HomeMy WebLinkAboutC02-153 Resource CenterQ, U 6- / � a e---
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AGREEMENT BETWEEN
THE COUNTY OF EAGLE, STATE OF COLORADO
AND
Eagle County Child Care Resource and Referral/ The Resource Center
THIS AGREEMENT, made and entered into this i '? f 4 day of June, 2002 by and between
the Board of County Commissioners of the County of Eagle, State of Colorado, a body corporate
and politic (hereinafter referred to as the "County") and Eagle County Child Care Resource and
Referral/The Resource Center,(hereinafter referred as the "Contractor ").
WITNESSETH:
THAT, in consideration of the mutual promises, covenants and conditions contained herein, the
parties hereto agree as follows:
1. SCOPE
A. The county hereby contracts with the Contractor to provide information on available licensed
child care programs for Eagle County families in need of child care; to provide information on
child care licensing requirements to persons interested in becoming licensed child care providers;
to provide Eagle County Health & Human Services with quarterly reports on the numbers of
licensed child care providers and spaces, monthly reports on persons entering the licensing
process, and other special child care provider reports as requested in writing by the County.
The maximum amount of reimbursement under this agreement is $ 13,548. Contractor will
be reimbursed quarterly upon submission of a statement of actual expenses and revenue
including supporting documentation only for those activities outlined above. Such statement will
include all expenses associated with this agreement and all funds received for Eagle County
Child Care Resource and Referral activities, including funds received from the CORRA for the
purposes of Child Care Resource and Referral activities in Eagle County.
2. PERIOD OF AGREEMENT
A. The term of this Agreement shall commence January 1, 2002 and end December 31, 2002.
However, the County may terminate the contract between the County and the Contractor
(therefore terminating this Agreement) on 10 days' notice of it is deemed by the County that the
Contractor is not fulfilling the program as specified in this agreement, or for other sufficient
reasons. Any unexpended funds may be required to be returned to the County as well as any
funds not properly expended according to project objectives.
Notwithstanding the above, in the event the Contractor becomes insolvent, or is declared
bankrupt, or dissolves, the County may declare in writing that this Agreement is terminated, and
all rights of the Contractor and obligations of the County shall terminate and cease immediately.
3. CONTRACTOR'S DUTIES
A. All funds received under this Agreement shall be expended solely for the purpose for which
granted, and any such funds not so expended, including funds lost or diverted to other purposes,
will be returned to the County.
v �
Agreement between EAGLE COUNTY
and The Resource Center: PAGE 2
B. The Contractor shall maintain adequate records of expenditures for reporting to the County.
The Contractor shall maintain all records pertaining to this Agreement for a minimum of three
years and may be subjected to an audit by federal, state, or county auditors or their designees as
requested. If misuse of funds is discovered by an auditor, the Contractor shall return said
misused funds to the County.
C. The Contractor authorizes the County to perform audits and to make inspections during
normal business hours at the convenience of the parties, with 48 hours written notice, for the
purpose of evaluating performance under this Agreement.
D. The contractor shall be responsible for complying with the applicable rules and laws
governing the practice of law in Colorado, and the Contractor shall be solely responsible for
ensuring proper licensing and credentialing of those providing services under this Agreement.
4. NOTICE
Any notice provided for herein shall be given in writing by registered or certified mail, return
receipt requested, which shall be addressed as follows:
THE COUNTY: THE CONTRACTOR
Eagle County The Resource Center
c/o Health & Human Services P.O. Box 2558
P.O. Box 660 Avon, CO 81620
Eagle, CO 81631
Mailed notices will be deemed given 3 days after the date a deposit in a regular depository of the US Postal Service.
5. MODIFICATION /ASSIGNMENT
The contractor shall not assign any rights or duties under this Agreement to a third party without
the written consent of the County, which shall determine the acceptability of the third party to the
County. Any effort to effect such an assignment without the written consent of the County will
terminate the Agreement immediately at the option of the County. This contract shall not be
modified unless agreed to in writing by the parties.
6. INSURANCE
At all times during the terms of this Agreement, Contractor shall maintain the following
insurance.
Type of Insurance
Workers' Compensation
Coverage Limits
Statutory
Employers Liability, including occupational disease
Comprehensive General Liability, including
broad form property damage.
$500,000
$150,000 per person and 5600,000
per occurrence or as specified in the
Colorado governmental Immunity Act,
whichever is greater.
The Contractor shall purchase and maintain such insurance as required above and shall provide
certificates of insurance in a form acceptable to Eagle County upon execution of the contract.
Agreement between EAGLE COUNTY
and The Resource Center: PAGE 3
7. MISCELLANEOUS
A. The parties to this Agreement intend that the relationship of the Contractor to the County is
that of an independent contractor. No agent, employee or volunteer of the Contractor shall be
deemed to be an agent, employee or volunteer of the County.
B. This Agreement shall be binding upon and inure to the benefit of the Contractor and the
County and their respective heirs, legal representatives, executors, administrators, successors and
assigns, provided, however, that neither party may assign nor delegate any of its rights or
obligations hereunder without first obtaining the written consent of the other party.
C. In the event that a dispute should arise relating to the Agreement, and should that dispute
result in litigation, it is agreed that the prevailing party shall be entitled to recover all reasonable
costs incurred, including staff time, court costs, attorney's fees, and other claim related expenses.
D. The invalidity or unenforceability of any particular provision of this Agreement shall not
affect the other provisions hereof, and this Agreement shall be construed as if such invalid and
unenforceable provisions were omitted.
E. Contractor shall indemnify and hold harmless the County, its Board of Commissioners, and
the individual members thereof, its Commissions, agencies, departments, officers, agents,
employees, servants, and its successors from any and all demands, losses, liabilities, claims or
judgements, together with all costs and expenses incident thereto which may accrue against, be
charged to or be recoverable from the County, its Board of County Commissioners, and the
individual members thereof, its commissions, agencies, departments, officers, agents, employees
or servants and its successors, as a result of the acts or omissions of Contractor, its employees or
agents, in or in part pursuant to this Agreement or arising directly or indirectly out of
Contractor's exercise of its privileges or performance of its obligations under this Agreement.
F. The contractor shall comply with all applicable laws, resolutions, and codes of the State of
Colorado and Eagle County.
G. Notwithstanding anything to the contrary contained in this contract, the County shall have no
obligations under this agreement, nor shall any payment be made to Contractor in respect of any
period after any December 31 of each calendar year during the term of this agreement, without
any appropriation therefor by the County in accordance with a budget adopted by the Board of
County Commissioners in compliance with the provisions of Article 25 Title 30 of the Colorado
Revised Statutes, the Local Government Budget Law (C.R.S. §29 -1 -101 et seq.) And the
TABOR Amendment (Colorado Constitution, Article X, Sec.20).
H. This Agreement shall be governed by the laws of the State of Colorado. Jurisdiction and
venue for any suit, right or cause of action arising under, or in connection with this Agreement
shall be exclusive in Eagle County, Colorado.
n,.
Agreement between EAGLE COUNTY
and Roaring Fork Legal Services PAGE 4
I. Integration. This Agreement supersedes all previous communications, negotiations and /or
contracts between the respective parties hereto, either verbal or written, and the same not
expressly contained herein are hereby withdrawn and annulled. This is an integrated agreement
and there are no representations about any of the subject matter hereof except as expressly set
forth in this agreement.
J. Contractor hereby certifies that it has read the agreement, understands each and every term
and the requirements set forth herein, and agrees to comply with the same.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on >
2002. The parties hereto have signed this Agreement in quadruplicate. One coup erp each has
been delivered to the County and the Contractor.
County of Eagle, State of Colorado,
By and Through Its BOARD of COUNTY COMMISSIONERS
ATTEST: -
e .
r�
�- � N i � � A � BY
�a
Clerk of the Board 6f e
County Commissioners
Eagle County Board
CONTRACTOR: The Resource Center
TITLE: d rz
Eagle County Child Care Resource and Referral Budget
Budget Items
Eagle County Dollars
Total Cost of CCR &R
Service
CCR &R Personnel Salaries
$6,045
$24,911
Fringe Benefits
$605
$2,110
Contract Personnel
$5,530
$5,530
Operating Expenses
$778
$2,572
Travel
$150
$765
Supplies 1
$165 1
$797
Equipment
$275
$550
Total
$13,548
37,243.00
Budget Summary
Personnel Salary
$6,045 (15 hours per week for 52 weeks for Eagle County)
Fringe Benefits
$605 (10% of personnel salary)
Contract Personnel
$5,530 (100 hours of contract research and reporting work for Eagle County and 5 hours
extra per week dedicated to Eagle County data entry and monthly reports)
Operating Expenses
Advertising and Public Information
(Child Care Aware Brochures, Child Care Resource and Referral advertising materials,
newsletter, fundraising costs, business outreach)
Note — The Eagle County CCAP office has made a specific request for CCR &R to order
Child Care Aware Brochures to send out to all parents applying for the CCAP program at
total of $119.
$169.00
Resources
(In -house printing, resource materials, computer upgrades)
$100.00
Staff Development
(Conference registration costs, staff meetings)
$100.00
z
Other
(i.e., dues, subscriptions, monthly utilities, bank charges, taxes, maintenance, computer
repair, want ads for personnel, hiring costs, postage, phone)
$409.00
Travel
(Out -Of -state conferences, in -state travel, mileage and accommodations, other than
CORRA trainings)
$150.00
Supplies
(i.e. Eagle County Child Care Provider packets, mailing labels, printer ribbon)
$165.00
Equipment
(Capital expenses, office furniture, computer software, over$250 with a life of one year)
$275 for website, NACCRAWARE hosting fee
Health & Human Services Department
(970) 328 -8840
FAX (970) 328 -8829
TDD (970) 328 -8797
www.eagle-county.com
June 10, 2002
TO: Bev Christiansan
The Resource Center
P. O. Box 2558
Avon, CO 9'
FROM: Kathleen Forir,
RE: Agreement for Child
The Agreement between Ea
Resource Center will be subs
June 18, 2002. Because of h
Services for the state fiscal yea
contract effective June 30, 2002.
OLD COURTHOUSE BUILDING
P.O. Box 660
551 Broadway
Eagle, Colorado 8 1 63 1 -0660
, irce and Referral/The
or signature on
, ent of Human
terminate this
Please submit the statement of ach _o including supporting documentation
for the activities outlined in the Agi Department of Human Services, P.O. Box 660,
Eagle, CO 81631 within 10 days of t, - .nation the Agreement (i.e. July 10, 2002).
We appreciate the services that Child Care Resource and Referral has provided to the families of
Eagle County and to the Department. Please call me at 328 -8858 if you have any questions.
EAGLE COUNTY, COLORADO
