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HomeMy WebLinkAboutC04-230 Coordinated Polling Place ElectionC'~ / 23d --v2 Coordinated Election Intergovernmental Agreement f'~-- his Agreement is made and entered into this ___~ day of 2004, by and between Eagle County and «District~(hereinafter ferr d to as "Political Subdivision"), concerning the administration and the conduct of the November 2, 2004 Coordinated Polling Place Election. In consideration of the benefits and promises contained herein, and subject to the terms and conditions as are hereinafter set forth, the parties agree as follows: Coordinated and Designated Election Officials Except as otherwise provided in this Section, the County Clerk shall act as the Coordinated Election Official for the conduct of the Election for the Political Subdivision for all matters in the Uniform Election Code, which require action by the Coordinated Election Official. The Political Subdivision shall name a "Designated Election Official" who shall act as the primary liaison between the Political Subdivision and the County Clerk and who will have responsibility for the conduct of the election procedures to be handled by the Political Subdivision. Nothing herein shall be deemed or construed to relieve the County Clerk or the Governing Body of the Political Subdivision from their official responsibilities for the conduct of the Election. Jurisdictional Limitation This agreement shall apply only to the portion of the Political Subdivision within the boundaries of Eagle County. Costs The County Clerk shall keep a careful and accurate accounting of all chargeable items to the Political Subdivision and shall submit to the Political Subdivision, a statement of charges (for costs incurred by the County and not billed directly to the Political Subdivision by an outside vendor) within thirty work days following the date of the Election. Costs shall include but are not limited to: election judges and other associated personnel, ballots and related election forms, printing, election supplies, legal notices paid for by the County, postage, rental charges, software updates, related computer hardware and technical support. The County Clerk shall charge each Political Subdivision taking part in the Coordinated Election on a prorated basis based primarily on the number of ballot issues and/or items to be included on the ballot for each Political Subdivision. In the event that additional costs are incurred, the Political Subdivision promulgating such costs will be charged accordingly. The Political Subdivision shall remit all payments due to the County upon receipt of an itemized statement. Call and Notice The Political Subdivision shall publish all legal notices relative to the Political Subdivision's election. The County Clerk will publish one notice required by 1-5-205 of the Uniform Election Code in the Eagle Valley Enterprise and the Valley Journal. Petitions: Preparation and Verification The petition process for the Political Subdivision shall be entirely the responsibility of the Political Subdivision, and shall be done in compliance with applicable Colorado statutes, ordinances or charter provisions. This process includes, but is not limited to, approving the candidate or initiative petitions to be circulated within the Political Subdivision, receiving the petitions, and verifying the signatures on the petitions. Ballot Certification The Political Subdivision is responsible for furnishing the text of the ballot to the County Clerk at least 55 days before the Election (September 08, 2004)in final written form and on an IBM DOS formatted 3 1/2 inch Double Density or High Density floppy disk. Appendix A further specifies all format requirements. Disks not meeting these requirements will be subject to additional fees. The Political Subdivision assumes all responsibility and cost for any judicial proceedings regarding whether or not issues legally belong on the ballot. The list of candidates/questions must be typed exactly as it is to appear on the ballot, including correct order. For candidates, specify titles of offices, the order of the names to appear for each office and the order of offices. For issues, specify the ballot title, and the order of the issues. Wording shall be in upper and lower case except as is dictated by law (e.g., TABOR Amendment). The Political Subdivision has responsibility to proofread and approve the layout and text of the official ballots before the County Clerk will authorize printing of the ballots. From the time of receipt of the ballot proof, the Political Subdivision has 24 hours to proofread, correct if necessary, sign and return the proof to the County Clerk and its failure to disapprove and correct errors within that time shall constitute an approval of the ballot proof. Preparation of Voter Lists All lists shall be provided to the Political Subdivision when specifically requested by the Political Subdivision in writing and in accordance with 1-5-304 of the Uniform Election Code. Tabor Notice Each Political Subdivision shall determine the order of the ballot issues for their Political Subdivision in accordance with the requirements of Article X, Section 20 of the Colorado Constitution. Each Political Subdivision shall provide an opportunity for all comments concerning ballot issues to be summarized as required by Article X, Section 20 of the Colorado Constitution. The Designated Election official shall transmit the summaries and any other required material to the Coordinated Election Official no later than 42 days before the Election (September 17, 2004)in final written form and on an IBM DOS formatted 3 1/2 inch Double Density or High Density floppy disk. Appendix A further specifies all format requirements. Disks not meeting these requirements will be subject to additional fees and may be rejected by the County Clerk in the event they cannot be reformatted. The County Clerk shall be responsible for mailing the notice required by Article X, Section 20(3)(b) in the most cost effective manner feasible to all Eagle County residents. The Political Subdivision is responsible for supplying mailing labels to the County Clerk for all eligible electors residing outside of Eagle County prior to the deadline for mailing said notice. The County Clerk shall charge each Political Subdivision for costs relating to the Tabor Notice on a prorated basis based on the number of ballot issues and/or items to be included in said notice for each Political Subdivision. In the event that additional costs are incurred, the Political Subdivision promulgating such costs will be charged accordingly. Property Owner Lists The Political Subdivision shall acquire the property ownership list referred to in 1.5.304 CRS from the Assessor. The cost of the list is provided by statue and shall be paid directly to the Assessor by the Political Subdivision. The Political Subdivision's staff shall be solely responsible for any work required on the Assessor's list and may contact the County Clerk if access to voter registration records is required. Not later than October 1, the Political Subdivision will submit to the County Clerk a complete list of property owners within their boundaries who are eligible to vote. Street Locator List Appendix C to this Agreement is a copy of the Street Locator List for the Political Subdivision. It is the responsibility of the Political Subdivision to review the list and correct any errors. An Affidavit of Completion must accompany the returned list, be signed by the Designated Election Official for the Political Subdivision and returned with the signed Intergovernmental Agreement by September 3, 2004 at 4:00 p.m. Appointment and Training of Election Judges All Election Judges shall be appointed and trained by the County Clerk. In the event that additional Judges are needed, the Political Subdivision will be required to provide one individual to serve in that capacity. Testing and Tabulation Processes relating to the tabulation of ballots shall be the responsibility of the County Clerk. An unofficial abstract of votes will be provided to the Political Subdivision upon completion of the counting of all ballots. Canvass of Votes The Canvass of votes will be conducted by the Board of Canvassers appointed by the County Clerk. Such canvass will be completed no later than eight days after the Election and official results of the canvass will be provided to all Political Subdivisions participating in the Election. Any additional Certificates of Election which are required by law to be forwarded to another division of government shall be the responsibility of the Political Subdivision. Indemnification The Political Subdivision agrees to indemnify, defend and hold harmless the County, its officers and employees, from any and all losses, costs, demands or actions, arising out of or related to any actions, errors or omissions of the Political Subdivision in completing its responsibilities relating to the Election and related tasks. Cancellation In the event the Election is canceled by the Political Subdivision after the signing of this Agreement and on or before the day of the Election, the Political Subdivision shall be responsible for all expenses incurred on behalf of the Political Subdivision to the date that notice was received by the County Clerk together with all expenses incurred thereafter which could not be avoided by reasonable effort. Time is of the Essence The statutory time requirements of the Uniform Election Code and the time requirements set by the Secretary of State in the Rules and Regulations Governing Election Procedures shall apply to the completion of the tasks required by this Agreement. In witness w er~o the Par ~' es hereto have executed this Agreement to be effective the ~ day of 2004. Designated Election Official for «DistrictN Tom C. Stone Chairman ~~~ o~ coG u- Attest - T ak J. Simonton CURPOo County Clerk & Recorder Appendix A Coordinated Election Intergovernmental Agreement DISKS SOFTWARE FONTS Disks must be formatted with IBM DOS 3.0 or higher. All disks submitted must be 3 1/2 inch Double Density or High Density. Word 2.0, 3.x, 5.x, 6.x MS-DOS Text (ASCII file) All fonts must be 10 pt fonts will be accepted: Only the following Arial Century Gothic Universe Courier MARGINS SPACING TEXT Set margins so that text appears in an area measuring 5" x 8". Sides @ 1.75, top and bottom @ 1.5) . All text must have single line spacing. For TABOR Notice, all ballot issue text must be in CAPITAL LETTERS. Pro/Con statements themselves may appear in upper and lower case. TABLES/COLUMNS Do not use tables or columns in setting up files. These are difficult to reformat and often require type size adjustments. USE TABS to put information in rows and/or columns. PRINT OUT A hard copy must be submitted with the disk and the file name clearly noted on first page. LABELING The disk must be labeled as follows: (example) Political Subdivision Name Contact Name & Phone Number Word-processing Software and Version File Name(s) Appendix B ELECTION CALENDAR FOR NOVEMBER 2, 2004 Polling Place Election July 25, 2004 September 3, 2004 September 08, 2004 September 17, 2004 September 17, 2004 Last day to notify County Clerk for coordinated election -1-7-116(5) Intergovernmental Agreement due in County Clerk's office - CRS 1-7-116 Certify ballot content to County Clerk CRS 1-5-203(1) Transmittal of Tabor Notice Summary to County Clerk - CRS 1-7-904 Last day for the designated election official to order registration and property owner records for use by election judges October 1, 2004 The county clerk shall certify and make available lists ordered by the designated election official, of the registered electors of each general election precinct that is located within the county and is involved in the election October 1, 2004 The county assessor shall deliver a list of all recorded owners of taxable property within the political subdivision October 1, 2004 Deadline for mailing Tabor Notice Article X, Section 20(3)(b) October 4, 2004 Last day to register to vote for the General Election - CRS 1-2-201 October 13, 2004 The county clerk shall make available a supplemental list of the electors who have become eligible to vote since the earlier list was certified and county assessor shall make available the supplemental list or all recorded owners of real property who have become owners since the first list was certified. October 22, 2004 The coordinated election official shall provide notice by publication of the election in the Eagle Valley Enterprise and the Valley Journal October 18, 2004 Early Voting begins in Eagle and E1 Jebel November 2, 2004 Election Day - Polls open 7:00 AM to 7:00 PM November 17, 2004 Complete Canvass of Ballots - CRS 1-10-102 C'v y - ?30 ' c~z Coordinated Election Intergovernmental Agreement This Agreement is made and entered into this i(9 ~ day of ~ us t' 2004, by and between Eagle County and Basalt Regional Library Dis ict(hereinafter referred to as "Political Subdivision"), concerning the administration and the conduct of the November 2, 2004 Coordinated Polling Place Election. In consideration bf the benefits and promises contained herein, and subject to the terms and conditions as are hereinafter set ferrh, the parties agree as follows: Coordinated and Designated Election Officials Except as otherwise provided in this Section, the County Clerk shall act as the Coordinated Election Official for the conduct of the Election for the Political Subdivision for all matters in the Uniform Election Code, which require action by the Coordinated Election Official. The Political Subdivision shall name a "Designated Election Official" who shall act as the primary liaison between the Political Subdivision and the County Clerk and who will have responsibility for the conduct of the election procedures to be handled by the Political Subdivision. Nothing herein shall be deemed or construed to relieve the County Clerk or the Governing Body of the Political Subdivision from their official responsibilities for the conduct of the Election. Jurisdictional Limitation This agreement shall apply only to the portion of the Political Subdivision within the boundaries of Eagle County. Costs The County Clerk shall keep a careful and accurate accounting of all chargeable items to the Political Subdivision and shall submit to the Political Subdivision, a statement of charges (for costs incurred by the County and not billed directly to the Political Subdivision by an outside vendor) within thirty work days following the date of the Election. Costs shall include but are not limited to: election judges and other associated personnel, ballots and related election forms, printing, election supplies, legal notices paid for by the County, postage, rental charges, software updates, related computer hardware and technical support. The County Clerk shall charge each Political Subdivision taking part in the Coordinated Election on a prorated basis based primarily on the number of ballot issues and/or items to be included on the ballot for each Political Subdivision. In the event that additional costs are incurred, the Political Subdivision promulgating such costs will be charged accordingly. The Political Subdivision shall remit all payments due to the County upon receipt of an itemized statement. Call and Notice The Political Subdivision shall publish all legal notices relative to the Political Subdivision's election. The County Clerk will publish one notice required by 1-5-205 of the Uniform Election Code in the Eagle Valley Enterprise and the Valley Journal. Petitions: Preparation and Verification The petition process for the Political Subdivision shall be entirely the responsibility of the Political Subdivision, and shall be done in compliance with applicable Colorado statutes, ordinances or charter provisions. This process includes, but is not limited to, approving the candidate or initiative petitions to be circulated within the Political Subdivision, receiving the petitions, and verifying the signatures on the petitions. Ballot Certification The Political Subdivision is responsible for furnishing the text of the ballot to the County Clerk at least 55 days before the Election (September 08, 2004)in final written form and on an IBM DOS formatted 3 1/2 inch Double Density or High Density floppy disk. Appendix A further specifies all format requirements. Disks not meeting these requirements will be subject to additional fees. The Political Subdivision assumes all responsibility and cost for any judicial proceedings regarding whether or not issues legally belong on the ballot. The list of candidates/questions must be typed exactly as it is to appear on the ballot, including correct order. For candidates, specify titles of offices, the order of the names to appear for each office and the order of offices. For issues, specify the ballot title, and the order of the issues. Wording shall be in upper and lower case except as is dictated by law (e.g., TABOR Amendment). The Political Subdivision has responsibility to proofread and approve the layout and text of the official ballots before the County Clerk will authorize printing of the ballots. From the time of receipt of the ballot proof, the Political Subdivision has 24 hours to proofread, correct if necessary, sign and return the proof to the County Clerk and its failure to disapprove and correct errors within that time shall constitute an approval of the ballot proof. Preparation of Voter Lists All lists shall be provided to the Political Subdivision when specifically requested by the Political Subdivision in writing and in accordance with 1-5-304 of the Uniform Election Code. Tabor Notice Each Political Subdivision shall determine the order of the ballot issues for their Political Subdivision in accordance with the requirements of Article X, Section 20 of the Colorado Constitution. Each Political Subdivision shall provide an opportunity for all comments concerning ballot issues to be summarized as required by Article X, Section 20 of the Colorado Constitution. The Designated Election official shall transmit the summaries and any other required material to the Coordinated Election Official no later than 42 days before the Election (September 17, 2004)in final written form and on an IBM DOS formatted 3 1/2 inch Double Density or High Density floppy disk. Appendix A further specifies all format requirements. Disks not meeting these requirements will be subject to additional fees and may be rejected by the County Clerk in the event they cannot be reformatted. The County Clerk shall be responsible for mailing the notice required by Article X, Section 20 (3) (b) in the most cost effective manner feasible to all Eagle County residents. The Political Subdivision is responsible for supplying mailing labels to the County Clerk for all eligible electors residing outside of Eagle County prior to the deadline for mailing said notice. The County Clerk shall charge each Political Subdivision for costs relating to the Tabor Notice on a prorated basis based on the number of ballot issues and/or items to be included in said notice for each Political Subdivision. In the event that additional costs are incurred, the Political Subdivision promulgating such costs will be charged accordingly. Property Owner Lists The Political Subdivision shall acquire the property ownership list referred to in 1.5.304 CRS from the Assessor. The cost of the list is provided by statue and shall be paid directly to the Assessor by the Political Subdivision. The Political Subdivision's staff shall be solely responsible for any work required on the Assessor's list and may contact the County Clerk if access to voter registration records is required. Not later than October 1, the Political Subdivision will submit to the County Clerk a complete list of property owners within their boundaries who are eligible to vote. Street Locator List Appendix C to this Agreement is a copy of the Street Locator List for the Political Subdivision. It is the responsibility of the Political Subdivision to review the list and correct any errors. An Affidavit of Completion must accompany the returned list, be signed by the Designated Election Official for the Political Subdivision and returned with the signed Intergovernmental Agreement by September 3, 2004 at 4:00 p.m. Appointment and Training of Election Judges All Election Judges shall be appointed and trained by the County Clerk. In the event that additional Judges are needed, the Political Subdivision will be required to provide one individual to serve in that capacity. Testing and Tabulation Processes relating to the tabulation of ballots shall be the responsibility of the County Clerk. An unofficial abstract of votes will be provided to the Political Subdivision upon completion of the counting of all ballots. Canvass of Votes The Canvass of votes will be conducted by the Board of Canvassers appointed by the County Clerk. Such canvass will be completed no later than eight days after the Election and official results of the canvass will be provided to all Political Subdivisions participating in the Election. Any .- additional Certificates of Election which are required by law to be forwarded to another division of government shall be the responsibility of the Political Subdivision. Indemnification The Political Subdivision agrees to indemnify, defend and hold harmless the County, its officers and employees, from any and all losses, costs, demands or actions, arising out of or related to any actions, errors or omissions of the Political Subdivision in completing its responsibilities relating to the Election and related tasks. Cancellation In the event the Election is canceled by the Political Subdivision after the signing of this Agreement and on or before the day of the Election, the Political Subdivision shall be responsible for all expenses incurred on behalf of the Political Subdivision to the date that notice was received by the County Clerk together with all expenses incurred thereafter which could not be avoided by reasonable effort. Time is of the Essence The statutory time requirements of the Uniform Election Code and the time requirements set by the Secretary of State in the Rules and Regulations Governing Election Procedures shall apply to the completion of the tasks required by this Agreement. In witness where f, the Parties hereto have executed this Agreement to be effective the ~_~day of „~ „cs~~ 2004. esignated ion Official for Basalt Regional Library District """.,t•;~`; `ge 5'R~ 7' ~ ~w' ? e Y, i ~ ,a a~ . Tom C. S one Chairman Attest - Tea J. Simonton County Clerk & Recorder Appendix B ELECTION CALENDAR FOR NOVEbIBSR 2, 2004 Polling Place Election July 25, 2004 Last day to notify County Clerk for coordinated election -1-7-116(5) September 3, 2004 Intergovernmental Agreement due in County Clerk's office - CRS 1-7-116 September O8, 2004 Certify ballot content to County Clerk CRS 1-5-203(1) September 17, 2004 Transmittal of Tabor Notice Summary to County Clerk - CRS 1-7-904 September 17, 2004 Last day for the designated election official to order registration and property owner records for use by election judges October 1, 2004 The county clerk shall certify and make available lists ordered by the designated election official, of the registered electors of each general election precinct that is located within the county and is involved in the election October 1, 2004 The county assessor shall deliver a list of all recorded owners of taxable property within the political subdivision October 1, 2004 Deadline for mailing Tabor Notice Article X, Section 20(3)(b) October 4, 2004 Last day to register to vote for the General Election - CRS 1-2-201 October 13, 2004 The county clerk shall make available a supplemental list of the electors who have become eligible to vote since the earlier list was certified and county assessor shall make available the supplemental list or all recorded owners of real property who have become owners since the first list was certified. October 22, 2004 The coordinated election official shall provide notice by publication of the election in the Eagle Valley Enterprise and the Valley Journal October 18, 