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Home My WebLink AboutC04-267 Eagle River Youth Coalition~~{~,2b~'~~ AGREEMENT BETWEEN THE COUNTY OF EAGLE, STATE OF COLORADO AND Eagle River Youth Coalition THIS AGREEMENT made this 24th day of August, 2004, by and between the County of Eagle, State of Colorado, a body corporate and politic, ("County") and Eagle River Youth Coalition, hereinafter "Contractor." 1. AGREEMENT: This Agreement shall commence on September 1, 2004, and shall end on June 30, 2005. The maximum amount of this contract for professional technical assistance services shall not exceed $ 6,000. Expenses for program supplies and travel expenses for local travel and participation in meetings with state partners are included in this contract. 2. SCOPE A. Scope of work: Scope of work: The Eagle River Youth Coalition will support the program goals of the Eagle County Tobacco Program with the following services: 1. Continue to recruit youth to the county-wide youth coalition to serve on the tobacco reduction advisory team 2. Work with one high school to implement the NOT program 3. Conduct one educational campaign regarding the hazards of tobacco use in three high schools 4. Participate in meetings of the Eagle County Tobacco Coalition B. Reimbursement: Services will be reimbursed by the County from the Contractor on the basis of documented expenses in accordance with the approved program plan (attachment A). The Contractor shall submit to the Eagle County Department of Health and Human Services a monthly statement of program budget expenditures and in-kind contributions with attached invoices or in-kind documentation. 3. TERMINATION: The County may terminate this Agreement upon ten (10) days written notice to Contractor if it is deemed by the County in its sole discretion, that the Contractor is not fulfilling the program as specified in this Agreement, or for any other reason. Upon such termination any unexpended funds shall be returned to the County. In addition, any funds not properly expended according to project objectives shall be returned by Contractor to County. In the event the Contractor becomes insolvent, is declared bankrupt, or dissolves, the County may declare in writing that this Agreement is terminated, and all rights of the Contractor and obligations of the County shall terminate and cease immediately. 4. CONTRACTOR'S DUTIES: The Contractor shall comply with the following requirements: A. All funds received by Contractor under this Agreement shall be expended solely for the purpose for which granted, and any funds not so expended, including funds lost or diverted for other purposes, shall be returned to County. B. Contractor shall maintain adequate records of matching expenditures for reporting to the County. The Contractor shall maintain all records pertaining to this Agreement for a minimum of three years and may be subjected to an audit by federal, state, or county auditors or their designees, as requested. If misuse of funds is discovered by an auditor, the Contractor shall return said misused funds to the County. C. Customer Service/Termination: In rendering its services, Contractor shall comply with the highest standards of customer service to the public. Contractor shall provide appropriate supervision of its employees to ensure the maintenance of these high standards of customer service and professionalism, the performance of such obligation to be determined at the sole discretion of the County. In the event that the County finds these standards of customer service are not being met by the Contractor, the County may terminate this Contract, in whole or in part, upon providing ten (10) days notice to the Contractor. D. Contractor shall provide the County with quarterly reports concerning services under this Agreement. E. Contractor shall comply with the requirements of the Civil Rights Act of 1964 and Section 504, Rehabilitation Act of 1973 concerning discrimination on the basis of race, color, sex, age, religion, political beliefs, national origin, or handicap 5. COUNTY'S DUTIES: The County agrees to the following: A. To provide project management and community liaison services through assignment of the Nurse Manager to the project. B. To provide copies of state and other grant requirements, HHS policies, procedures, forms for reporting, and other record keeping requirements to ensure compliance with grant guidelines. C. To assist in community public awareness activities. 6. NOTICE Any notice provided for herein shall be given in writing by registered or certified mail, return receipt requested, which shall be addressed as follows: THE COUNTY: Eagle County Health & Human Services P. O. Box 660 Eagle, CO 81631 THE CONTRACTOR: Eagle River Youth Coaltion P.O. Box 672 Minturn, CO 81645 Notice shall be deemed given three (3) days after the date of deposit in a regular depository of the United States Postal Service. 