HomeMy WebLinkAboutC03-066 Josh Wood Lease• LEASE AGREEMENT 0
between The County of Eagle, State of Colorado
and Josh Wood or Debbie Maurello
d OS-66 -q?
This LEASE made and entered into this 2-I day of bvuQL 20 by and between the Board of
County Commissioners of the County of Eagle, State of Colorado, ody corporate and politic (hereinafter
referred to as the "County ") and, _Josh Wood or Debbie Maurello (hereinafter referred to
as "Lessee ").
Business Name (Lessee):
Contact Name:
Address:
Josh Wood or Debbie Maurello
Box 289, Gypsum CO 81637_
Business phone #: Home Phone #:_524 -6511 or 524 -7853
WHEREAS, the County represents it is duly authorized to enter into this Lease Agreement pursuant to
Sections 30 -11 -101, 30 -11 -107, and 10 -11 -103, C.R.S., as amended.
WHEREAS, Josh or Debbie , represents that he /she is duly authorized to enter
into this Lease Agreement on behalf of the Lessee for its intended purposes.
THAT, in consideration of the mutual promises, covenants, and conditions contained herein, the parties
hereto agree hereby as follows:
SCOPE - The County does hereby lease to the Lessee the following premises, as indicated and
marked under paragraph six below, situated within the Eagle County Fairgrounds property, County
of Eagle, State of Colorado, hereinafter referred to as the "leased premises ".
Cancellation Provision- Lessees reserving multiple dates hereby agree that the County reserves the
right to cancel reserved dates for use of the facilities giving seven (7) days advance notice to Lessee.
Check whether or not cancellation provision applies below:
X Cancellation Provision does not apply.
C3 Cancellation Provision applies.
2. PURPOSE - Lessee's use of the leased premises is solely for:
_Wedding Reception
E
Estimated number of tons attending: EJsfate as accurately as possible.
NOTE: Lessee may forfeit any damage deposits made if the number of persons attending the event
is fifteen (15) percent greater than the estimate provided. It is the lessee's responsibility to limit
attendance to that indicated herein.
0 Commercial Events and other events using multiple facilities involving vendors and/or
exhibitors must provide a building and site event layout plan for approval.
3. FEE CATEGORIES - Refer to the Eagle County Fairgrounds Policies and Procedures Manual for
criteria. Check applicable use category below:
* Commercial or Non - Resident
X County Resident
171 Non - Profit
4. PERIOD OF AGREEMENT - The term of this lease shall be, check applicable category:
Month / Day
X Exhibit Hall- 10:00 a.m. on _ 2_ Feb, , 2003 to
10:00 a.m. on Feb 2q , 2003
Other facilities high use days- 7:00 a.m. to 12:00 p.m. on .2002.
Other facilities low use days- 7:00 a.m. to 10:00 p.m. on 92002.
Term for multiple date lease shall be:
No glass containers or bottles are allowed on fairgrounds property. Music must end by 11:00 p.m.. Everyone
must be off -site by 12:00 midnight.
5. LICENSES / PERMITS - Prior to the Lessee's event at the leased premises, Lessee shall obtain any
and all licenses, permits and/or inspections as may be required by law, (food vendors must contact
the Eagle County Community Development Department- Environmental Health Division for
requirements).
6. RENTAL FEES AND DAMAGE DEPOSITS - Lessee must pay one -half of the required damage
deposit to reserve the leased premises on the requested date(s). The balance of the damage deposit
and fee is due and payable fourteen (14) days prior to the event and thi (30) days prior to the event
for the Arena and Grandstands. Events in the Arena and Grandstands must be reserved no less than
si (60) days prior to the event. Failure to pay the damage deposit and fee, as required, prior to
the event will result in the loss of the lease. A cancellation fee of $25 will be withheld from the
initial damage deposit if the event is canceled within two weeks of the event. Cancellation policy
for the Arena and Grandstands- Events canceled more than si (60) days prior to a reserved
Fa
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event shall receive a fu refund of damage deposit and fees paid4vents canceled less than sixtv
(60) days prior to a reserved event shall forfeit one -half of the damage deposit and any fees paid.
Any and all fees and charges shall be agreed to, in advance, and shown on the applicable Exhibit and
attached hereto. If the Lessee requires additional services, subsequent to signing the lease, the
Lessee agrees to execute an additional services form indicating the services required and the
amounts to be paid. Lessee agrees to pay for additional services within thi (30) days after the
event ends.
The damage deposit and fee for an event will vary depending on the facilities selected, the day of the
week used, the use category into which the user falls and whether or not alcohol is consumed.
Lessee agrees to pay the County the following rental fees and damage deposits for each Fairgrounds
facility leased.
Damage Deposit and Fees Worksheet
Please refer to "exhibits" attached to this contract for facility fees.
Exhibit(s) indicating facilities, damage deposits and fees attached? .................(YEi) NO
Check all that apply:
Combined Damage Deposit for multiple facilities use
$500 no alcohol / $1,000 alcohol served or sold
(a®
Total Damage Deposit Due: / Total Fees Due: 250_ 1!W
TOTAL AMOUNT DUE: .............................................. 4 0 5f'D
Minus one -half damage deposit due: ..................................... 250.00
Balance due after one -half damage deposit received: ..................... _ 100.00
3
Damage deposit
Fee
Parking Lots Included with Lease
Eas
Wes
Pro -rodeo Arena And Grandstands
0
0
Exhibit A
Exhibit Hall / North Lawn
250_
Z6 Exhibit B
Livestock Barn (Indoor Arena)
Exhibit C
West Parking Lot
N/A
Exhibit D
Horse Stalls/East Parking Lot
N/A
Exhibit E
North Lawn/Picnic Area
Exhibit F
Events Office
Exhibit G
Warm- Up/Practice Arena (Outdoor Arena)
N/A
Exhibit H
Concession Stand
Exhibit I
Combined Damage Deposit for multiple facilities use
$500 no alcohol / $1,000 alcohol served or sold
(a®
Total Damage Deposit Due: / Total Fees Due: 250_ 1!W
TOTAL AMOUNT DUE: .............................................. 4 0 5f'D
Minus one -half damage deposit due: ..................................... 250.00
Balance due after one -half damage deposit received: ..................... _ 100.00
3
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exhibit hall lease, only, is for a period of 24 hours from 10:00 a.m. to 10:00 a.m. Music and loud noise must be
off by l 1pm on high -use days and IOpm on low use days.
CURRENT YEAR 2003 FEES:
Facility
NP
CR
COMM/NR
DEPOSIT
Pro Rodeo Arena /Grandstands
$100 Fri-Sun
$200 Fri-Sun
$400 Fri-Sun
$250/$500
$50 Mon - Thurs
$100 Mon -Thurs
$300 Mon -Thurs
Livestock Barn/Indoor Arena
$50 Fri-Sun
$100 Fri-Sun
$300 Fri-Sun
$250/$500
$25 Mon -Thurs
$50 Mon -Thurs
$200 Mon - Thurs
Exhibit Hall/North Lawn
$50 Fri-Sun
$100 Fri-Sun
$300 Fri-Sun
$25 /$500
$25 Mon - Thurs
$50 on -Thurs
$200 Mon - Tours
Events Office
$25 Fri-Sun
$50 Fri-Sun
$100 Fri-Sun
$250/$500
$15 Mon - Thurs
$25 Mon -Thurs
$75 Mon - Thurs
Warm- Up/Practice Arena
$25 Fri-Sun
$50 Fri-Sun
$100 Fri-Sun
None
$15 Mon -Thurs
$25 Mon -Thurs
$75 Mon -Thurs
North Lawn/Picnic Area
$25 Fri-Sun
$50 Fri-Sun
$100 Fri-Sun
$250/$500
$15 Mon - Thurs
$25 Mon -Thurs
$75 Mon -Thurs
West Lot & Picnic Areas
$50 Fri-Sun
$100 Fri-Sun
$300 Fri-Sun
None
$25 Mon - Thurs
$50 Mon -Thurs
$200 Mon -Thurs
East Lot/Horse Stall Area
$25 Fri-Sun
$50 Fri-Sun
$100 Fri-Sun
None
$15 Mon -Thurs
$25 Mon -Thurs
$75 Mon - Thurs
Horse Stalls
$5 /day
$5 /day
$10 /day
None
NP - Non -Profit
CR - County Resident
COMM or /NR - Commercial or Non - Resident
Exhibit Hall Basic Information - Rental of a Exhibition Hall includes a,2 4- person seating capacity (40 tables and 214
chairs) /maximum occupancy, plus use of the oms, stage area, k�'fien facilities, bar, and lawn area adjacent to the
hall.
