadway
St., Eagle, CO 81631 ("Purchaser") and CEAVCO Audio-Visual Company, Inc., a Colorado
corporation, with its principal place of business located at 6240 West 54t" Ave., Arvada,
Colorado ("Seller").
A. Seller is engaged in the business of sales, service, rental, engineering, design and
installation of industrial and professional audio visual and video equipment systems; and
B. Purchaser desires to engage Seller to provide the equipment and services provided
for in this Agreement.
THEREFORE, in consideration of the mutual promises set forth below, and other good
and valuable consideration the receipt and sufficiency of which is hereby acknowledged,
Purchaser and Seller hereby agree as follows:
1. Definitions. The terms "Equipment" and "Services" refer to the equipment and/or
services set forth in Seller's quotation dated Nov. 29, 2004, and the project Scope of Work,
copies of which are attached hereto and incorporated herein as Exhibit A. "System" refers to the
combination of all the Equipment and Services. "Project Completion" means the date all the
"Project Units" listed on Exhibit A have been accepted by the Purchaser as provided below, with
Purchaser's acknowledgment of acceptance of each Project Unit given as provided below. Upon
completion of a Project Unit, Seller shall notify Purchaser in writing of such completion and
thereafter Purchaser shall have fifteen (15) days to test and verify that the Project Unit is
functioning properly and to notify Seller of its acceptance of such Project Unit. Purchaser's
acceptance of a Project Unit shall be at its reasonable satisfaction; provided that the Purchaser
may not reject acceptance of a Project Unit for de minimis defects in such Project Unit.
Purchaser agrees to report, in writing, any exceptions to acceptance of a Project Unit within five
(5) working days after the completion of the testing period, and if no such exception is reported
within such period the Project Unit is deemed fully accepted. After notification to Seller of an
exception to acceptance of a Project Unit, Seller shall have a reasonable period of time and will
use its best efforts to correct the defect that caused the rejection of acceptance. Purchaser shall
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Audiovisual
be responsible for payment, at the contract price listed on Exhibit A, for each Project Unit
accepted in accordance with the schedule set forth below in Section 5.
2. Limitations to Price for Labor and Additional Char,~es. The Seller has given its
best effort to determine the requirements for direct labor. The Seller reserves the right to charge
for idle tune at the full hourly rate for each idle person due to significant delays of four hours or
more, that are caused by action and/or inaction of the Purchaser, or the Purchaser's contractors
and/or subcontractors. No work is performed which is not covered by the Scope of Work. Seller
will only perform work not covered in the Scope of Work after the Seller receives a Change
Order that is agreeable to both the Seller and the Purchaser (hereinafter referred to as Change
Order).
3. Delivery. Unless otherwise specified, Purchaser shall be responsible for all freight
shipment aild delivery charges including without limitation from factory to Purchaser or Seller
and from Seller to Purchaser excluding return freight to factory for any defective Equipment.
Seller agrees to use its best efforts to obtain Project Completion no later than 60 working days
after receipt of agreement and deposit. All promises of delivery are made in good faith and
Seller will do everything possible to fulfill them. If Seller is unable to meet a scheduled delivery
date due to an event set forth in Section 12, Seller shall not be liable for additional transportation
charges incurred by Purchaser's request to use a faster means of transportation. Risk of loss,
other than that which is caused by Seller, shall pass to a Purchaser after delivery to Purchaser or
the freight carrier for delivery to Purchaser, which ever occurs earlier.
4. Credit Ap rp oval. This Agreement and all shipments and deliveries shall at all
times be subject to the approval of Purchaser's credit by Seller's credit department, which
approval shall not be unreasonably withheld.
5. Payment Terms. Purchaser agrees to pay Seller the amounts set forth in Exhibit
A. Seller requires a deposit (25%) upon execution of this Agreement. Progress billings (70%)
will be generated monthly for equipment received by Seller and for services rendered to date.
The retained amount (5%) will be payable from Purchaser to Seller within 15 days of Project
Completion. Seller will not perform any work, or procure any supplies required until Seller
receives the deposit payment and executed Agreement. Invoices shall be due net 30 days from
the date of the invoice. Seller reserves the right to suspend work if Purchaser's payments are
past dtie; provided that Seller shall first give Purchaser written notice and 3 business days to
make payment. Any and all sums not paid when due shall bear an annual interest rate of 18% on
the outstanding balance until paid in full.
