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HomeMy WebLinkAboutC03-123 SiemensProject Change Control Request Form Change Request # 04302003 Eagle County Government Transition to Microsoft Environment PROJECT NAME: (a.k.a., Microsoft Conversion Project) PHONE REQUESTER'S NAME: Steve Coates NUMBER: 303-752-5161 VCJ~.R~r ~,vn yr .r.......r.. ,, This is a request to append additional hours and services to the Siemens Business ervu:es Statement of Work for Eagle County (SEC Transition SOW-rev 1 b° 02/27/2003). In response to Eagle County, this is also a change request to limk total project pricing to a not to exceed amount (excluding travel and expenses) as noted in the impact section below. Siemens will lead the migration of the following IdetWare and~W~` dEw~s Avon E~ Cad r cascaded servers: Data1, Data2, Data3, Ecg Airport, Ecg_ ECGNET, Web2, Ecg_Lndfil, Ecg_Mail, Ecg_Manage, Ecg_Ora2, Ecg_Ora3, Ecg_Prtsvr, Oracle1 GWIA VOTEC Ecg_Rta, Ecorbplot, Edir1, Info2, Mail1, Treefarm, GoodTums, > ECG_FTP and TRACKIT. Siemens will setup Windows 2000 Server on two new GIS servers to replace the DEC Alphas (GISORA 8~ GISESRI) and tum over to ESRI to install and migrate the GIS systems. Siemens will demote and consolidate the Clerk's standalone Windows 2000 Active Directory ECS Server (Eagleclk} into Eagle County's new environment. Siemens will provide training and documentation to Eagle County IT staff on newly installed backend servers, storage and tape backup systems. Siemens will oversee installation and migration of Eagle County's primary applications servers for ECS (ADAPTS, AIMS, CAMA, CRIS, PT, TIMS), Fleetnet (if applicable), Faster, Goodtums, MP2, PC Immunization and Votec. Siemens will lead the migration of known existing PC workstations and peripherals. When all the necessary software is available, a clean install of the operating system and applications will be performed. With Siemens' assistance, Eagle County will work towards creating three basic workstation images, two for desktops and one for laptops. Eagle County will be responsible for one-off application installations, non-imaged workstations and file conversions. Siemens will lead the migration from GroupWise to Exchange client software, mail, calendars, and when possible, personal address books. Siemens will provide assistance integrating Eagle County users with Colorado state-owned computers into Eagle County's new environment. Siemens will provide limited email response to select Eagle County IT staff for Microsoft Conversion Pro'ect follow-up sup ort questions for 60 da s post de to ment. s,.,: ;,.~USTIFICAT N FOR CHANGE F~EQUEST: , ~. ~ ~~ The Siemens Business Services team is leading Eagle County through its multi-phased conversion to aMicrosoft-centric IT environment. As the initial tasks of this project were recently completed, it became clearer to Siemens and the Eagle County Project Team the extent of resources required for completion of the project Additionally, new requirements were Page 1 Siemens Business Services, Inc. Proprietary ~ Confidential ECG SOW Change Control 04302003 Version 4: Revision Date: 20030429 f G Project Change Control Request Form r ~ounrrr uncovered to help create a reliable network. After amid-project review that inGuded Siemens management and technical staff plus Eagle County IT leadership, additional hours were recommended for future tasks to help ensure adequate time for the proper execution of the remainder of this project. The resuks of this mid- pro'ect were documented. ., ,.. •~ • ~ ~ ~ • • SQIlV SECTION .. Siemens will add application server testing and design; add Windows 2.3 Assessment and servers to design; change workstation design from upgrade-in-place to 2.4 Design clean install; and provide additional leadership and oversight. Siemens will add server and workstation implementation planning; add 2.5 Develop training preparation; and provide additional leadership and oversight. Siemens will add server and workstation implementation time; add 2.6 Deployment training time; add one more hour per user of post deployment support; (implement, review add knowledge transfer time; and provide additional leadership and and maintain) oversight. The °Assess Phase° portion of TABLE 2 -Rates - $$/Hr remains the same while the °Design, Develop, Implement and Review Phases° Appendix G -Price portion is revised per the table below. This latter portion of Table 2 and Payment stated the total project cost to be $182,230. After adding additional hours and services in this Change Control document, the total project will not exceed $335,000 (not including T8~E). ASSE$~ &' _.~ ... . ,. DESIGN REVIEW 8~ ATEGORY OF (not incl 80 DEVELOP DEPLOYMENT MAINTAIN TOTAL CHANGE hours from PHASE PHASE` PHASE PROJECT ~ 2002 .: _„ Assess COST not inci T&E $106,842 $55,612 $165,998 $6,548 $335,000 HOURS 651 457 1466 52 2626 RESOURCES Per SOW Per SOW Per SOW Per SOW Per SOW t ,.. .. . TITLE r=.~ NAME „_ NA RE .... .; DATE ,:. ~c~~~~~I Vim, ~S~~z4 t,,~,a-tk` ~;hnev~u~ ~= ~~- ~ ~3 TITLE NAM, _ ,,A DATE __. . i I~ ~~\ , ~~} n` er ` d ! c"i..- V D 7/1-. 1 ~ ~y ~ ~ V ~ (\ ~ pl ~ ~~ f V - Y ~- G. ' /V// V/ V Siemens Business Services, Inc. Proprietary 8~ C®ntitlential Page 2 ECG SOW Change Control 04302003 Version 4: Revision Date: 20030429