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HomeMy WebLinkAboutC03-036 IRS Stakeholder Partnership, Education and Communication~L~3 °- 3( P~~ ~f • ~ DEPARTMENT OF THE TREASURY S INTERNAL REVENUE SERVICE m~ ~'~ g~v ATLANTA, GA 30308 < ~EVer>p6 WAGE AND INVESTMENT DIVISION §;~=-~ Department of Health and Human Services JAN 15 Z®®~ P.O. Box 660 Eagle, CO 81631-0660 ~ I~-~ ~ ~U[~A~l SERVtC~ Response Due: November 15, 2002 Dear Jacki Allen-Benson, The Intemal Revenue Service (IRS) National Office of Equal Employment Opportunity (EEO) & Diversity, Office of External Civil Rights, is responsible for ensuring that the IRS is in compliance with Title VI of the Civil Rights Act of 1964. As a partner with the IRS' Stakeholder Partnership, Education and Communication (SPEC) division, you are responsible for ensuring that your organization also complies with Title Vt of the Civil Rights Act of 1964. This means that no one shall be excluded from participating in, be denied the benefits of, or be subjected to discrimination because. of: race, color, religion, national origin, sex, age, disability, or reprisal in any programs or activities financially-assisted by the Department of Treasury, Intemal Revenue Service. Financial assistance is defined as: (1) Grants and money; (2) Other non-monetary forms such as loans of computer equipment; (3) Loan of IRS personnel; (4) Direct training of VITA volunteers; (5) Provisions, supplies and equipment; (6) Use of Federal property at no cost; (7) Grants of computer software; and (8) Waiver of fees for electronic filing of tax returns. Therefore, we are requesting that any partner who receives Federal financial assistance as defined above, sign the attached assurance form acknowledging their compliance with Title VI of the Civil Rights Act of 1964. This request is made in accordance with Code of Federal Regulations 28 part 42, Subpart F, from the Department of Justice (DOJ) entitled "Coordination of Enforcement of Non-Discrimination in Federally Assisted Programsfl. A signed and dated Statement of Assurance Concerning Civil Rights Compliance for Intemal Revenue Service SPEC Partnerships must be submitted to the SPEC Territory Office, prior to the response due date shown above in order for your organization to continue partnering with SPEC. We value your support with SPEC's Volunteer Programs and hope to continue the mutually rewarding partnership for many years to come. Partners who have solicited other partners, also known as "sub-recipients" to assist in providing volunteer services, must secure a signed assurance forms from their sub- • Page 2 • recipient. Please contact the Stakeholder Partnership, Education and Communication (SPEC)Territory Office shown below for a copy of the sub-recipient assurance form. Please return the signed and dated assurance form in the enclosed postage paid envelope to: Internal Revenue Service (SPEC) 60017' Street MS 6610 DEN Denver, CO 80202-2490 We look forward to working with you`in the future. Should you have any questions, please feel free to call me at 202-927-3497 or my staff member, Ms. Diana Cosine- Avery at 202-927-4665. Respectfully Yours, /s/Harry T. Takai Harry T. Takai Director, Civil Rights Unit (August 8, 2002) SPECIECRU Partner "I~r'acking Numl~r # Statement of Assurance Concerning Civil Rights Compliance for Internal Revenue Service SPEC Partnerships I, Fagl P`i`ty HQaI th nman se,-~ ~PQ shall fulfill the obligations set (Nam®of Partner/Organization) forth in this assurance in consideration of and for the purpose of obtaining Federal property or other Federal financial assistance from the tntemal Revenue Service. The °Partner" will agree: 1. To conduct its activities and its sub-recipients' activities so that no person is excluded from participation in, is denied the benefits of, or is subject to discrimination, as prohibited by the statutes identfied in paragraph 2, in the distnbution of senrices and/or benefits provided under this financial assistance program. 2. To compile, maintain, and submit information to the Internal Revenue Service (IRS) External Civil Rights Unit containing its compliance with Title VI of the Civil Rights Act of 1964 (Pub L. 88-352), as amended, Section 504 of the Rehabilitation Act of 1973 (Pub L. 93-112), as amended, Trite IX of the Education Amendments of 1972 (Pub L. 92-318), as amended, and the Age Discrimination Act of 1975 (Pub L. 94-135). as amended, in acxordance with those laws and the implementing n3gulations. All Civil Rights Assurances signed by subreapients will be compiled and maintained by its "Partner" and submitted to the IRS External Civil Rights Unit upon request. 3. Within 30 days of any finding issued by a Federal or State court or by a Federal or State administrative agency that the "Partner has discriminated on the basis of race, color, national origin, sex, age, or disability in the delivery of its senrioe or benefits, a copy of such finding shall be forwarded to the IRS External Civil Rights Unti at the following address: NHQ: EEO:D Attn: Harry T. Takai Dir®ctor, External Civil Rights Unit 1111 Constitution Avenu® N.W. Room 2422 Washington, D.C. 20224 4. To inform the public that persons who believe they have been discriminated against on the basis of race, color, national origin, sex, age, or disability, in the distribution of services and benefits resulting from this financial assistance program may file a written complaint with the Director, External Civil Rights Unit, U.S. Department of Treasury. Civil rights • • posters indicating the process for filing complaints of discrimination from the public must be conspicuously displayed at all times at each "Partner's" location, as well as by its sub-recipients. 5. To investigate all complaints of discrimination filed by the public against the "Partner that is direr~ly related to the service and/or benefit provided by this IRS financial assistance program. The "Partner will be responsible for compiling and maintaining a record'of these complaints at their location and also the resulting investigative report conducted by the "Partner or any investigatory agency. The "Partner shall notify the IRS Extemai Cnril Rights Unit, within 30 days after receipt of the complaint. regarding any complaint investigation that is or will be conducted by the "Partner'" or its' "Sub-recipient. Partners or sub-recipients receiving Federal financial assistance-in the form of personal property or teat properly or interest therein shah be obligated #o comply with this assurance for the period during which the property is used for a purpose for which the Federal financial assistance is extended. Partners and sub- recipient~ receiving Federal financial assistance in a form other #han personal property or real property or interest therein shall be obligated to comply with this assurance for a period of one filing season. If the authorized official has changed during the effective one year filing season, another signed and dated assurance will be required by the new authorized official and submitted to the IRS External Civil Rights Unit at the above address. The person whose signature appears below is authorized to sign this assurance and commit the "Partner to the above provisions. NAME AND TRLE OF AUTHORIZED OI~ICIAL (Pleas® Print) r~ v~ _ DATE Form 13325 (9-2002) Cat No. 34842Q Department of the Treasury-U~bemal Revenue Service