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HomeMy WebLinkAboutC01-186 Holy Cross - electric service at airportMay 16, 2001 Mr. James P. Elwood c/o Eagle County Air Terminal Corporation P. O. Box 850 Eagle, CO 81631 -0850 RE: Eagle Airport West Terminal Addition Dear Mr. Elwood: 3799 HIGHWAY 82 • P.O. DRAWER 2150 GLENWOOD SPRINGS, COLORADO 81602 (970) 945 -5491 • FAX (970) 945 -4081 We have completed a design and cost estimate for the relocation of existing underground electric service affected by the addition to the Eagle County Regional Airport Terminal. The estimated cost of this relocation if $20,300.00. The above figure is only an estimate. After the job has been completed, the actual cost of relocation will be determined. Execution of this document constitutes agreement to pay the actual cost of construction when billed. This actual cost will be a non - recoverable contribution in aid of construction. Our power facilities must be installed on an easement. Please execute and return the enclosed document. The following conditions are hereby noted: Lot corners or other locations will be provided by the developer as needed to ensure that our facilities are installed as shown on the attached sketch. Holy Cross Energy has implemented a policy which requires that project owners provide all excavation, backfill, compaction and cleanup needed for installation of the underground power system extension to serve their new development. The owner must also set all vaults and install all conduits as specified by Holy Cross Energy's design for the project and the enclosed construction specifications. Holy Cross Energy will supply all material which can be picked up by the owner at the appropriate storage yard. The cost of this material is included in the job cost estimate. The attached Trench Agreement must be properly executed and returned prior to the start of excavation. 3. No excavation will be undertaken within five (5) feet of existing underground power lines except under the on site supervision of a qualified Holy Cross Energy employee. 4. The route of our proposed underground power line extension must be at final grade and free of obstructions before power line construction is started. 5. All water lines, sewer lines, or other excavations in conflict with our proposed facilities must be completed, backfilled and clearly marked before power line construction can be started. 6. The above estimate is for Holy Cross Energy facilities and does not include the installation of telephone or television facilities. These utilities will be allowed to utilize the power line trench provided they have signed a joint trench agreement, they are on the site when we are, cause us no delay, and they install their own facilities. It will be the developer's responsibility to coordinate construction and make contractual agreements with the other utilities. it shall be the Owner's responsibility to insure that splice vaults, switchgear vaults and transformer vaults installed hereunder on said real property are accessible by Holy Cross boom trucks and other necessary equipment and personnel at all times. The use of such access by Holy Cross shall not require removal or alteration of any improvements, landscaping, or other obstructions. The ground surface grade shall not be altered within ten (10) feet of said splice, switchgear and transformer vaults, nor along the power line route between the vaults. The ground surface grade at said transformer and switchgear vaults shall be six (6) inches below the top of the pad. The ground surface grade at said splice vaults shall be even with the top of the pad. The manhole opening of said splice vaults shall be uncovered (excluding snow) and accessible at all times. Improvements, landscaping or any other objects placed in the vicinity of said transformers and switchgear shall be located so as not to hinder complete opening of the equipment doors. The ground surface within ten (10) feet of said transformer and switchgear doors shall be flat, level and free of improvements, landscaping, and other obstructions. Improvements, landscaping and other objects will be kept a minimum of four (4) feet from non - opening sides and backs of said transformers and switchgear. Owner hereby agrees to maintain the requirements of this paragraph and further agrees to correct any violations which may occur as soon as notified by Holy Cross. Said corrections will be made at the sole cost and expense of Owner. 8. There is no provision in our estimate for revegetation. Revegetation, if required, must be provided by parties other than Holy Cross Energy. 