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Home My WebLink AboutC04-298 Eagle River Youth CoalitionGam- 298- 22 AGREEMENT BETWEEN THE COUNTY OF EAGLE, STATE OF COLORADO AND EAGLE RIVER YOUTH COALITION THIS AGREEMENT made this 14th day of September, 2004, by and between the County of Eagle, State of Colorado, and a body corporate and politic, "County" and the Eagle River Youth Coalition, hereinafter "Contractor." 1. AGREEMENT: This Agreement shall commence on September 1, 2004, and shall end on June 30, 2005. The maximum amount of this contract for professional technical assistance services shall not exceed $ 2,000. Expenses for program supplies and travel expenses are included in this contract. 2. SCOPE A. Scope of work: The County hereby contracts with the Contractor for technical assistance and expertise in identifying evidence based programming t0 reduce adolescent drinking and driving in the Eagle River Valley portion of Eagle County. The Contractor is responsible for assuring integration of identified evidence based programs into comprehensive community strategic plans; and, for the collection and analysis of primary and complimentary impact indicators. B. Reimbursement: Services will be reimbursed by the County from the Contractor on the basis of documented expenses in accordance with the approved program plan (attachment A). The Contractor shall submit to the Eagle County Department of Health & Human Services a quarterly statement of program budget expenditures with attached invoices. 3. TERMINATION: The County may terminate this Agreement upon ten (10) days written notice to Contractor if it is deemed by the County in its sole discretion, that the Contractor is not fulfilling the program as specified in this Agreement, or for any other reason. Upon such termination any unexpended funds shall be returned to the County. In addition, any funds not properly expended according to project objectives shall be returned by Contractor to County. In the event the Contractor becomes insolvent, is declared bankrupt, or dissolves, the County may declare in writing that this Agreement is terminated, and all rights of the Contractor and obligations of the County shall terminate and cease immediately. 4. CONTRACTOR'S DUTIES: The Contractor shall comply with the following requirements: A. All funds received by Contractor under this Agreement shall be expended solely for the purpose for which granted, and any funds not so expended, including funds lost or diverted for other purposes, shall be returned to County. B. The Contractor shall maintain all records pertaining to this Agreement for a minimum of three years and maybe subjected to an audit by federal, state, or county auditors or their designees, as requested. If misuse of funds is discovered by an auditor, the Contractor shall return said misused funds to the County. C. Customer Service/Termination: In rendering its services, Contractor shall comply with the highest standards of customer service to the public. Contractor shall provide appropriate supervision of its employees to ensure the maintenance of these high standards of customer service and professionalism, the performance of such obligation to be determined at the sole discretion of the County. In the event that the County finds these standards of customer service are not being met by the Contractor, the County may terminate this Contract, in whole or in part, upon providing ten (10) days notice to the Contractor. D. Contractor shall provide the County with quarterly reports concerning services under this Agreement. E. Contractor shall comply with the requirements of the Civil Rights Act of 1964 and Section 504, Rehabilitation Act of 1973 concerning discrimination on the basis of race, color, sex, age, religion, political beliefs, national origin, or handicap 6. NOTICE Any notice provided for herein shall be given in writing by registered or certified mail, return receipt requested, which shall be addressed as follows: THE COUNTY: Eagle County Health & Human Services P. O. Box 660 Eagle, CO 81631 THE CONTRACTOR: Eagle River Youth Coalition P.O. Box 672 Minturn, CO 81645 Notice shall be deemed given three (3) days after the date of deposit in a regular depository of the United States Postal Service. 7. ASSIGNMENT: The Contractor shall not assign any of its rights or duties under this Agreement to a third party without the prior written consent of County. Any assignment without the prior written consent of County shall cause this Agreement to terminate. 8. MODIFICATION Any revision, amendment or modification to this Agreement, shall only be valid if in writing and signed by all parties. 9. INSURANCE: At all times during the term of this Agreement, Contractor shall maintain in full force and effect the following insurance: Type of Insurance Coverage Limits Workers' Compensation Statutory Employers Liability, including occupational Disease $500,000 Comprehensive Automobile Liability including $150,000 per person and all owned, non-owned and hired Colorado vehicles $600,000 per occurrence as specified in the Governmental Immunity Act, whichever is greater. Comprehensive General Liability, including $150,000 per person and Broad form property damage $600,000 per occurrence or as specified in the Colorado Governmental Immunity Act, whichever is greater Contractor shall purchase and maintain such insurance as required above and shall provide certificates of insurance in a form acceptable to Eagle County upon execution of the Agreement. 