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HomeMy WebLinkAboutC03-288 Eagle County Board of Social Servicesti. AGREEMENT BETWEEN THE EAGLE COUNTY BOARD of SOCIAL SERVICES AND THE COUNTY OF EAGLE, STATE OF COLORADO THIS AGREEMENT made this 7th day of October, 2003, by and between the Eagle County Board of Social Services, hereinafter "Board of Social Services" and the County of Eagle, State of Colorado, a body corporate and politic, hereinafter "Contractor." 1. AGREEMENT: This Agreement shall commence on October 1, 2003 and shall end on June 30, 2004. 2. SCOPE: The Contractor will provide services that promote two pazent families and prevent out-of- wedlockpregnancies, The tazget population is families who are pregnant or have children under the age of five. Services will include: family goal setting and communication skills; pazenting skills; child development skills; family health knowledge; community services access. Service methodologies include: home visitation, pazenting groups,-and pazent support activities. `The maximum amount of reimbursement under this agreement is $34,000. Reimbursement will be based on documented, actual expenses for the services delineated in Attachment A, attached hereto and incorporated herein by this reference. 3. TERNIINATION: Either party shall have the right to terminate this Agreement with or without cause at any time by giving the other party ten (10) days prior written notice of termination. Upon such termination any unexpended funds shall be returned to the Boazd of Social Services. In addition, any funds not properly expended according to project objectives shall be returned by Contractor to the Boazd of Social Services. Upon termination, the Contractor shall be entitled to compensation for services performed prior to such termination, and both parties shall be relieved of any and all duties and obligations under this Agreement. 4. CONTRACTOR'S DUTIES: The Contractor shall comply with the following requirements: A. All funds received by Contractor under this Agreement shall be expended solely for the purpose for which granted, and any funds not so expended, including funds lost or diverted for other purposes, shall be returned to the Boazd of Social Services. B. Contractor, through the Eagle County Department of Health and Human Services, shall maintain adequate financial and programmatic records for reporting to the Board of Social Services. The Contractor shall maintain all records pertaining to this Agreement for a minimum of three yeazs and maybe subjected to an audit by federal, state or county auditors or their designees, as requested. If an auditor discovers misuse of funds, the Contractor shall return said misused funds to the Board of Social Services. The Contractor hereby authorizes the Board of Social Services to perform audits or to make inspections during normal business hours upon 48 hours notice to Contractor, for the purpose of evaluating performance under this Agreement. The Contractor will allow access to and cooperate with authorized Health & Human Services representatives in the observation and evaluation of the program and records. The Contractor shall have the right to dispute any claims of misuse of funds and seek an amicable resolution with the Board of Social Services. • Agreement between Eagle County Board of Social Services And Eagle County Page 2 C. The Contractor shall comply with all applicable rules and laws governing eligibility for services and allowable costs under the Colorado WORKS/TANF program. The Contractor shall be solely responsible for ensuring proper licensing and credentialing of those providing services under this Agreement. D. Contractor, through the Eagle County Department of Health and Human Services, shall provide the Board of Social Services with quarterly reports concerning services under this Agreement. This report shall include the number of families participating in each of the service methodologies; the ages of the children; the number of home visits, parenting groups; and pazent support activities. An annual report shall provide information on the outcomes achieved by parents and children participating in the program. The Contractor shall submit monthly billings to the Boazd of Social Services. E. Contractor shall comply with the requirements of the Civil Rights Act of 1964 and Section 504, Rehabilitation Act of 1973 concerning discrimination on the basis of race, color, sex, age, religion, political beliefs, national origin, or handicap. F. Contractor shall safeguard information and confidentiality of the child and the child's family in accordance with rules of the Colorado Department of Human Services and Eagle County Health and Human Services, and the Health Information Privacy and Accountability Act. G. The Contractor will notify Eagle County Health & Human Services immediately of all reports of suspected child abuse or neglect involving the Contractor, including, but not limited to, employees, volunteers and clients. Health & Human Services contractors aze considered to be mandatory reporters for suspected child abuse and neglect and are to make those reports directly to Eagle County Health & Human Services- (970) 328-8840. H. The Contractor will provide information to all TANF eligible participants on the following: Food Stamps -Every participant must be informed that they aze categorically eligible to receive at least some services and should be referred to Eagle County Health & Human Services for more information on application for benefits. Medicaid -Every participant must be informed that they maybe eligible and should be referred to Eagle County Health & Human Services for more information on application for benefits. Disabilities and other Barriers -The Contractor must inform participants that they can visit the Eagle County Health & Human Services offices to receive an assessment and appropriate services that may better work with their disabilities or other barriers. Appeal Rights -The Contractor must provide participants