9. Secondary voltage available will be 208Y/120, three - phase. James P. Elwood May 16, 2001 Page 2 10. Secondary facilities shall be installed in accordance with National Electrical Code and Holy Cross Energy specifications. All meter locations must be approved. Any service over 200 amps or 240 volts must have prior written approval from Holy Cross Energy. 11. Secondary voltage will be made available at a pad- mounted transformer located within a reasonable distance of each lot. It will be the lot owner's responsibility to extend underground secondary entrance conductors from the point of power usage to the designated transformer. When reaching the designated transformer involves a road crossing, a conduit will be installed during construction of the primary voltage system. It will be the lot owner's responsibility to maintain the conduits) associated with his lot. 12. All underground services shall be installed in conduit ahead of the meter. All underground services must be in conduit beneath roads, driveways, and other areas of difficult excavation. 13. All residential services must have an outside disconnect accessible at all times to Holy Cross Energy personnel. 14. The meter housing must be positioned so the meter faces a driveway or road. 15. Low voltage starting will be required on all three -phase motors larger than 25 HP and all single - phase motors larger than 10 HP. 16. Motor protection from phase loss and other voltage problems should be provided. This equipment shall be installed and maintained at the expense of the consumer. 17. It shall be the consumer's responsibility to protect their electric equipment from temporary over voltage or under voltage situations resulting from causes beyond the control of Holy Cross Energy. 18. The above mentioned cost estimate does not include connect fees or meter deposits, if required. Arrangements for payment of these items and for scheduling the actual meter installation should be made through the local Holy Cross Energy office. 19. We attempt to complete all projects in a timely manner. However, highest priority is given to maintaining service to our existing consumers. This fact, along with inevitable construction delays, will not allow us to guarantee a project completion date. 20. All Holy Cross Energy rules and regulations will be followed. When Holy Cross Energy is in receipt of all necessary executed easements, other permits, if required, a completed "Application For Electric Service" form, the executed trench agreement, and the signed original of this letter agreement (below), the job can be scheduled for construction. Sincerely, HOLY CROSS ENERGY n 1� 4J�,_ Michael A. Mikolic, Engineering Department MAM:sh Enclosure The above terms and conditions are hereb a reed t and cepted Im By: per, NJ Title: V-M 4kn14 rM Date: Q } �? 2 G C) W/0#01 -1 7585:39-55:Eagle Airport West Terminal Addition 5 -16 -01 star) a\ m i ko If c \eag lecoairte rm (77) 0 TRENCH, CONDUIT, AND VAULT AGREEMENT This agreement is made and entered into this G &day of Lt u,, — between COUNTY OF EAGLE, STATE OF COLORADO, whose mailing address is P. O. Box 850, E4gle, Colorado' 81631 -0 50, hereinafter called "Owner ", and Holy Cross Energy, a Colorado corporation whose mailing address is P. O. Drawer 2150, Glenwood Springs, Colorado 81602, a Colorado Corporation, hereafter called "Holy Cross ". WHEREAS, Holy Cross has been requested by the Owner to provide underground electric service within an easement traversing certain real property described as follows: A parcel of land in Tract 57 in Section 3, Township 5 South, Range 85 West of the 6" P.M. as more fully described in book 714 at page 373 in the Eagle County, Colorado, Clerk and Recorder's office; and WHEREAS, said electric service will provide power to a project known as: Eagle Airport West Terminal Addition - W.O. #01 -17585 WHEREAS, installation of such underground electric service will require trench and other excavations both within and outside of the above described real property; and WHEREAS, the Owner is required to provide all excavation, conduit and vault installation, backfill, compaction and cleanup needed to construct the required underground electric facilities. NOW THEREFORE, the Owner and Holy Cross agree as follows: 1. The Owner shall provide all excavation, conduit and vault installation, backfill, compaction and cleanup necessary for installation of underground electric service to said project. Such excavation shall be located as shown on the construction drawing and performed as specified by Holy Cross. a. All excavation, both within and outside the above described real property, shall be within dedicated or conveyed and recorded utility easements. The top of all power facilities, excluding vaults, will be installed 48" below final grade. b. Holy Cross will supply the necessary conduit and vaults for installation by the Owner upon completion of contractual arrangements. Owner assumes responsibility for all material lost or damaged after such material has been issued to and signed for by Owner. Alternatively, Owner may provide its' own conduit and vaults meeting Holy Cross specifications for use on said project. After installation by the Owner, Holy Cross shall continue as the owner of the conduit, vaults and related structures and facilities. c. In the event that conduits or any other installation provided by Owner for said project are found to be unusable or improperly constructed, irrespective of whether such discovery is made during or after installation, Owner will be responsible for correcting said problems at its expense as specified by Holy Cross and Owner shall reimburse Holy Cross for all additional costs resulting from said conduits or other installation being unusable or improperly constructed. 2. Despite the fact that Holy Cross reserves the right to specify acceptable excavation for work performed hereunder, the Owner shall perform work hereunder as an independent contractor, including, but not limited to, the hiring and firing of its own employees, providing its own tools and equipment, payment of all wages, taxes, insurance, employee withholdings, and fees connected with its work on the project. 3. The Owner shall obtain all necessary digging permits and utility locations prior to excavation for work performed hereunder. The Owner shall repair all damage caused during excavation promptly and at its expense. No excavation will be undertaken within five (5) feet of existing underground power lines except under the on site supervision of a qualified Holy Cross employee. 4. The Owner shall indemnify, save, and hold harmless Holy Cross, its employees and agents, against any and all loss, liability, claims, expense, suits, causes of action, or judgments for damages to property or injury or death to persons that may arise out of work performed hereunder. The Owner shall promptly defend Holy Cross whenever legal proceedings of any kind are brought against it arising out of work performed hereunder. in the event Owner shall fail to promptly defend Holy Cross, it shall be liable to Holy Cross, and shall reimburse it, for all costs, expenses and attorney fees incurred in defending any such legal proceeding. The Owner agrees to satisfy, pay, and discharge any and all judgments and fines rendered against Holy Cross arising out of any such proceedings. The above indemnification clause shall not apply to state and local governments or local service districts. In lieu thereof, whenever the Owner is a government or district it shall procure and maintain in effect at least $1,000,000 of public liability insurance covering the acts, damages and expenses described in the above indemnification clause. Upon Holy Cross' request, such an Owner shall furnish a Certificate of Insurance verifying the existence of such insurance coverage. S. The Owner shall repair any excavation settlement and damage to asphalt paving or other surface improvements caused by such settlement resulting from work performed hereunder, both within and outside the above described real property, for a period of two (2) years from the date backfill and cleanup are completed. 6. In the event the Owner shall not promptly complete all of the obligations hereinabove agreed to be performed by Owner, Holy Cross may give written notice by registered or certified mail demanding Owner to complete the work and obligations undertaken by Owner herein, and if such is not completed within 30 days after receipt by Owner, Holy Cross may complete the work and obligations hereof. If Holy Cross shall be required to complete the work, all costs of completion shall be chargeable to and collectible from the Owner. In the event that litigation is necessary to collect such obligation, Holy Cross shall be entitled to its reasonable attorney fees and costs of suit. 7. As set forth in paragraph 1 a above, Owner covenants that the trench, and all facilities within the trench installed hereunder shall be located within dedicated or conveyed and recorded utility easements and at the proper depth below finished grade. It shall be the obligation of the Owner to properly locate and construct the facilities within the easement. After completion of construction, if it should later be discovered that such facilities have not been properly located within dedicated or conveyed and recorded utility easements, it shall be the obligation of the Owner to provide new easements for the actual location of the facilities, or to relocate the facilities within the easement, all of which shall be at the sole cost and expense of the Owner. 8. It shall be the Owner's responsibility to insure that splice vaults, switchgear vaults and transformer vaults installed hereunder on said real property are accessible by Holy Cross boom trucks and other necessary equipment and personnel at all times. The use of such access by Holy Cross shall not require removal or alteration of any improvements, landscaping, or other obstructions. The ground surface grade shall not be altered within ten (10) feet of said splice, switchgear and transformer vaults, nor along the power line route between the vaults. The ground surface grade at said transformer and switchgear vaults shall be six (6) inches below the top of the pad. The ground surface grade at said splice vaults shall be even with the top of the pad. The manhole opening of said splice vaults shall be uncovered (excluding snow) and accessible at all times. Improvements, landscaping or any other objects W /0#01- 17585:39- 55:Eagle Airport West Terminal Addition 5 -16 -01 starla \mikolic \eaglecoairterm Page 1 of 2 Revised 4/13/01 0— n placed in the vicinity of said transformers and switchgear shall be located so as not to hinder complete opening of the equipment doors. The ground surface within ten (10) feet of said transformer and switchgear doors shall be flat, level and free of improvements, landscaping, and other obstructions. Improvements, landscaping and other objects will be kept a minimum of four (4) feet from non - opening sides and backs of said transformers and switchgear. Owner hereby agrees to maintain the requirements of this paragraph and further agrees to correct any violations which may occur as soon as notified by Holy Cross. Said corrections will be made at the sole cost and expense of Owner. 9. The Owner covenants that it is the owner of the above described real property and that said real property is free and clear of encumbrances and liens of any character, except those held by the following: The promises, agreements and representations made by the Owner herein shall be covenants that run with the land and shall be binding upon the successors in interest, and assigns, of the real property hereinabove described. Holy Cross En , a Colorado corporation COUNTY OF EAGLE, STATE OF COLORADO By: By: chard 15. Brinkl General Manag - gulated Serv/es STATE OF 0­0 �O V1- _ ) ss. COUNTY OF ')_ -� ) ' The f going in rumer>t was acknowledged before me this jr, j .200 by t S� � _ < < LIK as \._ C_, of the COUNTY OF EAGLE, STATE OF COLORADO. WITNESS my hand and official seal. My commission expires: 12- �' — U Notary Pub is Address:° + STATE OF ss. COUNTY OF IV The foregoing instrument was acknowledged before me this day of (It c.d.c.c 200/, by Richard D. Brinkley, General Manager - Regulated Services of Holy Cross Energy, 6fColorado corporation. WITNESS my hand and official seal. ������� " " "'���hz My commission expires: 8_r] _05- \" ',J N4T NJO,y� % Notary blic A • �+ � s v� • Address: 1? / 6 0/ .r W/0#01 -1 7585:39-55:Eagle Airport West Terminal Addition 5 -16 -01 Trench, Conduit and Vault Agreement Holy Cross Energy starla \mikolic \eagiecoairterm Page 2 of 2 ( 1 CONSTRUCTION SPECIFICATIONS TRENCH AND CONDUIT 1. Trench will be excavated deep enough to ensure that the top of installed power facilities will be 48" below finished grade. Special care must be taken to insure that the top of conduits will be 48" below the bottom of drainage ditches and all other low areas. Where initial excavation is less than 48" in depth due to planned subsequent fill, service will not be provided until final grade is reached. 2. TRENCH WILL BE AS STRAIGHT AS POSSIBLE BETWEEN VAULTS AND SHALL HAVE A SMOOTH BOTTOM FREE OF ROCKS. A MINIMUM OF 4" OF SOIL WILL BE PLACED OVER ANY ROCKS LEFT IN THE TRENCH PRIOR TO CONDUIT INSTALLATION. ANY SOIL PLACED IN THE TRENCH TO COVER ROCKS OR SMOOTH OUT LOW PLACES WILL BE COMPACTED PRIOR TO CONDUIT INSTALLATION AND THE TRENCH BOTTOM REGRADED. 3. Power facilities to be placed parallel to deeper utilities will have a horizontal separation from the deeper utility greater than the depth of such utility below final grade. When crossing a deeper utility is unavoidable, the crossing will be made as close to perpendicular as possible. 4. If cable television or telephone facilities are placed in the power trench, a minimum of 6" horizontal separation must be maintained between the power facilities and the other utilities. In no case will facilities of another utility installed in the trench be placed at a greater depth than the power facilities. 5. Backfill and compaction will be performed as required by the governmental entity or other party having jurisdiction. 6. Conduit joints shall be knocked completely home during gluing. A pull string will be placed through each conduit and tied off in the vault at each end. No unnecessary bends will be allowed in conduit runs. Any bend allowed will not be closer than 5 feet to a vault. Changes in construction from that shown on the project plans will not be made without prior written approval from Holy Cross Energy, a Colorado corporation hereafter called "Holy Cross ". A wire brush will be pulled through each conduit, after installation is complete, to remove rocks and other foreign items. 7. Conduit shall be covered with at least 4" of rock -free soil or sand prior to backfill. Large rocks shall not be pushed in directly on top of this 4" cover. Care must be taken to avoid damage to conduits or cables during backfill and compaction. 8. Holy Cross must inspect all conduit installation before the conduit is covered and again after covering, but prior to backfill. 9. Conduits ending outside a vault shall be capped and marked with a 4" x 4" post. Individual conduits shall enter each vault at a consistent location. 10. Red trench marking tape will be supplied by Holy Cross and shall be installed 18" above the conduit or cable during backfill. VAULTS Vaults shall be installed as follows: A. Splice vaults shall be installed with the manhole at or slightly above final grade. B. Transformer vaults and switchgear vaults will be installed with the bottom of the pad at final grade. C. Where vaults are set into hillsides or sloped cuts, the downhill side of the vault will be graded according to A. or B. above. The slope behind the vault will be laid back sufficiently to prohibit soil or rocks from sloughing into the pad- mounted equipment or onto the manhole. If the slope cannot be laid back far enough, a retaining wall shall be constructed behind the vault. D. All vaults will be installed so that the top pad is level. E. Pads or lids will be placed at the time of vault installation unless otherwise requested by Holy Cross. F. All vault pieces shall be jointed with a tar type sealant (when provided by Holy Cross) with the exception of the vault pad or vault lid. 2. Holes knocked in vaults for conduit installation shall be as small as possible and shall be grouted closed on the outside of the vault prior to backfill. 3. Conduit shall enter vaults perpendicular to the vault wall, about 2" above the floor of the vault, and about 2" from any adjacent walls and shall have a minimum separation of 1 inch between conduits. 4. Conduit will be cut off 2" to 4" from the inside wall of the vault. 5. Pedestals for other utilities shall not be located closer than 10 feet to a vault on sides where transformers or switchgear will have access doors. Pedestals shall not be located closer than 3 feet to a vault on sides where the pad- mounted equipment will not have access doors. 6. Holy Cross provided ground rods shall be fully driven with no more than six inches of rod exposed above the earth within the cavity provided in the center of the vault base. Holy Cross must approve any other installation where soil conditions will not permit the ground rod to be fully driven. e \con- spec \revised 7 -24 -98 HOLY CROSS ENERGY UNDERGROUND RIGHT -OF -WAY EASEMENT KNOW ALL MEN BY THESE PRESENTS, that the undersigned, COUNTY OF EAGLE, STATE OF COLORADO (hereinafter called "Grantor "), for a good and valuable consideration, the receipt whereof is hereby acknowledged, does hereby grant unto Holy Cross Energy, a Colorado corporation whose post office address is P. 0. Drawer 2150, Glenwood Springs, Colorado (hereinafter called "Grantee ") and to its successors and assigns, the right of ingress and egress across lands of Grantor, situate in the County of Eagle, State of Colorado, described as follows: A parcel of land in Tract 57, Section 3, Township 5 South, Range 85 West of the 6`h P.M. as more fully described in book 714 at page 373 in the Eagle County, Colorado, Clerk and Recorder's office. And, to construct, reconstruct, repair, change, enlarge, re- phase, operate, and maintain an underground electric transmission or distribution line, or both, with the underground vaults, conduit, fixtures and equipment used or useable in connection therewith, together with associated equipment required above ground, within the above mentioned lands, upon an easement described as follows: An easement ten (10) feet in width, the centerline for said easement being an underground power line as constructed, the approximate location of which upon the above described property is shown on Exhibit A attached hereto and made a part hereof by reference. The rights herein granted specifically allow Grantee to install additional underground and /or pad- mounted facilities within the easement described by the attached exhibit. It shall be the Grantor's responsibility to insure that splice vaults, switchgear vaults and transformer vaults installed hereunder on said real property are accessible by Grantee's boom trucks and other necessary equipment and personnel at all times. The use of such access by Grantee shall not require removal or alteration of any improvements, landscaping, or other obstructions. The ground surface grade shall not be altered within ten (10) feet of said splice, switchgear and transformer vaults, nor along the power line route between the vaults. The ground surface grade at said transformer and switchgear vaults shall be six (6) inches below the top of the pad. The ground surface grade at said splice vaults shall be even with the top of the pad. The manhole opening of said splice vaults shall be uncovered (excluding snow) and accessible at all times. Improvements, landscaping or any other objects placed in the vicinity of said transformers and switchgear shall be located so as not to hinder complete opening of the equipment doors. The ground surface within ten (10) feet of said transformer and switchgear doors shall be flat, level and free of improvements, landscaping, and other obstructions. Improvements, landscaping and other objects will be kept a minimum of four (4) feet from non - opening sides and backs of said transformers and switchgear. Grantor hereby agrees to maintain the requirements of this paragraph and further agrees to correct any violations which may occur as soon as notified by Grantee. Said corrections will be made at the sole cost and expense of Grantor. Together with the right to remove any and all trees, brush, vegetation and obstructions within said easement and the right to pile spoils outside said easement during construction and maintenance, when such is reasonably necessary for the implementation and use of the rights hereinabove granted. In areas where vegetation is disturbed by the above described use of the easement, the ground surface shall be seeded using a standard native mix by Grantee. Grantor agrees that landscaping or other surface improvements added on said easement after the date of execution hereof will be minimized and that Grantee will not be responsible for damage to said additional landscaping or surface improvements caused by exercise of its rights granted by this easement. Grantor agrees that all facilities installed by Grantee on the above described lands, shall remain the property of Grantee, and shall be removable at the option of Grantee. , Grantor covenants that it is the owner of the above described lands and that the said lands are free and clear of encumbrances and liens of whatsoever character, except those held by the following: TO HAVE AND TO HOLD, said right -of -way and easement, together with all and singular, the rights and privileges appertaining thereto, unto Grantee, its successors and assigns, forever. IN WITNESS WHEREOF, Grantor has caused these presents to be duly executed on this Z-4- f ay of 2 0 L? . COUNTY OF EAGLE, STATE OF COLORADO By: STATE OFD ) G AIA c C) ) COUNTY ) ss. OF�: - -` �.._� =- � The foregoing instrument was ackno�ul, dg 0 � ed {before me this 4' d y of -� 20 U1 k , by ` C—t \A C:� ,. - :- c as _ � - �. C_ . of the COUNTY OF EAGLE, STATE OF COLORADO. WITNESS my hand and official seal.. �` (` My commission expires: \�' 'c Ll� Notary PublicN Address: 0 &5 6 W/O# -01 -1 7585:39-55:Eagle Airport West Terminal Addition 5- 16 -01r starla \m ikolic \eaglecoairterm Revised 4- 16 -01 i LLJ I lU i- 0 ;7 EXHIBIT A. u < < LLI D z Z u (M a. u ❑ W M W 0 1 Im ❑ -i LAJ q z LLI Z D < C3 < 0 CY CL CL Z) w U M ❑ 0 w 61 ❑ w w Ix III w C6 0 LJ (4 N L'i < CY m z z DZ <r W M W Z Z) D (L� CL w w Z U CY) w z M X: Z) g w LOW L:) > C3 C3 1-- 'w CD > w (4 u a. U 0 LL w u w C3 W C3 M C4 W Cl z _j w -1 0- z 0 U < -J w w a. W 0 < EL — z x cy X CL w w M -i ❑ WI.- W M it 11 WC It It •o r FO z Ld 1,111, z 0� z w _iz — n 0 CJ - L:)::) LD (M CY <❑W—W w u Q� < I-- 0 z U-7u UFIJ Z 0 < in u I 0 J, -i ft—qbmb%..j Li LLJ O O U 0 LAJ ❑ 0 U O I-- U w z < CJ < 0- -1 Cl. Z 0 < in u I 0 J, -i ft—qbmb%..j Li LLJ O O U 0 LAJ ❑ 0 U O