7. ASSIGNMENT: The Contractor shall not assign any of its rights or duties under this Agreement to a third party without the prior written consent of County. Any assignment without the prior written consent of County shall cause this Agreement to terminate. 8. MODIFICATION Any revision, amendment or modification to this Agreement, shall only be valid if in writing and signed by all parties. 9. INSURANCE At ail times during the term of this Agreement, Contractor shall maintain in full force and effect the following insurance: Type of Insurance Coverage Limits Workers' Compensation Statutory Employers Liability, including occupational Disease $500,000 Comprehensive Automobile Liability including $150,000 per person and all owned, non-owned and hired Colorado vehicles $600,000 per occurrence as specified in the Governmental Immunity Act, whichever is greater. Comprehensive General Liability, including $150,000 per person and Broad form property damage $600,000 per occurrence or as specified in the Colorado Governmental Immunity Act, whichever is greater Contractor shall purchase and maintain such insurance as required above and shall provide certificates of insurance in a form acceptable to Eagle County upon execution of the Agreement. 10. MISCELLANEOUS: A. The parties to this Agreement intend that the relationship of the Contractor to the County is that of independent contractor. No agent, employee, or volunteer of the Contractor shall be deemed to be an agent, employee, or volunteer of the County. B. This Agreement shall be binding upon and inure to the benefit of the Contractor and the County and their respective heirs, legal representatives, executors, administrators, successors and assigns. Neither party may assign or delegate any of its rights or obligations hereunder without first obtaining the written consent of the other party. C. In the event of litigation in connection with this Agreement, the prevailing party shall be entitled to recover its attorney fees and costs, staff time and any other claim related expense. D. The invalidity or unenforceability of any provision of this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed as if such invalid or unenforceable provision was omitted. E. Contractor shall indemnify and hold harmless the County, its Board of Commissioners, and the individual members thereof, its agencies, departments, officers, agents, employees, servants and its successors from any and all demands, losses, liabilities, claims or judgments, together with all costs and expenses, including but not limited to attorney fees, incident thereto which may accrue against, be charged to or be recoverable from the County, its Board of Commissioners, and the individual members thereof, its agencies, departments, officers, agents, employees, servants and its successors, as a result of the acts or omissions of Contractor, its employees or agents, in or in part pursuant to this Agreement or arising directly or indirectly out of Contractor's exercise of its privileges or performance of its obligations under this Agreement. F. The Contractor shall comply with all applicable laws, resolutions, and codes. G. Notwithstanding anything to the contrary contained in this Agreement, the County shall have no obligations under this Agreement, nor shall any payments be made to Contractor in respect of any period after December 31S` or June 30th of each calendar year during the term of this Agreement, without the appropriation therefore by the County in accordance with a budget adopted by the Board of County Commissioners in compliance with the provisions of Article 25, Title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. §29-1-101 et.seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). H. This Agreement shall be governed by the laws of the State of Colorado. Jurisdiction and venue for any suit, right, or cause of action arising under, or in connection with this Agreement shall be exclusive in Eagle County, Colorado. I. This Agreement supersedes all previous communications, negotiations and/or agreements between the respective parties hereto, either verbal or written, and the same not expressly contained herein are hereby withdrawn and annulled. This is an integrated agreement and there are no representations about any of the subject matter hereof except as expressly set forth in this Agreement. J. This Agreement does not, and shall not be deemed or construed to, confer upon or grant to any third party or parties any right to claim damages or to bring any suit, action or other proceeding against either Contractor or the County because of any breach hereof or because of any of the terms, covenants, agreements and conditions herein. K. Contractor hereby certifies that it has read the Agreement, understands each and every term and the requirements set forth herein, and agrees to comply with the same. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first set forth above. The parties hereto have signed this Agreement in triplicate. Two counterparts have been delivered to County and one to the Contractor. COUNTY OF EAGLE, STATE OF COLORADO By and through its Board of County Commissioners By:-~.~ Tom C. ha ATTEST: F~``'~~ ~ ~;Y d,A{cca. a~4. E',Y4S~d°F ~ Clerk to the Board f Coun Commis !~ ~' o ~ ~~~-°~ CONTRACTOR: Eagle River Youth Coalition By: ~~~ ~"L ~ ~ Title: GQ,,{y~p~C-~B-.. L_.._ STEPP w Community Programs Eagle County Health and Human Services 2004-2405 Revised Scope of Work/Action Plan -, .--~ Annual Action Plan FY 04-05 Count Nam E l y e: ag e County Pro ram Go l P g a : revent initiation of tobacco use among youth Strate : P t gy romo e tobacco-free schools Count Out y come Objective; By 6/30/05 increase to 75% (9 of 1 2 schools) the number of schools with written enforcement policy/protocols to comply with the tobacco-free schools laws. (Baseline = 6 of 12 schools) S M A R T . . . . . Process Objectives (to be accomplished in one yeaz) Lead Role Process Measures Anticipated Short-term Community Intervention: Results 1. Continue monitoring and compliance 1 2 3 and 4 1. Number of completed with the state law requiring tobacco-free schools, conduct at least 12 site visits ' ' . Project forms provided in tobacco-free schools 1. New knowledge . 2. Assess enforcement issues of tobacco- Coordinator and manual on signage regarding policies and free schools, conduct at least 12 site visits School inventory, policy protocols , Media/Marketing: Administrators development, 2. New knowledge 3. Conduct 1 educational campaign about enforcement issues and regarding enforcement enforcement of school tobacco use policies compliance checks. issues by sending out information in school 2• Number of interviews 3. New knowledge about newsletters and providing uuformation for 3• Number of school tobacco-free schools verbal announcements in culturally newsletters and other 4. Increased awareness appropriate languages. written and verbal and support for schools Policy/Environmental Change: announcements in and administrators. 4. Continuing collaboration with school culturally appropriate administrators during 12 site visits to languages. develop effective strategies to enforce the 4• Number of individual Tobacco Free Schools Law. participant interviews. Evaluation: Assess progress through at least 12 site Evaluation: Evaluation: Number of Evaluation: New knowledge, visits and conduct interviews with Project C di interviews and site visits awareness and information administrators to review policies in school oor nator and School manuals. Administrators Priority: Hi h E g stimated Cost: $5,000 2 County Name: Eagle County Program Goal: Prevent initiation of tobacco use among youth Strategy: Promote youth advocacy and empowerment County Outcome Objective: By 6/30/05, increase by 50% the number of youth involved in youth empowerment tobacco control activities (Baseline = 5 youth) S.M.A.R.T. Process Objectives Lead Role Process Measures Anticipated Short term Results (to be accomplished in one year) Community Intervention: 1. Recruit 2 additional youth to the 1,2 and 3. Project 1. Number of youth 1. New knowledge gained by county-wide youth coalition to serve as the tobacco reduction advisory team Coordinator and recruited youth regardmg tobacco use through information dissemination in at recruited youth 2. Number of - and increased skills about least 3 school newsletters educational coalition participation. . Media/Marketing: materials 2. Increased knowledge and 2. Conduct 1 educational campaign disseminated 3. Number of school awareness. 3. Increased knowledge and regarding the hazards of tobacco use in 3 high schools and 3 middle schools by board meetings awareness of school board distributing at least 1 brochure to each attended and administration student regarding the importance of Policy/Environmental Change: tobacco-free schools. 