INSURANCE - The County requ' all Users (Lessees) purchase and maintain insurance as described
(due date) below under paragraphs A, B & , ins g against all claims, damages, losses or expenses arising out
of or resulting from the use the leased emises. The County does not provide Lessees or their guests
insurance protection. Ins ance certificates all name Eagle County as an "Additional Insured".
Lessee agrees to provi the County with a Ce
!fn
of Insurance acceptable to the County, naming
Eagle County as an' dditional Insured" fourtee (14) days prior to commencement of this Lease
Agreement. Ins ance may be available through I's Tenant User Liability Insurance Program
(TULIP), C/o J & H Marsh & McLennan at 1- 800 -24 610.
K,
i
Damage Deposit Date Due:
Date Received:
Balance of Damage Deposit and Fees Date Due:
Date received:
Educational Event Fee Waiver Applies
Facilities Admission Surcharge (FAS) Applies
*Please make checks payable to Eagle County.
11/15/02 0
_11/15/02_
2/7/03
7. CLEANING AND DAMAGE CHARGES - Prior to the commencement of the lease, Lessee and
an authorized representative of the County shall inspect the leased premises, and shall make written
note of any damaged or unclean property, (for the Exhibit Hall only there will be no pre -event
inspection, lessee accepts the facility as -is). At the termination of the Lease the County's
representative shall make a post -event walk through.
If the premises are left in a clean, usable and undamaged condition, the damage deposit will be
refunded in full to the Lessee within approximately four (4) weeks. If Lessee fails to clean the
leased premises to the satisfaction of the County, or if the leased premises incur any damage during
the Lessee's occupancy, all cleaning and damage expenses incurred by Eagle County shall be
deducted from the damage deposit. In the event that the damage deposit does not cover the damage,
the excess cleaning and damage expenses shall be charged to Lessee who shall pay that excess within
thirty (30) days of billing. Lessee agrees to comply with the facility cleaning procedures contained
in the Eagle County Fairgrounds Policies and Procedures Manual.
0 Concessionaire and Housekeeping supplemental agreement required.
8. RULES AND REGULATIONS - Lessee agrees to abide by the Eagle County Fairgrounds Rules
and Regulations as set forth in the "Eagle County Fairgrounds Policies and Procedures Manual -
Rules and Regulations ", attached hereto and made a part hereof by this reference. Lessee is
responsible for enforcing the Rules and Regulations during its event and with all guests and
participants.
9. INSURANCE FOR EVENTS - The County requires all Lessees to purchase and maintain insurance
as described below under paragraphs A, B & C, insuring against all claims, damages, losses or
expenses arising out of or resulting from the use of the leased premises. The County does not
provide Lessees or their guests insurance protection. Insurance certificates shall name Eagle County
as an "Additional Insured ". Lessee agrees to provide the County with a Certificate of Insurance
acceptable to the County, naming Eagle County as an "Additional Insured" fourteen (14) days prior
4
to commencement of the L ease Agreement. Insurance m be through CTSI's Tenant
�' a1' g
User Liability Insurance Program (TULIP), c% J & H Marsh & McLennan at 1- 800 - 241 -2610.