with notice of their right to appeal to the Eagle County Department of Human Services. The Contractor will keep a record of all participants served for documentation in case of an appeal. I. Contractors shall participate in an annual training provided by the Boazd of Social Services regarding program requirements and eligibility; child abuse and neglect reporting; and, financial and program reporting to the Boazd of Social Services. ~~ t Agreement between Eagle County Boazd of Social Services And Eagle County Page 3 5. NOTICE: Any notice required under this Agreement shall be given in writing by registered or certified mail; return receipt requested which shall be addressed as follows: BOARD OF SOCIAL SERVICES: THE CONTRACTOR: Eagle County Health & Human Services Healthy Babies and Families Post Office Box 660 Eagle County Government Eagle, CO 81631 P.O. Box 850 Eagle, CO 81631 Notice shall be deemed given three (3) days after the date of deposit in a regular depository of the United States Postal Service. 6. ASSIGNMENT: The Contractor shall not assign any of its rights or duties under this Agreement to a third party without the prior written consent of the Board of Social Services. Any assignment without the prior written consent of the Boazd of Social Services shall cause this Agreement to terminate. 7. MODIFICATION: Any revision, amendment or modification to this Agreement, shall only be valid if in writing and signed by all parties. 8. MISCELLANEOUS: A. This Agreement shall be binding upon and inure to the benefit of the Contractor and the Board of Social Services and their respective heirs, legal representatives, executors, administrators, successors and assigns. Neither party may assign or delegate any of its rights or obligations hereunder without first obtaining the written consent of the other party. B. The invalidity or unenforceability ofany provision of this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed as if such invalid or unenforceable provision was omitted. C. The Contractor shall comply with all applicable laws, resolutions, and codes. D. Notwithstanding anything to the contrary contained in this Agreement, Eagle County shall have no obligations under this Agreement, nor shall any payments be made to Contractor in respect of any period after December 31st of each calendar year during the term of this Agreement, without the appropriation therefore by the County in accordance with a budget adopted by the Board of County Commissioners in compliance with the provisions of Article 25, Title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. ' 29-1-101 et.seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). t Agreement between Eagle County Board of Social Services And Eagle County Page 4 E. This Agreement shall be governed by the laws of the State of Colorado. Jurisdiction and venue for any suit, right or cause of action arising under, or in connection with this Agreement shall be exclusive in Eagle County, Colorado. F. This Agreement supersedes all previous communications, negotiations and/or agreements between the respective parties hereto, either verbal or written, and the same not expressly contained herein are hereby withdrawn and annulled. This is an integrated agreement and there are no representations about any of the subject matter hereof except as expressly set forth in this Agreement. No alterations, amendments, changes or modifications to this Agreement shall be valid unless executed by an instrument in writing signed by both parties. G. This Agreement does not, and shall not be deemed or construed to, confer upon or grant to any third party or parties any right to claim damages or to bring any suit, action or other proceeding against either the Board of Social Services or the County because of any breach hereof or because of any of the terms, covenants, agreements and conditions herein. H. Contractor hereby certifies that it has read the Agreement, understands each and every term and the requirements set forth herein, and agrees to comply with the same. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first set forth above. The parties hereto have signed this Agreement in triplicate. Two counterparts have been delivered to Board of Social Services and one to the County. COUNTY OF EAGLE, STATE OF COLORADO By and Throu~i Its Board of Social Seryfces o~ ~~t~r * * D ~ C//; ~r"JGi/ ~l c ~ e' ~ - - ,, C erk to the Board of Coun C rs CONTRACTOR: COUNTY OF EAGLE, STATE OF COLORADO By and Through Its Board of County Commissioners By: Michael L. Gallagher, Ch ' an .=.~ Eagle County Health & Human Services Early Childhood Services TANF Community Investment Grant Program Description TANF Goals Addressed: - promoting two parent families - reducing out of wedlock pregnancies Target Population: Families who are pregnant or have children under the age of five. Attachment A Services Provided: - family goal setting and communication skill building - parenting skill development - child development - family health information - community services information and access to community resources. Service Methodologies: - Home visitation - Parenting groups - Parenting support activities; parent-child socialization; community field trips; Information from community self-sufficiency and health programs. Service Units: Home Visitation: 60-90 minute inhome session providing parenting information and support Parenting groups: a series of 12 parenting sessions following the Strengthening Families curriculum of LaRasa. Parent support activities: 2 hour programs that build parent connections with the community and with other parents. Program Cost: 2003 October-December Personnel: $10,896 Program supplies: 360 Training expenses: 396 Transportation: 658 Sub-Total $12,310 Grand Total Estimated numbers of families to be served: > Home Visitation: 20 families > Parenting groups: 12 families > Parent support activities: 20 families 2004 January-June $ 19,765 825 600 500 $ 21,690 $ 34,000 J:\CONTRACTS\TANF CW\tiBF Program Outline.doc