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HomeMy WebLinkAboutC03-132 Dynamac Corporation.~ r 4 c-~-~3a-~~ AGREEMENT F UR WILDFIRE HA7,ARD ASSESSMENT A`.~TD MAPPING SERVICES BETWEEN COUNTY OF EAGLE, STATE OF COLORADO AND DYNAMAC CORPOF~ATION THIS AGREEMENT is made effective ~y~= ~;7/,~ , 2003, by and between the Boazd of County Commissioners, County of Eagle, State of Colorado, (hereinafter referred to as "County', and Dynamac Corporation (hereinafter referred to as "Dynamac"); a Delawaze. corporation. Recitals A. County desires to develop a Wildfire Hazard Map, which provides a comprehensive, site-specific wildfire hazard rating for all privately owned lands and adjacent public lands located withing unincorporated Eagle County. , B. Dynamac has made a proposal, dated January 31, 2003 ("Dynamac Proposal"), which demonstrates it is a professional contractor knowledgeable and experienced in conducting such mapping. C. County and Dynamac intend by this Agreement to set forth the scope of the responsibilities of Dynamac in connection with this mapping and related terms and conditions to govern the relationship between County and Dynamac. Agreement Therefore, for good and valuable consideration, including the promises set forth herein, the parties agree to the following: 1. Scone of the Work: A. Dynamac shall provide all labor and materials to perform the work as set forth in Dynamac's Proposal and as otherwise called for or set out in those contract documents listed in Article 8 ("Contract Documents"), which aze incorporated herein by reference, and except as modified hereunder. The work is generally described as providing labor, material and services to complete a wildfire hazazd assessment and wildfire hazazd map of the unincorporated private land and adj scent public land of Eagle County. The minimum mapping units for the wildfire hazard assessment shall be two (2) acres for all private unincorporated land in Eagle County whether platted or unplatted. For those lots consisting of less than two (2) acres, the minimum mapping unit shall be the size of the individual building lot. The wildfire hazazd assessment will include Page 1 • • public lands one mile from the unincorporated private land boundary and shall utilize a minimum mapping unit of two (2) acres for all such public lands. The wildfire hazard assessment shall be based on the Wildfire Hazazd Rating Criteria attached hereto as Exhibit "A", which is incorporated herein by reference. To the extent that the Scope or Work set forth herein may differ from or be inconsistent with the work set forth in the Dynamac Proposal or other Contract Documents, the terms and conditions of +r~is Agreement shall prevail. 2. Time of Performance: A. Dynamac shall begin the services to be performed under this Agreement upon a Notice to Proceed from County after receipt of an executed contract and acceptable insurance certificates as required herein. The wildfire hazazd assessment portion of the Scope of Work shall be substantially completed on or before August 15, 2003, and the wildfire hazard mapping portion of the Scope of Work shall be substantially completed on or before October 15, 2003. B. County may grant an extension of time for the completion of the Scope, of Work, provided it is satisfied that delays or hindrances were due to causes outside Dynamac's control, and provided that such extensions of time shall in no instance exceed the time actually lost to Dynamac by reason of such causes, and provided further that Dynamac shall have given County immediate (as determined by the circumstances, but not exceeding 48 hours) notice in writing of the cause of the delay. 3. Comuensation and Payment: A. County agrees to pay Dynamac for its services in performing the Scope of Work in accordance with the price quotes presented in Dynamac's Proposal. Specifically, County shall pay Dynamac an amount not to exceed Thirty-Seven Thousand Nine Hundred and Sixteen Dollars ($37,916.00) for the wildfire hazazd assessment scope of work and an amount not to exceed Eleven Thousand Eight Hundred and Sixty-Three Dollars ($11,863) for the wildfire hazard mapping scope of work. B. The funds appropriated for this project are equal to or in excess of the contract amount. Notwithstanding anything to the contrary contained in this Agreement, no charges shall be made to County nor shall any payment be made to Dynamac in excess of the above amounts for any work done without the written approval of the County in accordance with a budget adopted by the Boazd of County Commissioners in accordance with the provisions of the Colorado Revised Statutes. C. Not more often than once a month, Dynamac shall submit to County an application for payment filled out and signed by Dynamac covering the work completed as of the date of the application, and accompanied by such supporting documentation as County may reasonably Page 2 • • require. County agrees to pay Dynamac within thirty (30) days of receipt of a prc1perly documented invoice. D. Dynamac shall maintain comprehensive, complete and accurate records and accounts of its performance relating to this Agreement for a period of three (3) years following final payment, which period shall be extended at County's reasonable request. County shall have the right within such period to inspect such books, records and documents upon demand, with reasonable notice and at a ~•~°asonable time. 4. Indeuendent Contractor: It is expressly acknowledged and understood by the parties hereto that nothing contained in this Agreement shall result in, or be construed as establishing, an employment relationship. Dynamac shall be, and shall perform as, an independent contractor. No agent, subcontractor, employee, or servant of Dynamac shall be, or shall be deemed to be, the employee, agent or servant of County. Dynamac shall be solely and entirely responsible for its acts and for the acts of Dynamac's agents, employees, and servants during the performance of this agreement. Dynamac shall not represent, act, purport to act or be deemed the agent, representative, employee or servant of County. 5. No Assignment or Subcontracting: The parties to this Agreement recognize that in entering into this Agreement, County is relying upon the skill and reputation of Dynamac. Therefore Dynamac may not assign its interest in the Agreement, including the assignment of any rights or delegation of any obligations provided therein or subcontract the performance of any part of the Work, without the prior written consent of County, which consent County may withhold at its sole discretion. Except as so provided, this Agreement shall be binding on and inure to the benefit of the parties hereto, and their respective successors and assigns, and shall not be deemed to be for the benefit of or enforceable by any third party. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Agreement. 6. Insurance• A. At all times during the term of this Agreement, Dynamac shall maintain the following insurance: (i) Claims under Workmen's Compensations, disability benefits, and other similar employee benefit acts, with coverage and in amounts as required by the laws of the State of Colorado. (ii) General Liability Coverage in the minimum amount of $2,000,000. (Combined Page 3 personal injury/property damage limit) for coverage of claims for damage arising from the performance of services under this Agreement, including but not limited to personal injury or death, property damage, and other damages imposed bylaw upon Dynamac ~{vith respect to all work performed by them. (iii) Comprehensive Automobile Insurance in the amounts as required by the laws of the State of Colorado. (iv) Any other coverage required by State and Federal law or generally maintained ili the industry of wildfire hazazd assessment and mapping. B. Certificates of Insurance: Certificates of Insurance acceptable to the County shall be filed with the County prior to commencement of the Scope of Work. These Certificates shall contain provisions naming the County as an additional insured under Dynamac's insurance and that coverage afforded under the policies will not be canceled until at least thirty days prior written notice has been given the County. 7. Indemnification: Dynamac shall indemnify County for, and hold and defend County and its officials, boards, officers, principals and employees, harmless from, all costs, claims and expenses, including reasonable attorney's fees, arising from claims of any nature whatsoever made by any person in connection with the performance of this Agreement to the extent such cost, claim and expense is caused in whole or in part by the negligent or willful acts or omissions of Dynamac. 8. Contract Documents: The Contract Documents which comprise the entire Agreement aze made a part hereof, and consist of the following. There aze no Contract Documents other than those listed below in this Article 8. The Contract Documents may only be altered, amended, or repealed by an executed, written amendment to this Agreement. A. This Agreement; B. Wildfire Hazazd Rating Criteria attached hereto as Exhibit "A;" C. Dynamac's Proposal attached hereto as Exhibit `B;" D. Eagle County Wildfire Hazazd Mapping Request for Proposal attached hereto as Exhibit "C;" and E. Any amendments or modifications duly executed after adoption of this Agreement. Page 4 • 9. Dvnamac's Representations: In order to induce the County to enter into this Agreement, Dynamac makes the following representations: A. Dynamac has familiarized itself with the nature and extent of this Agreement and the Contract Documents, Scope of Work, locality, and with all local conditions, and federal, state, and local laws, ordinances, rules and regulations that in any manner may affect the cost, .progress, or performance of the Scope of Work; and ., B. Dynamac shall be responsible for having taken steps reasonably necessary to ascertain the nature and location of the Scope of Work, and the general and local conditions which can affect the Scope of Work or the cost thereof. Any failure by Dynamac to do so will not relieve it from responsibility for successfully performing the Scope of Work without additional expense to the County. Dynamac acknowledges that County assumes no responsibility for any understanding or representations concerning conditions made by any of its officers, employees or agents prior to the execution of this Agreement, unless such understanding or representations are expressly stated in this Agreement; C. Dynamac has made, or caused to be made, examinations, investigations, and tests and studies as it deems necessary for the performance of the Scope of Work at the contract price, the contract time, and in accordance with other terms and conditions of this Agreement and the Contract Documents. D. Dynamac shall be responsible for the completeness and accuracy of the Scope of Work and shall correct, at its sole expense, all errors and omissions therein. The fact that County has accepted or approved the Scope of Work shall not relieve Dynamac of any if its responsibilities under this Agreement; and E. Dynamac shall perform the Scope of Work in a skillful, professional and competent manner and in accordance with the standards of care, skill, and diligence applicable to other contractors performing this type of work. 10. Notices• Any notice required under this Agreement shall be personally delivered or mailed in the United States mail, first class postage prepaid, to the appropriate party at the following addresses: Dynamac: Steve Yarbrough 12567 West Cedar Drive, Suite 103 Lakewood, Colorado 80228 Tel: (720) 962-0453 Fax: (303) 238-1043 Page 5 • • County: Bob Narracci, Eagle County Community Development Department P.O. Box 179 500 Broadway Eagle, CO 81631 Tel: (970) 328-8730 Fax: (970) 328-7185 with a copy to: Bryan Treu, Assistant County Attorney P.O. Box 850 500 Broadway Eagle, CO 81631 Tel: (970) 328-8685 Fax: (970) 328-8699 Written notices shall be delivered personally, by commercial messenger service or by prepaid U.S. mail. Notices also maybe given by facsimile transmission provided an original is also promptly delivered. 11. Termination• A. The performance of the Scope of Work may be terminated at any time in whole or in part, by County for its convenience. Any such termination shall be effected by delivery to Dynamac of a written notice of termination specifying the date upon which termination becomes effective. In such event, Dynamac shall be compensated for all work completed up to the date of termination. B. If Dynamac defaults or neglects to carry out the Scope of Work in accordance with this Agreement and fails within a five (5) day period after receipt of written notice from the County to correct such default or neglect with diligence and promptness, the County may, without prejudice to other remedies, correct such deficiencies. In such case, the Agreement maybe terminated by County or a deduction for the cost of correction shall be taken from payments due Dynamac. 12. Miscellaneous: A. Dynamac shall not discriminate against any employee or applicant for employment to be employed in the performance of this Agreement on the basis of race, color, religion, national origin, sex, ancestry, physical handicap, age, political affiliation or family responsibility. B. The making, execution and delivery of this Agreement by the parties hereto has not been induced by any prior or contemporaneous representation, statement, warranty or agreement as to any matter other than those herein expressed. This Agreement and the Contract Documents Page 6 embody the entire understanding and agreement of the parties, aid there are no further or other agreements or understandings, written or oral, in effect between them relating to the subject matter hereof. This Agreement may not be amended, including >:,y any modification of, deletion from or addition to the Scope of the Work, except by a written document of equal formality executed by both parties hereto. C. This Agreement shall be governed by and construed in accordance with the internal laws of -the State of Colorado, without reference to choice of law rules. :s_~ie parties agree that venue in ~~ry action to enforce or interpret this Agreement shall be in the District Court in the 5~' District for the State of Colorado. D. This Agreement does not and shall not be deemed to confer upon or grant to any third party any right enforceable at law or equity arising out of any term, covenant, or condition herein or the breach thereof. E. The invalidity or unenforceability ofany particular provision of this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed as if such invalid or unenforceable provision was omitted. F. In the event of litigation between the parties hereto regarding the interpretation of this Agreement or the Contract Documents, of the obligations, duties or rights of the parties hereunder, or if suit otherwise is brought to recover damages for breach of this Agreement, or an action be brought for injunction. or specific performance, then and in such event, the prevailing party shall recover all reasonable costs incurred with regard to such litigation, including reasonable attorney's fees. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. //NEXT PAGE IS SIGNATURE PAGE// Page 7 L~ ~ ~ co~ ~~ o ~~ ATTEST: ~.~~ c Jerk e B C to th oard of County Commissioners M~~r~,o,~D STATE OF ) ss: County of ~oNrfrow,~°a~ ) a~ LJNTY OF EAGLE, STATE 'OF LORADO, By and Through Ids ARD OF CO CO SIGNERS By: 'chael L. Gallagher, Ch Dynama~c~ Corporation By: `'~/ On this ~ -' day of M ~ y , 2003, came before me, a notary public W ~IIt~-w- fM• ~yle~i~re~ ,known to me to be the L1~ec. U P Cho of Dynamac Corpori'a~tion who acknowledged to me that he executed the foregoing document, that he executed it in that capacity, and that the same was the act of the corporation. JAMES C. BLUR70N, JR. NOTARY PUBLIC STATE OF MARYiAND My commission expires: AAy Commission Expires June 28, 2Q05 c N Public Page 8 Wildfire Hazard Rating Criteria 1. WILDFIRE HAZARDS Add points for categories A and B A. Predominant Vegetation Type (on lot, or within 100 foot radius of proposed structure) Definitions Forbs: Herbaceous perennial plants other than grasses (wildflowers). Crown: The edge of a tree or shrub's outer most growth, a tree or shrub's "drip line" "x ht": Indicates a spacing between shrubs and trees based on the average anticipated mature height of the specific plant. " 3x ht" for a shrub with average anticipated mature height of 4 feet indicates a crown spacing of 3 x 4 =12 feet. Ladder Fuel: Live or dead plant material that facilitates or supports the movement of fire from the surface of the ground into the canopy or crown of larger shrubs or trees. Isolated: A single plant with significant spacing (> 4x ht) from other similar plants. Very low density. Dispersed: Widely spaced individual shrub or trees (crowns spaced > 2x ht) or widely spaced small clusters of plants, evenly distributed across the site. Low to medium density. Clustered: Two or more plants (maximum number allowed per cluster would be relative to the size of the site) growing in close proximity to one another, but significantly spaced from other similar plants or clusters of plants. Low to medium density. Discontinuous: Plants touching but in "bands" separated by significant spaces, resulting in a "patterned" rather than uniform coverage on the site. Medium density. Continuous: Plants touching or in very close proximity to one another, resulting in uniform coverage of the site. High density. Understory: Plants or mix of plants growing below a stand of taller plant species. Desert shrub: Rabbit brush and other woody xeric species commonly found with sage, < 4 feet tall. Tall shrubs: Sage (>4 feet), oak, service berry, choke cherry, mountain mahogany, skunk bush (sumac), bitter brush, etc. Mixed shrub: Sage, desert shrubs within and beneath tall shrub species, 50/50. Mined coniferous stand: Lodgepole with spruce/fir understory. Low Density Fuels or Low Combustion Potential 0 Ll No vegetative cover 0 L2 Irrigated pasture, manicured lawn, golf course 5 L3 Riparian zone/wetland grasses, shrubs, trees (willow, alder, dogwood, aspen cottonwood, etc), no coniferous trees 10 L4 Dryland native grasses and forbs < 2 feet, no shrubs or trees 15 LS Dryland native grasses, forbs < 2 feet + dispersed shrubs < 4 feet w/ crown spacing >2x ht., no trees 20 L6 Dryland native grasses, forbs <2 feet + dispersed shrubs <4 feet and isolated coniferous trees, crown spacing > 3x ht. • • 10 L7 Native grasses, forbs <2 feet + isolated healthy aspen, little dead wood, no shrubs or widely dispersed deciduous shrubs. 15 L8 Native grasses, forbs <2 feet + clustered or dispersed healthy aspen, little dead wood, no shrubs or widely dispersed deciduous shrubs. 20 L9 Native grasses, forbs <2 feet + continuous healthy aspen, little dead wood, no shrubs or widely dispersed deciduous shrubs 25 L10 Native grasses, forbs <2 feet under continuous healthy aspen stand, little dead wood, no shrubs or widely dispersed understory deciduous shrubs, with widely dispersed single coniferous trees, crowns spaced > 3x ht. Additional Hazard 20 Ll l Homesite/structure within 200 feet of medium density fuel zone, add points to above. 40 L12 Homesite/structure within 200 feet of heavy density fuel zone, add points to above. Medium Density Fuels 30 Ml Sage /desert shrub, < 4 feet, dispersed or clustered with native grasses. 35 M2 Sage /desert shrub, < 4 feet, discontinuous with native grasses. 40 M3 Sage /desert shrub, < 4 feet, uniform/continuous (many branches touching). 40 M4 Continuous sage /desert shrub, < 4 feet, with isolated tall shrub (>4 feet). 45 MS Continuous sage /desert shrub with isolated tall shrub + isolated coniferous. 30 M6 Isolated tall shrub, crown spacing > 3x ht, with native grass/forb understory. 35 M7 Mixed tall shrub /aspen, with native grass. 35 M8 Continuous aspen stand, dense, poor condition, dead branches, dead fall, few shrubs. 35 M9 Continuous healthy aspen stand with spreading juniper understory. 45 M10 Mixed coniferous /deciduous stand. 45 Ml l Uniformly dispersed pinion/juniper. 45 M12 Uniformly dispersed spruce/fir. Additional Hazard 20 M13 Homesite, structure within 200 feet of heavy density fuel zone, add points to above. Heaw Fuels 50 Hl Mixed desertltall shrub, continuous. 50 H2 Mixed desert/tall shrub, continuous, with isolated coniferous. 60 H3 Continuous dense tall shrub. 60 H4 Continuous dense tall shrub with isolated coniferous. 70 HS Mixed tall shrub /coniferous. 70 H6 Pinion/juniper, continuous. 70 H7 Spruce/fir, continuous. 60 H8 Lodgepole with deadfall, little or no ladder fuels. • • 70 H9 Lodgepole with significant ladder fuels. 70 H10 Mined coniferous stand, continuous. B. Average Slope (of lot, 1 acre or less in size or, on larger lots, slope of area defined as within 100 foot radius of proposed structure) 5 less than 8%. 15 8% to 20%. 30 21% to30%. 40 31 % or greater. Additional Topographic Hazards (pre-determinedbyGIS and/or site visit, addpointsto above) 20 Lotlhomesite is within 50 feet of chimney feature, v-canyon or ridge top. Total Points, Wildfire Hazards (A+B) 2. IMPROVEMENTS/NIITIGATION5 Add points for categories C. D, E, F and G C. Access 5 Al Two or more primary roads, in and out, 20 foot + width. 4 A2 Two or more primary roads, in and out, <20 foot width. 3 A3 One primary road, one emergency access (limited capacity). 2 A4 One primary road, 20 foot + width. 1 AS One primary road, <20 foot width. D. Access Surface 5 AS 1 Paved. 3 AS2 Maintained road base, gravel. 2 AS3 Poorly maintained, weathered surface. 0 AS4 Primitive, 4 wheel drive. E. Access Grade 5 AGl 0% to 5%. 4 AG2 6% to 8%. 2 AG3 9% to 12%. 0 AG4 over 12%. • F. Electric Service Lines 3 ES 1 All underground. 2 ES2 Mixed above/below (may be below within subdivision, but above along primary access). 0 ES3 All above ground. G. Water suaaly 5 WS1 250 gpm - 31 + minutes. 4 WS2 250 gpm - 21 to 30 minutes. 3 WS3 250 gpm - 10 to 20 minutes. 0 WS4 < 250 gpm or 250 gpm for less than 10 minutes. Total Points, Improvements/Mitigations (Add C, D, E, F, G) Hazard Rating Points subtract 2. WILDFIRE IlVIPROVEMENTS/NIITIGATIONS points from 1. WILDFIRE AA7.AR1)S POINTS = Hazard Rating < 20 points LOW 21 to 40 points MODERATE 41 to 60 points HIGH > 60 points EXTREME "Wildfire .Hazard Assessment and Mapping" For Unincorporated Eagle County Proposal Number 1-2002 Submitted to• Eagle County Community Development Department 500 Broadway Eagle, CO 81631-0179 Submitted bv: Dynamac Corporation 12567 West Cedar Drive, Suite 103 Lakewood, CO 80228 Phone: 303-238-5113 ®~ A CORPORATION This proposal or quotation includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed--in whole or in part--for any purpose other than to evaluate this proposal or quotation. If, however, a contract is awarded to this offeror or quoter as a result of--or in connection with--the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained on sheets mazked with the following legend: "Use or disclosure of data contained on this sheet is subject to the restriction on the title page." ~tatement of Interest and Qualif~catio~ Introduction to Dynamac Corporation Dynamac Corporation (Dynamac) is awoman-owned, multidisciplinary scientific and environmental services company. We provide advanced scientific, environmental and technology services to assist clients in meeting their environmental management responsibilities. Dynamac maintains 11 offices nationwide, including an office in Lakewood, Colorado. Dynamac offers Eagle County extensive, directly relevant experience supporting Wildland-Urban interface (WUn fire assessment and mitigation planning. Over the past 18 months, our scientists have completed WUI hazard assessment and mitigation plans for 17 communities in' Idaho and 8 communities in Oregon. - Dynamac also recently completed an assessment and mitigation plan for ahigh-profile community near Jackson Hole, Wyoming-the Bureau of Land Management's (BLM) highest priority site in the state. Over the years, we have developed an internationally recognized staff of scientists and engineers who specialize in scientific and environmental problem solving and who work within and across our business practices. Dynamac offers a broad range of technical skills that represent 70 disciplines, covering the earth, life, physical, and social sciences; engineering; mathematics; computer sciences; education; planning; and resources management. Of our more than•400 staff members, 32 percent of the professionals hold an M.S. degree and 16 percent hold a Ph.D. degree. We have an outstanding staff with extensive expertise in wildfire hazard and fuels assessment, wildland fire pre-suppression, suppression and prevention, GIS mapping, public education and outreach, and report preparation. Dynamac has also earned an unsurpassed reputation for providing high-quality support tailored to each client's needs. We also own all necessary field equipment (Trimble GPS units and digital cameras), several full GIS work stations with plotters, and a document production/graphics support center to meet Eagle County's needs. Dynamae's proven technical approach for project coordination, conducting field work, and preparing written reports under a expedited schedule has proven successful through our previous WUI fire management projects. This combination of technical expertise in fire management, extensive experience in wildland fire mitigation planning, recognized experts in ecological processes in all ecosystem types, and an excellent scientific reputation, will ensure project success and makes Dynamac the right choice for this important project. Our proposal contains the following information: 1. ~ The completed "Statement of Interest and Qualifications" form 2. ~ Section 3-E Statement of availability and start date 3. ~ Section 3-F Evidence of ability to provide insurance coverage in the amounts required herein 4. ~ Section 4-A, Project narrative 5. ~ Section 4-B, Narrative, organizational chart and resumes 6. ~ Section 4-C, List of projects and similar project narrative 7. ~ Section 4-D, Description of firm services including schedule, budget, GIS & quality 8. ~ Section 4-F, Current annual report/financial statement 9. ~ Section 4-G, Fee schedule, based on hourly rate Company Name: Dynamac Corporation Company Address: 2275 Research Boulevard, Rockville, MD 20850 (Corporate Office) Phone: 301-417-9800 Fax: 301-417-6132 Federal Tax Identification Number: 520902283 Authorized Signature: G `~,Gi~~~ ~ ~ Date: January 31, 2003 Printed Name & Title: William Ogletree, ief Fin cial Officer Use or disclosure of dntn contained on this page is subject to Page 1 Dynamac Technical Proposal the restrictions on the cover sheet of this proposal or quotation. ~tatement of Interest and Qualification RESPONSE TO RFP SECTION 3, "QUALIFICATIONS" ,Paragraphs A-F A-1 Submitted by: Dynamac Corporar_on a. Corporation _X_ b. Partnership . c. Individual . d. Joint Venture e. Other Describe f. Number of years your firm has been doing business under the Warne stated above: 21 Years g. Number of years your firm has provided wildfire hazard assessment consulting services: 8 Years. See also Section 2.1, "Additional Qualifications," below. h. Number of years your firm has provided wildfire hazard assessment services for county level goven~rrient: 2 Years i. If the durations stated in items f. and g. above are not equal, what other services did you provide and what other name did your business use during that period which differs? Dynamac Corporation is a full services environmental, scientific and engineering firm that provides research, technical, and consulting services to Federal, state, and county agencies and private organizations. Services include natural resources management, information technology application, environmental regulatory compliance, and earth and space science research. j. Indicate the number of people in your organization: 350 k If your firm is a' corporation, provide the following: 1. Date of Incorporation: _05/01/70 m. Incorporated in the State of: Delaware n. Chief Executive's name: Doug Britt o. Chief Executive's title: President p. If your firm is a partnership of individuals, provide the following: q. Date of organization: N/A Use or disclosure of data contained on this page is subject to Page 2 D}mamac Technical Proposal the restrictions on the cover sheet of this proposal or quotation. Statement of Interest and Qualificatio>~ r. Narne(s) of owners and ownership