6. Taxes. The purchase prices listed in Exhibit A do not include any sales, use,
excise or similar taxes levied by the United States or any state or local subdivision thereof or
other governmental agency. Purchaser shall be responsible for any such taxes in the amount
applicable to the product or the transaction and shall hold the Seller harmless from any claim,
cost or expense associated with payment of such taxes. Seller shall have the right to collect any
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CEAVCO
Audiovisual
such applicable taxes from Purchaser in connection with the prices set forth on Exhibit A.
7. Chan eg_s of E_c~uipment/Specifications. Purchaser has the right at any time to issue
a Change Order to propose changes in drawings, designs, specifications, quantities, and delivery
schedules as to any goods andJor work covered in the Scope of Work. For such Change Order to
be binding on Seller, the Change Order must be executed in writing, acknowledge by the
Purchaser and properly received and approved by Seller. In the event that Purchaser shall for
any reason change the specifications of the Equipment or request different or additional
equipment, any restocking charge, charges associated with new or additional equipment,
additional freight costs or other costs, incurred by reason of such change, including but not
limited to the restocking fee provided for in Section 8 below, shall be the responsibility of
Purchaser and will be implemented upon written orders for the same, upon written execution of
an addendum to Exhibit A and upon mutually agreed terms. Costs incurred by Seller through
delays occasioned by such changes shall be reimbursed to Seller by Purchaser.
8. Cancellation. The Purchaser acknowledges that Equipment maybe delivered and
may arrive from various vendors in stages. This Agreement maybe cancelled by the Purchaser
at any time prior to shipment of Equipment or any part thereof to Purchaser. In the event of such
cancellation, for reason other than Seller's nonperformance which shall include but not be
limited to material delay in delivery of equipment, any Equipment that has been received by
Seller but not yet delivered to Purchaser shall be returned by Seller to the respective vendor(s)
and Purchaser shall be obligated to Seller for the greater of a 15% "restocking" or any actual out-
of-pocket restocking fees that Seller is obligated to pay to its vendors. Seller shall itemize such
restocking fees at Purchaser's request. Purchaser shall be obligated to pay for all Equipment and
Services provided by and delivered to Purchaser and for all Equipment delivered to Seller that
cannot be returned to the respective vendor(s) as of the date of any such cancellation.
9. Limitations on Claims and Returns. Seller will not be responsible for shortages or
non-conforming goods that are not reported within thirty (30) days after Project Completion.
Purchaser agrees to return Equipment to Seller via the Seller's returns authorization form. All
returns must be approved by Seller, which approval shall not be unreasonably withheld. At
Seller's discretion, it shall have the option to repair or replace the non-conforming goods. In the
event of a return of Equipment covered by a manufacturer warranty, Purchaser appoints Seller as
its agent, and Seller agrees to act as Purchaser's agent, for the purpose of returning, for
replacement or repair, the non-conforming Equipment to the manufacturer. SELLER SHALL
NOT BE LIABLE FOR ANY CONSEQUENTIAL OR EXEMPLARY DAMAGES
CAUSED BY ITS BREACH OF ANY PROVISION HEREUNDER AND/OR ANY
INJURY CAUSED BY THE USE OF THE EQUIPMENT BY PURCHASER.
10. Warranties. For a period of one year after Project Completion, Seller will repair
any defect in the System directly related to the Services provided by Seller in the installation of
the System. This limited warranty does not extend to or apply to cover the Equipment or any
other item of equipment that makes up the System. Each item of Equipment shall have a
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CEAVCO
Audiovisual
standard manufacturer's warranty for such Equipment which (i) is the only warranty with
respect to such Equipment; (ii) is in lieu of any warranty, expressed or implied, by Seller and
(iii) is specified as IN-DEPOT, in which the Purchaser is responsible to remove and ship
defective Equipment. Extended service contracts are available for purchase, in which a trained
technician would be available to remove and reinstall Equipment or to provide service on site.
Purchaser agrees that it shall rely solely on such manufacturer's warranties. In the event the
Purchaser furnishes equipment and/or materials (OFE) to be included in the Scope of Work such
inclusion shall be with no warranty or guarantee by Seller. Use of OFE is solely at Purchaser's
request and for its convenience and benefit. Seller will take reasonable care in handling this
OFE and will install according to standard industry practice. Seller takes no responsibility for
the operation, performance, appearance, or effects of the OFE before, during, or after its
integration into the system. Purchaser shall reimburse Seller for any troubleshooting,
modifications, or repairs required in Seller's efforts to make OFE function as needed. SELLER
EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES, EXPRESSED OR IMPLIED,
WITH RESPECT TO THE EQUIPMENT AND SERVICES PROVIDED HEREUNDER,
INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY AND
WARRANTIES THAT THE EQUIPMENT IS FIT FOR A PARTICULAR PURPOSE. IN
NO EVENT SHALL SELLER BE LIABLE FOR DAMAGES BY REASON OF FAILURE
OF THE EQUIPMENT TO FUNCTION PROPERLY.
11. Security Interest. The parties intend for this Agreement to create a security
interest in and a lien on the Equipment sold to Purchaser for all unpaid balances hereunder.
Purchaser agrees to allow Seller to file this Agreement or to execute herewith any and all
documents necessary, including but not limited to a financing statement pursuant to the Uniform
Commercial Code to allow Seller to perfect and maintain the priority of its security interest in the
Equipment. Seller agrees to file UCC-3 terminations immediately upon full payment. Purchaser
covenants and warrants that the Purchaser shall not, except as otherwise provided in Paragraph
13 below, encumber the Equipment or suffer any lien by any other person until the Seller has
been fully paid.
12. Force Ma~eure. Seller shall not be liable for any delay caused by any
circumstances beyond its control, including but not limited to, government directives, priorities,
regulations,requests, order or requisitions, or by embargoes, fires, strikes, work stoppage,
accidents to machinery or equipment, delays of carriers or shortage of labor or materials or for
any other cause whatsoever interfering with or impeding production or delivery of the products
ordered.
13. Assignment. Except as provided below, neither party shall assign or transfer this
Agreement or any rights or obligations hereunder, including any performance obligation or other
obligation or right hereunder, without the prior written consent of the other, which consent shall
not be unreasonably withheld. Notwithstanding the foregoing, Purchaser acknowledges that
Seller may subcontract with independent contractors to perform all or any part of the Services
described in Exhibit A.
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Audiovisual
14. Governing Law; Arbitration; Attorneys' Fees. The provisions of this Agreement
shall be governed by the laws of the State of Colorado including, to the extent not inconsistent
with any specific provision of this Agreement, the Uniform Commercial Code as adopted in the
State of Colorado as effective and in force on the date of this Agreement. Any action, dispute,
controversy or claim among or between the parties relating to or arising out of this Agreement,
or the breach thereof, shall be resolved by binding arbitration in accordance with the Commercial
Arbitration Rules of the American Arbitration Association before one arbitrator, and judgement
on the award rendered by the arbitrator maybe entered in any court having jurisdiction thereof.
In the event that an arbitration is commenced by either party to enforce any right or obligation
created by this Agreement, the prevailing party shall be entitled to receive the costs incurred by it
in connection therewith, including reasonable attorneys' fees.
15. Entire Agreement. This Agreement and all attachments hereto expresses fully the
understanding by and between the parties with respect to the purchase of the Equipment and
provision of Services hereunder, and all prior and contemporaneous understandings, agreements,
commitments and representations of any kind, oral or written, between the parties are cancelled
and null, void and of no effect.
16. Bindin Eg ffect. This Agreement is binding on and will inure to the benefit of the
successors and assigns of both Purchaser and Seller.
17. Conflicts. Except as otherwise expressly provided herein, to the extent there is a
conflict between this Agreement and Exhibit A, the terms in Exhibit A shall control with respect
to terms of payment, the Equipment and Services to be provided, and the timing thereof.
Otherwise, the terms of this Agreement shall control.
18. Errors. After providing notification to Purchaser, Seller reserves the right to
correct clerical and typographic errors.
19. Notices. Unless otherwise expressly provided, any notice, request, demand, waiver
or other communication required or permitted to be given under this Agreement shall be by (i)
First Class U.S., prepaid mail, (ii) registered or certified mail, (iii) overnight courier, or, (iv)
facsimile, if receipt is confirmed, to the receiving party at the address and/or facsimile number
set forth below:
Eagle County Government: Eagle County Government
Attn: John Denardo
500 Broadway
Eagle, Colorado 81631
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CEAVCO
Audiovisual
To CEAVCO : CEAVCO Audio-Visual Co., Inc.
6240 West 54t" Ave.
Arvada, CO 80002
Fax # (303) 539-3401
Attention: Matthew D. Emerson
Any party may change the address and/or facsimile to which notices are required to be
sent by giving notice of such change in accordance with this Section to the other party. All
notices will be deemed to have been received upon (i) personal delivery, (ii) the date that the
receipt of a facsimile is confirmed, (iii) one (1) business day after being sent by one-day
overnight courier or (iv) the fifth (5) business day after being mailed by First Class, prepaid, U.S.
mail.