2004 Early Voting begins in Eagle and El Jebel November 2, 2004 Election Day - Polls open 7:00 AM to 7:00 PM November 17, 2004 Complete Canvass of Ballots - CRS 1-10-102 Statement of Certification -Street Locator List Basalt Regional Library District I ~o ~i/3 / T ~` ~K ~C , as Designated Election Official for Basalt Regional Library District, do hereby certify that the list provided to the District has been reviewed, corrections made, and to the best of my knowledge I believe it is a true and complete list of the addresses located within the District. ~-- ~o - r~~/' Designated Electio icial for Date Basalt Regional Library District Date:07/29/04 EAGLE COUNTY Page: 2 • • PUBLIC DISTRIBUTION Street List /Street Name Order (mpstdst1 v030528) 21-092 BASALT REGIONAL LIBRARY Range O/E From To Ind Dir Street Name Type Dir City Zip Pct. 11 45 B DUROUX LN BASALT 81621 2086119024-04 14 50 B EAGLES NEST CT CARBONDALE 81623 2086119025-01 11 12 B EASY ST CARBONDALE 81623 2086119024-05 13 75 B EASY ST CARBONDALE 81623 2086119024-05 76 171 B EASY ST CARBONDALE 81623 2086119024-05 2 1500 E ELJEBEL RD ELJEBEL 81623 2086119025-02 11 30 B ELK RANGE DR CARBONDALE 81623 2086119025-02 31 332 B ELK RANGE DR CARBONDALE 81623 2086119025-03 333 400 B ELK RANGE DR CARBONDALE 81623 2086119025-02 50 99 B ELK RUN DR BASALT 81621 2086119007-10 100 505 B ELK RUN DR BASALT 81621 2086119007-02 101 101 B EMMA RD BASALT 81621 2086119007-11** 251 251 B EMMA RD BASALT 81621 2086119007-11 370 520 B EMMA RD BASALT 81621 2086119007-11 521 522 B EMMA RD BASALT 81621 2086119007-10 523 530 B EMMA RD BASALT 81621 2086119007-11 531 599 B EMMA RD BASALT 81621 2086119007-03 600 700 B EMMA RD BASALT 81621 2086119007-11 701 701 B EMMA RD BASALT 81621 2086119007-10 2101 3005 B EMMA RD BASALT 81621 2086119007-10 3006 3006 B EMMA RD BASALT 81621 2086119007-13 3007 3008 B EMMA RD BASALT 81621 2086119007-10 1633 1649 B EMMA SPUR BASALT 81621 2086119007-10 12 131 B ERMINE LN CARBONDALE 81623 2086119025-01 20 725 B ESCALANTE CARBONDALE 81623 2086119025-02 360 709 B EVANS CT BASALT 81621 2086119024-02 710 719 B EVANS CT BASALT 81621 2086119024-04 720 922 B EVANS CT BASALT 81621 2086119024-02 10 300 O FAVRE LN ELJEBEL 81623 2086119025-02 1 102 B FAWN DR CARBONDALE 81623 2086119025-02 103 354 B FAWN DR CARBONDALE 81623 2086119025-03 355 1000 B FAWN DR CARBONDALE 81623 2086119025-02 1 94 B FENDER LN CARBONDALE 81623 2086119025-02 95 95 B FENDER LN CARBONDALE 81623 2086119025-03 96 622 B FENDER LN CARBONDALE 81623 2086119025-02 623 623 B FENDER LN CARBONDALE 81623 2086119025-04 624 978 B FENDER LN CARBONDALE 81623 2086119025-02 979 1111 B FENDER LN CARBONDALE 81623 2086119025-03 20 597 B FOX RUN ELJEBEL 81623 2086119025-02 250 250 B FRYING PAN RD BASALT 81621 2086119007-03 600 674 B FRYING PAN RD BASALT 81621 2086119007-02 675 748 B FRYING PAN RD BASALT 81621 2086119007-03 749 781 B FRYING PAN RD BASALT 81621 2086119007-06 782 855 B FRYING PAN RD BASALT 81621 2086119007-03 2561 5540 B FRYING PAN RD BASALT 81621 2086119007-03 5541 5700 B FRYING PAN RD BASALT 81621 2086119007-05 5701 5799 B FRYING PAN RD BASALT 81621 2086119007-03 5800 8900 B FRYING PAN RD BASALT 81621 2086119007-05 8901 9300 B FRYING PAN RD BASALT 81621 2086119007-14 ** -Restrictions exist for this streetrange EAGLE COUNTY Page: 3 Date:07/29/04 (mpstdst1 v030528) PUBLIC DISTRIBUTION Street List /Street Name Order 21-092 BASALT REGIONAL LIBRARY Range O/E Type Dir City Zip Pct. From To I nd Dir Street Name RD BASALT 81621 2086119007-15 9301 9400 8 FRYING PAN RD BASALT 81621 2086119007-05 9401 15100 B FRYING PAN RD BASALT 81621 2086119007-14 15101 16419 B FRYING PAN RD BASALT 81621 2086119007-05 16420 22824 B FRYING PAN LN EL JEBEL 81623 2086119025-01 75 199 B GLASSIER CT BASALT 81621 2086119007-02 255 855 B GOLD RIVERS LN CARBONDALE 81623 2086119025-01 29 363 B GOOSE LN CARBONDALE 81623 2086119025-02 1 500 B GRANGE DR CARBONDALE 81623 2086119025-02 71 1411 B GREEN MEADOW RD CARBONDALE 81623 2086119025-02 1 gggggg B HARMONY LN BASALT 81621 2086119007-10 10 390 B HAWK RD EL JEBEL 81623 2086119008-08 701 701 B HEUSCHKEL RANCH BASALT 81621 2086119007-01 80 852 B HILLCREST DR DR BASALT 81621 2086119007-02 112 118 B E HILLSIDE DR BASALT 81621 2086119007-02 124 134 B E HILLSIDE DR BASALT 81621 2086119007-02 110 128 B W HILLSIDE DR BASALT 81621 2086119007-02 100 140 B E HOMESTEAD DR BASALT 81621 2086119007-02 102 254 B W HOMESTEAD DR BASALT 81621 2086119007-02 100 254 B HOMESTEAD LN BASALT 81621 2086119024-03 27 249 B HOOKS LN BASALT 81621 2086119024-08 250 3005 B HOOKS RD BASALT 81621 2086119024-08 543 1086 B HOOKS SPUR RD BASALT 81621 2086119024-09 1087 1087 B HOOKS SPUR RD BASALT 81621 2086119024-08 1088 3006 B HOOKS SPUR CARBONDALE 81623 2086119024-03 16 223 B HOPI EL JEBEL 81623 2086119024-05 18$00 18800 B HWY 82 EL JEBEL 81623 2086119008-01 18801 19000 B HWY 82 EL JEBEL 81623 2086119025-06 19001 19001 B HWY 82 EL JEBEL 81623 2086119008-01 19002 19355 B HWY 82 BASALT 81621 2086119024-05 20000 20316 B HWY 82 BASALT 81621 2086119008-01 20317 20317 B HWY 82 BASALT 81621 2086119024-05 20318 20521 B HWY 82 BASALT 81621 2086119024-03 20522 20639 B HWY 82 BASALT 81621 2086119024-05 20640 20640 B HWY 82 DR CARBONDALE 81623 2086119025-01 189 189 B J W DR CARBONDALE 81623 2086119025-02 190 999999 B J W CT BASALT 81621 2086119024-04 205 236 B JUNIPER CT BASALT 81621 2086119007-02 501 506 B KILN RD BASALT 81621 2086119007-05 200 200 B KINGS LAKE RD BASALT 81621 2086119007-05 300 300 B KINGS LAKE RD BASALT 81621 2086119007-05 460 460 B KINGS LAKE RD BASALT 81621 2086119007-05 768 768 B KINGS LAKE RD BASALT 81621 2086119007-05 1070 1070 B KINGS LAKE AVE CARBONDALE 81623 2086119025-02 436 1300 B KINGS ROW CARBONDALE 81623 2086119024-03 13 160 B KIOWA CT BASALT 81621 2086119024-04 505 532 B LAKE CT BASALT 81621 2086119024-04 100 211 B LAKESIDE DR BASALT 81621 2086119024-04 100 618 B LAKESIDE DR BASALT 81621 2086119024-02 619 622 B LAKESIDE *'` - Restrictions exist for this streetrange Date:07/29/04 EAGLE COUNTY Page: 5 • • PUBLIC DISTRIBUTION Street List /Street Name Order (mpstdstl v030528) 