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HomeMy WebLinkAboutC01-235 Family Visitor Programl C, AGREEMENT BETWEEN THE COUNTY OF EAGLE, STATE OF COLORADO AND FAMILY VISITOR PROGRAM THIS AGREEMENT, made and entered into this day o 001 by and between the Board of County Commissioners of the County of Eag e, State of Colorado, a body corporate and politic (hereinafter referred to as the "County ") and the Family Visitor Program, (hereinafter referred as the "Contractor "). WITNESSETH: THAT, in consideration of the mutual promises, covenants and conditions contained herein, the parties hereto agree as follows: 1. SCOPE A. The County hereby contracts with the Contractor for Early Head Start program services to Eagle County children and families. B. Service Cost : Services will be purchased by the County from the Contractor on the basis of an approved program operation budget which is consistent with Early Head Start program standards and the usual cost of home visitation services in the Eagle County Early Head Start program. C. Eligibility for Purchase of Service: Persons eligible for purchase under this agreement are individuals and families who are eligible for enrollment in the Early Head Start program based on enrollment criteria of the Eagle County Early Head Start program. Clients will be recruited by The Family Visitor Program and the Eagle County Early Head Start program. E. Billing for Services: The Contractor shall submit to the Eagle County Department of Health and Human Services a monthly statement of program budget expenditures and in -kind contributions with attached invoices or in -kind documentation. 2. PERIOD OF AGREEMENT A. The. term of this Agreement shall commence August 1, 2001 and end July 31, 2002. The maximum amount of this contract shall not exceed $64,200. However, the County may terminate the contract between the County and the Contractor (therefore terminating this Agreement) on 30 days' notice if it is deemed by the County that the Contractor is not fulfilling the program as specified in this agreement, or for other sufficient reasons. Any unexpended funds may be required to be returned to the County as well as any funds not properly expended according to project objectives. B. Notwithstanding the above, in the event the Contractor becomes insolvent, or is declared bankrupt, or dissolves, then the County may declare in writing that this Agreement is terminated, and all rights of the Contractor and obligations of the County shall thereupon terminate and cease immediately. C-�11 C) Agreement Between EAGLE COUNTY EARLY HEAD START and Family Visitor Program - Page 2 3. CONTRACTOR'S DUTIES - The Contractor shall comply with the following requirements: A. To provide Early Head Start services to 15 children at all times in accordance with Head Start performance standards and program information guidance which shall include the following: > Recruitment and enrollment of eligible families in the Roaring Fork portion of Eagle County. >Home visits of 90 minutes duration to occur on a weekly basis year - round. It is recognized that fewer than 52 home visits per year may be scheduled due to situations such as staff vacations and program training activities. There will a minimum of 43 home visits provided to each family of consistent high quality. > A minimum of 24 consistent, high quality parent -child socialization group activities a year for each eligible family. > involvement of parents in planning the direction of home visits and group socialization activities and in the governance of the program through the establishment of a parent policy committee. > development and implementation of a Family Partnership Agreement with each eligible family. > information and referral regarding community health and human services and support to access needed community services for each eligible family. > completion of annual program assessment. > submission of monthly service activity reports > Provide reflective supervision with family visitors at a minimum of once a month > Provide reflective supervision at least biannually on home visits and group socialization. The Contractor will allow access to and cooperate with authorized Early Head Start staff, contractors and consultants in the observation and evaluation of the program and records. Visits may be scheduled or unannounced. The Contractor will notify the EHS Director immediately of all reports of suspected child abuse or neglect involving Early Head Start personnel. Early Head Start personnel are to be considered "mandatory reporters" for suspected child abuse and neglect and are to make those reports directly to Eagle County Health and Human Services - child welfare staff. B. To assure employment and training of staff that meet the qualifications for Early Head Start services including: > criminal background screening. Applicants with criminal convictions or founded child abuse reports will be ineligible for hire. > completion of a TB test that proves non - contagion of all staff having contact with children and families. > documentation of previous work experience and training in early childhood education. > successful completion of first aid, CPR and universal precautions training within the first three months of employment. Agreement between EAGLE COUNTY EARLY HEAD START and Family Visitor Program - Page 3 > development of individual training plans for all Early Head Start employees. All family visitors must complete the Home Visitor Child Development Associate (CDA) training within 18 months of hire. Early Head Start staff are required to attend staff meetings and trainings sponsored by the program. C. To maintain program records for inspection and audit including: > personnel and training records. > in -kind and donated services documentation. > family service records - family visit documentation weekly child observations individual family partnership plans lesson plans developmental screening records health assessment records. D. To comply with all assurances herein attached for non - construction programs under OMB circular A -102. E. To complete the certification regarding lobbying. F. To certify compliance with Drug -Free workplace requirements by the signing of this agreement. G. All funds received under this Agreement shall be expended solely for the purpose of which granted, and any such funds not so expended, including funds lost or diverted to other purposes, will be returned to the County. All Early Head Start equipment loaned to or placed with the Contractor will be returned to the County if this agreement is terminated. H. The Contractor shall maintain adequate records of matching expenditures for reporting to the County. The Contractor shall maintain all records pertaining to this Agreement for a minimum of three years and may be subjected to an audit by federal, state, or county auditors or their designees as requested. If misuse of funds is discovered by an auditor, the Contractor shall return said misused funds to the County. I. The Contractor authorizes the County to perform audits and to make inspections during normal business hours at the convenience of the Contractor, with 48 hours written notice, for the purpose of evaluating performance under this Agreement. J. To provided a COLA increase of 3.5 % in staff hourly rate of pay, subject to the salary comparability provisions of Section 653 of the Head Start Act. It is expected that the COLA increases in a manner that permanently increases the pay scale, rather than only increasing the salaries of current employees. (--i Agreement between EAGLE COUNTY EARLY HEAD START and Family Visitor Program - Page 4 4. COUNTY'S DUTIES: The County agrees to the following: A. To provide copies of federal Head Start Performance Standards and other federal requirements, EHS policies and procedures, forms, brochures, parent handbook, HSFIS reporting system and other record keeping requirements to ensure compliance with Head Start guidelines. Region 8 Head Start web site: htW: / /www.region8headstart.org B. To assist the Contractor in making arrangements for Family Visitors to achieve their individual training plans and attainment of CDA credentials. C. To provide ongoing support, training, evaluation and reflective program supervision through a minimum of quarterly visits. D. To assist in community public awareness activities and in the recruitment and enrollment of eligible families. E. To facilitate provision of the following support activities in accordance with Head Start performance standards and EHS work plans, including; > Health screening and follow -up > Parent involvement activities > Policy Council coordination > Mental health consultation services > Colorado Child Care Assistance Program > Early childhood education technical assistance > Coordination of community health and human services resources > Individual Family Service Plan development > Training for HSFIS record - keeping > Materials for family and child development activities, including home visits and group socialization >Part C - disability services >Self- sufficiency opportunities\ >Literacy activities >ESL > Other resources noted in the Family Partnership Agreement 5.NOTICE Any notice provided for herein shall be given in writing by registered or certified mail, return receipt requested, which shall be addressed as follows: THE COUNTY: THE CONTRACTOR: Eagle County Family Visitor Program c/o Health & Human Services P.O. Box 1845 P. O. Box 660 Glenwood Springs, CO 81602 Eagle, CO 81631 c r Agreement between EAGLE COUNTY EARLY HEAD START and Family Visitor Program - Page 5 5. MODIFICATIONS AND WAIVER The Contractor shall not assign any rights or duties under this Agreement to a third party without the written consent of the County, which shall determine the acceptability of the third party to the County. Any effort to effect such an assignment without the written consent of the County will terminate the Agreement immediately -at the option of the County. At all times during the term of this Agreement, Contractor submit proof of and shall maintain the following insurance: Tyne of Insurance Workers' Compensation Employer's Liability, including occupational disease Comprehensive Automobile Liability, including all owned, non -owned and hired vehicles. Comprehensive General Liability, including broad form property damage Coverage Limits Statutory $500,000 $150,000 per person and $600,000 per occurrence or as specified in the Colorado Governmental Immunity Act, whichever is greater. $150,000 per person and $1,000,000 per occurrence, listing the County as an additional insured. All insurance required hereby shall be issued by an insurance company or companies authorized to do business in the State of Colorado 7. MISCELLANEOUS A. The parties of this Agreement intend that the relationship of the Contractor to the County is that of an independent contractor. No agent, employee or volunteer of the Contractor shall be deemed to be an agent, employee or volunteer of the County. B. This Agreement shall be binding upon and inure to the benefit of the Contractor and the County and their respective heirs, legal representatives, executors, administrators, successors and assigns: provided, however, that neither party may assign nor delegate any of its rights or obligation hereunder without first obtaining the written consent of the other party. C. In the event that a dispute should arise relating to the performance of the services to be provided under the Agreement, and should that dispute result in litigation, it is agreed that the prevailing party shall be entitled to recover all reasonable costs incurred in the defense of the claim, including staff time, court costs, attorney's fees, and other claim related expenses. Agreement between EAGLE COUNTY EARLY HEAD START and Family Visitor Program - Page 6 C D. The validity or unenforceability of any particular provision of this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed as if such invalid and unenforceable provisions were omitted. E. Contractor shall indemnify and hold harmless the County, its Board of County Commissioners and the individual members thereof, its commissions, agencies, departments, officers, agents, employees, or servants, and its successors, from any and all demands, losses, liabilities, claims or judgements, together with all costs and expenses incident thereto which may accrue against, be charged to, or be recoverable from the County, its Board of County Commissioners, and the individual members thereof, its commissions, agencies, departments, officers, agents, employees or servants and its successors, as a result of the acts or omissions of Contractor, its employees or agents, in connection with Contractor's activities which are funded in whole or in part pursuant to this Agreement or arising directly or indirectly out of Contractor's exercise of its obligations under this Agreement. F. The contractor shall comply with all applicable laws, resolutions, and codes of the State of Colorado and Eagle County. G. No person shall have any personal financial interest, direct or indirect, in this Agreement. H. Notwithstanding anything to the contrary contained in this contract, the County shall have no obligations under this agreement, nor shall any payment be made to Contractor in respect of any period after any July 31 of each calendar year during the term of this agreement, without any appropriation therefor by the County in accordance with a budget adopted by the Board of County Commissioners in compliance with the provisions of Article 25 of Title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. §29 -1 -101 et seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). IN WITNESS THEREOF, the parties hereto have executed this Agreement o 2001. The parties hereto have signed this Agreement in quadruplicate. o County of Eagle, State of Colorado, By and Through Its BOARD of COUNTY COMMISSIONERS 0TTEST: oftA YJ'C�Q Y. ` Jerk of the Board of om C. Sto , Chairman County-Commissioners Eagle County Board of Commissioners CONTRACTOR: Family Visitor Program B TIT E: k-