3. Attend at least 2 school board meetings to advocate for enforcement of tobacco free schools policies and also report on progress of tobacco free schools policy development and compliance Evaluation: Staff will count how many meetin s Evaluation: Evaluation: Number of Evaluation: New knowledge g attended by youth through minutes of Staff, project Coordinator meetings counted meetings. Dri~r{*... II...L r_~ ~ --~ ;--~ County Name: Eagle County Program Goal: Promote cessation of tobacco use among youth and adults Strategy: Promote quitting among adults County Outcome Objective: By 6/30/05, increase by 15 the number of contacts to Quitline and Quitnet for adult tobacco users. (Baseline = 60 Contacts per year) S.M.A.RT. Process Objectives Lead Role Process Measures Anticipated Short-term Results (to be accomplished in one year) Community Intervention: 1. Continue to promote Quitline and 1,2 and 3. Project 1. Number of Quitline 1. Increased awareness of Quitnet at community events such as Coordinator and and Quitnet Quitline and Quitnet Health & Wellness Fairs, Fourth of July Tobacco Task materials as materials Celebrations, County Fairs, and at all Force provided by STEPP 2. Increased knowledge about medical clinics, hospitals, schools, dentist in English and dangers of tobacco use offices, non profit organizations and Spanish 3. Changed attitudes private physicians offices throughout the 2. Number of community Media/Marketing: newspaper ads, ' 2. Continue media campaign targeting PSA s and flyers 3. Number of meetings adults to increase the awareness of the with substance abuse hazards of tobacco use through at least 2 treatment centers newspaper ads, 2 letters to the editor, and at least 540 flyers Policy/Environmental Change: 3. Continue to conduct at least 2 meetings with substance abuse and mental health treatment centers to advocate for adoption of no smoking policies and provide information to clients regarding, available cessation programs Evaluation: Staff will monitor STEPP reports of quit Evaluation: p Evaluation: Number of quit Evaluation: New knowledge attempts through contacts to Quitline and roject Coordinator, attempts Quitnet. Staff D.. ..~~.. TTS_L T ~~~ a aaasa aaJ. ilib'LL L`J6IIIISI,eQ I.OSL: X3,000 County Name: Eagle County Program Goal: Promote cessation of tobacco use among youth and adults Strategy: Promote youth cessation programs County Outcome Objective: By 6/30/05, increase by 50% the number of youth who make quit attempts. (Baseline = 8 of 157 tobacco using students in three county high schools) S.M.A.R.T. Process Objectives Lead Role Process Measures Anticipated Short-term Results (to be accomplished in one year) Community Intervention: 1. Advocate for 1 high school to 1,2 and 3. Project 1. Number of schools 1. Increased awareness implement the NOT program. Coordinator and implement NOT 2. Increases knowledge Media/Marketing: Tobacco Task 2. Number of 3. Changed attitudes and 2. Conduct 1 educational campaign to 3 Force. pamphlets increased awareness high schools promoting the benefits of distributed to high quitting all tobacco products through school students distribution of at least 1 brochure to each 3. Number of policies student H,ritten Policy/Environmental Change: 3. Continue to advocate for youth serving organizations to adopt a policy of no use for tobacco using youth to include access to cessation materials Evaluation: Staff will monitor number of youth Evaluation: Evaluation: Number of Evaluation: New knowledge enrolled in NOT programs Project Coordinator, NOT programs in schools T_!_ Staff ^, 1 ,'~*, illVill.,': nigu L' SAmaIeQ lost: :53,000 Coun Name: Ea le Coun Program Goal: Promote cessation of tobacco use among youth and adults Strategy: Promote quitting among pregnant women County Outcome Objective: By 6/30/05, increase by 3 the number of pregnant women who make quit attempts while pregnant. (Baseline = 3 of 15 tobacco using pregnant women S.M.A.RT. Process Objectives Lead Role Process Measures Anticipated Short-term Results (to be accomplished in one yeaz) Community Intervention: 1. Promote Quitline and Quitnet pregnant 1,2 and 3. Project 1. Number of Quitline 1. Increased awareness women protocol at community events Coordinator and and Quitnet 2. Increased knowledge such as health & wellness fairs, Fourth of Tobacco Task materials 3. Changed attitudes and July Celebrations, County Fair, and at all Force distributed. Number increased awareness medical clinics, hospitals, schools, dentist of events attended offices, non profit organizations and 2. Number of private physicians offices throughout the pamphlets community distributed Media~lVlarketing: 3. Number of meetings 2. Conduct 1 media campaign regarding with health care the hazards of tobacco use while pregnant organizations in 3 county cursing service offices by distributing at least 100 pamphlets Policy/Environmental Change: 3. Advocate for local health care organizations to adopt policies that institutionalize effective standards of care (5A model) through at least 4 meetings with organizations Evaluation: Evaluation: Evaluation: Number of Evaluation: New knowledge, Staff will monitor pregnant protocol Project contacts to Quitline and changed attitudes contacts to