participation: s. Chief Executive's name: NA t. Chief Executive's title: NA u. Have any of the principals in your organization changed within the last three years? If yes, explain: In 2002, Dynamac's President, Mr. Jack Silvey, announced his retirement after 13 years with the company. In September 2002, Dynamac's Chief Executive Officer, Mrs. Diana MacArthur, named Dynamac Vice President, Mr. Doug Britt, as Dynamac's new President. B. Location of the local office, which will be responsible for the project: Dynamac Corporation 12567 West Cedar Drive, Suite 103 Lakewood, CO 80228 Phone: 720-962-0453 Alternate: 3 03 -23 8-5113 Cell: 303-250-5542 FAX 303-238-1043 Contact: Mr. Steve Yarbrough Identify the number of people assigned to the office location in item C. above: 3 4. Identify the outside consultants or design subcontractors, if any, that you propose to use on this project and the number of previous projects on which you have worked together: Consultant Location Discipline Number of Projects Dynamac has the experience and available staffto complete the project. Therefore, Dynamac is not proposing any outside consultants or subcontractors Attach a statement of staff availability and a date when the hazard process assessment and mapping can reasonably commence. The staff proposed for the Eagle County, CO, Wildfire Hazard Assessment and Mapping are Mr. Jeff Bass, Senior Fire Management Specialist; Mr. Steve Yarbrough, Project Manager; Mr. Dale Lindeman, Senior GIS Specialist; and Dr. Jerry Barker, Quality Assurance, Rangeland and Forest Ecology Specialist. These staff will be available for the entirety of the project. Mr. Yarbrough, Lindeman, and Barker are projected to have 75 to' 100 percent availability during the project, and Mr. Bass is projected to have 35 percent availability. Work commencement can begin as soon as snow cover has gone in the spring and non-paved road travel is permissible. Therefore, an estimated start time is May 19, 2003. Use or disclosure of data contained on this page is subject to Page 3 Dynamac Technical Proposal the restrictions on the cover sheet of this proposal or quotation. .Statement of Interest and Qualification 6. Attach insurance documentation. In a January 23, 2003, a-mail, Eagle County stated that "It is anticipated that minimum insurance requirements will include general liability insurance in the amount of $500,000.00 per occur ence and $1,000,000.00 in the aggregate, as well as workers' compensation coverage in the minimums set forth by law." Dynamac Corporation's General Liability Insurance and Worker's Compensation coverages are in excess of Eagle County's stated requirements. (See Tab that followsl,. Additional Qualifications A. Five Years of Wildfire Hazard Assessment and Mapping Experience Dynamac offers Eagle County, Colorado more than five years of extensive, directly relevant experience in wildfire hazard assessment in the wildland-urban interface (WUn and Geographic Information Systems (GIS) mapping. Since 2001, our scientists have completed WUI hazard assessment and mitigation plans for 17 communities in Idaho and 8 communities in Oregon. The Lower and Upper Snake River District projects were conducted simultaneously. Dynamac also recently completed an assessment and mitigation plan for the high-profile community of Hoback Ranches near Jackson Hole, Wyoming-the Bureau of Land Management's (BLM) highest priority site in the state: Currently, we are conducting and preparing a wildfire hazard assessment, hazard map, and mitigation plan for Boise County, Idaho. The wildfire assessment areas around the communities were delineated by BLM. Many of the assessment areas were approximately 700 square miles in size. Dynamac conducted wildfire hazard assessments and developed hazard maps for all of the assessment areas. In addition to our directly relevant support developing wildland fire assessment and mitigation plans described above, Dynamac has been involved for the past 8 years in all phases of fire hazard assessment, mapping, fire ecology and'management, and controlled burning programs at the Kennedy Space Center (KSC). One of our major projects involves monitoring controlled burning for habitat enhancement and wildfire fuels reduction, which is being conducted in conjunction with the U.S. Fish and Wildlife Service (LTSFWS) at Merritt Island National Wildlife Refuge, USDA Forest Service, U.S. Air Force at the Cape Canaveral Air Force Station, and the Los Alamos National Laboratory. The goal is to develop real-time fire propagation models that will be useful in fighting and controlling wildfires throughout the world. For this project, we incorporate state-of-the-art fire propagation models into the KSC Mapping Analysis and Planning System (IYIAPS). •This multi-objective program includes fuel management and reduction for wildfire control, habitat enhancement and management for unique wildlife species. Dynamac provides a daily wildfire hazard assessment and fire hazard maps, fuel load maps, and prioritization of burn events, post-fire monitoring of burn success and vegetation recovery, and development of GIS web-based wildfire hazard information and planning tools. B. Immediate Contract Start-up Dynamac Corporation has the proven ability to immediately begin contract work after the initial work order has been received. For all of the BLM WUI projects, we initiated work as scheduled, we met and frequently exceeded-all project objectives and delivered all required products on or ahead of schedule. We met all BLM project deadlines, even under extremely expedited schedules. For example, for the wildland fire assessment and mitigation plans for the BLM Lower and Upper Snake River Districts in Idaho, we attended a project kick-off meeting in Boise, Idaho on July 6, 2001 only after being authorized to commence work a few days earlier. We mobilized four crew leads to Boise on July 16 for field Use or disclosure of data contained on this page is subject to Page 4 Dynamac Technical Proposal the restrictions on the cover sheet of this proposal or quotation. ~tatement of Interest and-Qualificatio>~ training and to conduct the pilot project in Kuna, Idaho, and to ensure that the four field teams worked and recorded data in a consistent fashion. Dynamac field and public outreach team leads worked closely with BLM to conduct the field work and public outreach, respectively. ~`~e scheduled, organized and conducted 16 public scoping meetings between July 30 and August 31. `This project entailed collecting data on hundreds of fuel assessment points on public land and structure data on private land by four teams, and to write and submit draft assessment and mitigation reports >~y the September 30 deadline for. 17 different communities. C'. Teaming Dynamac will not use sub-consultants or team with another company for this project. D. Insurance The 1tFP states: "The firm must evidence its ability to provide the insurance requirements specified in the sample Agreement". However, no sample agreement was attached to the 1tFP In a January, 23, 2003, e- mail, Eagle County stated that "It is anticipated that minimum insurance requirements will include general liability insurance in the amount of $500,000.00 per occurrence~and $1,000,000.00 in the aggregate, as well as workers' compensation coverage in the minimums set forth by law." Dynamac Corporation's General Liability Insurance and Worker's' Compensation coverages aze in excess of Eagle County's stated requirements. E. Grant Acquisition Dynamac has experience and knowledge of various levels of grant administration practices. The grant to be used to fund our wildfire hazard project for Boise County, Idaho, was from the Federal National Fire Plan. Funds for implementation of prioritized proposed projects will also be applied for through various grants, the National Fire Plan, and BLM funds. If a project is proposed for implementation on State or Public Lands (for example, BLM or U.S. Forest Service (IJSFS) lands,) compliance with Federal National Environmental Policy Act (NEPA) or State of Idaho environmental requirements must be factored into the proposal in order to receive funding from the National Fire Plan moneys. Dynamac is also working with other organizations, such as the State of Tennessee, Divisions of Forestry, to apply for and obtain grants. One aspect of our support to Tennessee is to help communities apply for grants for firewise community mitigation measures. Dynamac Corporation will facilitate and provide support to Eagle County in the acquisition of grant money for the purpose of the wildfire hazard assessment and mapping. Dynamac has in the past provided information to facilitate communities in seeking grant money. The wildfire hazard assessments and mitigation reports that we prepared have served to help communities (e.g., Baker City, Oregon) and counties (Boise County, Idaho) seek grant money from appropriate state and Federal agencies to cant' out specific actions such as fuel reduction projects, obtain tankers, and provide training for rural fire departments. We aze also aware of the different agencies that have funding and/or equipment donation programs to aid wildfire hazard reduction. Use or disclosure of data contained on this page is suGject to Page 5 Dynamac Technical Proposal the restrictions on the cover sheet of this proposal or quotation. Charmaine R Davis September 20, 2002 Mr. Laurence M. Rose Vice President, Contracts Dynamic Corporation The Dynamic Building 2275 Research Boulevard Rockville, MD 20850 RE: Various Insurance Policies Effective: May 18, 2002 to May 18, 2003 Dear Mr. Rose: MARSH We are pleased to enclose our Insurance Policy Binder which- contains the original policies issued on behalf of Dynamic for the annual period beginning May 18, 2002. The following policies aze included: 1. Commercial Package Policy No. ASV006924 The Commercial Package Policy has been renewed with Royal & SunAlliance Insurance Com i pan es and is designed to address Dynamic's Property, General Liability and Crime exposures. The Property portion of the policy has been written with the following major limits: Real and Business Personal Property Blanket Limit $2,531,500 Business Income Sublimit ~ $795,000 Off Premises Services ~ $100,000 Property in Transit ~ $100,000 Consequential Loss _ $15,000 Accounts Receivable $25,000 Valuable Papers $121,000 Inventory or Appraisal $15,000 Personal property of officers and employees $15,000 Errors or Omissions $15,000 Unscheduled Fine Arts $20,000 Back-up of Sewers or Drains $50,000 Flood $500;000 Earthquake $500,000 The following deductibles apply to the Property coverages: Earthquake $10,000 Windstorm and Hail S% with $1, 000 minimum Flood $10,000 Property in Transit $1,000 Back-up of Sewers or Drains - $1,000 Fine Arts $1,000 All Other Causes of Loss $1,000 Off Prenuses Services Waiting Period 24 hours An MMC Company Marsh USA Inc. • 125523rd Street, N.W. Suite 400 Washington, DC 20037 202 263 7710 Fax: 202 263 7725 channaine.r.davis@marsh.com S:\elAa-g\DYNAMACIDYNAMAC115\20°Zlpalicy delivery 1°92002.doc • Marsh USA Inc. Page 2 September 20, 2002 Mr. Laurence M. Rose The Property section of the policy also includes a separate Fine Arts schedule which lists Dynamac's Fine Arts and the associated limit of insurance. Please review this schedule carefully and advise.us of any changes to be made. The General Liability section of the policy is written with the following limits: General Aggregate (other than Products/Completed Ops) $2,000,000 Products/Completed Operations Excluded Personal & Advertising Injury $1,000,000 Each Occurrence $1,000,000 Fire Damage $300,000 Medical Expense $10,000 Stop Gap Employers Liability $500,000 Employee Benefits Liability -each claim $1,000,000 Employee Benefits Liability -aggregate $~I,000,000 The General Liability coverage specifically excludes all Bodily Injury and Property Damage arising out of your Products and Completed Operations. Additional exclusions include, but are not limited to: Employment-Related Practices exclusion; • Total Pollution exclusion; • Testing or Consulting Errors and Omissions exclusion; • Engineers, Architects or Surveyors Professional Liability exclusion; • Absolute Asbestos exclusion; Lead Liability exclusion; The Employee Benefits Liability coverage is written on a "claims made" basis and specific claim reporting requirements apply to .this coverage. Under the policy, regardless of whether the loss exceeds the deductible amount, you must notify the insurance carrier as soon as practicable of any employee benefits incident which may result in a claim. In the event a claim is received by an insured, you must immediately record the specifics of the claim and notify the insurance company, in writing, as, soon as practicable. Failure to follow the claim reporting requirements may result in a disclaimer of coverage under the policy. The Crime portion of the policy has been renewed with the following limits and deductibles: Employee Dishonesty $1,000,000 Deductible $1,000 Forgery or Alteration $1,000,000 Deductible ~ $1,000 Computer Fraud $1,000,000 Deductible ~ ~ $1,000 Our review of this section of the policy indicates that the Scheduled Employee Benefit Plans are missing from the policy as is the ERISA endorsement. We are requesting these endorsements from Royal and they will be forwarded to you following our receipt and review. In addition, the Named Insured section of the policy is incorrect. We are requesting that Royal issue an endorsement including T.J. Taylor Trust Partners, Ltd and TJT Minerals, Ltd as Named Insureds. This endorsement will also be forwarded to you following our receipt and review. S:\clila ~\DYNAMACIDYNAMAG11512~2\poiiry delivcy I092002doe • Marsh USA Inc. Page 3 September 20, 2002 Mr. Laurence M. Rose 2. Foreign Package Policy No. P21B007151-0002 The Foreign Package policy has been renewed with Royal and SunAlliance and is designed to address Dynamac's international Genera: Liability, Automobile Liability and Workers Compensation exposures. The General Liability portion of the policy has been issued at the following limits: General Aggregate (other than Products/Completed Ops) $2,000,000 Products/Completed Operations Aggregate $1,000,000 Personal & Advertising Injury $1,000,000 Each Occurrence $1,000,000 Premises Legal Liability $1,000,000 Medical Expense $25 000 Employee Benefits Liability -each claim $1,000,000 Employee Benefits Liability -aggregate $1,000,000 The Employee Benefits Liability coverage is written on a "claims made" basis. It is a requirement of the policy that you notify the insurance company promptly when you receive information as to your alleged negligent act, error or omission. If a claim is made or suit is brought, you mush provide immediate note to the insurance company. Failure to adhere to-the reporting requirements may result in a disclaimer of coverage under the policy: The Workers Compensation section of the policy applies only to International Employees on Business Travel. Workers Compensation benefits aze provided per the applicable state of hire statutory benefits and Employers Liability coverage is included with a limit of $1,000,000. Repatriation coverage is also included with limits of $50,000 per employee and a policy limit of $250,000. The Automobile Liability section of the policy provides a Liability limit of $1,000,000 each occurrence and a Medical Expense limit of $10,000 each person. Coverage is not provided for physical damage. Our review of this policy indicates the Named Insured section is incorrect: We aze requesting that Royal issue an endorsement including T.J. Taylor Trust Parhaers, Ltd and T.TI Minerals, Ltd as Named Insureds. This endorsement will be forwazded to you following our receipt and review. 3. Business Automobile Policy No. A2ST329512-0000 The Business Automobile policy has been renewed with Royal & SunAlliance and provides Liability coverage for Dynamac's. Owned, Non-Owned and Hired vehicles. Physical Damage coverage is also provided for Scheduled and Hired vehicles. The major policy limits are as follows: Liability -each occur ence $1,000,000 Personal Injury Protection State Mandatory Limits Medical Payments $5,000 Physical Damage Actual Cash Value Comprehensive Deductible $250 Collision Deductible $500 Florida, Kansas and Oregon Uninsured Motorists $1,000,000 Hired Car Physical Damage $50,000 Comprehensive Deductible $250 Collision Deductible $500 S~~c11a-g1DYNAMACIDYNAINAGlIS~200'A~liry delivery f0921N>rdae • Marsh USA Inc. Page 4 September 20, 2002 Mr. Laurence M. Rose Our review of this policy indicates the Named Insured endorsement is missing. We have requested Royal issue the Named Insured endorsement and this will be sent to you following our receipt and review. 4. Workers Compensation Policy No. 03P2CS2958~6 This Workers Compensation policy ~ has been renewed with Royal & SunAlliance to address Dynamac's exposures in Oregon. A separate policy is.placed to address your exposures in other states. The Workers Compensation portion coverage is written on a statutory basis and the Employers Liability coverage is written with a maximum of limit of $500,000. 5. Workers Compensation Policy No. 03P2CS295845 This Workers Compensation policy has been renewed with Royal & SunAlliance to address Dynamac's exposures all. states except Oregon and the monopolistic states. A separate policy is placed to address your exposures in Oregon. The Workers Compensation portion coverage is written on a statutory basis and the Employers Liability coverage is written with a maximum of limit of $500,000. Coverage is extended to Voluntary Compensation and USL&H on an "if any" basis. 6. Umbrella Liability Policy No. XYZ-000-8502-5757 The Umbrella Liability policy has been placed with Fireman's Fund Insurance Companies at linrits~ of $15,000,000 each occurrence and aggregate, in excess of Dynamac's primary General Liability, Automobile Liability, Employers Liability, Employee Benefits Liability, and International General Liability, International Automobile Liability. Major policy exclusions include, but are not limited to: • Computer Software, Data Processing and Testing or Consulting exclusion; Aircraft exclusion; + Architectural, Engineering, Surveying and Other Professional Services exclusion; • Care, Custody or Control of Real and Personal Property exclusion; + Employment Practices exclusion; Employee Injury limitation; • Lead exclusion; + Professional Services exclusion; • Testing or Consulting Errors and Omissions exclusion; and • Timber exclusion. The Employee Benefit Liability coverage is provided on a "claims made" basis. It is a policy requirement that you notify Fireman's Fund of any claims under this coverage following the same procedures as required by the underlying coverage with Royal. Failure to fulfill the notice requirements may result in disclaimer of coverage under this policy. S:k11a-g1DYNAMAADYNAMANS~200Z~pcliry delivcy 109200Z.doc • Marsh USA Inc. Page 5 September 20, 2002 Mr. Laurence M. Rose Please review the enclosed policies carefully. We would be happy to review them in detail at your convenience. R Davis five Broker Enclosures cc George Bailey, Marsh s:ut'm-~wrnnMnc~ornamuc~ts~zoorPoscy a~s~«y to9zoozdoe `Statement of Interest and Qualification RESPONSE TO RFP SECTION 4, "SELECTION CRITERIA" Section 4, Paragraph A: General Approazh to the Proiect. 1. Attach narrative. Dynamac is experienced in performing wildfire hazard assessments and mapping in WLTI azeas. The methods that we are proposing have been refined through conducting wildfire hazard assessments and developing hazard maps for 27 communities in Idaho, Oregon, and'!Wyoming. In addition,'we aze currently conducting a wildfire hazard assessment, hazard mapping, and mitigation, planning for Boise County, Idaho. Our experience will allow us to be cost effective and efficient in conducting the hazard assessment and developing the hazard map for Eagle County. The Eagle County Government has a need to complete a wildfire hazard assessment and wildfire hazazd map of its unincorporated private land and adjacent public land. The hazard assessment is the basis for the hazard map. The hazard map will reflect the most accurate, currently available site-specific data with a mapping unit sufficient to accommodate the small (less then one acre) building lots that are becoming popular. Eagle County is located in central Colorado and supports world famous winter and summer recreational resorts. Interstate 70 and Highways 6, 24, and 138 are the major roads. The County is mountainous and encompasses 1,694-square miles of which approximately 1,355-square miles are Federal lands and 340-square miles are private land. The unincorporated private land occupies approximately 315-square miles of Eagle County. Vegetation includes lodgepole pine, piiion pine, and aspen stands in the montane life zone, and subalpine fir and Engehnann spruce in the subalpine and alpine life zones. Mountain big sagebrush shrublands are also common. The mountainous terrain restricts the communities of Eagle county and unincorporated private lands to limited land along the highways and adjacent canyons. The minimum mapping unit for the wildfire hazard assessment will vary based upon the source data being used. The mapping unit for platted lots will be at the individual building lot. For unplatted and/or wildland/public areas, the best available vegetation data layer will set the mapping unit. A GIS data layer will be created by merging the Eagle County parcel ownership data layer with the vegetation data layer used to describe unplatted and wildland areas. The Wildfire Hazazd Rating Criteria (RFP Addendum A) will be used to conduct the hazard assessment. The hazard rating criteria considers fuel density, proximity of fuels to structures, topographical slope, access, utility-line placement, and water supply. Each criterion is scored according to its severity and then the score is totaled to obtain a hazard rank of low, moderate, high, or extreme. Field surveys to collect the data will be conducted for individual platted lots and stratified by vegetation (i.e., Anderson Fire Behavior Fuel Models) in unplatted areas. The wildfire hazazd assessment will include public lands one mile from the unincorporated private land boundary. Fuel survey points will be located on public land to sufficiently assess the hazard of wildfire. Dynamac will use Geoexplorer 3 GPS units to spatially locate the survey points. The hazard scores will be recorded in a GPS data dictionary and on field data sheets. The data dictionary and field data sheets will contain data fields for the Wildfire Hazard Rating Criteria. The data recorded in the GPS unit data dictionary will be downloaded into a computer system to organize the data into tabular formats, calculate the hazard rating, and export files to a GIS. In GIS, the field data and hazard rating will be incorporated into a GIS data layer (merged plat and vegetation layers as described above) for mapping purposes. The data fields in the GIS data layer will be: fuels, fuels_a (additional fuel hazard values), slope, slope_a (additional topographic hazards), access, surface, grade, utility (electric service), water, and haz_rating (total hazard rating points). Additionally, Dynamac will include a field fbfin referencing the Anderson Fire Behavior Fuel Models (H. E. Anderson, 1982, "Aids to Determining Fuel Models For Estimating Fire Behavior", NFES 1574). Digital photos will document fuel condition. Eagle County will be given both hard copy and electronic files of the field data. The hazard map will be developed as follows: Use or disclosure ojdntn contained on this page is subject to Page 6 Dynamac Technical Proposal the restrictions on the cover sheet of this proposal or quotation. ~tatement of Interest and Q~aalificatioa! The GIS data layer will be created by merging the Eagle County parcel ownership data layer with the vegetation data layer used to survey unplatted and/or wildland/public areas. The data fields in the GIS data layer will be: fuels, fuels a (additional fuel hazard values), slope, slope_a (additional topographic hazards), access, surface, grade, utility (electric service), water, and hazard rating (total hazard rating points). Digital photos will document fuel condition. Eagle County will be given both hard copy and electronic files of the field data. The hazard map will be developed based on the field data and color coded to illustrate low, moderate, high, or extreme hazard building sites. In conducting the hazard assessment, priority will be given to the pi4tted unbuilt lots. The next priority will be the platted built lots. The lowest priority will be the unplatted private; lands. T'he Wildfire Hazard Rating Criteria will be used without modification for the platted unbuilt and platted "built lots. However, the form may need to be modified (with approval by the County) for the unplatted private lands because of the lack of structures, roads, and associated infrastructure. Maps will be produced from the GIS data layer developed following field survey and GIS data integration/processing. A total of four maps will be created: 1] Fuel Hazards (reflecting scores for fuels and slope factors), 2] Improvements/Mitigation (reflecting scores for access, electric service, and water supply factors), 3J Wildfire Hazard Rating (reflecting total score for all factors), and 4J Proposed mitigation projects (e.g., fuels reduction, shaded firebreaks, etc.) that we identify during the course of the project. The first three maps will display a thematic scheme of "Low", "Moderate", "High", and "Extreme" color coded green, yellow, orange, and red, respectively. The GIS data layer is scalable and a fmal map scale will be determined through discussion with Eagle County. In addition to delivering hard-copy maps, the GIS data layer will be delivered to >ragle County as an ArcINFO export file. The GIS data layer would contain all the data collected in the field and could be updated by Eagle County GIS department as data becomes available in the future. The field-collected will also be provided in tabular form as a delimited text file. This data set will contain a data link to the parcels ownership GIS data layer and maybe incorporated into Eagle County GIS as a relational data set. Dynamac's approach to developing a cost effective survey is to consider the scale of the available data and importance of the information contained in the final product. The elemental map unit in developed areas is the parcel or lot and though relatively fine scale, intensive survey is warranted where hazard factors are more critical. For example, it is important to have information at the lot scale in order to update future actions undertaken by individual landowners to increase defensible space. Most future updates will be based upon change in conditions on a lot-by-lot basis. In the wildland, a coarser map unit is based upon vegetation type boundaries and stratified samples would be adequate to characterize fuels over broad regions for hazardous threat in term of burn intensity and rate of spread in relation adjacent developed sites. Future actions in mitigating fuel loading in wildland areas will be undertaken at larger scales than the average lot size in the developed areas. Use or disclosure of darn contained on this page is subject to Page 7 Dynamac Technical Proposal the restrictions on the cover sheet of this proposal or quotation. ~tatement of Interest and Qualificatio>l~ Section 4, Paragraph B: Manaeement Structure and Organization. Dynamac Corporation, headquartered in Rockville, Maryland, is a small, woman-owned mptltidisciplinary environmental services and engineering company with more than 15 offices nationwide. Five of the field offices are located in the West: Gazden Valley and Idaho Falls, Idaho, Corvallis and Newport, Oregon, and Denver, Colorado. Over the years, we have developed an internationally recognized staff of scientists and engineers who specialize in scientific and ecological support; research and development; environmental, health, and safety problem solving; community outreach, and information technology programs. Our scientists and engineers publish in peer-re`r~ewed journals, participate in national and international symposia, and hc;?d elected offices in professional societies. Dynamac owns all necessary field equipment (Trimble GPS units, digital cameras, etc.), several full GIS work stations with plotters, in-house document production capabilities, technical editors, and other support staff as necessary. B.1. Team Composition and Organizational Chart Dynamac will manage the Eagle County Wildfire Hazard Assessment and Mapping project from our~Denver office with support from the western regional offices in Corvallis, Oregon and Gazden Valley, Idaho. Mr. Steve Yarbrough will manage the project from the Denver office. Mr. Jeff Bass from the Gazden Valley office, will serve as the field team lead. Mr. Yazbrough and Mr. Bass will jointly conduct the field work. Mr. Yabbrough will take the lead on the wildfire hazard assessment report with support from Mr. Bass. The GIS hazard mapping will be performed in the Corvallis, Oregon office by Mr. Dale Lindeman. Project and Quality Assurance review will be performed from the Corvallis office by Dr. Jerry Barker. Technical editing of the wildfire hazard report and report production will occur at our Rockville, Maryland office. Dynamac Corporation Rockville, MD • Contracts management • Corporate QA/Health and Safety Oversight • Technical editing • Report preparation Corvallis Office Denver Office • GIS analysis • Project management • Prepare hazard maps • Field work • Mitigation map • Hazard assessment • Project review • Report Preparation. • Project QA Ground truth hazard maps Garden Valley Office • Field work support • Hazard assessment • Review hazard maps • Mitigation options Use or disclosure of data contained on this page is subject to Page 8 the restrictions on the cover sheet of this proposal or quotation. Dynamac Technical Proposal ~atement of Interest and Qualification B.2. Key Personal Steve Yarbrough: Project Manager Mr. Yarbrough has more than 19 years of professional experience in environmental consulting. He has managed the Region VIII USEPA field investigation team contract (1989-1991), as well as three.nationwide BLM site assessment contracts (1992-2000). His. areas of expertise include plant science and field biology, with numerous large mapping and field assessment projects to his credit. Mr. Yazbrough's master's research involved two years of plant sampling, mapping, and laboratory ~`:netics work from sites in the subalpine and alpine life zones of Park County, Colorado. He has managed and ccnc!ucted field work for BLM on a yeaz-long study dealing with the biologically diverse fen wetlands of South Perk, neaz Fairplay, Colorado. Mr. Yarbrough conducted a phytotoxicity study along the 11-mile reach of the Arkansas River in Leadville, Colorado. He has. designed and conducted conservation planning and monitoring for the Town of Breckenridge at their Cucumber Gulch Open Space; a critical subalpine habitat for elk, moose, beaver, boreal toads, and many other species. Mr. Yarbrough designed, managed, and monitored wetland remediation, assisted with forest inventory and fire planning documents, and prepared integrated weed management studies for the Red Tail Ranch in Breckenridge, Colorado. Mr. Yazbrough's experience with management of site assessment contracts for the Bureau of Land Management includes work on over 300 sites throughout the western United States. The work included designing and implementing sampling programs for hazazdous waste sites, conducting wetland delineations and functional assessments, and prepazation of major property transfer audits.' His responsibility included managing personnel and budgets, creating and managing schedules, and ensuring the quality of all deliverable products under the contracts. Jeff Bass: Senior Fire Management Specialist Mr. Bass brings more than 25 years of diverse fire management experience providing oversight, leadership, direction and interagency coordination in aerial and ground wildfire suppression. He has extensive experience and knowledge of fire behavior, fuels and the application of wildland fire planning and operations, required firefighting infiastructure, and evaluation of fire protection capability in all geographic areas of the U.S. including Alaska. Mr. Bass has numerous years of experience in leading, directing, planning for and assisting in the suppression of interface fires in the Western U.S., including Colorado and Alaska. He is very familiar with the fuel types and fire behavior in the region and is awaze of interface challenges and logistics as they relate to County emergency/disaster mitigation planning and wildland fire management. As a Fire Management Specialist for BLM, Mr. Bass conducted and provided leadership to National Level Fire and Aviation Prepazedness Reviews. He served as Supervisor and Operations Section Chief on Incident Management teams, developed and applied fire suppression tactics, evaluated and mitigated risks, and coordinated/modified suppression efforts. As the Military liaison with U.S. military Battalions, he provided liaison from the Battalion Commander to Type I Incident Management Teams while also leading and directing 33 fire suppression personnel who coordinated with marines and soldiers at the crew (platoon) or company level. He provided oversight and training at the Battalion Commander level in fire tactics, safety, hazards, risk mitigation, communication requirements, aviation use and procedures, fire planning, and terminology. He also assisted the Battalion Commander with conducting press interviews. He was responsible for the procurement and application of wildland fire chemicals (retardants, class A foams and gels), fire equipment (engines, explosives, aerial personnel and equipment deployment by helicopter and fixed wing aircraft), and continues active participation in wildfire and other incident assignments as an Air Tactical Group Supervisor and Operation Section Chief II. Mr. Bass planned and oversaw contractor-provided services at all high-use BLM airtanker bases and directed and coordinated the use of new qualified chemical products in operational field evaluations at BLM field offices. He also served as a Forestry Technician- Smokejumper, Smokejumper Squad Leader, Smokejumper Spotter/Air Attack, Smokejumper Paza Cargo Manager, and Range Conservationist. Mr. Bass has completed and instructed numerous training courses including Wildfire Incident Command, Operations, Aviation, Intermediate Fire Behavior, Wildland fire in Urban Interface, and other Geographic area and National Level courses. Use or disclosure of data contained on this page is subjecr to Page 9 Dynamac Technical Proposal the restrictions on the cover sheet of this proposal or quotation. Statement of Interest and. Qualification Dale Lindeman: Senior GIS Specialist/Wildlife Biologist Mr. Lindeman has more than 18 years of professional. experience as a wildlife biologist, including more than 7 years of experience with aerial photo interpretation, mapping, and data base management for land-based analyses. He served as the Senior GIS Specialist for Communities-at-Risk WUI projects in Oregon and Wyoming where he provided leadership and expertise in generating maps for the community hazazd assessments. He was responsible for coordinating GIS data development with the BLM and the development of GIS maps by junior GIS staff. Mr. Lindeman recently supported GIS activities at EPA's Western Ecology Division (WED) in Corvallis, Oregon. He performed various landscape classifications using digital ortho phoi:o.~ and diapositives, ortho quads, satellite imagery, and/or digital elevation models (DEMs). Within the Willamette Valley Oregon, he interpreted and digitized heterogeneous land cover/land use along entire riparian stream networks into 49 unique class types. In Phase II of the project he classified associated watershed land cover/land use into 18 unique classes using a rapid approach of pazsing the watershed into 0.25 ha polygons and labeling each cell using customized menus and Arc Macro Language (AML) programs.. In related work using AML, Mr. Lindeman developed innovative methods for generating conceptually relevant metrics of riparian azea structural attributes at varying spatial scales, such as buffer width, gaps, continuity, and proportional area of forest and riparian vegetation. Within National Forests in Oregon and Washington, Mr. Lindeman classified and ranked wildlife habitat areas based on various criteria including stand structure and composition, use (e.g., denning, post-fledgling areas), road density, and . management areas or recovery zone. He used the data sets to model the impacts of proposed management or development activities on wildlife and their habitat. Other GIS work includes digitizing and attributing linear features such as roads and stream networks, delineating watershed boundaries with the use of DEMs, and characterizing landscapes by topographic attributes of aspect, slope and elevation. He also developed and applied AMLs in a screening process for scoring watershed disturbance to identify candidate stream reaches as reference sites for monitoring and assessment. In addition, Mr. Lindeman constructed ArcView projects for improved roads and cultural resources in Linn County, Oregon, and wildland/urban interface conditions for communities at risk in eastern Oregon. Mr. Lindeman is proficient in the use of ArcGIS 8.2 (ArcEdit, ArcPlot, GRID, and ArcMap modules), ArcView, and Erdas Imagine 8.3 and routinely performs data conversions (e.g., between raster and vector format), data transforms (e.g., principle component analysis, band ratios, and Fourier analysis), and also provides GIS outputs. in the form of reports and maps. Jerry Barker: QA SpecialistlWUI Specialist/Rangeland and Forest Ecology Dr. Barker offers more than 23 years of experience in Forest and Rangeland ecology, project management, and technology transfer. Having served as the Program Manager for recently completed Communities-at-Risk WUI projects for the BLM's Lower Snake River District and Upper Snake River District in Idaho, Vale District in Oregon, and Pinedale District in Wyoming, Dr. Bazker has extensive experience.in the technical procedures, methodologies, and techniques proposed by Dynamac in Section 5 of this proposal. He was responsible for coordinating and managing field teams (up to four concurrently) assessing the hazards wildland fires may pose to 25 communities in the wildland-urban interface. Public meetings and field surveys were conducted to obtain the information for wildland fire hazard protection reports. Actions that may reduce the hazard of wildland fire to the communities aze being formulated for inclusion in wildland fire mitigation plans. Dr. Bazker has planned and conducted numerous vegetation surveys throughout the western United States. One project in westem Oregon that he conducted was to provide ground observations to classify remote sensing images over 100 riparian forest sites. He previously supported vegetation resource management programs, including the characterization of historic forests for use as a reference condition for management planning. Characterized the historical forests stands of the 1880s of the John Day and Deschutes basins in eastern Oregon using General Land Office (GLO) survey notes and plat maps, journals, old photos, railroad survey notes, forest fire ecology, and beaver/bird ecology. Dr. Barker developed a research and management plan to conduct riparian forest surveys in western Oregon, sampling over 100 riparian forest sites on private and public lands. He researched the impact of visitors on scenic viewpoints and campgrounds in the forests of Bryce Canyon National Park, Utah. Dr. Barker has Use or disclosure of data contained on this page is subject to Page I 0 Dynamac Technical Proposal the restrictions on the cover sheet of this proposal or quotation. ~atement of Interest and' Qualificationsi conducted vegetation surveys in wester>;~ Wyoming in conjunction with a surface mining permit application. He also conducted a survey in western Wyoming to locate ecotypes of large-growing shrubs to identify wildland biomass sources. Mayor areas of research include historical reconstruction of forest stands, riparian forest monitoring and management, carbon sequestration by forests and grasslands, formaldehyde exposure and effects on vegetation, air toxics effect on ecosystems, human impacts on ecosystems, rehabilitation of degraded ecosystems, and genecology of big sagebrush. Dr. Barker also brings extensive training and knowledge in plant ecology, reclamation ecology, environmental impact and risk assessment, forest and range sciences, soils, applied statistics, technology transfer, and project management. B3. Eagle County SMipport ,r An a-mail sent to Mr. Steve Yarbrough from Mr. Bob Narracci dated 1/17/2003 states that a Pdildfire Mitigation Specialist and staff from the five fire protection districts (ca. 500 hours) will be available to aid in this a wildfire assessment and mapping project. Dynamac will welcome this help. We will work closely with Eagle County in the coordination of their efforts. We envision that the fire department staff help with the field hazard assessments will be beneficial. Also, the Wildfire Mitigation Specialist will be valuable in coordinating work efforts among Dynamac, the County and the fire districts. He/she will also contribute to the field hazard assessment, report development, and ground truthing the hazard maps. Use or disclosure of data contained on this page is subject to Page 11 Ihrnamac Technical Proposal the restrictions on the cover sheet of this proposal or quotation. ~tatement of Interest and Qualificatio>c~ Section 4, Paragraph C: Experience. C. List present projects stating the followia~g (attach supplemental list and documentation if required): Project Study Final Project Type Location Area Status Completion Date County-wide Boise County, Idaho Boise County In progress June 2003 Wildfire Mitigation Plan Resource Arizona BLM statewide In progress January 2004 Management Plan In what states has your firm either completed projects, or has projects in progress at the present time? Dynamac Corporation has completed fire hazard assessment projects for 27 WUI communities in the states of Idaho, Oregon, and Wyoming. We have been selected to provide fire management services and will shortly initiate fire hazard assessment projects in Pennsylvania and Tennessee. C-1. Attach list of all recent projects over the last five-year period (with details per Section 4, C,1). Sponsoring Agency: Bureau of Land Management Lower Snake River District 3948 Development Avenue Boise, Idaho 83705 Project dates: July 2001 to December 2001 Project Cost: $302,200 Type of Contract: TMFF Location(s): Kuna, Garden Valley-Crouch, Glenns Ferry, Horseshoe Bend, Idaho City, Mountain Home, Payette, Silver City, and Mayfield/Orchard/Simco, Idaho. Agency Reference: Mr. Randy Eardly, Fire Mitigation and Education Specialist, 208-373-4000 Sponsoring Agency: Bureau of Land Management Upper Snake River District 1405 Hollipark Drive, Idaho Falls, ID 83401 Project dates: July 2001 to December 2001 Project Cost: $302,200 Type of Contract: TMFF Location(s): Atomic City, Heise/Lorenzo, Inkom/Rapid Creek, Lava Hot Springs, Pocatello NE, Soda Springs, Swanlake Agency Reference: Rick Belger, Fire Management Officer, 208-524-7601 Use or discdosaire of data contained on this page is subject to Page 12 Dynamac Technical Proposal the restrictions on the cover sheet of this proposal or quotation. ~atement of Interest and Qualifcations~ Sponsoring Agency: Bureau of Land Management Vale District 100 Oregon Street Vale, Oregon 97918 Project dates: October 2001 to Apri12002 Project Cost: $300,000 Type of Contract: Fixed .Price Locations: Richland-Sparta, Cove, Halfway-Brownlee-Oxbow (HBO), Vale-Ontario Heights-Oregon Slope-Adrian (Vale-Ontario), McDermitt, Huntington-Brogan- T~~mieson, Jordan Valley-Arock-Rome (JVAR), and Baker City, Oregon. Agency Reference: Mr. J.R. Epps, Fire Management Officer, 541-473-6287 Sponsoring Agency: Bureau of Land Management Rock Springs Field Office 280 Highway 91 North Rock Springs, Wyoming 82901-3447 Project dates: June 2002 to October 2002 Project Cost: $43,000 Type of Contract: Fixed Price Location(s): Hoback Ranches, Wyoming Agency Reference: Mr. Tony Tezak, Fire Management Officer, 307-352-0316 Sponsoring Agency: Boise County Commissioners Boise County, ID P.O. Box 1300 Idaho City, ID 83631 Project dates: December 2002 to June 2003 Cost: $30,964 Type of contract: Fixed Price Location: Boise County, Idaho Agency Reference: Teresa Long, Boise County Administration, 208-392-4431 Sponsoring Agency: NASA Kennedy Space Center, Life Sciences Support Contract (LSSC) Mail Code: DYN-1 Room 3103 O & C Building Kennedy Space Center, FL 32899 Project dates: 1995 to Present Cost: $79,820,688 Type of contract: CPAF Location: Kennedy Space Center, Florida Agency Reference: Mr. Charles Quincy, 321-867-9139 C-2. Attach narrative concerning details of at least one similar project. The wildfire hazard assessments and mitigation planning that Dynamac conducted for the BLM Lower and Upper Snake River Districts in Idaho and the BLM Vale District in Oregon were all conducted similarly. Fuel surveys were conducted on public land to categorize vegetation type, fuel load, slope, and aspect as to wildfire hazard. The BLM defined the assessment area around the community and spatially disrupted the Use or disclosure of data contained on this page is subject to Page 13 Dynamac Technical Proposal the restrictions on the cover sheet of this proposal or quotation. ' ~tatement of Interest and Qualification. fuels survey points over public land. We used Geoexplorer 3 GPS units to navigate to the fuels survey points. The fuels data collected included vegetation type of the surrounding area, fuel density, fuel type, and fuel bed depth within a 50-m area of the survey point. The topographical data collected included slope, aspect, and elevation. We also obtained digital photography of the surrounding fuels for inclusion in the wildfire hazard assessment reports. Data were entered into a GPS data dictionary and onto field data sheets. The structure and road survey was conducted on private land. The structure and road survey consisted of classifying the risk of wildland fire to homes, structures, and cultural resources on private land within one mile of public land. The structure attributes assessed included type of roofing and siding material, proximity of hazardous fuels, and the presence of survivable space. Road attr;t~utes included construction material, width, slope, and egress/ingress. Data were recorded onto field data sheets. All of the rating elements were weighted based on their relative importance to wildfire hazard. For. example, fuel type received a greater weight than fuel bed depth and, slope received a greater weight than elevation. In addition, at each fuel survey location the rating elements were classified as low, moderate, or high hazard and assigned a value of 1, 3, or 5, respectively. For example, nan ow, dirt roads were rated a high hazard while widely paved roads received a low hazard rating. The hazard rating was multiplied by the respective weights and then summed to obtain the hazard score. The fuel hazard ratings along with structure attribute data were combined into a WUI wildfire risk map. Finally, at each of the communities, we assessed the adequacy of their wildfire suppression capabilities and infrastructure by systematic observation, and by interviewing community officials and fire prevention personnel. We also convened public meetings to afford them the opportunity to discuss their wildfire hazard concerns, distribute Firewise information, and explain the nature of the wildfire hazard assessment. The information gathered from the fuel, structure and road, and community surveys and meetings was synthesized into a wildfire hazard report and hazard maps. In addition, potential mitigation projects to reduce the wildfire risk were defined in a mitigation report and map. Proposed mitigation projects may have included the thinning of overstocked mixed coniferous stands, the construction of shaded firebreaks, the establishment of water storage tanks, the'training of rural fire department staff, or the acquisition of additional firefighting equipment. A second public meeting was then convened to discuss the findings of the hazard assessments and proposed mitigation projects. Sample reports can be viewed at www.dynamac.com. Use or disclosure of darn conaained on this page is subject to Page 14 Dynarnac Technical Proposal the restrictions on the cover sheet of this proposal or quotation. ~tatement of Interest and Qualification Section 4, Paragraph D: Firm Services. D. Attach a complete description of the firm's services including disciplines provided in-house and those which are provided by sub-consultants. I?-1. Attach a description of the firm's specific approach to schedule and budget controls. Dynamac's management approach for achieving cost and schedule control consists of 1) the use of experienced project and task managers, 2) identification ~a.d tracking of project subtasks and schedule with such tools as Microsoft Project; and 3) the use of automated cost accounting tools. Dynamac's rationale in assembling our proposed project team focused on the ability to provide access to technical experts, support staff, and field equipment necessary to provide the full range of SOW-required services from local offices. This allows for closer coordination between our Project Manager and Eagle County. Our proposed Project Manager, Mr. Steve Yarbrough, has served as the Project Manager or for three site investigation contracts with the BLM, representing scores of individual projects. His support to Government and private clients covers a wide variety of environmental issues. Dynamac's project staff will identify key project milestones and external drivers to the project schedule, including internal agency review times. A.concise Project Management Plan will be developed that provides a Work Breakdown Structure (WBS, in Microsoft Project format) defining the subphases of the project, the completion date of each subtask, and the budget expended at each stage of the project. Use of the WBS and weekly projections allow our Project Manager to identify and correct potential problems before they occur. This schedule will be updated and provided to Eagle County each month along with our technical progress report. Dynamac has used the Deltek automated budget and schedule tracking systems to successfully complete over 3,000 task orders in the past 13 years. This system is used by Dynamac to develop weekly reports so that technical staff may continually monitor their project progress, and also serves to provide monthly status reports to the client describing contract progress, and identifying any potential problems and recommended solutions. Dynamac's ability to meet established schedules and control costs is validated by project examples and client commendations for technical quality and adherence to project schedules. Currently, Dynamac has 53 active contracts with over 185 active tasks. We have a documented history of delivering over 98% of task orders on or ahead of schedule and within budget. Over the past 5 years, Dynamac has successfully completed more than 200 projects of equal or substantially larger size than the Eagle County project. For example, each of our 27 WUI assessment and mitigation planning projects we completed for the Upper and Lower Snake River Districts in 2001 are comparable in size to this solicitation, and they were successfully completed within budget and on-time (6- month project schedule). Each WUI project was completed on time and within budget. For a recently completed, high-profile and high-priority fire management project in Wyoming, our client said "The final product of this Mitigation and Assessment Plan was excellent ...All work was accomplished by negotiated timetables (andJ filled the requirements of the contract. " In support of our contract with EPA's Western Ecology Branch, Dynama.c has consistently earned excellent award fee performance evaluations, "The research is exceptional and equivalent to academic research in statistics. The work has resulted in national reputation for the-contractor. The workload expected in the work plan is aggressive. It is remarkable that the research has progressed this quickly. The contractor routinely provides reports/costs on time and deliverables have been completed on time and were acceptable without revision. " EPA/WED Performance Evaluation (2002) Dynamac received award fee scores in the "Excellent" range every year for our performance on our NASA Life Sciences Support Contract (1995 -2001), providing life sciences support to the Kennedy Space Center (KSC). "The contractor is continually improving in the area of budget and cost management. The FY01 project's EOY costs were within the approved budget, with no projects overrunning. " Use or disclosure ojdata coarained on this page is subject to Page 15 Dynamac Technical Proposal the restrictions on the cover sheet of this proposal or quotation. .Statement of Interest and Qualification D-2. Attach a description of the firm's specific GIS services and practices. l~ynarnac proposes to manage the GIS aspects of the Eagle County "Nildfire Hazard Assessment and Mapping project from our Western Regional Office in Corvallis, Oregon (1350 NW Harrison, Corvallis, OR 97330). The... western regional office in Corvallis is equipped with ArcGIS 8.2 and ArcView 3.2 running on a PC platform with Windows 2000 operating system and is capable of processing in either raster of vector formats. Dynamac uses the Trimble GeoExplorer 3 in field surveys and uses Pathfinder Office 2.90 to create data dictionaries, differentially. correct Geographical Positioning System (GPS) data after collection, and convert the corrected data to various formats for use in GIS. Dynamac is experienced in fire be`rtavior modeling using Behave, Fazsite4 and rireFamilyPlus. Dynamac owns all necessary field equipment (Trimble GPS units, digital cameras, etc.), several full GIS work stations with plotters, in-house document production capabilities, technical editors, and other support staff as necessary. D-3. Attach a description of the firm's specific quality assurance procedures and practices. Dynamac is dedicated to employing proper assurance and control (QA/QC) procedures to ensure that the highest quality of work will be preformed for Eagle County. The QA/QC procedures that we aze proposing have been refined through conducting wildfire hazard assessments and developing hazard maps for 27 conununities in Idaho, Oregon, and Wyoming. Dr. Jerry Bazker will serve as the QA/QC lead. He was the QA/QC lead for our projects in Idaho, Oregon, and Wyoming. We will customize our standard operating procedures (SOP) that were used for past projects for the Eagle County hazazd assessment. The SOP provides directions for collecting and recording the field data, storing the field data, using the GPS units and digital cameras. All team members will have access to the SOP. The field data will be recorded using a GPS data dictionary and on field data forms. The GPS data will be downloaded to computers on a daily basis and also saved to ZIP disks. The field forms will be photocopied daily and stored in two different file boxes. The field crew will go through a check list of tasks before leaving a site to ensure that all data were recorded. The draft hazazd report will be prepared by Mr. Yazbrough and Mr. Bass immediately after the field work is completed. They will double check all data analysis and data presented in tables or figures. The GPS data will be uploaded to a workstation and all data will be doubled checked for missing values and outliers by Mr. Lindeman. Data discrepancies will be resolved by referring to the field data sheets. The draft hazard maps will be ground frothed for accuracy by Mr. Yazbrough. The draft hazard report and maps will be reviewed by Dr. Bazker. The Eagle County commissioners or their designees will have the opportunity to review and edit the draft hazard report and maps. All comments and edits will be considered for incorporation into the final report and maps. A record will be kept on action taken in the reconciliation of comments and edits. The final report will receive a technical edit before production. The final map will again be reviewed by Dynamac staff for completeness and accuracy. Use or disclosure of data contained on this page is subject to Page 16 Dynamac Technical Proposal the restrictions on the cover sheet of this proposal or quotation. r ~atement of Interest and