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HomeMy WebLinkAboutC04-296 Eagle County School DistrictCd~f - ~9fo- ~2 AGREEMENT BETWEEN THE COUNTY OF EAGLE, STATE OF COLORADO AND EAGLE COUNTY SCHOOL DISTRICT THIS AGREEMENT made this 14th day of September, 2004, by and between the County of Eagle, State of Colorado, and a body corporate and politic, "County" and the Eagle County School District, hereinafter "Contractor." 1. AGREEMENT: This Agreement shall commence on September 1, 2004, and shall end on June 30, 2005. The maximum amount of this contract for the implementation of evidence based programming to reduce adolescent drinking and driving shall not exceed $ 12,500. Expenses for program supplies and travel expenses are included in this contract. 2. SCOPE A. Scope of work: The County hereby contracts with the Contractor for the implementation of evidence based programming to reduce adolescent drinking and driving in the Eagle River Valley portion of Eagle County. The Contractor is responsible for identifying and recruiting students, implementing new evidence based programming, and enhancing existing evidence based programming for the reduction of adolescent drinking and driving. B. Reimbursement: Services will be reimbursed by the County from the Contractor on the basis of documented expenses in accordance with the approved program plan (attachments A & B). The Contractor shall submit to the Eagle County Department of Health & Human Services a quarterly statement of program activities, accomplishments, and budget expenditures with attached invoices. 3. TERMINATION: The County may terminate this Agreement upon ten (10) days written notice to Contractor if it is deemed by the County in its sole discretion, that the Contractor is not fulfilling the program as specified in this Agreement, or for any other reason. Upon such termination any unexpended funds shall be returned to the County. In addition, any funds not properly expended according to project objectives shall be returned by Contractor to County. In the event the Contractor becomes insolvent, is declared bankrupt, or dissolves, the County may declare in writing that this Agreement is terminated, and all rights of the Contractor and obligations of the County shall terminate and cease immediately. 4. CONTRACTOR'S DUTIES: The Contractor shall comply with the following requirements: A. All funds received by Contractor under this Agreement shall be expended solely for the purpose for which granted, and any funds not so expended, including funds lost or diverted for other purposes, shall be returned to County. B. Contractor shall maintain adequate records of matching expenditures for reporting to the County. The Contractor shall maintain all records pertaining to this Agreement for a minimum of three years and maybe subjected to an audit by federal, state, or county auditors or their designees, as requested. If misuse of funds is discovered by an auditor, the Contractor shall return said misused funds to the County. C. Customer Service/Termination: In rendering its services, Contractor shall comply with the highest standards of customer service to the public. Contractor shall provide appropriate supervision of its employees to ensure the maintenance of these high standards of customer service and professionalism, the performance of such obligation to be determined at the sole discretion of the County. In the event that the County finds these standards of customer service are not being met by the Contractor, the County may terminate this Contract, in whole or in part, upon providing ten (10) days notice to the Contractor. D. Contractor shall provide the County with quarterly reports concerning services under this Agreement. E. Contractor shall comply with the requirements of the Civil Rights Act of 1964 and Section 504, Rehabilitation Act of 1973 concerning discrimination on the basis of race, color, sex, age, religion, political beliefs, national origin, or handicap 6. NOTICE Any notice provided for herein shall be given in writing by registered or certified mail, return receipt requested, which shall be addressed as follows: THE COUNTY: Eagle County Health & Human Services P. O. Box 660 Eagle, CO 81631 THE CONTRACTOR: Eagle County School District P.O. Box 740 Eagle, CO 81645 Notice shall be deemed given three (3) days after the date of deposit in a regular depository of the United States Postal Service. 7. ASSIGNMENT: The Contractor shall not assign any of its rights or duties under this Agreement to a third party without the prior written consent of County. Any assignment without the prior written consent of County shall cause this Agreement to terminate. S. MODIFICATION Any revision, amendment or modification to this Agreement, shall only be valid if in writing and signed by all parties. 