X A. General Liability Coverage shall be carried in the minimum amount of $150,000 per
injury and $600,000 per occurrence for claims for damages arising from Lessee's use
of the Fairgrounds, including but not limited to personal injury, death, property
damage, and other damages imposed by law upon the parties hereto.
O B. Host Liquor Liability Insurance is required for any event in which beer or alcoholic
beverages are being served without direct or indirect (including cover charge, single -
price admission, donations or tips) charge. Host Liquor Liability Insurance shall be
carried in the minimum amount of $150,000 per injury and $600,000 per occurrence.
O C. Liquor Legal Liability is required for any event in which beer or alcoholic beverages
are being sold by direct or indirect (including cover charge, single -price admission,
donations or tips) charge. Liquor Legal Liability Insurance shall be carried in the
minimum amount of $150,000 per injury and $600,000 per occurrence.
Proof of Insurance attached? ............................................... YES NO
Host Liquor Liability and/or Liquor Legal policy required? ......... IJ,! :......... YES NO
Proof of Host Liquor and/or Liquor Legal Liability attached? ........AM'.......... YES NO
10. INDEMNIFICATION -
A. Lessee agrees to hold the County harmless and assume full responsibility for all claims
asserted against the County by third parties arising out of Lessee's activities on the leased
premises.
B. Lessee agrees the leased premises shall not be used for any purpose which would render the
insurance thereon void or the insurance risk more hazardous, or for any purpose unauthorized
by law.
11. ALCOHOL CONSUMPTION - Lessee is responsible for complying. with the State of Colorado
liquor laws. Alcoholic beverages may be served inside the Exhibit Hall, in connection with a private
party, without a liquor license. ANY Lessee requesting to sell liquor must procure a valid special
events liquor license. Special events liquor licenses may only be obtained by non - profit
organizations recognized by the State of Colorado. Lessee acknowledges that the "sale" of beer and
alcoholic beverages includes indirect sale, for example by cover charge, single -price admission,
5
Initials
here:
donations or tips. Please contact the Eagle County Clerk 2 Recorder's office for more
information. Check the applicable category below:
171 Lessee requests to serve and consume alcohol inside the Exhibit Hall, for a private
party.
0 Lessee requests to sell alcohol, or charge admission to or receive donations in
connection with an event where alcohol is provided, on the Eagle County
Fairgrounds' premises; a valid special events liquor license is required.
X Lessee shall not serve or consume alcohol on the premises.
Proof of special events liquor license received? ..........................IVA ..... YES NO
12. SECURITY - All events where alcohol is served, consumed or sold shall provide security. Events
where attendance is greater than 150 persons in attendance shall provide security based upon the
following schedule:
0 to 100 in attendance (required only if alcohol served) ........ 1 uniformed personnel
100 to 200 in attendance .......... 1 uniformed personnel for no alcohol, 2 for alcohol
P \� 200 to 500 in attendance . ............................... 3 uniformed personnel
500 to 1000 in attendance ............................... 4 uniformed personnel
more than 1000 in attendance ............................ 5 uniformed personnel
plus one additional uniformed personnel for each additional 1000 attendees.
0 Events with 500 or more in attendance require EMT service on -site.
When required, by the guidelines above, Lessee shall provide at its sole expense uniformed security
for events. Lessee shall provide a written, signed confirmation, from the security provider, to the
Facilities Management Department no less than seven (7) days prior to the event. Security must be
arranged through a bonded security firm or the Eagle County Sheriff s Department.
