No preview available
HomeMy WebLinkAboutC03-255 The Glenwood Springs Community Center i C. a.3 - ass-- z z ~~ Name of Renter or Name of Event: # Attending 20 I Eagle County Government -Early Head Start ~ Event Day/Date THURSDAY. Sevtember 18.2003 Event Time 6 ~n/pm To 8 IiR»~/pm Set Up Time: ~-•,30~M GLENWOOD SPRINGS PARKS & RECREATION DEPARTMENT The Glenwood Springs Community Center Rental Agreement Package 100 Wulfsohn Road ,Glenwood Springs, CO 81601 (970) 384-6301 Fax (970) 928-8418 www.glenwoodrec.com FACILITY RENTAL AGREEMENT Contact/Responsible Party Jenny Wahrer- Early Childhood Services Manager Address P • 0 . Box 660 Eagle, CO 81631 Phone Number (970) 328-8842 Fax Number (970) 328-8829 Coffee cart Yes ---x-- No # of People Soda cart Yes g_ No # of People Audio / Vtsual NnnP Number of Tables 7 rPrtangulgr Number of Chairs 20 ~ # Tablecloths 0 @ $4 each Set-Up Style Boardroom NO RESERVATION IS CONFIRMED UNTIL: 1. A credit card number is gi~-cn for a damage deposit and authorized ~, 2. i/2 of the room rental fees are paid. or payment in full 3. A Facility Agreement is signed -t. Date agreement received By Office use only. EB KM AW KV e ~' + • Event Name Fagl p (:onn ~ Government - F.arl v He d Star Date9/18/03 Time 6 ~ ~In/pm 8 ~im/pm * Set your own room up & break it down and receive 10 % off the room few Noa-Proftt/Resident Profit/Non Resident Sopris Room A ( hrs_ x $ )$30Mr $45/Hr = $ II B ( 2 hrs. x $ 30 )$30/Hr $45/Fir = $ 60 C ( 2 hrs. x $ 20 )$30flir ~ $45/Hr = $ 40 f Red Mountain Room ( hrs. x $ )$30/Hr $45/Hr = $ Iron Mountain Room ~ A ( hrs. x $ )$20/Hr $30/Hr = $ B ( hrs. x $ )$20/Hr $30/Hr = $ Kitchen Use Time ( hrs. x $ )$20/Hr $30/Hr = $ Kid Kane Room ( hrs. x $ )$30/Hr $45/Hr = $ Chakra Dance Studio ( hrs. x $ )$40/ Hr $50/ Hr = $ Additional Staff i~'ours ( hrs. x $20/hr) _ $ SubTotal = $ 100.00 Set Up & Break Down Discount (10%) = S _0_ SubTotal = $ 100.00 Shopping Cart Charges i~L Tas = $ _0_ Event Activity Fees = $ _0_ SubTotal = $ lA0 Less Down Payment. _ $ Balance Due = $ NOTICE Payments can be made by Master Card, Visa, Cash, Personal Check or Cashier's Check. Deposits are acceptable ONLY as Cash, Cashier's Check or as authorization on a Master Card or Visa_ Should extra charges be incurred during your event, credit card deposit can be used or payment arrangements can be made during check-out at the front desk. COMMUNITY ROOM REFUNDABLE DAMAGE DEPOSITS ROOM REQUIRED DEPOSIT ' Sopris, Suites A, B & C $ 300.00 Sopris A $ ~OD~Q Sopris B $ 100.00 Sopris C $ 100.00 I:ed Mountain ~ $ 100.00 Iron Mountain, Suites A & B $ 100.00 Iron Mountain A $ 50.00 Iron Mountain B $ 50.00 Kitchen $ 100.00 SUBTOTAL - If Alcohol is being served, DOUBLE THE DEPOSIT TOTAL DEPOSIT $ _~ $ 0, (,~ - UCJ~~S ~~ ~~E 3~ Ss~i Please draw a diagram for specific room set c~ t~~~~G ~~ct~ 3 -5 2.L~i . C~,P~2~ .~ ! • e' Glenwood Springs Community Center Eagle County Government Early Head Start Program P. O Box 660 Eagle, CO 81631 Date of Event: September 18, 2003 Person Responsible: Jennie Waterer Early Childhood Services Manager Eagle County HHS 970-328-8842 The City of Glenwood Springs "City" and Eagle County Government "Lessee" in consideration of the terms and conditions set forth herein, agree to the following: 1. The lessee will comply with all applicable rules, regulations, and policies of the City of Glenwood Springs and the Community Center Gymnasium. 2. In the event it shall become necessary for the City to enforce any or all of the terms, covenants, and conditions of this agreement, the Lessee agrees to pay all expenses incurred 3. During the time the facility is being used by the Lessee, the Lessee is responsible for accidents, injuries, damages, or loss of property, to the extent allowable bylaw. Lessee shall indemnify and hold the City of Glenwood Springs harmless for any and all claims resulting for the use of the facility by the Lessee, the employees or guests to the extent allowable by law. 4. Rental Rates include exclusive use of facility on a per hour basis. The lessee will not sub-lease the facility. 5. Rental will only be available during non programmed hours of the facility. 6. Left blank 7. Group size is limited to 50 people to provide a safe and enjoyable experience. 8. Non-facilitated use is not available for normal rentals unless previously approved by the Parks and Recreation Department. 9. Non-facilitated users must have the appropriate footwear while using the gym. 10. No food or drink, with the exception of water I s allowed in the gymnasium. 11. Cancellations and refunds: The City of Glenwood Springs reserves the right to cancel this agreement and withdraw the permission hereby granted for just cause or failure to comply with any of the above terms and conditions. In such cases, the Lessee will, upon request, immediately remove all persons and equipment it has caused to be in the facility, with no refund. 12. The City of Glenwood Springs reserves the right to cancel any event due to special events, scheduling conflicts and/or program requirements. When events are cancelled, we will make every effort to reschedule the event at a time convenient to the Climbing Wall and the user. In the event that we cannot agree on a time, a refund will be processed. Applicant agrees to read and adhere to all policies, rules, and regulation of the Community Center Climbing Wall and to the terms on this form. Applicant Signature: ~ ~/`t Date: 4/9/03 Gym Supervisor Signature: