HomeMy WebLinkAboutC02-048 Assisted Living Facility William Brummet Architects DesignAGREEMENT REGARDING PROVISION OF PROFESSIONAL SERVICES
FOR
EAGLE COUNTY
ASSISTED - LIVING FACILITY
This Agreement Regarding Provision of Professional Services dated as of —t5 �. z-� ,
2002, is between the County of Eagle, State of Colorado, a body corporate and politic, by and
through its Board of County Commissioners ( "County "), and William Brummett Architects
Design, a Professional Corporation ( "William Brummett Architects ").
A. County plans to plan, design and construct satellite County facilities on the county -owned
assisted - living site in Eagle, CO. The County desires architectural and engineering services
to prepare the design documentation for the assisted - living facility and associated site and
to provide design interpretation services during construction.
B. William Brummett Architects is a corporation organized and authorized to do business in the
State of Colorado, a principal of which is William Brummett, whose expertise is in
architecture and who is a licensed to act as such in the State of Colorado.
C. William Brummett Architects has submitted to County a Proposal consisting of letters dated
January 25, 2002 (consisting of eight pages total) ( "Proposal'), for performing the Work
(defined in Exhibit A hereof) and represented that it has the expertise and personnel
necessary to properly and timely perform the Work.
D. William Brummett Architects and County intend by this Agreement to set forth the Scope of
the responsibilities of William Brummett Architects in connection with the Work and related
terms and conditions to govern the relationship between William Brummett Architects and
County in connection with the Work.
AGREEMENT
Therefore, based upon the foregoing premises and the representations by William Brummett
Architects, for good and valuable consideration, including the promises set forth herein, the
parties agree to the following:
1. Scope of the Work: William Brummett Architects shall provide all labor, materials and
equipment necessary to perform and complete the work described in the "Scope Of
Work" attached hereto as Exhibit A and incorporated herein ( "Work "). The Work tasks
are further explained in the Proposal, which is incorporated herein by this reference.
a) The Work includes all those services identified in Exhibit A attached hereto,
consisting of Proposal for architectural and engineering services.
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b) The Work also includes all those services set forth in William Brummett
Architects's proposal documents which accompanied its proposal letter dated
January 25, 2002 (consisting of eight pages total) ( "Proposal "), which are
incorporated herein by this reference and which are attached hereto collectively
marked as Exhibit A.
C) In the event of any conflict between the text of this Agreement document and
Exhibit A attached hereto, the text of the Agreement document shall control.
d) The Work shall comply with all applicable laws and regulations including, but not
limited to, Americans With Disabilities Act and local building codes.
e) The Parties hereto recognize that the scope of the Work may change. When
William Brummett Architects believes that the scope of the Work has been
changed or that by reason of a decision of County it will be required to redo
properly completed Work, William Brummett Architects shall within five (5) days
advise County of such belief and shall also provide a statement of the maximum
additional charges for such work. William Brummett Architects shall not be
entitled to be paid for any such additional work unless and until County agrees in
writing that the scope of the Work has changed and accepts the statement of the
maximum additional charges.
All Work done hereunder shall be done by or under the direction and control of an
Architect qualified to practice in the State of Colorado or an Engineer registered and
licensed in the State of Colorado. All plans and documents shall be approved by and
bear the stamp and signature of an Architect qualified to practice in the State of
Colorado or bear the seal and signature of an Engineer registered and licensed in the
State of Colorado.
William Brummett Architects shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all designs, plans, reports,
specifications, drawings and other services rendered by William Brummett Architects
(including its subcontractors) and shall, without additional compensation, promptly
remedy and correct any errors, omissions or other deficiencies which may occur.
Nothing herein is intended to or constitutes a representation by County that it will
construct the proposed project or that it will do so at a particular time.
2. Construction and Post - Construction Services: The Work as defined in Section 1 hereof
includes construction and post- construction services which include, but are not limited
to, the following:
1. During the Construction Phase, which shall commence upon execution of the
Construction Contract by the County, William Brummett Architects shall provide the
following services:
a. William Brummett Architects shall be a representative of the County
during the Construction Phase and shall advise and consult with the County. William
Brummett Architects and the County's Representatives shall administer (review and
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approve) all schedule related requirements of the Construction Contract including, but
not limited to: initial submittals, revisions and approval of an acceptable schedule;
updating of the schedule; and submittal of all required back -up information pertaining to
changes in the work or claims. William Brummett Architects shall be responsible for
scheduling, attending and chairing all meetings with the construction contractor, and the
County's Representatives necessary for obtaining the construction contractor's
compliance with the scheduling requirements of the Contract. All communications
between the Construction Contractor and the County shall be forwarded through William
Brummett Architects. William Brummett Architects shall comply with any reasonable
Project administration and /or paperwork management procedures instituted by the
County.
C. William Brummett Architects shall be the interpreter of the Construction
Contract Documents and the Judge of the performance thereunder by the Contractor.
William Brummett Architects shall render interpretations necessary for the proper
execution or progress of the work with reasonable promptness on written request of
either the County or the Contractor and shall render written decisions, within a
reasonable time, on all claims, disputes and other matters in question between the
County and the Contractor relating to the execution or progress of the work or the
interpretation of the Contract Documents. Any such interpretation or decision by William
Brummett Architects shall be subject to review and final determination by the County in
those instances deemed necessary by the County. In the event the determination of the
County is contrary to the interpretation or decision of William Brummett Architects,
William Brummett Architects and the Contractor shall abide by the determination of the
County, provided such determination is not in violation of any codes or the normal
standard of professional care.
d. William Brummett Architects shall at all times have access to the work
wherever it is in preparation or progress.
e. William Brummett Architects shall determine the amount owing to the
Contractor based on its detailed observations of the work at the site, evaluations of the
Contractor's Applications for Payment, and review of the schedule as currently updated,
and shall issue Certificates for Payment in such amounts as provided in the Contract
Documents.
f. The issuance of a Certificate for Payment shall constitute a
representation by William Brummett Architects to the County, based on William
Brummett Architects's detailed observations at the site, that the work has progressed to
the point indicated; that, to the best of William Brummett Architects's knowledge,
information and belief, the quality of the work is in accordance with the terms and
conditions of the Contract Documents (subject to an evaluation of the work for
conformance with the Contract Documents upon Substantial Completion, to the results
of any subsequent tests required by or performed under the Contract Documents, to
minor deviations from the Contract Documents correctable prior to completion, and to
any specific qualifications stated in the Certificate for Payment); and that the Contractor
is entitled to payment in the amount certified. However, the issuance of a Certificate for
Payment shall not be a representation that William Brummett Architects has made any
examination to ascertain how and for what purpose the Contractor has used the monies
paid on account of the Contract Sum.
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g. William Brummett Architects shall have authority to reject work which
does not conform to the Contract Documents. Whenever, in William Brummett
Architects's reasonable opinion, it is necessary or advisable for the implementation of
the intent of the Contract Documents, William Brummett Architects will have authority to
require special inspection or testing of the work in accordance with the provisions of the
Contract Documents, whether or not such work be then fabricated, installed or
completed. However, neither William Brummett Architects's authority to act under this
section, nor any decision made by it in good faith either to exercise or not to exercise
such authority, shall give rise to any duty or responsibility of William Brummett
Architects to the Contractor, any subcontractor, any of their agents or employees, or any
other person performing any of the work. William Brummett Architects will not be
responsible for and will not have control or charge of the Contractor's construction
means, methods, techniques, sequences or procedures, or for safety precautions and
programs in connection with the work.
h. William Brummett Architects shall review Change Orders for the County's
approval and execution in accordance with the Contract Documents, and shall have
authority to order, in writing, minor changes in the work not involving an adjustment to
the Contract Sum or an extension of the Contract Time which are not inconsistent with
the intent of the Contract Documents.
I. William Brummett Architects shall review and approve or take other
appropriate action upon the Contractor's submittals made in conformance with
schedules agreed upon by the County, Architect and Contractor in the Contract for
Construction such as Shop Drawings, Product Data, and Samples, but only for
conformance with the design concept of the work and for conformance with the
information given in the Contract Documents. Such action shall be taken with
reasonable promptness so as to cause no delay. William Brummett Architects's approval
of a specific item shall not indicate approval of an assembly of which the item is a
component.
j. William Brummett Architects shall become familiar with and observe the
progress and quality of the work to determine if the work is proceeding in accordance
with the Contract Documents and the Contractor's Project Schedule. William Brummett
Architects shall inform the County of the progress, quality and quantity of the work.
William Brummett Architects shall be responsible for advising the County of any
observable faults, defects or nonconformities of which it has knowledge or it should
reasonably have knowledge in the Project or observable nonconformities with the
Contract Documents and shall give prompt written notice thereof to the County's
Designated Representatives.
k. William Brummett Architects shall, with the County's Designated
Representatives, conduct inspections to determine the dates of substantial completion
and final completion of the construction, but the County's Designated Representatives
shall make the final determination regarding said dates.
I. Whenever necessary, William Brummett Architects shall advise and
consult with the County on:
(a). Any aspect of the design, materials or construction work;
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(b). Any Change Order;
(c). Interpretation of the Contract Documents;
(d). The necessity or advisability of performing special inspections or
testing of the work;
(e). Written warranties and related documents provided by the
Contractor or required by the Contract Documents.
2. During the Postconstruction Phase, which shall commence on the date of final
completion and end one year from that date, William Brummett Architects shall provide
eleven month warranty walk- through.
3. During the Construction and Post - construction phases, no design or specification
contained in William Brummett Architects's final documents shall be changed or
modified without first obtaining written approval of William Brummett Architects.
3. Construction Cost: William Brummett Architects shall design the Project within a total
estimated cost of construction in the amount of Two Million Five Hundred Thousand and
no /100 Dollars ($2,500,000.00), assuming a construction period commencing in June
2002, and completion in Spring 2003. County may increase the fixed limits in its sole
discretion after approving the Schematic Design; the parties may mutually agree to
increase or decrease the fixed limits not later than the approval of the Schematic
Design. If the lowest bona fide bid or negotiated proposal exceeds the fixed limit by
more than ten percent (10 %), County may (1) give written approval of an increase in
such fixed limit, or (2) authorize rebidding or renegotiating of the Project within a
reasonable time, or (3) abandon or terminate in accordance with Section 5, or (4)
cooperate in revising the Project scope and quality as required to reduce the
construction cost to within the estimated cost of construction provided herein or such
lesser amount as may be agreed to prior to soliciting bids or negotiated proposals. In
the case of (4), William Brummett Architects, without additional charge, shall modify the
drawings and specifications as necessary to comply with the fixed limit, and providing of
such service shall be the limit of the Architect's responsibility arising from the
establishment of such fixed limit.
4. William Brummett Architects's Professional Level of Care: William Brummett Architects
shall be responsible for the completeness and accuracy of the Work, including all
supporting data and other documents prepared or compiled in performance of the Work,
and shall correct, at its sole expense, all significant errors and omissions therein. The
fact that the County has accepted or approved William Brummett Architects's work shall
not relieve William Brummett Architects of any of its responsibilities. William Brummett
Architects and its professional consultants shall perform the Work in accordance with
the terms hereof and, to the extent that specifications for the provision of professional
services are not set forth, shall perform such Work in a skillful, professional and -
competent manner and in accordance with the standards of care, skill and diligence
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applicable to architects, structural, electrical, mechanical and other engineers, and other
professionals, as the case may be, with respect to similar work.
5. Time of Performance and Termination:
a) William Brummett Architects shall commence the Work within five (5) business
days after the date of this Agreement. William Brummett Architects shall
complete the Work in accordance with the Project Schedule attached hereto as
Exhibit C and incorporated herein by this reference, provided that completion
dates for any one or more of the tasks identified in the Project Schedule may be
extended by the County at its sole discretion.
b) It is mutually agreed that time is of the essence in the successful completion of
the Work and that such Work shall be performed diligently and without
interruption at such rate of progress so as to accomplish completion within the
Project Schedule. The completion dates as set forth in the Project Schedule
include a reasonable time for the reviews and approvals required by this
Agreement. Should William Brummett Architects be unreasonably delayed by the
failure of any person or entity to provide the required review or approval within
such reasonable time, William Brummett Architects shall be entitled to an
appropriate extension of time after a written request for such extension has been
submitted to and approved by County's designated representative in writing. No
time extension will be granted without a determination that good cause exists for
such extension. Should circumstances and events reasonably permit, William
Brummett Architects will complete the work prior to the cumulative times set forth
above.
C) County may terminate this Agreement, in whole or in part, for its convenience
upon providing notice to William Brummett Architects. Upon such a termination,
County shall be liable only for Work satisfactorily completed prior to the notice
and for unavoidable expenses directly incurred for performance of those parts of
the Work which have not been satisfactorily completed, provided that, at its sole
option, County may require that William Brummett Architects complete particular
portions of the Work on a time and reimbursable expenses basis consistent with
paragraph 4 hereof. Upon termination William Brummett Architects shall deliver
to County all drawings, illustrations, text, data and other documents entirely or
partially completed, together with all material supplied to William Brummett
Architects by County. Payment will be due within thirty (30) days after William
Brummett Architects has delivered the last of the partially completed documents,
together with any records that may be required to determine the amount due.
D) Notwithstanding anything to the contrary contained in this Agreement, no
charges shall be made to County nor shall any payment be made to William
Brummett Architects for any Work done after December 31, 2002, without the
written approval of the County in accordance with a budget adopted by the
Board of County Commissioners in accordance with the provisions of Article 25
of Title 30 of the Colorado Revised Statues and the Local Government Budget
Law (C.R.S §29 -1 -101 et seq.). In the event funds are not appropriated beyond
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�F
C71'
1999 clause 5b shall apply, although it is the County's intent to appropriate
additional funds for work occurring beyond 2002.
6. Compensation and Payment: In consideration of its performance of the Work, William
Brummett Architects shall be paid a fee of $144,316.00 (not including on -site
construction observation, paragraph 2.1.m.). This fee is the total amount payable to
William Brummett Architects for performance of the Work, including time and Direct
Expenses. Direct Expenses are direct costs incurred in conjunction with the project,
including, telephone, facsimile, postage, delivery fees, mileage reimbursement, vehicle
rental, housing, meals, entertainment, photocopies, photo reductions, film processing,
progress blue prints, check sets of construction documents including specifications at
the end of each design phase (maximum 6 sets each) and miscellaneous and normal
job material costs. The total payment for for the Work, and for each task identified in the
Proposed Fee and Cost schedule attached hereto as Exhibit B and incorporated herein
by this reference shall not exceed the amounts set forth on Exhibit B.
Services in addition to the Work, if any, shall be compensated in accordance with the
rate schedules set forth in Exhibit A attached hereto and incorporated herein by this
reference, whichever is applicable. Prior to performing any additional services to the
Work, William Brummett Architects shall submit an estimate of the probable cost and a
maximum, "not -to- exceed" cost for the additional services based on those rate
schedules. No additional services shall be performed prior to execution of a written
amendment to this Agreement.
Payments shall be made in accordance with the following:
a) William Brummett Architects shall submit to County monthly invoices of the
progress made and expenses incurred during the previous calendar month.
Such invoices shall segregate the charges for work done by task, and shall
describe the Work performed, including the percentage of completion William
Brummett Architects contends was accomplished during the month, and
expenses incurred. Upon request, William Brummett Architects shall provide
County with such other supporting information as County may request.
b) Progress invoices shall be made in conformance with William Brummett
Architects's allocation of the fee among the classes of services set forth in its
Proposal.
C) William Brummett Architects's invoice shall be payable within thirty (30) days
after submittal by William Brummett Architects together with submission of any
required clarification and documentation.
d) William Brummett Architects shall maintain comprehensive, complete and
accurate records and accounts of its performance relating to this Agreement for
a period of three (3) years following final payment hereunder, which period shall
be extended at County's reasonable request. County shall have the right within
such period to inspect such books, records and documents upon demand, with
reasonable notice and at a reasonable time, for the purpose of determining, in
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accordance with acceptable accounting and auditing standards, compliance with
the requirements of this Agreement and the law.
7. Project Management: William Brummett, is designated as William Brummett Architects's
Project Director for the Work. Richard Cunningham shall be County's manager
responsible for this Agreement. All correspondence between the parties hereto
regarding this project shall be between and among the project managers. Either party
may designate a different project manager by notice in writing.
8. Independent Contractor: It is expressly acknowledged and understood by the parties
hereto that nothing contained in this Agreement shall result in, or be construed as
establishing, an employment relationship. William Brummett Architects shall be, and
shall perform as, an independent contractor. No agent, subcontractor, employee, or
servant of William Brummett Architects shall be, or shall be deemed to be, the
employee, agent or servant of County, William Brummett Architects shall be solely and
entirely responsible for its acts and for the acts of William Brummett Architects's agents,
employees, servants and subcontractors during the performance of this Agreement.
9. Personnel: William Brummett Architects understands and hereby acknowledges that
County is relying primarily upon the expertise and personal abilities of William Brummett
Architects, and specifically William Brummett. The County understands and accepts
that William Brummett Architects will subcontract portions of the Work as follows:
Mechanical, Electrical and Plumbing Engineering to M. E. Engineers;; and Structural
Engineering to Monroe & Newell Engineers, Inc. The tangible "deliverables" to be
provided to County shall be completely reviewed by William Brummett and William
Brummett Architects.
This Agreement is conditioned upon the continuing direct personal involvement of the
persons identified in this Section in the Work. Neither William Brummett Architects nor
its approved subcontractors may assign its interest in the Agreement or in their
subcontract, including the assignment of any rights or delegation or subcontracting of
any obligations provided therein, without the prior written consent of County, which
consent County may withhold in its sole discretion. Unless specifically stated to the
contrary in any written consent to an assignment, no assignment will release or
discharge the assignor from any duty or responsibility under the Agreement.
10. Ownership of Documents: County acknowledges that William Brummett Architects's
(including its respective consultant's) plans and specifications are instruments of
professional service. However, William Brummett Architects's design, all plans,
specifications and all other instruments of professional services pursuant to this
Agreement, in any form, and regardless of stage of completion, shall be the sole and
exclusive property of the County, whether or not the project is completed. William
Brummett Architects shall be permitted to retain copies of all such plans, specifications
and other documents, but agrees not to use them for any other project. County agrees
it will not use the plans, specifications and other documents for any other project or
purpose other than for the project (including post - completion maintenance,
reconstruction, expansion and remodeling) described in this Agreement. County shall
have the sole and exclusive right to assign, sell, transfer or convey any or all of its right,
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title and interest in and to the design and all drawings, plans, specifications and any and
all other work products produced by William Brummett Architects pursuant to this
Agreement, subject to the same use limitation.
11. County Responsibility for Disputes: Any dispute arising as to the interpretation of this
Agreement shall be resolved by the County's designated representative. William
Brummett Architects agree to abide by that decision and shall not cease work under this
Agreement pending a differing determination from the district Court of Eagle County on
the disputed issue.
12. Insurance: At all times during the term of this Agreement, Contractor shall maintain the
following insurance:
a) Type of Insurance
b) Professional Liability
C) Workers' Compensation
Coverage Limits
$1,000,000 minimum
As required by Colorado law
C) All insurance required hereby shall be issued by an insurance company or
companies authorized to do business in the State of Colorado. William
Brummett Architects shall deliver certificates of required insurance to the County
before commencing the Work.
d) Before permitting any subcontractor to perform any work under this Agreement,
William Brummett Architects shall either (1) require each of his subcontractor to
procure and maintain, during the life of his subcontracts, insurance which meets
the requirements for the Contractor herein, or (2) provide for insurance of the
subcontractor in Contractor's own policies in the amounts required hereinabove.
13. Indemnification: Within the limits allowed by law, each party hereto shall indemnify the
other party for, and hold and defend the other party and its officials, boards, officers,
principals and employees, harmless from all costs, claims and expenses, including
reasonable attorney's fees, arising from claims of any nature whatsoever made by any
person in connection with the negligent, reckless or willful acts or omissions of, or
representations by, the indemnifying party in the performance of this Agreement. This
indemnification shall not apply to claims by third parties against the indemnified party to
the extent that the indemnified party is liable to such third party for such claim without
regard to the involvement of the indemnifying party.
Notwithstanding the foregoing, William Brummett Architects acknowledges that County
is relying on, and does not waive or intend to waive, the monetary limitations, or any
other rights, immunities and protections provided by the Colorado Governmental
Immunity Act, (C.R.S §24 -10 -101 et seq.), as from time -to -time amended or as
otherwise available to County, its commissioners, officers and employees, all of which
rights, immunities and protections County expressly retains.
14. PATENTS - COPYRIGHTS: William Brummett Architects agrees to protect, defend, and
save harmless the County against any demand for payment for the use of any patented
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or copyrighted material, process, design, article or device that may enter into the work
being performed by William Brummett Architects under this Agreement.
15. [There is no paragraph 15]
16. Notices: Any notice and all written communications required under this Agreement shall
be given in writing by personal delivery, FAX or mail to the appropriate party at the
following addresses:
a) William Brummett Architects: William Brummett
535 East Mexico Avenue
Denver, CO 80210
Phone: 720/570 -2302
Fax: 720/570 -2340
b) County: Richard Cunningham
Director, Facilities Management
Eagle County
P.O. Box 850
Eagle, CO 81631
Tel 970 - 328 -8881
Fax 970 - 328 -8899
[rest of page is blank]
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C C.
With a copy to:
County Attorney's Office
P.O. Box 850
Eagle, CO 81631
Fax 970 - 328 -5219
C) Notices shall be deemed given on the date of delivery; on the date a FAX is
transmitted and confirmed received or, if transmitted after normal business
hours, on the next business day after transmission, provided that a paper copy is
mailed the same date; or three days after the date of deposit, first class postage
prepaid, in an official depository of the U.S. Postal Service.
d) This Agreement is managed by the Eagle County Facilities Management
Department. Day -to -day issues and communications, not requiring formal,
contractual notice, should be directed to that department.
17. Miscellaneous:
a) William Brummett Architects shall not discriminate against any employee or
applicant for employment to be employed in the performance of this Agreement
on the basis of race, color, religion, national origin, sex, ancestry, physical
handicap, sexual orientation, age, political affiliation or family responsibility.
William Brummett Architects shall require all consultants to agree to the
provisions of this subparagraph.
b) The making, execution and delivery of this Agreement by the parties hereto has
not been induced by any prior or contemporaneous representation, statement,
warranty or agreement as to any matter other than those herein expressed. This
Agreement embodies the entire understanding and agreement of the parties,
and there are no further or other agreements or understandings, written or oral,
in effect between them relating to the subject matter hereof. This Agreement
may not be amended, including by any modification or, deletion from or addition
to the scope of the Work, except by a written document of equal formality
executed by both parties hereto.
C) This Agreement shall be governed by and construed in accordance with the
internal laws of the State of Colorado, without reference to choice of law rules.
The parties agree that venue in any action to enforce or interpret this Agreement
shall be in the District Court in the 5th District for the State of Colorado.
d) No waiver of any breach or failure of either party to insist on strict performance
of any one of the agreements, terms, conditions or covenants herein set forth,
shall be deemed to imply or constitute a waiver of any other agreement term,
condition, or covenant or the right thereafter to enforce any other default of such
agreement.
e) This Agreement does not and shall not be deemed to confer upon or grant to any
third party any right enforceable at law or equity arising out of any term,
covenant, or condition herein or the breach thereof.
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f) Subject to the prohibitions against assignment and subcontracting above, this
Agreement shall be binding on and inure to the benefit of the parties hereto, and
their respective successors and assigns, and shall not be deemed to be for the
benefit of or enforceable by any third party.
[rest of page is blank; next page is signature page]
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C
IN WITNESS WHEREOF, the parties have executed this agreement the day and year
first written above.
COUNTY OF EAGLE, STATE OF
COLORADO, By and Through Its
BOARD OF COUNTY COMMISSIONERS
Clerk to th(6 Board of
County Commissioners
William Brummett Architects, A PROFESSIONAL
CORPORATION
0
[PRINT NAME & TITLE]
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r
Exhibit A
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rROM )000000 00000000000( PHONE NO.
A Professional Corporation
PROPOSAL FUR
ARCHITECTURAL SERVICES
3037441063 C, ' Jan. 25 2002 05: 47R I P:_
Kevised January 25, 2002
(Note additions yfpdprlined, omissions- stfteiceff)
Client- Mr. Rich Cunningham
Eagle County Facilities Manager
Eagle County Building
500 Broadway,
Eagle, Colorado 81631
Project: Eagle County Assisted Living
Page 1 of 6
f'1 t„oritext of P� r�pi'sal � _ _
A....Sff+a
i. The site parcel is located approximately 1/4 mile south of the Eagle County
Building, adjacent to a senior /affordable housing development and a City Park.
The site is gently sloped, trapezoid shaped, and has vehicular access from the
north_ Preliminary design studies suggest a mufti-,story (likely two -story) building
will need to be created to accommodate the program /number of units, open space
and parking on this site.
fl. An amendment to the existing PUD will be required.
iii. A site boundary and topographic survey, as well as soils testing, will be
required and provided by Eagle County at the time of commencing design.
B. 8pffding
i. The population to be served by this assisted living facility is primarily lower
income frail seniors. This facility will not serve those with advanced dementia.
ii. The building will be approximately 17,000 square feet.
iii. The building will likely be one or two story, wood frame(1 -hour rated)
construction.
"''iv. 24 resident units will be included, approximately 16 studio and 8 one bedroom_
v. Dependent on architectural programming (which has not been completed to
date, and is included in this proposal), the common space will likely include dining
and commercial kitchen, living and activity space, administration space, open
stair, utility and mechanical space, assisted bathing room(s), and circulation.
535 East Mexico Avenue
Denver, Colorado 80210
Ph. 720.570.2302
Fx.720.570.2340
wbrummettQgwest -net
January 25, 2002
Page 2 of 6
Client: Eagle County, Colorado
Project: Eagle County Assisted Living
Context of Proposal, continued
A Preliminary conceptual building cost analysis suggests a hard cost budget of
approximately $2.800.Q00 L16.000 16,000 s.f_ x $1751 s.f.). ibis is to be confirmed by
Eagle County.
C. Process
L The architectural team will consist of the Architect and, as consultants to the
Architect, Structural Engineers and Mechanical /Electrical /Plumbing Engineers, as
noted in this proposal and approved by Eagle County.
ii. William Brummett Architects, P.C. will contract directly with Eagle County.
iii. Civil Engineering, Planning, Landscape Architecture, General Contracting for
Construction, and Project Development/Finanoing Management are not included
in this proposal.
iv_ The Architect will coordinate design, documentation, cost control efforts (as
coordinated with Owner's cost estimator) as related to design, and construction
administration with Eagle County and its contractors (including those listed
above), regulatory and approval agencies, and financing entities.
v_ Regular design and documentation reviews and approvals will be coordinated
with and required of Eagle County.
vi. A Construction Manager /General Contractor or Professional Construction Cost
Estimator will be engaged by Eagle County early in the design process to conduct
cost analysis throughout the design and documentation of the project.
335 East Maxico Avenue
Denver, Colorado 60210
Ph. 720.570.2302
Fx. 720.570.2340
wbru rnmettQgwest. net
Januacv 25, 2002
Page 3 of 6
Client: Eagle County, Colorado
Project: Eagle County Assisted Living
2ttvtCr'5P 54 +1
zz
Jan. 25 2002 05 :48P[l P4
A. Seririces On ieuv
William Brummett Architects, P.C. will provide full- service architectural
programming, building design, documentation, review agency
submittals, and construction administration as outlined below.
B. Phaseiv Phg %e Services_ rt ine
Phase 1: Design will include:
i. Architectural Program
ii. Building Floor Plans
iii. Unit plans
iv. Building Exterior Elevations
v. PUD Amendment Submittal (as coordinated with and directed by
County's selected Civil Engineer /Land Planner)
vi. Building Sections
vil. A Design Narrative including descriptions of interior and exterior
finish materials, fixtures, mechanical, electrical, plumbing and
structural systems for use in cost estimating
viii. Coordination with Architect's engineering consultants
ix. Preliminary review with County Building Department
x. Assistance with County's Selection of Cost Estimator /General
Contractor
xi. Coordination/value engineering with County's Selected Cost
Estimator /General Contractor
Suggoted review and ,approval meeting§ with County and consultartt _
this pha4f.1.
1 _ Schedule, Agreement, Architectural Program
Nola: the County must provide a survey with site
boundaries, setbacks required, existing utilities, and
topography for the Architect to proceed beyond this point
2. program confirmation, Site Plan review, Building and Unit
Plan review.
3. Site Plan confirmation, Building and Unit Plan review, Exterior
Elevation review.
4. Submittal for PUD amendment, initial concurrent contractor
535 East Mexico Avenue cost estimate begins.
Denver, Colorado 30210 5. Interior and exterior finish material review, WE/P systems
Ph. 720.570.2302 review, fixtures review.
Fx. 720- 570.2340 6. Wall sections review, finalize design aspects of all above.
wbrummett @gwest.net 7_ Final Design Phase Approval, second cost estimate submittal
January 2a. 2002
Page 4 of 5
Client: Eagle County, Colorado
Project: Eagle County Assisted Living
B. Phase by Phase Services Outline, continued
Phase 2: Construction Documentation will Include:
i. Architectural Site Plan
ii. Building Floor Plans
iii. Unit Enlarged Floor Plans
iv. Reflected Ceiling/Lighting Plans
v- Roof Plan
vi. Building Sections
vii. Exterior Elevations
viii. Wail Sections
ix. Interior Elevations
x. Door, Window, Finish, Hardware Schedules
xi. Specifications and General Conditions Book
xii. Exterior Details
xii. Interior Details
xiii. Coordination with Cost Estimator /General Contractor for pricing and
final bid/GMP
xiv. Coordination with and submittal to Building Department for permit
Suggested review and annroval meetings with County and consultants_
this QhaseL
1. Contractor's second cost eswtimate review, 25% Construction
Documents.
2. 50% Construction Documents review and cost estimate update
3. 75% Construction Documents review and cost estimate
update, submit to County for permitting -
4. Final Approval
Phase 3: Construction Administration will include:
i. Ongoing review and approval of Contractor submittals
ii. Ongoing review of Contractor RFI's (questions)
iii. Review and approval of Contractor Payment Requests (with County)
iv. Review /NegotiatiordApproval of Contractor Change Orders (with
County)
v. Monthly on -site meetings/observations
vi- Project close -out, punch list.
vii. Final approval of project close -out (with Owner)
viii. Ongoing coordinationlresponse with Contractor, County, and code
review agencies throughout construction
535 East Mexico Avenue
Denver, Colorado 80210
Ph. 720.570.2302
Fx. 720.570.2340
wbrummett @gwest.net
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535 East Mexico Avenue
Denver, Colorado 60210
Ph. 720.570.2302
Fx. 720 570.2340
wbrummett@gwest -net
PHONE NO. : 3037441063 C1 Jan. 25 2002 05:49PM P6
PROPOSAL FOR
ARCHITECTURAL SERVICES
B. Phase by Phase Architectural Fee Breakdown
i. Phase 1 Site Planning and Building Design
Duration Phase Total Fee
Approx. 2 months $21,600.
jj, Pha*g 2 Construction l2.=jmrnt$tion
Duration Phase Total Fee
Approx. 2 months $40,400.
iii. Phase 3 Permiting and BiddingNalue Engineering
Duration Phase Total Fee
Approx. 1 month $3,600.
iv_ Phase 4 Construction Administration
Duration Phase Total Fee
Approx. 10 months $32,200.
Architectural Total Fee
$94,OOO_
C. Structural Engineering Fee
Monroe & Newell Engineers, Denver $18,500.
D. Mechanical/Electrical/Plumbing Engineering Fee
M -E Engineers, Denver $19,500.
E. Total Fee
*Plus reimbursable expenses
$132,000"
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535 East Mexico Avenue
Denver, Colorado 802t0
Ph. 720.570.2302
Fx. 720.570.2340
wbrummott ®gwest.net
PHONE NO. : 3037441063 ' Jan. 25 2002 05:49PM P7
PROPOSALFOR
ARCHITECTURAL SERVICES
January 10, 2002
Page 6 of 6
Client: Eagle County, Colorado
Project: Eagle County Assisted Living
F Payment
Fee for Architectural services will be invoiced monthly as a percentage of each
phase completed, against the maximum amount per phase_ Structural,
MechanicaVElectrical /plumbing fees will be invoiced through the Architect.