9. INSURANCE: At all times during the term of this Agreement, Contractor shall maintain in full force and effect the following insurance: Type of Insurance Coverage Limits Workers' Compensation Statutory Employers Liability, including occupational Disease $500,000 Comprehensive Automobile Liability including $150,000 per person and all owned, non-owned and hired Colorado vehicles $600,000 per occurrence as specified in the Governmental Immunity Act, whichever is greater. Comprehensive General Liability, including $150,000 per person and Broad form property damage $600,000 per occurrence or as specified in the Colorado Governmental Immunity Act, whichever is greater Contractor shall purchase and maintain such insurance as required above and shall provide certificates of insurance in a form acceptable to Eagle County upon execution of the Agreement. 10. MISCELLANEOUS: A. The parties to this Agreement intend that the relationship of the Contractor to the County is that of independent contractor. No agent, employee, or volunteer of the Contractor shall be deemed to be an agent, employee, or volunteer of the County. B. This Agreement shall bebinding upon and inure to the benefit of the Contractor and the County and their respective heirs, legal representatives, executors, administrators, successors and assigns. Neither party may assign or delegate any of its rights or obligations hereunder without first obtaining the written consent of the other party. C. In the event of litigation in connection with this Agreement, the prevailing party shall be entitled to recover its attorney fees and costs, staff time and any other claim related expense. D. The invalidity or unenforceability of any provision of this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed as if such invalid or unenforceable provision was omitted. E. Contractor shall indemnify and hold harmless the County, its Board of Commissioners, and the individual members thereof, its agencies, departments, officers, agents, employees, servants and its successors from any and all demands, losses, liabilities, claims or judgments, together with all costs and expenses, including but not limited to attorney fees, incident thereto which may accrue against, be charged to or be recoverable from the County, its Board of Commissioners, and the individual members thereof, its agencies, departments, officers, agents, employees, servants and its successors, as a result of the acts or omissions of Contractor, its employees or agents, in or in part pursuant to this Agreement or arising directly or indirectly out of Contractor's exercise of its privileges or performance of its obligations under this Agreement. F. The Contractor shall comply with all applicable laws, resolutions, and codes. G. Notwithstanding anything to the contrary contained in this Agreement, the County shall have no obligations under this Agreement, nor shall any payments be made to Contractor in respect of any period after or June 30th of each calendaz yeaz during the term of this Agreement, without the appropriation therefore by the County in accordance with a budget adopted by the Board of County Commissioners in compliance with the provisions of Article 25, Title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. §29-1-101 et.seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). H. This Agreement shall be governed by the laws of the State of Colorado. Jurisdiction and venue for any suit, right, or cause of action arising under, or in connection with this Agreement shall be exclusive in Eagle County, Colorado. I. This Agreement supersedes all previous communications, negotiations and/or agreements between the respective parties hereto, either verbal or written, and the same not expressly contained herein aze hereby withdrawn and annulled. This is an integrated agreement and there are no representations about any of the subject matter hereof except as expressly set forth in this Agreement. J. This Agreement does not, and shall not be deemed or construed to, confer upon or grant to any third party or parties any right to claim damages or to bring any suit, action or other proceeding against either Contractor or the County because of any breach hereof or because of any of the terms, covenants, agreements and conditions herein. K. Contractor hereby certifies that it has read the Agreement, understands each and every term and the requirements set forth herein, and agrees to comply with the same. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first set forth above. The parties hereto have signed this Agreement in triplicate. Two counterparts have been delivered to County and one to the Contractor. COUNTY OF EAGLE, STATE OF COLORADO By and through its Board of County Commissioners By: ATTEST: 04 ~ ~ `~'~ ~__.. ~ ~~ ~~~ Clerk to the Board f County Commis ' ~~ ?a~'~ CONTRACTOR: Eagle County School District B ~p---- Tit e: A5 GHg1Rr~c~tn1 ~ko tF.,wt Ju1~27 2004 9:59RM NORTH ,-NTRRL PROCUREMENT 30398''4610 p•5 THE EAGLE RIVER YOUTH COALITION Selpiag Organizations Setter Ssrve Our Youth Attachment A 5/13/04 Dent Karen, This document represents the Eagle River Youth Coalition's Scope of Work and Budget Outline to educate young drivers regarding the dangers of persistent drunk driving Thank you for your ongoing support and the opportunity to make our community a safer place to live! Sincerely, Beth M Reilly