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HomeMy WebLinkAboutC01-139 Eagle Wrap Project Summary-i'2 EAGLE WRAP PROJECT SUMMARY The Eagle Wrap project is designed as a creative, strengths based approach to reducing out of home placement for at risk youth. The concept is based on providing services that can `wrap around' traditional services and provide funding for services that are not customarily funded through the traditional funding streams of social services, schools, mental health centers, pr- 4-- * ; ^~ -ears of WRAP grant funding, over 300 youth rvices. This program, coupled with o "" ��;� ��� �' , and TANF Child Welfare funds), has deco `��. -� �-c JCL placement costs. In 1996, the Eagle County l out of home placement o 2000, they were further r these reductions. The WRAP grant is spon; Grantees are required to r private sources as matchir All funds are expended or by a variety of agencies ar supported by the grant are • Intervention 4 ent $347,500 for $135,470, and in role in ice. viders and upport. rovided hat are These services include crisis intervention, advocacy, vocational, educational, transportation assistance, translation, mentor, recreation/social, rent/housing assistance, food/clothing/utilities, life skills, and informal support. • Assessment Services include case management and initial assessment/evaluation, and specialized evaluations. • Treatment These services include individual and family counseling, anger management, mental health therapy, medical/health services, and drug/alcohol treatment. • Supervision Services in this category include tracking /monitoring and respite care. • Shelter These services include emergency shelter and less restrictive placement assistance. H: \CAETHE \DOCS \EAGLE WRAP PROJECT SUMMARY.doc Created on 04/30/01 12:03 PM < G Proposed funding for these services is: Matching funds: Eagle County Health & Human Services $10,000 Colorado West Mental Health 2,000 Vail Valley Cares 2,500 Eagle County School District 5,000 Roaring Fork School District 4,000 Eagle County Combined Courts 5,000 Columbine Food Market 1,000 American Legion Ladies Auxiliary 200 TOTAL: $28,200 REQUESTED GRANT FUNDS: 28,200 ADDITIONAL NON MATCH FUNDS *: 2,000 TOTAL PROJECT REQUESTED BUDGET: $58,400 *SB94 funds are not allowed as matching funds so are not doubled for the requested grant award H: \CAETHE \DOCS \EAGLE WRAP PROJECT SUMMARY.doc Created on 04/30/01 12:03 PM THAT the Parties agree that this Memorandum of Understanding is to assure that all Parties agree to the need for the Juvenile Wrap Around Program but does not guarantee or confer a financial obligation upon any party. IN WITNESS WHEREOF, the Parties hereto have executed this Memorandum of Understanding on the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its ATTES mpg sae BOARD OF COUNTY COMMISSIONERS •a Clerk to the Board f "0to fat r- Tom Stone County Commissioners Chairman EAGLE COUNTY SHERIFF EAGLE POLICE DEPARTMENT By: By: COLORADO WEST MENTAL HEALTH By: && 64 O fmx MEET THE WILDERNESS By: ROARING FORK SCHOOL DISTRICT By: SALVATION ARMY By: AVON POLICE DEPARTMENT THE RESOURCE CENTER By: EAGLE COUNTY SCHOOL DISTRICT IM BASALT FAMILY RESOURCE CENTER LE VAIL RECREATION DISTRICT Ln VAIL POLICE DEPARTMENT By: By: 21. CERTIFICATION OF APPROPRIATION OF MATCH: (Compete one for each source of local cash match.) CERTIFICATION OF APPROPRIATION OF MATCH Please be advised that Eagle County Department of Health & Human Services has appropriated (fund, company, unit of government, or corporation) funds in the amount of $, n, nnn to match Colorado State WRAP funds for the Rng1 P WRAP (project title) project Execution of this document represents a certification that said funds have been earmarked within the appropriation of the budget process, which by local government law or practice, binds and obligates the local unit of government or the implementing agency to use such funds for the WRAP project, or permits such uses and the funds are or will be (within the project duration) actually provided for such purposes.; These funds will be used to ensure on- going, project related services to youths who otherwise would not have access to alternative services. Tom Stone Name Chairman, Board of County Commissioners Title (Re . 5/99 h: \mRapps\wrap.epp 19. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS: The applicant hereby certifies that the project described in this application meets all the requirements of the Juvenile Wrap Around Program as set out in §19- 1- 116(7)(a) through (e), Colorado Revised Statutes, that all information contained in the application is correct, that there has been appropriate coordination with affected agencies and that the applicant will comply with all provisions of the Statute and all other applicable state laws, rules and regulations that have been or may hereafter be established. The applicant further understands and agrees that any grant received as a result of this application shall incorporate this application into the grant award, and shall also be subject to the grant conditions set forth in the Statement of Grant Award and in these assurances and special provisions. A. Financial and Administrative Management 1) The applicant assures that fund accounting, auditing, monitoring, evaluation procedures and such records as the Division of Criminal Justice shall prescribe shall be provided to assure fiscal control, proper management and efficient disbursement of funds received. 