Qualifications Section 4, Paragraph E References E. Client References: a. Company Name: _BLM Lower Snake River District Contact: Mr. Randy Eardly, Fire Mitigation and Education Specialist, Phone Number: X08-373-4000 b. Company Name: _BLM Rocksprings Field Office Contact: _ Mr. Tony Tezak, Fire Management Officer, Phone Number: 307-352-031.6 c. Company Name: _BI;M Vale District Contact: Mr. J.R. Epps, Fuels Specialist Phone Number: 541-473-6287 Use or disclosure ofdata contained on this page is subject to Page 17 Dynamac Technical Proposal the restrictions on the cover sheet of this proposal or quotation. Statement of Interest and Qualification Section 4, Paragraph F: Litigation. F. Are any lawsuits; Federal, state or local liens; or any potential claims or liabilities pending against you, your firm, or the officers of the firm at this time? Yes _X No. If yes, please explain. Has your corporation ever field for banlmiptcy or corporate protection under applicable Federal or state laws in the last seven years? Yes X No. If yes, please explain. Use or disclosure of data contained on this page is subject ao Page 18 Dynamac Technical Proposal the restrictions on the cover sheet of this proposal or quotation. ~tement of Interest and Qualifications Ser~ion 4, Paragraph G: Price. G. State below an estimated dollar amount and/or percentage fee amount to perform the requested scope of work (refer to the Agreement) for the project: Part I- Wildfire Hazard Assessment services: $37,916 Part "II- Wildfire Hazard Mapping services: $11,863 Attach an hourly rate fee schedule for all anticipated principals, employees, and consultants, along with the hourly rate fee schedules of all anticipated sub-consultants who will be involved with project. Indicate a calendar day range to complete each phase of the project, as specified in the Agreement, after receipt of an executed contract: Part I 90 davs Part II 135 davs The number of days proposed above shall include the days required for submission, and approval by the County, of certificates of insurance as specified herein. Further, the times proposed above shall contain atwo-week County approval period at the end of each phase. Notice to proceed shall not be issued, and no work shall commence, until after the receipt of acceptable insurance certificates as require herein. The successful team shall con-unence work on this project within 7 calendar days from the date of mailing of Notice to Proceed. Use or disclosure of data contained on this page is subject to Page 19 Dynamac Technical Proposal the restrictions on the cover sheet of this proposal or quotation. ~tatement of Interest. and Qualification Eagle County Wildfire Hazard Assessment and Map Eagle County Wtfdfire Na~aM Assessment and Map (Firm Fbcecl Price Estimate) Part ~ - wildfire Hazard Assessmera LABOR CATEGORY Hourly Rate LOE TOTAL Project Martar,~e; III $ 926.00 2 $ 250 Project Manage* II $ 55.00 128 $ 12,160 SdertNst Iii $ 85.00 224 $ 19.040 GIS Specialist II $ 76.00 16 $ 1,200 I~orrrtation Specialist 11 $ '60.00 p $ Subtotal Labor 370 $ 32,850 OTF~R DIRECT CHARGES ODC/TRAt,/EL TOTAL Airfare $ 226 Per Diem $ 2,337 Rental CadGas $ 2,703 SubtatalODCs $ 5,266 TOTAL Task Costs $ 37,9&18 Part 2 - wildfire Hazard Mappir~ SerWces LABOR CATEGORY Hourly Rabe LOE TOTAL Pro~ct Manager ill $ 425.00 2 $ .250 Project Manager II $ 95.00 8 $ 570 S®erttist III $ 85.00 40 $ 3.400 GIS Spedal~t it $ 75.00 72 $ 5,400 IM'omtatfon SpeciaQst H $ i~.00 4 $ 240 Subtotal Labor 124 $ 9,880 OTHER DIRECT CHARGES • ODCJTRAVEL TOTAL Airfare $ Per Diem $ 778.86 Rental CarlGas $ 896.67 Fed Ex/Misc $ 327.25 SubtotalODCs $ 2,003 TOTAL Task Costs S 11,863 TOTAL PRWECT COST $ 48,779 Use er disclosure of data contained on this sheet [s subject to the restrictions on the tiffs page. Use or disclosure of data contained on this page is subject to Page 20 Dynamac Technical Proposal the restrictions on the cover sheet of this proposal or quotation. ~tatement of Interest and Qualification Assumptions Dynamac Corporation's technical approach and cost _°stimate are based on the following assumptions: • Eagle County will- provide the basic GIS data layers to conduct the wildfire hazard assessment such as parcel ownership, roads, slope topography, digital elevation models, boundaries, USFS Gap vegetation data, and STASGO soils data. • The wildfire Mitigation specialist will coordinate work efforts among Dynamac, Eagle County, and the fire districts. • Staff from the five fire districts will provide apprt ~~imately 500 hours of field work in assessing wildfire hazard. • Water flow data will be readily available from the water providers. Use or disclosure of data contained on this page is subject to Page 21 Dynamac Technical Proposal the restrictions on the cover sheet of this proposal or quotation. Map 2: High Risk Areas for Fuel and Fire ~ ppression in the JVAR Assessment Ar sage ud7e seas ease sane ~ `~lr• u u ~ e D - • ' D ,. .. ' ~ I D ( J i 38 31 38 31 38 31 ~~ _ - • ~~ I 1 8 1 8 "~ 1 _ - g1 38 - 3 __ 36 - i 31 t•: _ ~ ~ ___ ... t`-t 8 1 _ B 1 e89i I ~ - • - B : _ ~ _ i .. • ~ ~: ec r : .. ~ i ~ ~~ _ o - .. . - ~ ~ ~. ... ;ii :..;:: :: : ~i c ' - ~ ...... .. : :: ..:::• .. > , 36 31 36 31 38 31 36 ~ . .. .... .a::Ee '~ I 11 1 1 38 3 ~ 31 38 31 38 I --_ 8 1 • ... . •' ... .. 1 8 eefee •?i:e - _ s: ~ _ . _- _ _ ~:: ~ s•;:: : :• ?e ~ • _ 1 8 1 36 31 ~ _.. - _ 38 31 38 • 31 36 31 ~ y • 'P y 6 1 8 1 _ .. g 1 .... :::: 8 ! ........... .a:i 8 1 r • ~ •: :a - . D ~ :0 ° •'0•E •8388 .... ...: ' :E7: • ~ 38 31 38 .. ifi; :: i .. .. . •' . . . 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This prod:ct was davalcPee tma:gh mglml k _:,;;~_.~osa t RIB8n88M1 rt18)~FIB IIPdeted WithOUt rwtiflmtbn. ~Clr .1. ~• DYNgM~1C CORPORATION Map created by Frnrirorrmerrtal Services Aprtl 20(Y1 R44E R48E R48E Ownership: BLM Highest Risk Fuel Areas within the ~ Assessment Area U.S. Forest Service p Hi h Risk Fuel Areas within the 9 Bureau of Indian Affairs Assessment Area U.S. Fish 8 Wildlife Highest Risk To Fire Suppression Areas ••• Bureau of R~lamation ,••••••••••••, (Low Structure Density) within the As s t Ar se smen ea FERC Private State _'_ i Federal Aviation O Assessment Area Highway /~/ Road ~/ Stream Surface Water EAGLE COUNTY, COLORADO WII.,DFIRE HAZARD ASSESSMENT AND MAPPING For Unincorporated Eagle County PROPOSAL NUMBER 1 = 2002 Request For Proposal 1. 2 PROJECT DESCRIPTION Eagle County Government is requesting proposals from firms interested in providing professional services for the development of a Wildfire Hazard Map, which provides a comprehensive, scaled, graphic compilation of predetermined wildfire hazard ratings for all privately owned lands and adjacent public lands located within unincorporated Eagle County. The resulting map must reflect the most accurate, can-ently available site-specfic data and, therefore, must be easily modified on a continuous basis. The minimum desired mapping unit is, as yet, undetermined. Eagle County is situated in central Colorado and encompasses 1,694 square miles of resort related, mountainous terrain. National Forest Land and the Bureau of Land Management consume approximately 80% of Eagle County's land area. The remaining 20%, held in private ownership, is condensed primarily along the transportation corridors and within several valleys and canyons feeding off of the corridors. The combined effect of the limited amount of privately owned land, coupled with topographic constraints forces the majority of the County's population to be concentrated_within often tight geographical limits. Vegetative conditions vary widely throughout the County, in and around existing development, from dense lodge pole pine forest to sagebrush, pinion pine and aspen. While there are indeed individual property owners with large landholdings where strategic vegetation management would be less problematic, there is also a proliferation of very exclusive residential developments located on comparatively small parcels of land, in some instances substantially less than one acre. It is imperative that the minimum mapping unit sufficiently accommodates these more constrained areas. Currently, the County is considering the adoption of regulations designed to require wildfire mitigation measures for all new subdivisions and all new construction. This wildfire hazard mapping exercise is intended to make the implementation and administration of these regulations as smooth and seamless as is practicable. Eagle County's Geographical Information Svstem Caoabilities• Eagle County is fortunate in that it has sophisticated GIS capabilities and data base which already contains much of the information necessary to derive wildfire hazard ratings, including: Countywide Parcel Ownership; Road Map; Slope Map; Topography; Aspect; Digital Elevation Model; Municipal Boundaries; Aerial Orthophoto Coverage (to be updated in 2003); United States Forest Service and Bureau of Land Management Boundaries; USFS GAP Vegetation data and; STASGO Soils data. The system is based upon the Colorado State Plane grid coordinate system (NAD 83). OBJECTIVE OF THE REQUEST The objective of the request is to select a firm adept at wildfire hazard rating and mapping, acceptable to Eagle County, to provide hazard rating and mapping services needed for the indicated project. To ensure continuity in the rating and mapping process, the County shall determine the priorities of rating and mapping for particular parcels. Absent special circumstances, the highest priority of rating and mapping shall go to platted, unbuilt lots in order to address future building permits for new homes and structures. Platted built lots shall follow in priority in order to address building permits for improvements to existing structures. Finally, unplatted private lands will receive the lowest priority in order to address eventual development. To ensure uniformity in the rating and mapping process, the selected firm shall utilize the County's adopted rating criteria. The attached Addendum 'A' or an equivalent is an example of the rating criteria that maybe utilized by the REQUEST FOR PROPOSAL /WILDFIRE HAZARD ASSESSMENT AND MAPPING Page 1 County. The County maj~nend these criteria from time to.time. Request for Proposal documentation submitted and an interview shall serve as the basis for selection. The County intends to expedite the selection process and begin the project in the spring of 2003. 3. QUALIFICATIONS To be considered for award of this contract, the following minimum qualification criteria must be met: A. The team must be organized for the purpose of providing professional wildfire hazard rating and mapping services and the principals of the firm, or of each firm composing ajoint-venture, must have a minimum of five (5) years of experience specifically related to the proposed project. B. The firm must have a proven ability for an immediatd'c:ontract start-up as evidenced by past performance, current resources and personnel. C. The firm must provide a list of all joint venture firms and/orsub-consultants who will be involved in the project. All proposed sub-consultants must be included in the firm's submission. Sub-consultants will be evaluated and subject to approval by the County. D. The firm must evidence its ability to provide the insurance requirements specified in the sample Agreement. E. The firm must facilitate the acquisition of grant monies available for the purpose of wildfire hazard mapping. 4. SELECTION CRITERIA Each proposal will be evaluated based upon the above Section 3 Qualifications criteria, as well as, the criteria set forth in this Section 4. The evaluation categories are as follows: A. General Approach to the Proiect: Each team must demonstrate an understanding of the project through a narrative outlining the team's approach to the Project. B Management Structure and Organization: Each team must explain how it will organize for the execution of the project including the following: A narrative describing the make-up of the team and an organizational chart. All key individuals must be identified and must be shown byname and title. 2. Resumes of the proposed members of the planning, programming and design team who will be committed to the project. Resumes must include a description of the person's qualifications and past experience with the project type. Please also indicate professional licensing. C. Experience: Each firm will be evaluated based on its overall experience providing planning, wildfire hazard determination and mapping services similar to those described herein. The list requested below must be organized by discipline. Evaluation of experience will include the following: 1. A list of"applicable recent projects similar in type, scope and size to the requested project. The list must provide a brief description of the project, project schedule; wildfire hazard assessment costs, mapping costs (estimated and actual), owner contact including name and phone number. 2. A narrative description of at least one similar recent project indicating how the information requested above was applied to this project. D. Firm Services: Each firm will be evaluated on its internal practices and procedures including a description of the following: 1. Ability to meet schedule and budget constraints; over the last five years, detail the firm's ability to meet project cost estimates and schedules, based upon projects similar in scope to those described above. 