Security required? ........................... ............................... YES NO
Proof of security provided? .................... ............................... YES NO
13. KEY CHECKOUT/RETURN - Lessee shall obtain a key to the leased premises within 48 hours
of the event after the fees and damage deposits have been paid in full to the county; proof of
insurance has been submitted; proof of required security has been submitted and any other
requirements have been met. The key must be returned to the county no later than the first business
C
day following the end of the lease. Keys must be returned toe Fairgrounds Office at: 1400
Fairgrounds Road, Eagle, CO. If the key is not returned within 48 hours after the end of the event,
a lost key fee of $50.00 will be withheld from the damage deposit.
i[�M _Ml
Lessee may not assign all or any part of this Lease without the express, written consent of County,
which consent County may grant or deny in its sole discretion. County's consent to any such
assignment does not constitute its agreement to consent to any other assignment. Unless County's
written consent to an assignment expressly states to the contrary, Lessee's assignment of all or any
part of this Lease does not relieve Lessee from liability for the performance of all duties and
obligations to be performed by the lessee by the terms of this Lease.
A. Lessee shall permit the County to have access to the leased premises before, during, and after
the scheduled event. The County shall have the right to cancel any event, without notice, or
to stop any event in progress should the County determine that the security or life - safety of
the lessee and/or attendees is in jeopardy or if the County deems the facilities necessary for
a public emergency.
B. No modification or waiver of this Lease or of any covenant, condition, or provision herein
contained shall be valid unless agreed to in writing by all parties.
C. The written Lease embodies the whole agreement between the parties hereto. There are no
inducements, promises, terms, conditions, or obligations made or entered into by either the
County or Lessee other than those contained herein.
D. All agreements and covenants herein are severable, and in the event that any of them shall
be held invalid by a court of competent jurisdiction, this Lease shall be interpreted as if such
invalid agreement or covenant were not contained herein.
E. If lessee fails to abide by the terms of lease, the County reserves the right to hold any or all
of lessee's damage deposit.
IN WITNESS WHEREOF, the parties hereto have executed this Lease Agreement. One original shall be
kept on file with the County and one copy will be delivered to Lessee.
7
•
THE COUNTY: COUNTY OF EAGLE, STATE OF COLORADO
Name, Title:
by and through
L.E. Williams, Jr.
Director Eagle County Fair & Rodeo
LESSEE
STATE OF COLORADO )
)ss
County of Eagle )
The foregoing was acknowledged before me this day o , 2002
My commission expires: 6-)16Aq &�
Notary Public
8
Marsh USA Inc. 1/6/03 12:02 PAGE, 2/2 RightFAX
� ���� ��� �q� ' RANC CERTIFICATE NUh1DER
!Y0'Uvi9 BP.�G edj �1 SEA- 000633309 -0'
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS
MARSH USA, INC. NO RIGHTS UPON THE CERTIFICATE HOLDER OTHER TITAN THOSE PROVIDED W THE
122517TH STREET, SUITE 2100 POLICY. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE
DENVER, CO 80=-5634 AFFORDED BY THE POLICIES DESCRIBED HEREIN.
rnmoati FC ASFn12nitin rnvr -RAGP
74XX -TULIP -00001 -01/02
INSURED
CAPP
1700 BROADWAY, SUITE 1512
DENVER, CO 80290
COMPANY
A CLARENDON AMERICA INS CO.