Payment will be due on the 5th day of the following month_ Failure to remit
payment within 60 days will be due cause for the Architect to stop work.
G. Reimbursable Expenses and Nat to Exceed Estimate
1. Mileage, out of town travel, meals and lodging if necessary. 1 5
2. Reproductions, including blueprints{, photocopies, photographs. $9,200.00
3. Postage, express mail and courier charges. $1,200-0
4. Long distance telephone charges X360.00
otaI
$12,316.00
" based on 6 sets prints x B'cycles printing (no contractor sets). CD level sets (3)
include architects consultants, consider approximately 60 sheets per set
(no contractor sets)
H. Hourly Rates for Additional ftyices
AADy additional services rgquested by aoI2 Qounty bevond the scope of this work
will be billed at the rates, below:
E!rincipal. PrqLqgtALqhitect uuo $95ht+
Senior Draffspeo-pa $6
1 _ Civil Engineering or land planning beyond the scope of
architectural site planning.
2_ Site surveys or testing.
3. Landscape design/architecture,
4. Interior furnishings selection (movable items).
5. Professional architectural renderings or models.
6. Food service design and equipment consultation/specifying
Owner
Architect
Date
Date
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A Professional Corporation
PHONE NO. = 3037441063
C,. Jan. 25 2002 05 :50PN P8
Revised January 25, 2002
Draft Architectural Program
Approx .sa. ft. 9 Total sa. ff.
Resident Rooms
Studios (smaller) 300 8 2,400
Studios (larger, studio plus) 375 8 3,000
1 Bedroom 490 8 3,920
Subtotal resident rooms 9,320 ( +720)
Shared Space
Dining Room
450
(16 +s.f. /person x 26 people)450
Lobby /Reception
160
1
160
Living Room /Parlour
240
1
240
Exercise Room
250
1
250
Private Dining Room
230
1
230
Craft area/activity kitchen
140
1
140
Libraryleomputerlintemet
140
1
140
Public bathrooms
50
2
100
Resident storage (basement)
200
1
200
Beauty
168
1
168
,Resident lauRdjX
80
1
140
Subtotal shared space
2,218 (-432)
Staff Space
Observation /reception
(s.f.
in above "Lobby /Reception ")
Conference
280
1
280
Office
120
1
120
Work/copy
100
1
100
Consult
100
1
100
Staff Laundry
140
1
140
Staff break
140
1
140
Staff bathroom
40
1
40
Assisted bathing/spa
120
1
120
Med Room
40
1
40
Commercial kitchen
700
1
700
Kitchen storage
350
1
350
Storage (basement) _ _
200
_ _ 1
_ 200
Overall Subtotal
Utility /mechanical space Factor 4d16
535 East Maxico Avenue Circulation Factor 15%
Denver, Colorado 80210
Ph. 720.570.2302
Fx. 720.570.2340 "fetal Square Footage Estimate
wbrummettQgwest.net
13,868 ( +88)
400
2,025
16,293 G.S.P_
( -247)
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Corporation A Professional
PHONE NO. : 3037441063 Jan. 25 2002 05 :50PN P9
G'
Revised January 25, 2002
Draft Schedule Outline
Note: This schedule for planning _ ug Mes Qnly and may be affected by PUD
Amendment process and/or work performed by others.
Phgse 1 Design
as ApRmKimate Data
1. Schedule, Agreement, Architectural Program Week 1 Jan. 21
Note: The County must provide a survey with
site boundaries, setbacks required, existing
utilities, and topography for the Architect to
proceed beyond this point
2. Program confirmation, Site Plan review,
Building and Unit Plan review. Week 2 Jan. 28
3. Site Plan confirmation, Building and Unit
Plan review, Exterior Elevation review. Week 3 Feb.4
4. Submittal for PUD amendment, initial
concurrent contractor cost estimate begins_ Week 4 Feb. 18
5. Interior and exterior finish material review,
M /E/P and S systems review, fixtures review. Week 6 Feb. 25
6. Wall sections review, finalize design aspects
of all above_ Week 7 Mar 1
7. Final Design Phase Approval, second cost
estimate submittal Week 8 Mar. 8
Phase,? Constructlon DoGU enIS
1. Contractor's second cost eswtimate review,
25% Construction Documents. Week 10 Mac22
2. 50% Construction Documents review and
cost estimate update Week 14 April 22
3. 75% Construction Documents review and
535 East Mexico Avenue sub contractor bidding, submit to
Denver, Colorado 80210
Ph. 720.570.2302 County for permitting. Week 18 May 22
Fx 720.570.2340
wbrummettQgwest.net 4. Final Approval (Construction Begins) Week 22 June 22
