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3799 HIGHWAY 82 . P.o. DRAWER 2150
GLENWOOD SPRINGS, COLORADO 81602
(970) 945-5491 . FAX (970) 945-4081
May 6, 2004
Mr. Steve Russell
Recreation Director
Western Eagle County
Metropolitan Recreation District
PO Box 246
Eagle, CO 81631
Re: Eagle County Sports Complex Lighting
Dear Mr. Russell:
Holy Cross Energy has completed a design and cost estimate for providing electric service to the above
referenced project, hereinafter the "Project". Our facilities will be installed as shown on the attached
sketch. The owner or developer of the subject Project is hereinafter referred to as the "OWner".
The estimated cost of construction is as follows:
Total estimated cost of underground
construction
$14.600.00
Construction ,deposit consisting of
equivalent" overhead credits (refundable)
$11,000.00
Contribution in aid of construction
(nonrecoverable)
3.600.00
Total payment required before
starting work on the project
$14,600.00
Our power facilities must be installed on an easement. Please execute and return the enclosed,document.
The following conditions are hereby noted:
1. The enclosed "Application For Electric Service" form must be completed, signed, and returned.
2. Holy Cross Energy has implemented a policy which requires that the Owner provide all excavation,
backfill. compaction and cleanup needed for installation of the underground power system
extension to serve the Project. The Owner must also set all vaults and Install all conduits as
specified by Holy Cross Energy's design for the Project and the enclosed construction
specifications. Holy Cross Energy will supply all material which can be picked up by the Owner at
the appropriate storage yard. The cost of this material Is included in the job cost estimate.
~
It shall be the Owner's responsibility to ensure that splice vaults, switchgear vaults and
transformer vaults Installed hereunder for the Project are accessible by Holy Cross boom trucks
and other necessary equipment and personnel at all times. The use of such access by Holy Cross
shall not require removal or alteration of any improvements, landscaping, or other obstructions.
The ground surface grade shall not be altered within ten (10) feet of said splice, SWitchgear and
transformer- vaults, nor along the power line route between the vaults. The ground surface grade
at said transformer and switchgear vaults shall be six (6) inches below the top of the pad. The
ground surface grade at said splice vaults shall be even with the top of the pad. The manhole
opening of said splice vaults shall be uncovered (excluding snow) and accessible at all times.
Improvements, landscaping or any other objects placed in the vicinity of said transformers and
SWitchgear shall be located so as not to hinder complete opening of the equipment doors. The
ground surface within ten (10) feet of said transformer and switchgear doors shall be flat, level
and free of improvements, landscaping, and other obstructions. Improvements, landscaping and
other objects will be kept a minimum of four (4) feet from non-opening sides and backs of said
transformers and switchgear. OWner hereby agrees to maintain the requirements of this
paragraph. and further agrees to correct any violations which may occur as soon as notified by
Holy Cross Energy. Said corrections will be made at the sole cost and expense of o-V'lIner.
4. There.is no provision in our estimate for revegetation. Revegetation, if required, must be
provided by parties other than Holy Cross Energy.
3.
S. Secondary voltage available will be 240/480, single-phase.
6. Secondary facilities shall be installed in accordance with National Electrical Code and Holy Cross
Energy speCifications. All meter locations must be approved. Any service over 200 amps or 240
volts must have prior written approval from Holy Cross Energy.
7. It will be the Owner's responsibility to extend underground secondary entrance conductors from
the pad-mounted transformer to points of power usage.
Steve Russell
May 6,2004
Page Two
8. All underground services shall be installed in conduit ahead of the meter. All underground
services must be in conduit beneath roads, driveways, and other areas of difficult excavation.
9. T~e meter housing must be positioned so the meter faces a driveway or road.
10. It s.hall be the Owner's responsibility to protect their electric equipment from temporary over
voltage or under voltage situations resulting from causes beyond the control of Holy Cross
Energy.
11 . The above mentioned cost estimate does not include connect fees or meter deposits, If required.
Arrangements for payment of these items and for scheduling the actual meter Installation should
be made through the local Holy Cross Energy office.
12. We attempt to complete all projects in a timely manner. However, highest priority is given to
maintaining service to our existing consumers. This fact, along with inevitable construction
delays, will not allow us to guarantee a project completion date.
13. All Holy Cross Energy rules and regulations will be followed.
When Holy Cross Energy Is in receipt of the OWner's check in the amount of $14,600.00, all necessary
executed easements, other permits, if required, a completed "Application For Electric Service" form and the
signed original of this letter agreement (below), the job can be scheduled for construction.