Quitline and Quitnet Coordinator, Quitnet for pregnant Staff protocols --~ ,-~ Priority: High Estimated Cost: $2,000 County Name: Eagle County Program Goal: Reduce exposure to secondhand smoke Strategy: Promote smoke-free workplaces County Outcome Objective: By 6!30!05, increase by 2 the number of for profitlbusiness workplaces with over 100 employees that adopt formal policies that prohibit smoking. (Baseline = 2 of 15) S.M.A.R.T. Process Objectives Lead Role Process Measures Anticipated Short-term Results (to be accom}~lished in one yeaz) Community Intervention: 1. Continue to distribute at least 100 1,2 and 3. Project 1. Number of 1. Increased knowledge pamphlets in English and Spanish to coordinator and pamphlets 2. New knowledge and public administrators and employees Tobacco Task distributed in awareness and changed about the hazards of SHS exposure and Force culturally attitudes benefits of smoke-free environments. appropriate 3. Changed attitudes and Media/Mazketing: languages increased awareness 2. Conduct an educational campaign by 2. Number of distributing at least 500 brochures, 2 brochures letters to the editor, and placing 2 paid distributed newspaper ads to educate about the 3. Number of importance of smoke-free work places. pamphlets Policy/Environmental Change: distributed. Advocate for development of smoke-free policies or policies which designate smoking to areas that are enclosed and vented directly outdoors by distributing at least 500 pamphlets to business owners and managers and contacting a sample. Evaluation: Evaluation: Number of Evaluation: New knowledge Evaluation: Staff will collect data from the CTEPA Project interviews with business awareness and changed attitudes and Tobacco Control Partners websites Coordinator, Staff, business owners and employees, and numbers collected from and interview 3 large business owners and owners and CTEPA and Tobacco 6 employees. employees Control Partners websites Priority: High Estimated Cost: $7,000 '-~ ~- STATE TOBACCO EDUCATION AND PREVENTION PARTNERSHIP APPLICATION BUDGET AND/OR EXPENDITURE REPORT FORM FOR THE PERIOD: July i, Z004 -June 30, 2005 AGENCY: Eagle County Health and Human Services Annwl # of FTE! Total SOURCE OF FUNDS Salary Rab months Bud et Fringe/ Ind Pct Amount R ulred OTHER• Regwsted I Received from CDPHE PERSONAL SERVICES: Stiff Member Titb _ __ ---. - ~-----_--- -.- - Frin a Benefits: (Rate:xx96~ --- - _ -- -- ----- --- --- _ - ---- -, _____ Tobt Pereonal Ssrv{css DIRECT OPERATING EXPENSES _ - -__ _._ --- - ------ - PrintlnglCopying - --- --- .----- - - - - -- -- - -- ------ --- Postage/ShkNBng - --- -- ----- - - - -- ------- ----- ~ -- ------ ----- --- - - -- -- Rent/Utllities - ----- -______ _ _ ,_ _ - Telephone, Fax, Internet Access--- _-__ ___ - - - -- ----- --- - ----------- --------- OfRceSuDaNes - --- --- ----- --- ---- ---- --- - - - - --------- -- ------ ---- -------- Office E uipment ----- ------- _ - - ----- - - ---- - ~ Corn terECUfDment --------------------- - ____ - ------- ~ Meefln F, ease --~ --_- -- -____-~ -- - 1 100.00 _ _ 51,100.00 _ Media Expense (Program Cosh - - - -- --- _ --- - _ _ _ -----` Staff Development-Registrations - _ --- - _ - _ ---- _ -__ _ Staff pevebpment - Mem ~ubscri~tions _ _ _ _ _ _ _ Educational Materia~rogram CosiZ -. - - ---- --- - -- --- -- -- -- --- _ --- - - - - Miscellaneous Expense -_ ToblO tin 1100.00 1106.00 TRAVEL -- - --- -~-._------ ------- -- In-State -- -- -- - ---------- - ~ -------- -- - - - -- - - -- --- - ------ -- -x'070.00 __ 62,070.00 ------ --- -- - traiMng, hole; meals - - -- -- - - -- - -- - - - - -- -- --- - ---~30~00 ------- 5630.00 Out of State 7ob1 Trawl 2 700.00 2 700.00 CONTRACTUAL ConsuRant Costs -- -- - -- -- -- -- - - -- -- -- -- --- - - -- - -------- -- - -- -- - - -- - -- ----- - - Va~~Partnership TA _ _ __-_-_ -- 514400.00 . ~ 514,400.00 - - - Eagle River Youth Coalition `-- -, --_ -_-- ----__---- t- _ _ - 54.800.00 - _ 54.800.00 - - __ ---- i Contract Trainers/Speakera -_-_ _ Data Collectlon _ Total Contrectual 19 200.00 19 200.00 Total Direct Cosb Pereonal Servlus+0 retin Trawl+Contrectwl 23 000.00 23 000.00 ADMINISTRATIVE INDIRECT COSTS __----_---___--_- _. _ Pd indirect Percentage (applied to a11_dfrect costs - - -i----- - - - ----- -- - --~---- ~- ------ -_ ----- - Indirect_Percenta~ japplisd to salary and frin~a costs only! _ . _ __ _ _ _ _ _- __- - - __ _ - _ ---- _ Indirect Percen lied to sale coats on! - _ ___ _ Tobl Indirect Cosb TOTAL PROJECT COST 523 000.00 23 000.00 ""OtMr" Funding Sources (Matching Funds). Funds supplementing the STEPP award. TOTAL Kathleen Forinash Director 5!15/2004 Signature of Authorized Representative Date 11STEPP1CpnmunNas d ExcelbncelcxsgeadehaelslEapb-ButlpstFamZOIY/-2005 R•v5120Y100~ DBmAh