20. Counterparts. This Agreement maybe executed in one or more counterparts, any
one of which need not contain the signatures of more than one party, but all such counterparts
taken together will constitute one and the same instrument. Signatures maybe executed by
facsimile, with original signatures to be mailed within five (5) days. Each party to this
Agreement agrees that it will be bound by its own facsimile signature and that it accepts the
facsimile signatures of the other parties to this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be signed
by their duly authorized representatives as of the date set forth at the beginning of this
Agreement.
SELLER:
CEAVCO Audi isu~/al Compa ,Inc.
Si nature: v~
g
Name: John merson
Title: Vice President -Systems Group
PURCHASER:
Eagle County Gov ment
Signature: ~ \
Name: ~ ~~ J~~h ~
Title: ~~ t 1'V-~a./1
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Page 6 of 7
CLL ~1 ~O
Audiovisual
CEAVCO Audio Visual Company, Inc
6240 W 54th Ave Arvada, CO 80002
303 539 3400 Fax 303 539 3401
www.ceavco.com
Proposal for Eagle County
Jolui Denardo /Debra Churchill Date: 11/29/2004
Eagle County Government Phone: 303-926-2761
Fax: 303-926-2705
Quote # 112904
Qty Model Number Description Price Extension
Field Recording Portable System (Audio and Video)
1 9549A001 Canon XL2 Camera Pkg with 20x lens and image stabilizer $4,999.00 $4,999.00
1 XL1.6x Canon lens extender $445.00 optional
1 TA 100 Canon Tripod Adapter $160.00 $160.00
1 MA300 Canon Microphone Adapter $200.00 $200.00
1 VFL 1 Canon on camera light $105.00 $105.00
1 BP945 Canon Spare Batteries $120.00 $120.00
1 HC3200 Canon Hard Camera Case $480.00 $480.00
*thrs camera zs on backorder for 3-4 weeks
1 LS-35 Ltbec Tripod Pkg with tripod, fluid head, pan bar and case for $590.00 $590.00
cameras 8-161bs.
1 EW122GP2 Sennheiser UHF Wireless Microphone pkg with trartrrtttter, $445.00 $445.00
receiver and lavalier mic
1 E845W Setmltetser Handeheld Wired Stick Mtc with ott/off switch $110.00 $110.00
3 UP4 Shure Portable Wtreless Receiver $815.00 $2,445.00
3 MX692C Shure Microflex Wtreless Boundary Mtcrophone $470.00 $1,410 00
1 PX30 Sennhetser headphone for audio tmxing $14.50 $14.50
1 M367 Shure 6 input Portable Mic Mixer etther AC or 9V battery $680.00 $680.00
powered
1 Stealthzoom Vartzoom remote control for Canon camera $195.00 $195.00
1 Banana-2 Kata 'Banana 2" Production Bag $330.00 $330.00
10 DVM-60PR Sony Mim DV Tape 60 minutes $5.95 $59.50
2 Misc. Cable Misc Cable Allowance, 4p to 6p DV cables, RCA to RCA $225.00 $450.00
cables, XLR to XLR cables, BNC to BNC all m 10 ft lengths
Fretght Estimate
TOTAL
Eagle County Room Camera System (Council Upgrade)
3 BRC-300 Sony 3CCD Pan Ttlt Zoom Camera System
3 525 mount Vaddio Camera mount
$5,100.00
$100.00
$105.00
$12,898.00
$15,300.00
$300.00
CEAVCO Audio Visual Co., Inc. Confidential Proposal Creating solutions fronftl>$cgess1bil~ties
since 1961 with sales, rentals and staging,
engineering and systems integration
1 60-488-01 Extron DA2 RGBHV Two Output Wideband Distribution $350.00 $350.00
Amplifier - in ceiling
1 60-347-02 Extron twisted pair transmitter for RGB transmission of $595.00 $595.00
projector to control room - m ceiling
1 Freight Estimate $125.00
TOTAL $16,670.00
Production Control
1 Racks/furniture Allocation for Racks and furniture. Space is 90"W x 75"D
1 V8837 Winsted full height VRX Rack 86" H x 23-1/8" W x 30'D $1,285.00 $1,285.00
1 85782 Winsted casters for VRX rack $29.00 $29.00
1 J8814 Winsted Basic Black 3 bay console 65" W $2,750.00 $2,750.00
3 85782 Winsted Casters $29.00 $87.00
3 88088 Winsted Black Stationary Shelves $36.00 $108.00
2 88321 Winsted Pull out drawer $170.00 $340.00
2 10710 Winsted 10 outlet poser supply $99.00 $198.00
3 92186 Winsted LCD rack mount bracket $45.00 $135.00
1 RM-BR300 Sony Remote Controller $1,350.00 $1,350.00
1 60-351-02 Extron Twisted Pair Receiver , 5 BNC output $655.00 $655.00
1 VT4 Newtek VT4 Video Production Switcher with built in $5,995.00 $5,995.00
Character gGenerator, DVE and effects
1 GL NewTek Genlock Module $575.00 $575.00
1 VTD3 Workstation 3.06 Ghz processor, 2GB , 80GB, 128MB, Dual $5,500.00 $5,500.00
monitor support, XPP, 12x DVD-RW ,external SCSI
1 Rack Case Rack mount case for CPU included
4 888815 Seagate Cheetah Ultra SCSI 73.4 GB 15K $800.00 $3,200.00
2 VX715 17" LCD Monitor dedicated to Switcher $600.00 $1,200.00
1 60-477-01 Extron VSC 700Scan Converter with 5 BNC and loop through $1,415.00 $1,415.00
2 VR44P Marshall Video Quad LCD Monitor $1,340.00 $2,680.00
1 60-535-01 Black Burst Generator $595.00 $595.00
1 mount Rack mount kit $100.00 $100.00
2 VDA16 Video DA $275.00 $550.00
2 ADA16 Audio DA (for existing house audio feed, need to confirm $275.00 $550.00
make and model of amp and mixer and any available inputs)
2 DAT 1 Rack Mount for DA's $110.00 $220.00
1 AG1350 Panasonic industrial VHS VTR $220.00 $220.00
1 DMRT6070 Panasonic CD/DVD player/recorder $800.00 $800.00
1 DSR25 Sony DV/DVCAM VTR $3,200.00 $3,200.00
4 U2 Middle Atlantic Rack Shelves $40.00 $160.00
1 LN82V1A2 Pesa 8x2 Video and Stereo Audio Routing Switch (Manual $1,745.00 $1,745.00
routing of sources to 360 systems server)