10. MISCELLANEOUS: A. The parties to this Agreement intend that the relationship of the Contractor to the County is that of independent contractor. No agent, employee, or volunteer of the Contractor shall be deemed to be an agent, employee, or volunteer of the County. B. This Agreement shall be binding upon and inure to the benefit of the Contractor and the County and their respective heirs, legal representatives, executors, administrators, successors and assigns. Neither party may assign or delegate any of its rights or obligations hereunder without first obtaining the written consent of the other party. C. In the event of litigation in connection with this Agreement, the prevailing party shall be entitled to recover its attorney fees and costs, staff time and any other claim related expense. D. The invalidity or unenforceability ofany provision of this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed as if such invalid or unenforceable provision was omitted. E. Contractor shall indemnify and hold harmless the County, its Board of Commissioners, and the individual members thereof, its agencies, departments, officers, agents, employees, servants and its successors from any and all demands, losses, liabilities, claims or judgments, together with all costs and expenses, including but not limited to attorney fees, incident thereto which may accrue against, be charged to or be recoverable from the County, its Board of Commissioners, and the individual members thereof, its agencies, departments, officers, agents, employees, servants and its successors, as a result of the acts or omissions of Contractor, its employees or agents, in or in part pursuant to this Agreement or arising directly or indirectly out of Contractor's exercise of its privileges or performance of its obligations under this Agreement. F. The Contractor shall comply with all applicable laws, resolutions, and codes. G. Notwithstanding anything to the contrary contained in this Agreement, the County shall have no obligations under this Agreement, nor shall any payments be made to Contractor in respect of any period after December 31 S` or June 30th of each calendar year during the term of this Agreement, without the appropriation therefore by the County in accordance with a budget adopted by the Board of County Commissioners in compliance with the provisions of Article 25, Title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. §29-1-101 et.seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). H. This Agreement shall be governed by the laws of the State of Colorado. Jurisdiction and venue for any suit, right, or cause of action arising under, or in connection with this Agreement shall be exclusive in Eagle County, Colorado. I. This Agreement supersedes all previous communications, negotiations and/or agreements between the respective parties hereto, either verbal or written, and the same not expressly contained herein are hereby withdrawn and annulled. This is an integrated agreement and there are no representations about any of the subject matter hereof except as expressly set forth in this Agreement. J. This Agreement does not, and shall not be deemed or construed to, confer upon or grant to any third party or parties any right to claim damages or to bring any suit, action or other proceeding against either Contractor or the County because of any breach hereof or because of any of the terms, covenants, agreements and conditions herein. K. Contractor hereby certifies that it has read the Agreement, understands each and every term and the requirements set forth herein, and agrees to comply with the same. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first set forth above. The parties hereto have signed this Agreement in triplicate. Two counterparts have been delivered to County and one to the Contractor. COUNTY OF EAGLE, STATE OF COLORADO ~. C7 A u~Al.-r FI~F,~. A5 CFF A~?~ZA~t MV ~?Zp T~NI Clerk to the Board of County CONTRACTOR: Eagle River Youth Coalition By: !''~ t~G K-~ ~ Title: ~~~y~?~,~fgy'~` ``~ By and through its Board of County Commissioners Jul 27 2004 9:59RM MORTH =MTRRL PROCUREMENT 30398''4610 p•5 THE EAGLE RIVER YOUTH COALITION Selpiag Organizations Better Serve Our Youth Attachment A 5/13/04 Dear Karen, This document represents the Eagle River Youth Coalition's Scope of Work and Budget Outline to educate young drivers regarding the dangers of persistent drank driving Thank you for your ongoing support and the opportunity to make our community a safer place to live! Sincerely, Beth M Reilly Beth M Reilly Director: Eagle River Youth Coalition Narrative: In the Eagle River Valley we would like to implement evidence-based, school-based prevention programming to Huddle and high school youth in order to compliment other work being done in the community to address underage alcohol use and driving. This work would be integrated into comprehensive strategic planning and linked to other community activities. Scone of Work: Goal l: To reduce adolescent drinking and driving in the Eagle River Valley Objective 1: To implement school-based, evidence-based programs to Eagle County School District 8 and 9~` grade students that