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HomeMy WebLinkAboutC03-294 Summit County IGA regarding Joint Retired Senior Volunteer Program AGREEMENT BETWEEN THE COUNTY OF EAGLE, STATE OF COLORADO AND THE COUNTY OF SUNIIVIIT, STATE OF COLORADO CONCERNING A JOINT RETIRED SENIOR VOLUNTEER (RSVP) PROGRAM THIS INTERGOVERNMENTAL AGREEMENT, is made and entered this 23rd day of September, 2003, by and between the Boazd of County Commissioners of Eagle County, State of Colorado, a body corporate and politic ("Eagle County") and the Boazd of County Commissioners of the Summit County, State of Colorado, a body corporate and politic ("Summit County"). The two county parties to this agreement are also referred to as the Counties in this Agreement. WITNESSETH: THAT, in consideration of the mutual promises, covenants and conditions contained herein, the parties hereto agree hereby as follows: 1. SCOPE A. The Counties jointly applied for a grant of federal funds in order to operate Retired Senior Volunteer Programs in their respective counties. The grant for Summit County for the program yeaz commencing October 1, 2003 and concluding September 30, 2004 is for an amount of up to $22,211 in federal funds, based on the submission of reimbursable expenditures. This Agreement sets forth the rights and responsibilities of the Counties with respect to the RSVP Grant to Summit County. B. Eagle County will act as fiscal agent for the RSVP Grant and be directly accountable for the program grant to the Corporation for National Service. C. Summit County has agreed to provide $ 6,663 of in-kind matching funds. 2. EAGLE COUNTY'S DUTIES Eagle County agrees to act as fiscal agent for both counties with respect to the RSVP Grant. Eagle County will provide technical assistance as needed to Summit County regarding Corporation for National Service requirements and program development. 3. STJMIVIIT COUNTY'S DUTIES Summit County Senior Services Agrees to develop and implement an RSVP Program in Summit County according to Guidelines from the Corporation for National Service. Summit County agrees to provide quarterly program reports according to reporting requirements of the Corporation for National Service. e • Summit County agrees to retain expenditure documentation for a possible audit. Summit County agrees that in-kind contributions shall be submitted with reimbursement expenses, with in-kind documentation retained by it for a possible audit. Items allowable for an in-kind match include space used by the RSVP program at fair market value, information services support to RSVP, administrative supervision, or match to any of the items included under reimbursable expenditures. Indirect costs are not allowed for reimbursement or in-kind match. 4. NIISCELLANEOUS PROVISIONS Items eligible for rennbursement include volunteer expenses (meals, recognition, insurance and transportation), which must equal 25% of total expenditures. Volunteer support expenses allowed include personnel expenses for the Summit County RSVP Coordinator, travel for the RSVP Coordinator, computer and other office equipment necessary to the operation of the RSVP program, RSVP office and program supplies, RSVP phone services, staff training for the Coordinator, and printing costs. Volunteer support expenses cannot exceed 75% of total cost. The period of this agreement is from October 1, 2003 to September 30, 2004. The amount of federal funding is $ 22,211. The source of the grant funds is the Corporation for National Service-Retired and Senior Volunteer Program. IN WITNESS WHEREOF, the parties have executed this Agreement this 23rd day of September, 2003. ~ ~ ~~, ,:~ ,~ f ~ ~~ Clerk to a Board WfiEREOF ,Eagle 2003. ~~ SUMMIT COUNTY, COLORADO, by and through its Boa of Co my m issioners: By: Gary L' m, hai n ted this Agreement on the 7th day ~~ w form ~eaa~ COUNTY, COLORADO, by and ~ its Board of County Commissioners: a ~ 0 oe~~ By: Michael L. Gallagh r, hairman