1 V2000-MF120 360 Systems Mulitformat 48 hour MPEG 2 Server with $11,995.00 $11,995.00
RAID backup and MXF file transfers and .dv import
1 CastNet.Server.G Castnet Server Turnkey with CPU, Scala Netmanager, $9,995.00 $9,995.00
EM Designer, Castnet Overlay, Keyboard and Mouse
CEAVCO Audio Visual Co., tnc. Confidential Proposal Page 2
1 VX715 17" LCD Monitor $600.00 $600.00
1 SW730A Blackbox AB KVM Switch (360 server, Castnet Server $414.00 $414.00
Station) for monitor sharing
2 EHN151-001 Black Box cables for connection to KVM $63.00 $126.00
1 STUBA3 unbalanced to balanced audio converter $125.00 $125.00
1 PS-24 Power supply $26.00 $26.00
1 D-45A Crown D-45A monitor amp $400.00 $400.00
Freight $1,020.00
TOTAL $60,343.00
Comcast Head End
1 TCD-IP Leightronix Controller $4,600.00 $4,600.00
1 Control Cable Leightronix Control Cables for DVD and Server $2,495.00 $2,495.00
1 V2000-MF120 360 Systems Mulitformat 48 hour MPEG 2 Server with RAID $11,995.00 $11,995.00
backup and MXF file transfers and .dv import
1 DVD6500 Tascam industrial DVD/CD Player (video backup) $425.00 $425.00
2 U2 Middle Atlantic Rack Shelves $40.00 $80.00
1 85098 Pullout shelf rack shelf with keyboard and mouse $325.00 $325.00
1 KBD/MS Keyboard and mouse $0.00 mc.
1 ERK4425LRD Middle Atlantic Full Height Rack ,less rear door, side panels, $780.00 Co mcast providing
base and blanki filler plates as needed racks
1 PS-RM Rack Mount Power Strip $120.00 $120.00
1 SU1500RM2U APC Smart UPS 1500VA Back up system $700.00 $700.00
1 SW936A Blackbox ABCD KVM Switch (360 server, TCD/IP, Player) $737.00 $737.00
for override when necessary
3 EHN151-001 Black Box cables for connection to KVM $63.00 $189.00
1 Player3GEM Castnet Turnkey Player with Scala Player and Castnet shell $3,850.00 $3,850.00
1 VX715 17" LCD Monitor $600.00 $600.00
1 AMP0385 Optibase full screen video playback card for player live video $1,095.00 $1,095.00
window function
1 88088 Winsted Black Stationary Shelf $36.00 $36.00
1 Messagebar Castnet Messagebar multizone software $875.00 $875.00
1 NJ-Al1Pkg Newsjet Content Services includes news downloads, stock $1,795.00 $1,795.00
downloads, weather download
1 LN82V1A2 Pesa 8x2 Video and Stereo Audio Routing Switch (Manual $1,745.00 $1,745.00
routing of sources to 360 systems server)
1 60-476-01 High Resolution Scan Converter $925.00 $925.00
1 VDA16 Video DA $275.00 $275.00
2 ADA16 Audio DA $275.00 $550.00
1 DAT 1 Rack Mount for DA's $110.00 $110.00
1 232fma/rm Contemporary Research FM Stereo Tuner with Rack Mount $400.00 on hold
1 WVR500 Waveform Monitor Rasterizer $3,435.00 on hold
1 1066 dbx dual channel compressor lirmter $480.00 $480.00
1 TMAlO1G JVC Monitor $395.00 $395.00
1 AMP1A Wohler Monitor Amp $975.00 $975.00