21-092 BASALT REGIONAL LIBRARY Range O/E From To Ind Dir Street Name Type Dir City Zip Pct. 10 20 B RIVER COVE BASALT 81621 2086119007-02 40 50 B RIVER COVE BASALT 81621 2086119007-02 70 100 B RIVER COVE BASALT 81621 2086119007-02 10 180 B RIVER OAKS LN BASALT 81621 2086119024-04 6 60 B RIVERSEDGE CT BASALT 81621 2086119007-02 108 575 B RIVERSIDE DR BASALT 81621 2086119007-02 300 340 B ROARING FORK CT BASALT 81621 2086119007-02 36 222 B RONCE LN CARBONDALE 81623 2086119025-02 294 294 B RUEDI CREEK RD BASALT 81621 2086119007-14 400 400 B RUEDI CREEK RD BASALT 81621 2086119007-14 801 801 B RUEDI CREEK RD BASALT 81621 2086119007-14 810 810 B RUEDI CREEK RD BASALT 81621 2086119007-14 1315 1315 B RUEDI CREEK RD BASALT 81621 2086119007-14 1511 1511 B RUEDI CREEK RD BASALT 81621 2086119007-14 1607 1607 B RUEDI CREEK RD BASALT 81621 2086119007-14 1679 1679 B RUEDI CREEK RD BASALT 81621 2086119007-14 9 86 B SAGEWOOD CT BASALT 81621 2086119007-01 1 500 B SAM GRANGE CT CARBONDALE 81623 2086119025-02 22 358 B SIERRA VISTA CARBONDALE 81623 2086119025-02 360 482 B SIERRA VISTA CARBONDALE 81623 2086119025-02 72 93 B SILVER SPRUCE LN BASALT 81621 2086119007-10 20 105 B SILVERADO DR BASALT 81621 2086119007-01 306 378 B SOPRIS CIR BASALT 81621 2086119024-04 100 722 B E SOPRIS DR BASALT 81621 2086119007-02 102 158 B W SOPRIS DR BASALT 81621 2086119007-02 1 500 B SOPRIS MESA PL CARBONDALE 81623 2086119025-02 4 4 B SPINNAKER LN BASALT 81621 2086119007-14 57 57 B SPINNAKER LN BASALT 81621 2086119007-10 150 154 B SPRING PARK CT CARBONDALE 81623 2086119025-04 155 311 B SPRING PARK CT CARBONDALE 81623 2086119025-02 421 899 B SPRING PARK RD CARBONDALE 81623 2086119025-02 900 911 B SPRING PARK RD CARBONDALE 81623 2086119025-04 100 561 B SPRING PARK RANCH RD CARBONDALE 81623 2086119025-02 54 142 B SPRUCE RD BASALT 81621 2086119007-03 155 291 B STRAW BERRY RD BASALT 81621 2086119007-05 9 412 B SUMMIT DR CARBONDALE 81623 2086119024-05 24 118 B SUMMIT LOOP CARBONDALE 81623 2086119024-05 119 500 B SUMMIT LOOP CARBONDALE 81623 2086119024-05 90 500 B SUNRISE LN CARBONDALE 81623 2086119025-02 20 76 B SUNSET DR BASALT 81621 2086119024-04 104 180 B SWINGING BRIDGE LN BASALT 81621 2086119007-02 308 308 B TAYLOR CREEK RD BASALT 81621 2086119007-15 2890 2900 B TAYLOR CREEK RD BASALT 81621 2086119007-03 1 5 B TEN PEAKS MESA RD CARBONDALE 81623 2086119025-05 6 6 B TEN PEAKS MESA RD CARBONDALE 81623 2086119025-02 7 8 B TEN PEAKS MESA RD CARBONDALE 81623 2086119025-05 2103 2103 B TEN PEAKS MESA RD CARBONDALE 81623 2086119025-02 114 136 B TUCKER LN BASALT 81621 2086119007-02 1101 1105 B TWO RIVERS RD BASALT 81621 2086119007-03 "* -Restrictions exist for this streetranae Date:07/29/04 EAGLE COUNTY Page: 6 • ° PUBLIC DISTRIBUTION (mpstdst1 v030528) Street List /Street Name Order 21-092 BASALT REGIONAL LIBRARY Range O/E From To Ind Dir Street Name Type Dir City Zip Pct. 1231 1231 B TWO RIVERS RD BASALT 81621 2086119007-03 23050 23050 B TWO RIVERS RD BASALT 81621 2086119007-02 420 798 E UPPER CAT'~LE CREEK RD CARBONDALE 81623 2086119008-08 501 1845 O UPPER CATTLE CREEK RD CARBONDALE 81623 2086119025-02 1846 2156 E UPPER CATTLE CREEK RD CARBONDALE 81623 2086119008-02 1847 1999 O UPPER CATTLE CREEK RD CARBONDALE 81623 2086119025-04 2001 2587 O UPPER CATTLE CREEK RD CARBONDALE 81623 2086119025-02 2589 2589 O UPPER CATTLE CREEK RD CARBONDALE 81623 2086119025-03 2591 7195 O UPPER CATTLE CREEK RD CARBONDALE 81623 2086119025-02 6800 7000 E UPPER CATTLE CREEK RD CARBONDALE 81623 2086119008-OS 15 80 B UTE CARBONDALE 81623 2086119024-03 51 237 B VALLEY CIR BASALT 81621 2086119024-04 6 50 B VALLEY CT BASALT 81621 2086119024-05 1 1450 B E VALLEY RD BASALT 81621 2086119024-04** 999 1009 B VALLEY RD CARBONDALE 81623 2086119008-01 1021 1081 B VALLEY RD CARBONDALE 81623 2086119008-01 1100 1100 B VALLEY RD CARBONDALE 81623 2086119008-01 1 999 B VAQUERO CARBONDALE 81623 2086119025-02 28 308 B VEGA CARBONDALE 81623 2086119025-02 100 165 B VILLAGE CT BASALT 81621 2086119007-02 69 69 B VISTA HI DR CARBONDALE 81623 2086119008-03 11 191 B WALTER RD BASALT 81621 2086119024-08 71 201 B WAPITI WAY BASALT 81621 2086119007-10 302 308 B WILD SPRING LN BASALT 81621 2086119007-02 402 408 B WILD SPRING LN BASALT 81621 2086119007-02 502 508 B WILD SPRING LN BASALT 81621 2086119007-02 133 197 B WILD STRAWBERRY LN BASALT 81621 2086119007-10 1 59 B WILLITS LN BASALT 81621 2086119024-03 60 60 B WILLITS LN BASALT 81621 2086119024-04 61 214 B WILLITS LN BASALT 81621 2086119024-03 215 726 B WILLITS LN BASALT 81621 2086119024-05 727 794 B WILLITS LN BASALT 81621 2086119024-03 795 795 B WILLITS LN BASALT 81621 2086119024-03 796 968 B WILLITS LN BASALT 81621 2086119024-03 969 969 B WILLITS LN BASALT 81621 2086119024-04 1023 1043 B WILLITS LN BASALT 81621 2086119024-03 1109 1191 B WILLITS LN BASALT 81621 2086119024-05 1569 1569 B WILLITS LN BASALT 81621 2086119024-04 1570 2001 B WILLITS LN BASALT 81621 2086119024-05 234 379 B YUMA CARBONDALE 81623 2086119024-03 14 56 B ZUNI CARBONDALE 81623 2086119024-03 ** -Restrictions exist for this streetrange Ew~`ECO~~~y~~E~ Y C`_cy-23c- Q 1-. Ar`G Coordinated Election ~'"~1 Intergovernmental Agreement f This Agreem~.nt is made and entered into this day of 2004, ;~y and between Eagle County and RE-1 Roaring Fori2 School District hereinafter referred to as "Political Subdivision"), concerning the administration and the conduct of the November 2, 2004 Coordinated Polling Place Election. In consideration of the benefits and promises contained herF~.n, and subject to the terms and conditions as are hereinafter set forth, the parties agree as follows: Coordinated and Designated Election Officials Except as otherwise provided in this Section, the County Clerk shall act as the Coordinated Election Official for the conduct of the Election for the Political Subdivision for all matters in the Uniform Election Code, which require action by the Coordinated Election Official. The Political Subdivision shall name a "Designated Election Official" who shall act as the primary liaison between the Political Subdivision and the County Clerk and who will