COMPANY
B
COMPANY
C
COMPANY
D
OVA B -Ibis acsrtifis t� uP.eP dad a�i i ek} sst h pt ylGtisly tsa>s13t1 cs io fflr thePQticy.perlbd nDti. b pw. 1
THIS IS TO CERTIFY THAT POLICIES OF INSURANCE DF.AMIBED HEREIN HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD INDICATED
NOTVNTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT VMTH RESPECT TO WHICH THE CERTIFICATE MAY REISSUED OR MAY
PERTAIN, THE-INSURANCE AFFORDED BY THE POLICESDESCRIBED HEREIN ISSUBUECT TO ALL THE TERM$ CONDITIONS AND EXCLUSONS OF SUCH POLICIES AGGREGATE
LIMTS SHOWN MAY HAVE BEEN REDUCED BY PAD CLAIMS
CO
LTR
TYPE OF INSURANCE
POLICYNUMBER
POLICYEFFECTIVE
DATE (MMIDDIYY)
POLICY EXPIRATION
DATE (MMIDD/YY)
LIMITS
A
GENERAL LIABILITY
X COMMERCA GENERAL LIARILITY
X CLAMSMADF u OCCUR
OwVNER'S & CONTRACTOR'SPROT
EGL000042 -00
07/01/02
07/01103
GENERAL AGGREGATE
$
PRODUCTS - COMPIOPAGG
$ 1,000,000
PERSONAL &ATVINUURY
$ 1,000,000
EACH OCCURRENCE
$ 1,000,000
FIRE DAMAGE (Any oteflro)
$ 50,000
ME) FXP (Any mo arson)
$
AU70MOSILELIABIUTY
ANY AUTO
ALL OWNED AUTOS
SCHFOULED AUTOS
HIRED AUTOS
NON-OMED AUTOS
COMBINED SNGLF LIMIT
$
BODILYIN.URY
(Per persm)
$
BODILYIN.URY
(Per accident)
$
PROPERTY DAMAGE
$
GARAGE LIABILITY
ANY ALTO
AUTO ONLY - EAACCIDENT
$
THAN AUTO ONLY'
_OTHER
EACH ACCIDENT
$
AGGREGATE
$
EXCESS LIABILITY
j UMBRELLAFCRM
II OTHER THAN UMBRELLA FORM
EACH OCCURRENCE
I $
AGGREGATE
$
$
S S 10
EM P LOYE RS' LABILITY
THE PROPRIETOR! INCL
PARTNERaEXEOUTIVE (-
OFFICERSARE FXC.L
TORY LIMITS ER
EL EACH ACCIDENT
$
EL DI.SFASE.PLIICY LIMIT
$
EL DISEASEFA(?iEMPLOYEE
$
EAGLE COUNTY IS NAMED AS ADDITIONAL INSURED AS RESPECTS WEDDING EAGLE ON FEBRUARY 23, 2003
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February 23 / 6 Sunday *ocation: Exhibition Hall Event: Wedding Recept
Lessee Name: Josh Wood or Debbie Maurello Time:
Mailing Address: Box 289, Gypsum, CO 81637 Phone #: 524 -6511
Contact Name: Debbie Maurello 524 -7853 Total Due: $
Insurance In: YES NO N/ Security In? YES NO N /A Lease Signed YES NO
REMARKS: paid $250 Deposit 11/15/02 Still due $)fil�f)J_ I I I I„ 16'A
0o ►) yep J,)
,L., " -b , CAA -e Indo
S r-ebto, ,L
Lessee Name:
Mailing Address:
Contact Name:
Insurance In: YES NO N/ Security In? YES NO
REMARKS:
Lessee Name:
Mailing Address:
Contact Name:
Insurance In: YES NO N/
REMARKS:
Lessee Name:
Mailing Address:
Contact Name:
Insurance In: YES NO N/
REMARKS:
Location: Rodeo Arena
Security In? YES NO
Location:
Security In? YES NO
Event:
Time:
Phone #:
Total Due: $
N/A Lease Signed YES NO
Event:
Time:
Phone #:
Total Due: $
N/A Lease Signed YES NO
Event:
Time:
Phone #:
Total Due: $
N/A Lease Signed YES NO
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Eagle County Government -Fair & Rodeo Management
P O Box 57,1400 Fairgrounds Road, Eagle, CO 81631 -0057
Phone: (970) 328 -3646 Fax: (970) 328 -2442
FAIRGROUNDS FACILITIES
LEASING INFORMATION
Name: —be-al !e- O ]('�a U Fe. 1 1 D
Date Requested: I a31 ®3 4- J I q I0`; Event Description: L,. Je do�,)�-_ U� eT c��
Q 13 It
RENTAL FEES/DAMAGE DEPOSITS - Lessee must pay one -half of the required damage deposit to
(balance
reserve the leased premises on the requested date(s). The balance of the damage deposit and fee is due and
due) ,
payable fourteen (14) days prior to the event and thirty (30) days prior to the event for the Arena and
Grandstands. Events in the Arena and Grandstands must be reserved no less than six (60) days prior to the
(�
event. Failure to pay the damage deposit and fee, as required, prior to the event will result in the loss of the
�/
lease. A cancellation fee of $25 will be withheld from the initial damage deposit if the event is canceled within
.�� 1
l
two weeks of the event.