CEAVCO Audio Visual Co., Inc. Confidential Proposal Page 3
1 VR3P Triple LCD Monitors $1,300.00 $1,300.00
1 Freight Estimate $500.00
TOTAL $37,172.00
Engineering and Installation
1 Engineering Engineering Services $7,800.00 $7,800.00
1 Documentation Autocad Drawings and Documentation Pkg. $700.00 $700.00
1 Installation Labor CEAVCO Installation Labor $18,500.00 $18,500.00
1 Installation - Multimedia Installation and support $3,500.00 $3,500.00
Loehr
1 PerDiem Travel and PerDiem *billed only as utilized* for CEAVCO $6,200.00 $6,200.00
Staff and Factory Training Reps
1 Cable - Misc Cabling Estimate $3,200.00 $3,200.00
1 Training CEAVCO Training (general system overview) $0.00 included in labor
quote
2 Training-DDG Castnet onsite training /Digital Display Group per day does $1,500.00 $3,000.00
not include expenses
4 Training-DDG Follow up Remote Web Meeting Training for Castnet $150.00 $600.00
TOTAL $43,500.00
SUMMARY
FIELD ACQUISITION $12,898.00
EAGLE COUNTY ROOM CAMERAS $16,670.00
PRODUCTION CONTROL ROOM $60,343.00
COMCAST HEAD END $37,172.00
ENGINEERING AND INSTALLATION $43,500.00
PROJECT TOTAL $170,583.00
25% Deposit To Initiate Equipment Order $42,645.75
Non Linear Edit System (Future Addition)
1 0500-03723-01 Avid Xpress Studio Complete $6,605.00 $6,605.00
1 0540-03532-01 Avid Assurance One Year $1,065.00 $1,065.00
1 H28450ADRK HP Xw8000 Dual-3.06GHz, 1GB, 80GB HD, DVDR- $4,800.00 $4,800.00
RW,FX1100, XPP
1 H28337 ADS Tech Firewire controller $40.00 $40.00
2 837154 Seagate Cheetah 146GB U3420 Drive ,SCSI $845.00 $1,690.00
1 H28470 Maxtor 250 GB 7200 RPM External Firewire Drive $330.00 $330.00
2 H28445 NEC 19" LCD Monitor, Black $790.00 $1,580.00
2 MSP3 Yamaha powered speakers $155.00 $310.00
1 H28237 Avid PC Deck Control Kit; cables , $125.00 $125.00
1 DSR25 Sony DV/DVCAM VTR $3,200.00 $3,200.00
CEAVCO Audio Visual Co., Inc. Confidential Proposal Page 4
1 PVM14L1 Sony 20" NTSC Monitor $625.00 $625.00
1 Cable/Cone Misc. Audio/Video Cables & Connectors for Avid System $400.00 $400.00
Interconnect
1 E4697 Worsted Edit Console with sidecar rack for mounts VCR's etc. $2,280.00 future
1 PS-RM Rack Mount Power Strip $120.00 future
1 SU1500RM2U APC Smart UPS 1500VA Back up system $700.00 $700.00
2 Loehr-Set Up CEAVCO One-Day Set Up & Orientation. $720.00 $1,440.00
1 Travel CEAVCO Mileage, PerDiem $300.00 $300.00
1 Loehr-Train CEAVCO One-Day OnSite follow up training $720.00 $720.00
1 Freight Freight Estimate, ground freight $250.00
TOTAL AVID SYSTEM $24,180.00
25% Deposite to Initiate Equipment Order $6,045.00
The prices quoted above are exclusive of all applicable shipping and handling charges and state and local taxes.
Shipping and handling charges and taxes will be shown as a separate line items on all Invoices.
TERMS: 25% Deposit and Net 30 WAC
F.O.B.: SHIPPING POINT -FREIGHT PREPAID AND ADDED FROM FACTORY
DELIVERY: 3-4 WEEKS ARO
C(?IAVI+y a-f= ~ac~le,, S+afe o-~ G~lorcec~o
accept the proposal above. All invoices shall be sent to
r + E $~(~3 ~~zu(e-, ~a ~ (j~~ ,referencing Purchase Order #
~ 5G' - f 1 ~,O A deposit in the amount of ~ 42,645.75 shall be invoiced against this purchase order to
initiate equipment purchasing and project engineering. Progress billings will be made monthly after receipt of
initial deposit.
Tracey Dailey
Sales Representative
~~
~~
CEAVCO Audio-Visual Company, Inc.
6240 W. 54th Ave.
Arvada, CO 80002
Phone: (303) 539-3415
Fax: (303) 539-3401
CEAVCO Audio Visual Co., Inc. Confidential Proposal Page 5
Scope of Work, Eagle County Cable Television
CEAVCO Audio Visual Company Inc., will provide and install the equipment listed in our
detailed bill of materials in the following manner:
FIELD ACQUISITION
CEAVCO will provide a Canon XL2 field camera with accessories for capturing events of
community interest. The camera package includes a tripod and wireless audio equipment,
as welt as miscellaneous cables and connectors and a case of recording media to get
started. An audio mixer and headphones will allow Eagle County to record a mix of multiple
audio sources while in the field. CEAVCO will set up and test equipment and provide a brief
overview of the system. Material will thep be edited by either freelance production staff or
on an edit station in the Eagle County building.
COUNCIL CHAMBERS
The Eagle County Room is a dedicated meeting room for council meetings and other
meetings of public interest. Eagle County currently has some AV support equipment
installed. Presentations sources include a VCR, presenter video, staff PC,
presenter PC and blank screen. These sources are cabled into an Inline IN1404 which is a
switcher/scaler. During an onsite survey it was determined that the switcher output runs
from the staff location through the floor, under the raised gallery seating, up the wall and
directly to the ceiling mounted projector at an estimated distance of 100ft.
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CEAVCO will supply and install a 1x2 RGBHV Distribution amplifier in order to split the
signal to feed the projector and the contro{ room. The DA will reside in the ceiling in close
proximity to the projector. There is power available at the projector location. CEAVCO will
also supply a Cat 5 transmitter which will allow the RGBHV signal to be run over distance
without significant signal loss. Cat 5 will be run to the control room which is located
approximately 200 ft. from the Eagle County Room. A Cat 5 receiver will convert the signal
back to RGBHV.
Eagle County also has a house audio system in place that accomodates 10 microphones, 1
wireless mic, and 1 VCR. Currently computer presentations do not carry audio. Audio
signals are run to a small meeting room adjacent to the Eagle County room. Audio
equipment is housed in a cabinet. Existing audio processing includes a Rauland AP4609, a
Rolls RA63B and a Biamp CPA130 amplifier. The amplifier feeds existing ceiling mounted
70V speakers. CEAVCO is not providing any additional audio capability at this time.
However we will add an Audio Distribution Amplifier.that will allow us to run an audio feed
back to the control room approximately 200 ft. away.
In addition to running existing sources to the control room, CEAVCO will supply (3) Sony
BRC300 remote pan/tilt/zoom/focus cameras that will be mounted in council chambers.
These cameras will be operated from the control room in order to capture and record
council meetings and other meetings of public interest. A control pane4 will reside in the
control room to allow remote operation.
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CEAVCO will run plenum rated composi#e video, RS422 control, power and Analog Sync
from the camera locations to the control room. Distance to the control room is
approximately 200 ft.
Cameras will be located in positions that will allow the best possible shots in a challenging
room. Camera 1 will be mounted on the rear wall to allow for wide shots and some council
presets. This camera will not be used for close ups. It will capture the council dais and
groups of council members. There wili be no close ups from this position.
Location 1
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Camera 2 will be mounted on an existing pillar (rear right) and will allow some close ups of
council. Note that this location will shoot council members from an angle. Some positions
may be shot in profile. Council members located in the center of the dais and to the west
will have the best shots.
Location 2
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The third camera will shoot presenters and audience members. However, the ideal location
(wall behind council) is not available. It is brick with an ornate eagle design and a camera
would detract from the room aesthetics. Ceiling mounting the camera is not an option due
to ceiling height and the limited depth of the presentation area. CEAVCO proposes a
mounting location on the eastern wall just above a small window. This will allow a presenter
to be shown at a slight profile. We acknowledge that this is not an ideal location. The only
other option would involve placing the camera on the dais and cutting into existing millwork.