have responsibility for the conduct of the election procedures to be handled by the Political Subdivision. Nothing herein shall be deemed or construed to relieve the County Clerk or the Governing Body of the Political Subdivision from their official responsibilities for the conduct of the Election. Jurisdictional Limitation This agreement shall apply only to the portion of the Political Subdivision within the boundaries of Eagle County. Costs The County Clerk shall keep a careful and accurate accounting of all chargeable items to the Political Subdivision and shall submit to the Political Subdivision, a statement of charges (for costs incurred by the County and not billed directly to the Political Subdivision by an outside vendor) within thirty work days following the date of the Election. Costs shall include but are not limited to: election judges and other associated personnel, hallo*_s ar_d related election forms, printing, election supplies, legal notices paid for by the County, postage, rental charges, software updates, related computer hardware and technical support. The County Clerk shall charge each Political Subdivision taking part in the Coordinated Election on a prorated basis based primarily on the number of ballot issues and/or items to be included on the ballot for each Political Subdivision. In the event that additional costs are incurred, the Political Subdivision promulgating such costs will be charged accordingly. The Political Subdivision shall remit all payments due to the County upon receipt of an itemized statement. Call and Notice The Political Subdivision shall publish all legal notices relative to the Political Subdivision's election. The County Clerk will publish one • notice required by 1-5-205 of the Uniform Election Code in the Eagle Valley Enterprise and the Valley Journal. Petitions: Preparation and Verification The petition process for the Political Subdivision shall be entirely the responsibility of the Political Subdivision, and shall be done in compliance with applicable Colorado statutes, ordinances or charter provisions. This process includes, but is not limited to, approving the candidate or initiative petitions to be circulated within the Political Subdivision, receiving the petitions, and verifying the signatures on the petitions. Ballot Certification The Political Subdivision is responsible for furnishing the text of the ballot to the County Clerk at least 55 days before the Election (September 08, 2004)in final written form and on an IBM DOS formatted 3 1/2 inch Double Density or High Density floppy disk. Appendix A further specifies all format requirements. Disks not meeting these requirements will be subject to additional fees. The Political Subdivision assumes all responsibility and cost for any judicial proceedings regarding whether or not issues legally belong on the ballot. The list of candidates/questions must be typed exactly as it is to appear on the ballot, including correct order. For candidates, specify titles of offices, the order of the names to appear for each office and the order of offices. For issues, specify the ballot title, and the order of the issues. Wording shall be in upper and lower case except as is dictated by law (e.g., TABOR Amendment). The Political Subdivision has responsibility to proofread and approve the layout and text of the official ballots before the County Clerk will authorize printing of the ballots. From the time of receipt of the ballot proof, the Political Subdivision has 24 hours to proofread, correct if necessary, sign and return the proof to the County Clerk and its failure to disapprove and correct errors within that time shall constitute an approval of the ballot proof. Preparation of Voter Lists All lists shall be provided to the Political Subdivision when specifically requested by the Political Subdivision in writing and in accordance with 1-5-304 of the Uniform Election Code. Tabor Notice Each Political Subdivision shall determine the order of the ballot issues for their Political Subdivision in accordance with the requirements of Article X, Section 20 of the Colorado Constitution. Each Political Subdivision shall provide an opportunity for all comments concerning ballot issues to be summarized as required by Article X, Section 20 of the Colorado Constitution. The Designated Election official shall transmit the summaries and any other required material to the Coordinated Election Official no later than 42 days before the Election (September 17, 2004) in final written form and on an IBM DOS formatted 3 1/2 inch Double Density or High Density floppy disk. Appendix A further specifies all format requirements. Disks not meeting these requirements will be subject to additional fees and may be rejected by the County Clerk in the event they cannot be reformatted. The County Clerk shall be responsible for mailing the notice required by Article X, Section 20 (3) (b) in t2~e most cost effective manner feasible to all Eagle County residents. The Political Subdivision is responsible for supplying mailing labels to the County Clerk for all eligible electors residing outside of Eagle County prior to the deadline for mailing said notice. The County Clerk shall charge each Political Subdivision for costs relating to the Tabor Notice on a prorated basis based on the number of ballot issues and/or items to be included in said notice for each Political Subdivision. In the event that additional costs are incurred, the Political Subdivision promulgating such costs will be charged accordingly. Property Owner Lists The Political Subdivision shall acquire the property ownership list referred to in 1.5.304 CRS from the Assessor. The cost of the list is provided by statue and shall be paid directly to the Assessor by the Political Subdivision. The Political Subdivision's staff shall be solely responsible for any work required on the Assessor's list and may contact the County Clerk if access to voter registration records is required. Not later than October 1, the Political Subdivision will submit to the County Clerk