2. Geographical Information System capabilities. REQUEST FOR PROPOSAL / WII,DFIItE HAZARD ASSESSMENT AND MAPPING Page 2 3. Quality assurance procedures including use of internal docurrient checking and coordination. E: References: References will be contacted regarding the recomrraended client's satisfaction with services provided. F". Litigation: Provide a list and description of any lawsuits or any potential claims or liabilities pending against your firm or officers of you're firm, including case number and court location. Provide an explanation of any bankruptcy or corporate protection under applicable federal or state laws that your firm may have filed in the last seven years. E ;. Price: Each. firm will be evaluated based upon afee-range dollar a!nount for the services requested, and an evaluation of fee schedules (hourly rate charges) for all anticipated ~r+ncipals, employees and sub-consultants including their principal and employee fees. H. Interview: Each short-listed firm will be asked'to attend an interview with the County Selection Committee including cone-half hour presentation and gone-half hour question and answer session. To respond to the above requirements proposing firms should refer to the attached "Statement of Interest and Qualifications" (SOQ) which is a required submission, along with the additional information requested. One original and ten copies of the attached "Statement of Interest and Qualifications", along with all requested attachments, must be completed and returned with the firm's submission. One original and three copies of the financial documents may be submitted with the SOQ or attached in a separate sealed envelope. All items must be discussed clearly and succinctly. Statements submitted on a form other than the one provided must be identified according to the outline used in the attached Statement of Interest and Qualifications. You are welcome to provide additional information, which further describes your firm's qualifications; however, all requested information must be provided. NON-RESPONSIVE AND/OR INCOMPLETE SUBMISSIONS WILL BE CAUSE FOR REJECTION. 5. METHOD OF AWARD All proposals will be reviewed by Eagle County including the Selection Committee and Finance Departments, and any other review as determined to be necessary. Teams may be asked to supplement their initial proposals with additional written material. The Selection Committee may be composed of representatives from the Administration, Community Development, Emergency Management and GIS Departments. The Selection Committee shall make an award recommendation to the County Administrator or designee. The County will short-list up to five teams based upon an evaluation of the written submissions (as indicated in Section 3). The County will then arrange for in-person interviews with these teams. The interviews will consist of a one-half hour presentation by each team followed by up to a one-half hour question and answer period. The short- listed teams will be notified of interview times to be scheduled by the County. The County reserves the right to award this Contract not necessarily to the team with the best price, but to the team that demonstrates the best ability to fulfill the requirements of this project. The successful team will be chosen based on the qualifications, selection criteria evaluation and interview discussed in Sections 3 and 4 of this document. The team selected will be given the first right to enter into an Agreement prepared by and acceptable to the County. In the event that an Agreement satisfactory to the County cannot be reached, the County may enter into an Agreement with one or more of the remaining short-listed teams. The successful team shall commence work only after execution of an acceptable Agreement and approval of insurance certificates. The successful team will perform all services indicated in the proposal in compliance with the negotiated Agreement. The County reserves the right to reject any and all proposals, in its sole discretion, in whole or in part, received by reason of this Request. The County will not pay for any information herein requested, nor is it liable for any costs incurred by the participating teams. Teams whose proposals do not meet the mandatory requirements will be REQUEST FOR PROPOSAL / WII,DF11tE HAZARD ASSESSMENT AND MAPPING Page 3 considered non-compliant will be rejected. 6. PROPOSAL MEETING/INQUIRIES Any questions related to this request must be directed to the Emergency Management OfFce attention Bob Narracci (FAX NO. 970-328-7185). Inquiries must be made in writing and submitted no later than January 39, 2003. Questions will be answered by written addenda only; oral interpretations shall have no effect. NOTE: The County may determine that certain portions of the work will be subcontracted separately. NOTE: All submittals shall be subject to Colorado's Open Record Laws. If review of an;~ submittal is to be restricted to Eagle CounN~~ and its designees, such submittals must be separately marked as Cf)NFIDENTIAL. The representative is the Eagle County Community Development Department. The applicable local jurisdiction is Eagle County. 7. STATEMENT OF INTEREST AND QUALIFICATIONS If you believe your team is interested and qualified to provide the,services requested, complete all blanks indicated below, attach the information requested, and return ten 10 copies of this statement and attachments and one (1) unbound copy with attachments to the Eagle County Community Development Department no later than the date and time specfied herein. Place separator tab here, label tab Section III, A-F ~ Responses to Section 3 QUALIFICATIONS, paragraphs A through F. A-1. Submitted by: a. Corporation b. Partnership o. Individual d. Joint Venture e. Other Describe f. Number of years your firm has been doing business under the name stated above: Years g. Number of years your firm has provided wildfire hazard assessment consulting services: Years h. Number of years your firm has provided wildfire hazard assessment services for county level government: Years i. If the durations stated in items f. and g. above are not equal, what other services did you provide and what other name did your business use during that period which differs? j. Indicate the number of people in your organization: k. If your firm is a corporation, provide the following: Date of Incorporation: m. Incorporated in the State of: REQUEST FOR PROPOSAL /WILDFIRE HAZARD ASSESSMENT AND MAPPING Page 4 . Statement of Interest and Qualification n. Chief F~cecutive's name: o. Chief F~cecutive's title: p. If your firm is a partnershie: of individuals, provide the following: q. Date of organization: r. Name(s) of owners and ownership participation: s. Chief F~cecutive's name: t. Chief f=xecutive's title: u. Have any of the principals in your organization changed within the last three years? If yes, explain: B. Location of the local office, which will be responsible for the project: Indicate the number of people assigned to the office location in Item C. above: 4. Identify the outside consultants or design subcontractors, if any, that you propose to use on this project and the number of previous projects on which you have worked together: Consultant Location Discipline Number of Projects 5. Attach a statement of staff availability and a date when the hazard process assessment and mapping can reasonably commence. 6. Attach insurance documentation. REQUEST FOR PROPOSAL / WII.,DFIRE HAZARD ASSESSMENT AND MAPPING Page 5 • Statement of Interest and Qualification Place separator tab here, label tab Section 4, paragraph A ~ Responses to Section 4 SELECTION CRTI'ERIA paragraph A, General Approach to the Project. 1. Attach narrative. REQUEST FOR PROPOSAL /WILDFIRE HAZARD ASSESSMENT AND MAPPING Page 6 • Statement of Interesi and Qualification Place separator tab here, label tab Section 4, paragraph B ~ Responses to Section 4 SELECTION CRITERIA paragraph B, Management Structure and Organization. B-1. Attach narrative and organizational chart. B-2. Attach resumes of all key personnel who will be ~ ,,signed to this prof ect and describe their authorities and responsibilities. List the professional and trade associations represented by the in-house personnel in your organization: REQUEST FOR PROPOSAL / WII.DFIRE HAZARD ASSESSMENT AND MAPPING Page 7 . Statement of Interest and Qualifica*io~ Place separator tab here, label tab Section 4, paragraph C ~ ' Responses to Section 4 SELECTION CRITERIA, paragraph C, Ex e~ rience. C. List present projects stating the following (attach supplemental list and documentation if required): Project Study Status Final Project Type Location Area Completion Date In what states has your firm either completed projects, or has projects in progress at the present time? C-1. Attach list of all recent projects over the last five year period (with details per Section 4,C,1). C-2. Attach narrative concerning details of at least one similar project. REQUEST FOR PROPOSAL / WII..DFIRE HAZARD ASSESSMENT AND MAPPING Page S Statement of Interest and Qualification Place separator tab here, label tab Section 4, paragraph D ~ Responses to Section 4 SELECTION CRITERIA, paragraph D, Firm Services. D. Attach a complete description of the firm's services including disciplines provided in-house and those which are provided by sub-consultants. D-1. Attach a description of the firm's specific approach to schedule and budget controls. D-2. Attach a description of the firm's specific GIS services and practices. D-3. Attach a description of the firm's specific quality assurance procedures and practices. REQUEST FOR PROPOSAL /WILDFIRE HAZARD ASSESSMENT AND MAPPING Page 9 Statement of Interest and Qualifications Place separator tab here, label tab Section 4, paragraph E ~ Responses to Section 4 SELECTION CRITERIA, paragraph E, References. E. Client references: a. Company Name: Contact: Phone Number: b. Company Name: Contact: Phone Number: c. Company Name: Contact: Phone Number: REQUEST FOR PROPOSAL / WII,DFIRE HAZARD ASSESSMENT AND MAPPING Page 10 Statement of Interest and Qualification Place separator tab here, label tab Section 4, paragraph F ~ Responses to Section 4 SELECTION CiZITERIA, paragraph F, Liti ag non. F. Are any lawsuits; federal, state or local tax liens; or any potential claims or liabilities pending against you, your firm, or the officers of the firm at this time? Yes No. If yes, please explain. Has your corporation ever filed for bankruptcy or corporate protection under applicable federal or state laws in the last seven years? Yes No. If yes, please explain. REQUEST FOR PROPOSAL / WII.DFIRE HAZARD ASSESSMENT AND MAPPING Page 11 Statement of Interest and Qualifications Place separator tab here, label tab Section 4, paragraph G ~ Responses to Section 4 SELECTION CRITERIA, paragraph G, Price. G. State below an estimated dollar amount and/or a percentage fee amount to perform the requested scope of work (refer to the Agreement) for the project: Part I- Wildfire Hazard Assessment services: Part II- Wildfire Hazard Mapping services: Attach an hourly rate fee schedule for all anticipated principals, employees, and consultants, along with the hourly rate fee schedules of all anticipated sub-consultants who will be involved with the project. Indicate a calendar day range to complete each phase of the project, as specified in the Agreement, after receipt of an executed contract: Part I Part II- The number of days proposed above shall include the days required for submission, and approval by the County, of certificates of insurance as specified herein. Further, the times proposed above shall contain a two week County approval period at the end of each phase. Notice to proceed shall not be issued, and no work shall commence, until after the receipt of acceptable insurance certificates as required herein. The successful team shall commence work on this project within 7 calendar days from the date of mailing of a Notice to Proceed. REQUEST FOR PROPOSAL / WII,DFIRE HAZARD ASSESSMENT AND MAPPING Page 12 Statement of Interest and Qualifications SUBNIISSIONS: Submit ten 10 copies and one (1) unbound copy of the completed "Statement of Interest and Qualifications" (s o q) and all other attachments. Statements submitted on a form other than the one provided must be identified according to the outline of the Statement of Interest and Qualifications. You are welcome to provide any additional information, which further details your qualifications. Place a check below by each item submitted: 1. The completed "Statement of Interest and Qualifications" form, 2. Section 3- E, Statement of availability and start date, 3. Section 3- F, Evidence of your ability to provide insurance coverage in the amounts required herein (reference "Insurance requirements" below and the attached sample contract). Evidence shall consist of either copies of certificates of insurance showing current coverage, or a written statement that, if awarded the contract,. your team will provide the required insurance coverage, 4. Section 4- A, Project narrative, 5. Section 4- B, Narrative, organizational chart and resumes, 6. Section 4- C, List of projects if additional sheets used and similar project narrative, 7. Section 4- D, Description of firm services including: schedule, budget, GIS 8~ quality, 8. Section 4- F, Current annual report/financial statement, 9. Section 4- G, Fee schedule, based on hourly rates, for the firm and sub-consultants, Failure to provide all required information and documentation in the format provided by the county might be cause for rejection of your proposal. INSURANCE REQUIREMENTS: Prior to the commencement of pertormance, the successful team shall furnish to the Eagle County Attorney's Office a certificate of insurance for workers' compensation, motor vehicle liability, professional liability, and commercial general liability including products/completed operations and contractual liability endorsement, with limits of not less those defined in the Agreement. PROPOSAL DUE DATE: Proposals must be delivered to the Eagle County Community Development Department, P.O. Box 179, 500 Broadway Eagle, CO 81631-0179, no later than 5:00 p. m. on January 31, 2003: Any proposals received after this time will not be accepted or considered. All inquiries pertaining to this request are to be submitted in writing to the attention of Bob Narracci, Eagle County Community Development Department, fax number (970) 328-7185, phone number (970) 328-8750. Print the words "no exceptions" here if there are no exceptions taken to any of the terms, conditions, or specifications of these proposal documents. If there are exceptions taken to any of the terms, conditions or specifications of these proposal documents, they must be clearly stated on a separate sheet of caper, attached to this sheet and returned with your proposal. Company Name: Company Address: Phone: Fax: Federal Tax Identification Number: Authorized Signature: Date: Printed name and title: END OF DOCUMENT WILDFIRE HAZARD MAPPING RFP.doc REQUEST FOR PROPOSAL /WILDFIRE HAZARD ASSESSMENT AND MAPPING Page 13