Sincerely,
HOLY CROSS ENERGY
Rex O. Berens,
Engineering Technician
RB:vw
Enclosure
The above terms and conditions
are hereby agreed to and accepted
By: cQp~..
Title: e \..o::Lt'_...~
Date: st ''1 \ 1..~"-\
W/0#04-18663:43-06:Eagle County Sports Complex
berens\Russell
HOLY CROSS ENERGY
UNDERGROUND RIGHT-OF-WAY EASEMENT
KNOW ALL MEN BY THESE PRESENTS, that the undersigned,
THE COUNTY OF EAGLE, STATE OF COLORADO
(hereinafter called "Grantor"), for a good and valuable consideration, the receipt whereof Is hereby acknowledged, does
hereby grant unto Holy Cross Energy, a Colorado corporation whose post office address is P. O. Drawer 21 SO, Glenwood
Springs, Colorado (hereinafter called "Grantee") and to its successors and assigns, the right of ingress and egress across
lands of Grantor, situate In the County of Eagle, State of Colorado, described as follows:
A parcel of land situate in Section 6, Township 5 South, Range 84 West of the 6th P.M., as more fully
described In Book 570 at Page 593 in the records of the Eagle County Clerk and Recorder's
Office, Eagle, Colorado.
And, to construct, reconstruct, repair, change, enlarge, re-phase, operate, and maintain an underground electric
transmission or distribution line, or both, with the underground vaults, conduit, fixtures and equipment used or useable In
connection therewith, together with associated equipment required above ground, within the above mentioned lands, upon
an easement described as follows:
That portion of land defined by and contained within the existing Holy Cross Electric Association, Inc.
Right-of-Way Easement as more particularly described by Reception No. 517556 in Book 621 at
Page 488; in the records of the Eagle County Clerk and Recorder's Office, Eagle, Colorado.
It shall be the Grantor's responsibility to ensure that splice vaults, SWitchgear vaults and transformer vaults Installed
hereunder on said real property are accessible by Grantee's boom trucks and other necessary equipment and personnel at
all times. The use of such access by Grantee shall not require removal or alteration of any Improvements, landscaping, or
other obstructions. The ground surface grade shall not be altered within ten (10) feet of said splice, switchgear and
transformer vaults, nor along the power line route between the vaults. The ground surface grade at said transformer and
SWitchgear vaults shall be six (6) Inches below the top of the pad. The ground surface grade at said splice vaults shall be
even with the top of the pad. The manhole opening of said splice vaults shall be uncovered (excluding snow) and
accessible at all times. Improvements, landscaping or any other objects placed in the vicinity of said transformers and
SWitchgear shall be located so as not to hinder complete opening of the equipment doors. The ground surface within ten
(10) feet of said transformer and SWitchgear doors shall be flat, level and free of Improvements, landscaping, and other
obstructions. Improvements, landscaping and other objects will be kept a minimum of four (4) feet from non-opening
sides and backs of said transformers and switchgear. Grantor hereby agrees to maintain the requirements of this
paragraph and further agrees to correct any violations which may occur as soon as notified by Grantee. Said corrections
will be made at the sole cost and expense of Grantor.
Together with the right to remove any and all trees, brush, vegetation and obstructions within said easement and the right
to pile spoils outside said easement during construction and maintenance, when such Is reasonably necessary for the
implementation and use of the rights hereinabove granted. In areas where vegetation is disturbed by the above described
use of the easement, the ground surface shall be seeded using a standard native mix by Grantee. Grantor agrees that
landscaping or other surface improvements added on said easement after the date of execution hereof will be minimized
and that Grantee will not be responsible for damage to said additional landscaping or surface improvements caused by
exercise of its rights granted by this easement.
Grantor agrees that all facilities installed by Grantee on the above described lands, shall remain the property of Grantee,
and shall be removable at the option of Grantee.
Grantor covenants that It is the owner of the above described lands and that the said lands are free and clear of
encumbrances and liens of whatsoever character, except those held by the following:
TO HAVE AND TO HOLD, said right-of-way and easement, together with all and singular, the rights and privileges
appertaining thereto, unto Grantee, its successors and assigns, forever.
IN WITNESS WHERE~O ,Grantor has caused these.J~~sents to be duly executed on this ~ay of
_~ .20 .2..
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THE COUNTY OF EAGLE, STATE OF COLORADO
By:
By:
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STATE OF
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COUNTY OF e-;.) .
The foregoing instrument was acknowledged before me this .;r"r'.Idav of ~u.F . 20 "y ,
by TOM STONE as Chairman of the BOARD OF COUNTY COMMISSIONERS OF THE NTY OF EAGLE, STATE OF COLORADO.
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W/O#04-18663:43-06:Eagle County Sports Complex:6-30-04
Veda\Berens\Russell
Revised 4-1 6-01
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HOLY CROSS ENERGY
UNDERGROUND RIGHT-Or.-WAV WEMENT
KNOW ALL MEN BY THESE PRESENTS, that the undersigned,
THE COUNTY OF EAGLE, STATE OF COLORADO
(hereinafter called "GrantorU), for a good and valuable consideration, the receipt whereof Is hereby acknowledged, does
hereby grant unto Holy Cross Energy, a Colorado corporation whose post office address is P. O. Drawer 21 SO, Glenwood
Springs, Colorado (hereinafter called "Grantee") and to its successors and assigns, the right of ingress and egress across
lands of Grantor, situate in the County of Eagle, State of Colorado, described as follows:
A parcel of land situate In Section 6, Township 5 South, Range 84 West of the 611l P.M., as more fully
described in Book 570 at Page 593 in the records ofthe Eagle County Clerk and Recorder's
Office, Eagle, Colorado.
And, to construct, reconstruct, repair, change, enlarge, re-phase, operate, and maintain an underground electric
transmission or distribution line, or both, with the underground vaults, conduit, fixtures and equipment used or useable In
connection therewith, together with associated equipment required above ground, within the above mentioned lands, upon
an easement described as follows:
That portion of land defined by and contained within the existing Holy Cross Electric Association, Inc.
Right-of-Way Easement as more particularly described by Reception No. 517556 in Book 621 at
Page 488, in the records ofthe Eagle County Clerk and Recorder's Office, Eagle, Colorado.
It shall be the Grantor's responsibility to ensure that splice vaults, sWitchgear vaults and transformer vaults Installed
hereunder on said real property are accessible by Grantee's boom trucks and other necessary equipment and personnel at
all times. The use of such access by Grantee shall not require removal or alteration of any Improvements, landscaping, or
other obstructions. The ground surface grade shall not be altered within ten (10) feet of said splice, switchgear and
transformer vaults, nor along the power line route between the vaults. The ground surface grade at said transformer and
'tchgear vaults shall be six (6) inches below the top of the pad. The ground surface grade at said splice vaults shall be
.n with the top of the pad. The manhole opening of said splice vaults shall be uncovered (excluding snow) and
accessible at all times. Improvements, landscaping or any other objects placed In the vicinity of said transformers and
switchgear shall be located so as not to hinder complete opening of the equipment doors. The ground surface within ten
(10) feet of said transformer and switchgear doors shall be flat, level and free of Improvements, landscaping, and other
obstructions. Improvements, landscaping and other objects will be kept a minimum of four (4) feet from non-opening
sides and backs of said transformers and switchgear. Grantor hereby agrees to maintain the requirements of this
paragraph and further agrees to correct any violations which may occur as soon as notified by Grantee. Said corrections
will be made at the sole cost and expense of Grantor.
Together with the right to remove any and all trees, brush, vegetation and obstructions within said easement and the right
to pile spoils outside said easement during construction and maintenance, when such is reasonably necessary for the
Implementation and use of the rights hereinabove granted. In areas where vegetation Is disturbed by the above described
use of the easement, the ground surface shall be seeded using a standard native mix by Grantee. Grantor agrees that
landscaping or other surface Improvements added on said easement after the date of execution hereof will be minimized
and that Grantee will not be responSible for damage to said additional landscaping or surface improvements caused by
exercise of its rights granted by this easement.
STATEO~Lo~
COUNTY OF t;; ~ \.x7
.~
The foregoing instrument was acknowledged before me this IS -Cav
by MICHAEL L. GALLAGHER as Chairman, Board of County Commission rs,
WITNESS my hand and offjcial seal
My commission expires: lo \ \'Z--\2-DC:>~
: Bo~ommlssioners
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of Colorado.
Address:
W/0#04-18663:43-06:Eagle County Sports Complex:5-6-04
Veda\Berens\Russell
Revised 4-16-01
Appendix l
HOLY CROSS ENERGY
RESIDENTIAL - LOAD INFORMATION AND METER LOCATION FORM
CONDITIONS OF RESIDENTIAL SERVICE
As the power supplier for this area, Holy Cross Energy has an obligation to provide electric
service promptly and economically, consistent with good engineering and construction
practices. Good planning and follow-through are necessary to minimize delays arid wasted
efforts, particularly during the busy construction season and periods of rapid growth.