Beth M Reilly Director: Eagle River Youth Coalition Narrative: In the Eagle River Valley we would like to implement evidence-based, school-based prevention programming to middle and high school youth in order to compliment other work being done in the community to address underage alcohol use and driving. This work would be integrated into comprehensive strategic planning and linked to other community activities. Scone of Work: Goal l: To reduce adolescent drinking and driving in the Eagle River Valley Objective 1: To implement school-based, evidence-based programs to Eagle County School District 8 and 9a' grade students that addresses the risk and protective associated with the early onset of alcohol and drug use beginning in the summer of 2004 and through the 2004-2005 school year. Objective 2: To enhance and expand the current Reconnecting Youth program currently implemented at Eagle County in the 20042005 school year. Objective 3: To assure that school-based prevention programming is appropriately linked/'mtegrated into other community-based strategies that address alcohol use and norms and persistent drunk driving as documented in an updated comprehensive, community-based strategic plan addressing alcohol use and norms by late fall of 2004. The Eagle River Youth Coalition PO Boa 672 Mintura, CO 81645 (970) 827-5411 fax: (970) 827-5412 eryc(awsiLnet www.eagleYouth.o~ Jul 27 2004 10:00RM NORTH ~ENTRRL PROCUREMENT 303987 610 p•6 THE EAGLE RIVER YOUTH COALITION Halga.aq Organizations Better Servo Our Youtl~ttachmentA Timeline to Reach Goals and Objectives: In order to reach our goals and objectives we will: 1. May-June: Determine which evidence-based program can most effectively be implemented in our schools. ECSD and ERYC 2. June-July: Identify 8~'-and 9a' graders at risk for end of summer transition program /introduction to evidence based programming. ECSD 3. August-September: Align existing school-based prevention programs at the high schooV middle school level with best practices and model programs. ECSD 4. August- September; Create evaluation plan w7th Omni. ECSD and OMNI 5. August- June: Program implementation. ECSD 6. April -August: Work with Omni on evaluation. ECSD, OMNI, ERYC ?. June- November: Comprehensive, community-based strategic planning to address underage drinking 8. June-June: Ongoing updates to the community regarding the school based programming at the monthly networking meetings of the ERYC as evidenced through the minutes of the meetings. Evaluation Plaa 1. Track numbers of students served 2. Track impact of programming on student behaviors regarding drinking using both evaluation methods suggested in the identified curriculum(s) and the implementation of a high school attitude and behavior survey in the fall of 2005. 3. Monitor the development and implementation of the comprehensive, community- based, strategic plan regarding underage drinking 4. Monitor the coordination of programs to impact underage drinking S, Work closely with OMNI evaluation specialists. Budget Narrative: Eagle County: $S00 would be allocated to Eagle County to help in the contract development and fiscal administration of the grain. This amount is particularly low due to confidence in the existing partnerships of contractors, the efficiency of the county's fiscal administration system and in-kind donation of some of the overhead costs associated with this grant. Ea a County School District: $12,500 will be allocated through a contract to the Eagle County School District in order to identify, recruit students, and implement new evidence based programming. Some dollars may go towards enhancing existing evidence based programming. The school district will donate significant in-kind w7th the utilization of their space, administration, overhead, and staff towards the implementation of these programs Eagle River Youth Coalition: $2000 will be allocated to the Eagle River Youth Coalition to assist in the identification of evidence based programs, to assure the new programs integration into comprehensive strategic plans, to provide assistance in the collection and analysis of complimentary impact indicators in order to assist in the measurement of the success of the programs. The Eagle River Youth Coalition PO Sox 672 Minturn, CO 81645 (970) 827-5411 fax: (970) 827-5412 eryc(7a,vail.net www.eaEleyouth.ore -l~ cl~rn~u~~ MEMO To: Sally Ann Bluhm Chair of EMS Committee Vail Valley Medical Center From: Mike Gass Director of Secondary Curriculum Eagle County School District cc: Beth Riley Executive Director Eagle River Youth Coalition Re: ADAD Grant Proposal Date: July 12, 2004 Eagle County School District is pleased to have this opportunity to present our proposal for participation in grant funding made available through the Alcohol and Drug Abuse Department (ADAD). We would like to request $2,500 to assist with funding our "Step Up to High School" program and $10,000 to assist in funding "The Night School Alternative" program. Both of these programs address the varied needs of at-risk youth in Eagle County. Step Up to High School Step Up to High