a complete list of property owners within their boundaries who are eligible to vote. Street Locator List Appendix C to this Agreement is a copy of the Street Locator List for the Political Subdivision. It is the responsibility of the Political Subdivision to review the list and correct any errors. An Affidavit of Completion must accompany the returned list, be signed by the Designated Election Official for the Political Subdivision and returned with the signed Intergovernmental Agreement by September 3, 2004 at 4:00 p.m. Appointment and Training of Election Judges All Election Judges shall be appointed and trained by the County Clerk. In the event that additional Judges are needed, the Political Subdivision will be required to provide one individual to serve in that capacity. Testing and Tabulation Processes relating to the tabulation of ballots shall be the responsibility of the County Clerk. An unofficial abstract of votes will be provided to the Political Subdivision upon completion of the counting of all ballots. Canvass of Votes The Canvass of votes will be conducted by the Board of Canvassers appointed by the County Clerk. Such canvass will be completed no later than eight days after the Election and official results of the canvass will be provided to all Political Subdivisions participating in the Election. Any additional Certificates of Election which are required by law to be forwarded to another division of government shall be the responsibility of the Political Subdivision. Indemnification The Political Subdivision agrees to indemnify, defend and hold harmless the County, its officers and employees, from any and all losses, costs, demands or actions, arising out of or related to any actions, errors or omissions of the Political Subdivision in completing its responsibilities relating to the Election and related tasks. Cancellation In the event the Election is canceled by the Political Subdivision after the signing of this Agreement and on or before the day of the Election, the Political Subdivision shall be responsible for all expenses incurred on behalf of the Political Subdivision to the date that notice was received by the County Clerk together with all expenses incurred thereafter which could not be avoided by reasonable effort. Time is of the Essence The statutory time requirements of the Uniform Election Code and the time requirements set by the Secretary of State in the Rules and Regulations Governing Election Procedures shall apply to the completion of the tasks required by this Agreement. In witness whereof, the Parties hereto have executed this Agreement to be effective the day of 2004. f1 r ~~ a ~ ~Be'i nated Election Official or RE-1 Roar_ina Fork School nistrict Tom C. Stone airman f ~N ~,' ~' ~ `' Attest - Teak J. Simonton County Clerk & Recorder Appendix A Coordinated Election Intergovernmental Agreement DISKS SOFTWARE FONTS Disks must be formatted with IBM DOS 3.0 or higher. All disks submitted must be 3 1/2 inch Double Density or High Density. Word 2.0, 3.x, 5.x, 6.x MS-DOS Text (ASCII file) All fonts must be 10 pt. Only the following fonts will be accepted: Arial Century Gothic Universe Courier MARGINS Set margins so that text appears in an area measuring 5" x 8". Sides @ 1.75, top and bottom @ 1.5) . SPACING All text must have single line spacing. TEXT For TABOR Notice, all ballot issue text must be in CAPITAL LETTERS. Pro/Con statements themselves may appear in upper and lower case. TABLES/COLUMNS Do not use tables or columns in setting up files. These are difficult to reformat and often require type size adjustments. USE TABS to put information in rows and%or columns. PRINT OUT A hard copy must be submitted with the disk and the file name clearly noted on first page. LABELING The disk must be labeled as follows: (example) Political Subdivision Name Contact Name & Phone Number Word-processing Software and Version File Name(s) Appendix B ELECTION CALENDAR FOR NOVEMBER 2, 2004 Polling Place Election July 25, 2004 Last day to notify County Clerk for coordinated election -1-7-X16(5) September 3, 2004 Intergovernmental Agreement Sue in County Clerk's office - CRS 1-7-116 September 08, 2004 Certify ballot content to County Clerk CRS 1-5-203(1) September 17, 2004 Transmittal of Tabor Notice Summary to County Clerk - CRS 1-7-904 September 17, 2004 Last day for the designated election official to order registration and property owner records for use by election judges October 1, 2004 The county clerk shall certify and make available lists ordered by the designated election official, of the registered electors of each general election precinct that is located within the county and is involved in the election October 1, 2004 The county assessor shall deliver a list of all recorded owners of taxable property within the political subdivision October 1, 2004 Deadline for mailing Tabor Notice Article X, Section 20(3)(b) October 4, 2004 Last day to register to vote for the General Election - CRS 1-2-201 October 13, 2004 The county clerk shall make available a supplemental list of the electors who have become eligible to vote since the earlier list was certified and county assessor shall make available the supplemental list or all recorded owners of real property who have become owners since the first list was certified. October 22, 2004 The coordinated election official shall provide notice by publication of the election in the Eagle Valley Enterprise and the Valley Journal October 18, 2004 Early Voting begins in Eagle and El Jebel November 2, 2004 Election Day - Polls open 7:00 AM to 7:00 PM November 17, 2004 Complete Canvass of Ballots - CRS 1-10-102 Statement of Certification -Street Locator List Roaring Fork School District RE-1 I, ~. , as Designated Election Official for Roarin~ Fork Sc ool strict RE-1, do hereby certify that the list provided to the District has been reviewed, corrections made, and to the best of my knowledge I believe it is a true and complete List of the addresses located within the District. ,~ / ~ fficial for Date Fork School District, RE-1