Holy Cross Energy will provide appropriate information on rates, rules, regulations and
conditions for receiving electric service. The Applicant requesting electric service shall apply
for membership in and agrees to purchase electric energy from Holy Cross Energy under the
terms and conditions detailed in the "Share Subscription and Application for Membership".
Billing for electric service rendered will be as prescribed under the appropriate rate tariff as
filed with the Public Utilities Commission of the State of Colorado. The Applicant will pay any
required connect fees and meter deposits prior to meter installation being scheduled.
The Applicant shall comply with all requirements of the appropriate electrical inspection
authority and obtain its approval of all service work performed. In addition, the Applicant shall
comply with all Holy Cr:oss Energy rules and specifications, whith include, but are not limited to
the "Consumer Service Facilities Metering and Use Guidebook" and the "Equipment Screening"
specifications. Compliance with the "Guidebook" (or any Holy Cross Energy specifications)
and/or approval by Holy Cross Energy is not an endorsement or warranty of the consumers
facilities. Compliance with the "Guidebook" and/or approval by Holy Cross Energy is an
assurance that the electric service will be connected to its distribution system after approval by
the appropriate electrical inspector. The consumer is solely responsible for determining the
adequacy, safety and legality of all plans, specifications, facilities, equipment, sites, easements,
installation and other characteristics of the electric service.
All meter locations must be approved by Holy Cross Energy p'rior to the start of service
construction. Any requested variance to the "Guidebook" must be referenced to the
specific Guidebook Section per Appendix D. Metering work undertaken prior to such
approval in a location that cannot be approved will require relocation of the metering
equipment to an approved location at the expense of the project owner.
Applications requiring only the installation of a meter for a new or revamped service can be
scheduled after the Residential - Load Information and Meter Location Form is approved, the
appropriate electrical inspection authority has approved the service work and all applicable
membership and connect fees, and meter deposits have been received. The owner of the
residential service to be connected must call and request meter installation.
Applications requiring a new transformer, increasing the capacity of an existing transformer, or
extension of additional distribution facilities must comply with Holy Cross Energy's "Extension
Policy" on file with the Public Utilities Commission of the State of Colorado, which may require
payment of part or all of the estimated cost of construction. Upon approval of a complete
Residential - Load Information and Meter Location Form, Holy Cross Energy will field check and
design the necessary work. The Applicant must provide final ground surface grade information
2/18/04
1
along the entire route of all facility extensions. Cost estimates, agreements, easements,
contracts and special permits will be prepared and submitted to the proper parties. Once all
necessary properly executed paperwork and payments have been received, the work will be
scheduled for construction. After construction has been completed, installation of a meter can
be scheduled after the appropriate electrical inspection authority has approved the service work
and all applicable membership and connect fees, and meter deposits have been received. The
owner of the residential service to be connected must call and request meter installation.
The Applicant shall inform Holy Cross Energy of any and all revisions which may be made to the
project after the original information is submitted. These revisions shall specifically include any
changes in ground surface grade from that previously provided. Revisions may necessitate a
change in the plan prepared to provide electric service and may cause preparation of revised
paperwork and/or rescheduling work to be performed by Holy Cross Energy.
If inaccurate ground surface grade information provided prior to construction or changes in
ground surface grade made after construction is completed create a National Electrical Safety
Code violation, Holy Cross Energy will correct the violation at the expense of the Applicant.
Processing the application will not be possible until the required information is complete.
Allow five (5) working days to process the application after receipt of all necessary
information.
HOLY CROSS ENERGY
R I ~~ OI-ulDB'> ~ k~
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Richard D. Brinkley,
General Manager - Regulated Services
2/18/04
2
. .
HOLY CROSS ENERGY
RESIDENTIAL - LOAD INFORMATION AND METER LOCATION FORM
NAME (Applicant):
NAME (Billing):
ADDRESS (Billing):
Bldg. Permit: No / Yes
HCE Member: No / Yes
Phone (Home)
Phone (Business)
LOCATION: Within City Limits?