School is 10 day (2 week) program for incoming at-risk high school freshman at both Eagle Valley and Battle Mountain High School. This program will be available for up to 40 students per site, for a total of 80 children served. There are currently no resources available to assistance our High School students in getting a" leg-up." This is unfortunate, as we have enthusiastic educators and administrators who are eager to help students become engaged in school, help students feel motivated by learning, help students begin their high school careers making smart personal choices, and provide students a sense of belonging in the high school environment prior to school beginning. Providing this opportunity addresses the many protective factors that have been identified by the Eagle River Youth Coalition Youth Assessment. According to the executive summary of The Eagle County Youth Assessment, "48% of surveyed Eagle County youth report that they feel that there is an adult at school that cares about them." This is a key indicator of a student's chances for success in high school and we believe that Step Up To High School is a great opportunity to have at-risk kids feel "cared about" before the school year even starts. We anticipate serving forty students at each high school location for a total of 80 students directly served. We will also include student stipends to upper class Honor Student mentors (8 additional students). We will employ up to 8 professional educators from Eagle County School District in this program in order to provide ateacher/student ratio of 10 to one. This will enhance the ability for teachers to get to know their students and provide additional support as needed. The at-risk students will be recommended for the program based on: • socio-economic status • single parent family • low grades • older sibling who has dropped out of school • behavioral issues in middle school • have changed schools more than twice while in school to date • English Language Learner • qualify for free/reduced lunch The total budget for this program is as follows: Staff - 8 Teachers 8,000.00 Student Tutors -8 3,200.00 Field Trip 2,200.00 Classroom Supplies 1,100.00 Building usage - in-kind Administration - in-kind Total: $14,500.00 Each School will be expected to come up with $6,000 from their local PTA, their own school budget, other granting sources, and/or fees to pay for the program in full leaving a balance of $2,500 to be funded. Night School Alternative There were approximately 160 students who were suspended from Battle Mountain and Eagle Valley High in 2003- 04. Of these, 39 percent were repeat offenders and nearly 10 were expelled for at least a portion of the school year. These are often the same students who get in to trouble outside of school and make poor choices regarding drugs, alcohol and violent behavior as a means to problem solving. Night School Alternative will be offered (or required) as an alternative to attending school during the day in the traditional setting. Students with multiple behavioral referrals who are disruptive to the traditional learning setting and require individual attention will be placed temporarily in the Night School Alternative where they will maintain their course work through the NovaNet online system. We have found that the online NovaNet system has a high success rate with students who don't find success in the traditional classroom. High risk taking behavior in school correlates with high risk taking behavior outside of school, therefore, these students will also participate in group discussions guided by a counselor about anger management, conflict resolution, self-destructive behaviors, and drug/alcohol issues such as reducing drunk driving by utilizing strategies of the evidence-based Reconnecting Youth Program. Students will generally stay in the Night School Alternative for the remainder of a trimester with the goal of entering back into the traditional setting based on the progress they have made in managing their behavior. Key partners to the success of this program include the Eagle County Sheriff's department, the Eagle River Youth Coalition, and other local organizations who will participate by providing guest speakers and curriculum tailored to the needs of at-risk teens. The Night School Alternative is made up of 5 nights per week for 36 weeks, 4.25 hours per night, or a total of 765 hours of instructor time, working with students as they complete their course work on NovaNet. In addition, a counselor will be available for 2 nights per week, one hour each night or 72 hours. The total budget for this program is as follows: Instructor(s) $19,125 Counselor $ 3,600 NovaNet licenses provided by the school district NovaNet terminals provided by the school district Total $22,725 Minus 10 859 funding through CDE -Expelled & At-Risk Student Services grant $11,866 remaining funding required Of the remaining $11,866 funding required, we are requesting $10,000 of ADAD. We sincerely appreciate your consideration of this request. If you have any questions, don't hesitate to contact me at 328-6321.