s
Cancellation policy for the Arena and Grandstands- Events canceled more than sixty (60) days prior to a
reserved event shall receive a full refund of damage deposit and fees paid. Events canceled less than sixty (60)
days prior to a reserved event shall forfeit one -half of the damage deposit and any fees paid.
DEFINITION OF FEE CATEGORIES
COMMERCIAL AND /OR NON - RESIDENT - The standard commercial rate applies to any private individual
(using the facilities for an event for which admission fees or other charges are imposed), for -profit
organization, corporation, or non -Eagle County resident organization, youth or adult.
EAGLE COUNTY RESIDENT - The Eagle County resident rate applies to any private individual residing
within Eagle County, using the facilities for a private event. Eagle County residency may be validated by a
Colorado drivers license or voter registration card.
NON - PROFIT - The non -profit rate applies to any organization with a majority (80 %) of its membership
residing within Eagle County, sponsoring educational, civic, athletic, or public service events on a non -profit
basis. Organizations must be registered with the State of Colorado Secretary of State's office and organized as
a non -profit corporation under the laws of the State and/or as having non - profit status recognized by the
Internal Revenue Service. Organizations must provide proof of its non -profit status and incorporation to the
Fairgrounds office. Eagle County residency may be validated by a Colorado drivers license or voter
registration card.
HIGH AND LOW USE DAYS - Fees for facilities usage are broken out according to the day of use. The
following guidelines apply:
High -use days- Friday thru Sunday
Low -use days- Monday thru Thursday
The classification of facility usage days above determine the applicable rental fees to be paid by the user. The
daily rental fee for use of the facility shall apply respectively to the periods of operation of the facilities
between the hours of 7 a.m. to l 1pm on high -use days; and 7:00 a.m. to 10:00 p.m. on low -use days. The
1
0
exhibit hall lease, only, is for a period of 24 hours from 10:00 a.m. to 10:00 a.m. Music and loud noise must be
off by l 1pm on high -use days and IOpm on low use days.
CURRENT YEAR 2002 FEES:
Facility
NP
CR
COMM/NR
DEPOSIT
Pro Rodeo Arena /Grandstands
$100 Fri-Sun
$200 Fri-Sun
$400 Fri-Sun
$250/$500
$50 Mon - Tours
$100 Mon - Thurs
$300 Mon -Thurs
Livestock Barn/Indoor Arena
$50 Fri-Sun
$100 Fri-Sun
$300 Fri-Sun
$250/$500
$25 Mon -Thurs
$50 Mon - Thurs
$200 Mon -Thurs
Exhibit Hall/North Lawn
$50 Fri-Sun
10 Fri -Sun
$300 Fri-Sun
$250 500
$25 Mon - Thurs
on -Thurs
$200 Mon -Thurs
Events Office
$25 Fri -Sun
$50 Fri-Sun
$100 Fri -Sun
$250/$500
$15 Mon -Thurs
$25 Mon -Thurs
$75 Mon - Thurs
Warm- Up/Practice Arena
$25 Fri-Sun
$50 Fri-Sun
$100 Fri-Sun
None
$15 Mon - Thurs
$25 Mon -Thurs
$75 Mon -Thurs
North Lawn/Picnic Area
$25 Fri-Sun
$50 Fri-Sun
$100 Fri-Sun
$250/$500
$15 Mon -Thurs
$25 Mon - Thurs
$75 Mon -Thurs
West Lot & Picnic Areas
$50 Fri-Sun
$100 Fri-Sun
$300 Fri-Sun
None
$25 Mon - Thurs
$50 Mon -Thurs
$200 Mon -Thurs
East Lot/Horse Stall Area
$25 Fri -Sun
$50 Fri-Sun
$100 Fri-Sun
None
$15 Mon -Thurs
$25 Mon -Thurs
$75 Mon -Thurs
Horse Stalls
$5 /day
$5 /day
$10 /day
None
NP - Non -Profit
CR - County Resident
COMM or /NR - Commercial or Non - Resident
Exhibit Hall Basic Information - Rental of the Exhibition Hall includes a 214 - person seating capacity (40 tables and 214
chairs) /maximum occupancy, plus use of the restrooms, stage area, kitchen facilities, bar, and lawn area adjacent to the
hall.