addresses the risk and protective associated with the early onset of alcohol and drug use beginning in the summer of 2004 and through the 2004-2005 school year. Objective 2: To enhance and expand the current Reconnecting Youth program currently implemented at Eagle County in the 2004-2005 school year. Objective 3: To assure that school-based prevention programming is appropriately linked/mtegrated into other community-based strategies that address alcohol use and norms and persistent drunk driving as documented in an updated comprehensive, community-based strategic plan addressing alcohol use and norms by late fall of 2004. The Eagle River Youth Coalition PO Boa 672 Mintura, CO 81645 (970) 827-5411 fax: (970) 827-5412 eryc(a~vail.net www.eaaleyouth.ort? Jul 27 2004 10:00RM NORTH ~-NTRRL PROCUREMENT 30398^4610 p.6 THE EAGLE RIVER YOUTH COALITION 8alpinq Organizations Batter Serves Our Youtl~KachmentA Timeline to Reach Goals and Objectives: In order to reach our goals and objectives we will: 1. May-June: Determine which evidence-based program can most effectively be implemented in our schools. ECSD and ERYC 2. June-July: Identify 8`~-and 9a' graders at-risk for end of summer transition program /introduction to evidence based programming. ECSD 3. August-September: Align existing school-based prevention programs at the high schooV middle school level with best practices and model programs. ECSD 4. August- September: Create evaluation plan with Omni. ECSD and OMNI 5. August- June: Program implementation. ECSD 6. April -August: Work with Omni on evaluation. ECSD, OMNI, ERYC 7. June- November: Comprehensive, community-based strategic planning to address underage drinking 8. June-June: Ongoing updates to the community regarding the school based programming at the monthly networking meetings of the ERYC as evidenced through the minutes of the meetings. Evaluation Plan 1. Track numbers of students served 2. Track impact of programming on student behaviors regarding drinking using both evaluation methods suggested in the identified curriculum(s) and the implementation of a high school attitude and behavior survey in the fall of 2005. 3. Monitor the development and implementation of the comprehensive, community- based, strategic plan regazding underage drinking 4. Monitor the coordination of programs to impact underage drinking 5. Work closely with OMNI evaluation specialists. Budget Narrative: Eagle County: $500 would be allocated to Eagle County to help in the contract development and fiscal administration of the grant. This amount is particularly low due to confidence in the existing partnerships of contractors, the efficiency of the county's fiscal administration system and in-kind donation of some of the overhead costs associated with this grant. Eagle County School District: $12,500 will be allocated through a contract to the Eagle County School District in order to identify, recruit students, and implement new evidence based programming. Some dollars may go towards enhancing existing evidence based programming. The school district will donate significant in-kind with the utilization of their space, administration, overhead, and staff towards the implementation of these programs Earle River Youth Coalition: $2000 will be allocated to the Eagle River Youth Coalition to assist in the identification of evidence based programs, to assure the new programs integration into comprehensive strategic plans, to provide assistance in the collection and analysis of complimentary impact indicators in order to assist in the measurement of the success of the programs. The Eagle River Youth Coalition PO Sot 672 Minturn, CO 81645 (970) 827-5411 fax: (970) 827-5412 eryc~vail.net www.eaeleyouth.ore Jul 27 2004 10:O1RM NORTH ,EMTRRL PROCUREMENT 3039874610 p.7 THE EAGLE RIVER YOUTH COALITION Helping Organizations Setter Serve Our Youtl~ttachmentA APPLICANTlCONTRACTOR: Eagle County Health and Hwnan Services Contract #; PROJECT/PROGAAM TITLE: Education and Coordination of School-based programs focused on the prevention of persistent drunk driving. TLME PERIOD: June 1, 2004 thru September 30, 2004 TIlVIE ON PROJECT COST FOR PERIOD PROJECT Other Sources No. of Hrs./ Total ADAD Other Other CATEGORY AND LINE-I7'ME Mos. Week Budget Funds Sources- 3outoes: Cash 1 Non- Cash/ in-kind 1 A. PERSONNEL-Position Titles i. Rita.woods to .s $soo ssoo County Fiscal Administration Fringes ®20 (included in above calculations TOTAL $600 5600 PERSONNEL B. CONSULTANTS 1. Eagle County School District 12.500 12,500 o , rceruitment, sad ' lemeatadon 2. Eagle River Youth Coalition 52000 52000 coordination, tannin linkin follow data collection TOTAL S14,500 514,500 CONSULTANTS C. TRAVEL TOTAL TRAVEL $0 SO $0 D. OPERATING EXPENSE I . Eagle County additional overhead Est. 51000 2. Eagle Cou°ty School District overhead Est. $10,000 3. Eagle River Youth Coalition avert-ead Est. S 1000 TOTAL 512,000 50 ~ Est. SI2,000 OPERATING EXPENSE F. TOTAL PROGRAM COST 527,000 SIS>000 SD 512,000 G. PERCENTAGES 100% 100% S6% 076 44% BUDGET PERCENTAGES (including in-kind) HY PRr;V>rN 1'iUN S-I-KA1IrCiY Community Based Process 5.5 % Problem I.D. and Referra15.5 School Based Education Programs: 83% Administration: 5.5% The Eagle River Youth Coalition PO Boz 6?2 Minturn, CO 81645 (970) 827-5411 fez: (970) 827-5412 eryc(a,vail.net www.eagleyouth.ore