SECTION , TWP,
SUBDIVISION
STREET ADDRESS
NAME OF HOLY CROSS ENERGY ENGINEER CONTACTED
No / Yes
City of
S, RANGE
,LOT
FILING,
SERVICE REQUESTED: Number of Dwellings
New Remodeled Full Time Seasonal
Anticipated Electric Service Dates: Temp. Con st. Permanent
Secondary Voltage: / volts Phase Secondary Wire Size
Meter Location: Pole House Pedestal Distance (Transformer to meter) (ft)
Existing Transformer No. (black on yellow numbers on face of transformer)
Meter location must be approved by Holy Cross Energy. Any metering work undertaken prior to such
approval may require relocation to an approved location at the expense of the project owner.
House (sq. ft)
Trailer (size)
Other
ELECTRICIAN:
Phone
ELECTRIC LOAD INFORMATION:
Lighting kW Range: Electric
Clothes Dryer: Electric
Heat: Electric
kWeach (Number ) or Gas
kW each (Number ) or Gas
), Natural Gas _ or Propane Gas
)
kW (Type
No / Yes (Number of Zones
kWeach (Number
@
Electric Heat Zone Control:
Water Heater: Electric
Other Major Loads
(kW),
@
@
Estimated Maximum Demand (NEe)
kW
3
. .
REMARKS and/or Request for "Guidebook" exception per Appendix D for Section:
This form may be faxed to the appropriate Holy Cross Energy office:
Avon - 949-4566
Glenwood Springs - 945-4081
After this form is accepted as complete and the new service has been inspected by the electrical
inspector. the appropriate Holy Cross Energy office must be contacted by the owner to request a
connect:
Aspen - 925-7311
Avon - 949-5892
Eagle - 328-6360
Glenwood Springs - 945-5491
I certify that the above information is correct and that I have read the attached "Conditions of Residential
Service" and understand them.
(Date of Application)
(Customer Signature)
2/18/04
4
HOLY CROSS ENERGY
RESIDENTIAL - LOAD INFORMATION AND METER LOCATION FORM
(continued)
SITE SKETCH
On the space provided above please sketch the structure site including North Arrow. roads, driveways,
sidewalks and proposed meter location(s).
Physical address of project:
. 2/1 8/04
5
. .
(
WORK ORDER NUMBER:
DESCRIPTION:
1) New Const.
OHD UG
1) Distribution
Work Plan #
ENGINEER:
2) System Imprv.
SS
3) Ord. Repl.
4) Ret.
2) Transmission Major
(year) Work Plan Category
LOCATION#
N/R
Minor
Line Extension:
Transformer:
Secondary:
Contract: Existing
Const. Advance $
Existing Transformer: Co. No.
Month/year /
(Demand Accounts Included Above:
KWH KW
Estimated KVA
OHD
OHD
OHD
UG
UG
UG
Existing
Existing
C/O
C/O
/mo., Trans. Min:
Contr. in Aid of Const. $
Revenue:
Canst. Deposit $
KVA
KWH
No. of Accounts
(
Number of Accounts
By:
Comments:
Approval for "Guidebook" exception per Appendix 0 for Section:
Holy Cross Energy Date
2/18/04
6
19075
.
WESTERN EAGLE COUNT TRO
RECREATION DISTRICT
PO BOX 246 970-328-6909
EAGLE, CO 81631
ALPINE u~K
EAGLE, CO 81631
82-340/1021 303
6/212004
~ .) THE
ORDER OF Holy C-rollll Rlectric
$.1.4 linn no
Fourteen Thousand Six Hundred and 00/1 00......................................"''''...'''''''''''''''.'''.'''"''''.''''''.''''''.'''''''''''''''''''''..'''''''''''''''''''''''''''
DOlLARS 3
Holy Cross Energy
PO Drawer 2150
Glenwood Springs, CO
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!'fiHORIZED SIGNATURE _
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Ill'
MEMO
Install Electric transformer at Fairgrounds
II-a ~ qo ? 511- .: ~O 2 ~o :1..0 ?:
WESTERN EAGLE COUNTY METRO RECREATION DISTRICT
19075
Holy Cross Electric
204 - Fairgrounds
6/2/2004
Install Electric transformer at Fairgrounds
14,600.00
Alpine Checking
Install Electric transformer at Fairgrounds
14,600.00
WESTERN EAGLE COUNTY METRO RECREATION DISTRICT
19075
Holy Cross Electric
204 - Fairgrounds
6/2/2004
Install Electric transformer at Fairgrounds
14,600.00
Alpine Checking
Install Electric transformer at Fairgrounds
14,600.00
LMP12
....