Location 3
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VIDEO CONTROL ROOM
The video control room is located approximately 200 ft. from the Eagle County Room and
will house all of the switching, graphics and recording equipment listed in the proposal. The
control room space that we have to work with is 90" (7-1/2 ft.) Wide x 75" (6-1/4 ft.) Deep
from door opening to the wall x 108" (9 ft) High. CEAVCO will install the console below
along with a ful! height rack to house the video equipment.
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CEAVCO will supply power strips, casters, drawers, and other metal ware as needed.
In the control room, Camera 1-3 and the scan converted presentation feed will run into a
Newtek VT4 video production switcher. The switcher will allow Eagle County to do effects
and graphics during and after council meetings. Program audio (from council) will also run
into the switcher as well as a Crown D45 monitor/amp. So the operator can see and hear
everything going on during the meeting.:The output of the switcher (composite video and
audio) will be fed into a small manual router. The router will allow Eagle County to record
the meetings to various formats. Those formats include: VHS, DVD, DV video tape and
directly to the 360 Systems Broadcast Server. It is important to record these sessions to
multiple formats for archiving and public viewing. It is up to Eagle County to decide which
format they will standardize on. CEAVCO will supply all of the video and audio monitoring,
distribution, rack mounting and switching equipment necessary for the CEAVCO supplied
sources above. Video content stored at the Eagle County location (on the 360 Systems
Server) wi{I be sent to another mirrored 360 Systems Video server at the Comcast head
end via a T1 line. It is important to note that the Eagle County meetings will not be aired
"live" but will be recorded (stored) on the 360 Systems server, then forwarded to the
Comcast headend for scheduled playback.
In addition to the switching, routing and distribution equipment, CEAVCO will supply a
graphics and content scheduling system by Castnet. This system consists of a
server/workstation, monitor, keyboard and mouse. Eagle County will produce graphical
content including upcoming community events and calendars, meeting schedules, flight
data, weather data and news data that will be displayed on the Eagle County Channel.
The playlists and graphic content will be sent from the Eagle County Builiding via a T1 line
to a player station that will be housed at Comcast.
COMCAST HEAD-END
At the Comcast head end CEAVCO wi11 supply and install the audio-visual equipment
necessary to automate the playback of the Eagle County Channel. This includes a
Leightronix TCD/IP controller, a small Pesa Router, a 360 Systems Server, a DVD Player
and a Castnet Player. CEAVCO will also supply the rack mounts, distribution and
monitoring equipment necessary for the channel. We are not supplying any equipment
racks. The equipment rack space is to be provided by Comcast. CEAVCO will provide all
audio-visual cabling to the Comcast provided cable modulator. Network drops for network
enabled AV equipment is to be provided by either Comcast or Eagle County. Termination
of the T1 line is to be provided by Eagle County or the Eagle County Telco provider.
NETWORKING:
It is important to note that CEAVCO is not supp{ying any network related hardware (routers
or switches) or running network cabling. It is our understanding that Eagle County already
has an in house LAN with router space available for network related video equipment.
Eagle County will supply IP addresses for all network related equipment and network drops
at the appropriate locations. Eagle County will also supply, terminate and manage the T1
line and data traffic between the Eagle County building and Comcast.
Network enabled video equipment (at the Eagle County Building) includes the Newtek
video switching CPU, (1) 360 Systems Video Server, and the Castnet Server station.
Network enabled video equipment (at the Comcast headend) includes a Leightronix TCP/IP
controller, the Castnet Player and another 360 Systems Server. Eagle County will also
supply and manage the T1 line and data traffic between the Eagle County building and
Comcast.
TROUBLESHOOTING AND TRAINING:
CEAVCO will provide end user training after completion of the hardware installation.
Training provided in our proposal includes:
(1) One day of basic system training to include review of flow diagrams and basic
operations, conducted by a CEAVCO engineer.
(2) Two days of onsite training by a Castnet factory representative for the the Castnet
server and remote player.
(3) Two days of onsite multimedia training by Pat Loehr or other designated trainer on
the Newtek Video Switcher and the 360 Systems Servers.
(4) One four hour remote training session on the Castnet System at a time to be
determined by the client.
CEAVCO can provide additional factory training if it is determined necessary at additional
cost,
TRAVEL AND PERDIEM:
An allocation of $6,200 is included in our proposal for travel and perdiem for CEAVCO
installation technicians and factory training representatives. It is our understanding that
accomodations for installers and trainers will be coordinated with Eagle County in order to
obtain favorable rates at locations close to the jobsite. Mileage and airfare will also be
itemized in this budget item. CEAVCO will only bill what is used up to the $6,200 amount.