A�-1 b INSURANCE - The County requires all Users (Lessees) purchase and maintain insurance as described
(due date) below under paragraphs A, B & C, insuring against all claims, damages, losses or expenses arising out
of or resulting from the use of the leased premises. The County does not provide Lessees or their guests
insurance protection. Insurance certificates shall name Eagle County as an "Additional Insured ".
Lessee agrees to provide the County with a Certificate of Insurance acceptable to the County, naming
Eagle County as an "Additional Insured" fourteen (14) days prior to commencement of this Lease
Agreement. Insurance may be available through CTSI's Tenant User Liability Insurance Program
(TULIP), clo J& HMarsh & McLennan at 1- 800 - 241 -2610.
2
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A. General Liability Coverage shall be carried in the minimum amount of $150,000 per injury and
$600,000 per occurrence for claims for damages arising from Lessee's use of the Fairgrounds, including
but not limited to personal injury, death, property damage, and other damages imposed by law upon the
parties hereto.
B. Host Liquor Liability Insurance is required for any event in which beer or alcoholic beverages are being
served without direct or indirect (including cover charge, single -price admission, donations or tips)
charge. Host Liquor Liability Insurance shall be carried in the minimum amount of $150,000 per injury
and $600,000 per occurrence.
C. Liquor Legal Liability is required for any event in which beer or alcoholic beverages are being
consumed. Liquor Legal Liability Insurance shall be carried in the minimum amount of $150,000 per
injury and $600,000 per occurrence. Please contact the Eagle County Clerk and Recorder's Office for
more information. (328 -8718)
4 YSECURITY - All events where alcohol is served, consumed or sold shall provide security through the
Eagle County Sheriffs Department. (328 -8525) Events (due date) where attendance is greater than 150
66, persons in attendance shall provide security based upon the following schedule:
1 0 to 150 in attendance (required only if alcohol served) .......................... 1 uniformed personnel
C. 150 to 500 in attendance ........................... 1 uniformed personnel for no alcohol, 2 for alcohol
N 500 to 1000 in attendance .................. ............................... 3 uniformed personnel
more than 1000 in attendance ... ............................... 4 uniformed personnel
plus one additional uniformed personnel for each additional 1000 attendees.
When required, by the guidelines above, Lessee shall provide, at its sole expense, uniformed security for events.
Lessee shall provide a written, signed confirmation to the Fair & Rodeo Management Department no less than seven
(7) days prior to the event. Security must be arranged through the Eagle County Sheriff s Department.
1VMISCELLANEOUS - A lease agreement must be signed by Lessee and Eagle County no later than 24 hours prior to the
event after all the requirements have been met., No glass containers or bottles are allowed on fairgrounds property. Music
must end by 11:00 p.m.. Everyone must be off -site by 12:00 midnight.
KEY DROP OFF - If all of the requirements have been met, Lessee may obtain a key to the leased premises from the
Facilities Management office within 48 hours of the event. Leave the key in the drop box at the Exhibition Hall or at the
Facilities Management office on the date agreed upon. A penalty of $10 per day will be retained for each day thereafter.
NOTE - All of the above requirements, including time requirements, will be strictly enforced. Failure to comply with any
of the above requirements will result in termination of agreement.
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