2) The Division of Criminal Justice will pay the grantee the reasonable and allowable costs of performance, in accordance with the applicable Colorado State Fiscal Rules, not to exceed the amount specified herein as the Total Award Amount. The Division's requirements for invoice, advance payment, and cost reporting submissions are contained in the DCJ Form 3 Cash Request Procedures, and DCJ Form 1A Financial Quarterly Report, which are hereby incorporated by reference. The Division reserves the right to make and authorize modifications, adjustments, and /or revisions to the Grant Award for the purpose of making changes in grant award dates, changes in goals and objectives, and other modifications which do not change the total amount of the Grant Award. The Division's requirements for such grant adjustments are contained in the procedures for DCJ Forms 413, 4C and 4D, which are hereby incorporated by reference. 3) Pursuant to 24 -30- 202.4, Colorado Revised Statutes (as amended), the state controller may withhold debts owed to state agencies under the vendor offset intercept system for (a) unpaid child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest, or other charges specified in Article 22, Title 39, CRS; (c) unpaid loans due to the student loan division of the department of higher education; (d) owed amounts required to be paid to the unemployment compensation fund; and (e) other unpaid debts owing to the state or any state agency thereof, the amount of which is found to be owing as a result of final agency determination or reduced to judgment as certified by the controller. B. Inspection, Record Keeping, and Audit 1) The applicant assures that it will procure an audit by a CPA or licensed public accountant incorporating the grant. At such time as an audit is completed, one copy of the audit report must be forwarded to the Division of Criminal Justice for clearance. 2) The applicant assures that it will maintain all project records as will facilitate an effective audit for three years from the date of the final financial report or beyond the three year period if an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily. 3) The applicant assures that it will keep copies of all documents and correspondence related to this grant in a separate file bearing the project title and grant number. All expenditures must be supported by documentation and only actual approved expenditures will be permitted. 4) The applicant assures that the Division of Criminal Justice and the Department of Public Safety, shall have access for purposes of audit and examinations to any bonds, documents, papers and records of the grantee and to relevant books and records of subcontractors of the grantee. The applicant shall notify any subcontractor of the grantee of these provisions. 5) The applicant assures that signatories of the application and grant award and personnel employed through this grant will appear when requested at any administrative hearing, conference or meeting conducted by the Division of Criminal Justice. 6) The applicant assures that it shall maintain such data and information and submit such reports in such form, at such times, and containing such data and information as the Division of Criminal Justice may reasonably require to administer the program. The applicant further assures that quarterly financial and narrative reports shall be submitted within 30 days of the end of each calendar quarter and shall be current and actual; and that final reports shall be (Rev. 5199) hArn1\appslwrapapp1.wpd submitted within 45 days of the end date of the grant. C. Fund Availability. Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. (Rev. 5199) hAmrappslwrapappi.wpd 19. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS (CONTINUED): D. Discrimination Prohibited The applicant certifies that it will comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957, as amended, and other applicable law respecting discrimination and unfair employment practices (24- 34- 402.C.R.S. 1988 Replacement Vol.), and as required by Executive Order, Equal Opportunity and Affirmative Action, dated April 16,1975. Pursuant thereto, the following provisions shall be contained in all state contracts or subcontracts. During the performance of this contract, the contractor agrees as follows: 1) The contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. The contractor will take affirmative action to insure that such applicants are employed, and that employees are treated during employment without regard to the above mentioned characteristics. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay -offs or terminations; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post these provisions in conspicuous places, available to employees and applicants for employment. 2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. 3) The contractor will send to each labor union or representative of workers with which he has collective bargaining agreements or other contract or understanding, notice to be provided by the contracting officer, advertising the labor union or workers' representative of the contractor's commitment under the Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975, and of the rules, regulations, and relevant Orders of the Governor. 4) The contractor and labor unions will furnish all information and reports required by Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, and by the rules, regulations and Orders of the Governor, or pursuant thereto, and will permit access to their books, records, and accounts by the contracting agency and the office of the Governor or the Governor's designee for purposes of investigation to ascertain compliance with such rules, regulations and orders. 5) A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor organization, or expel any such individual from membership in such labor organization or discriminate against any of its members in the full enjoyment of work opportunity, because of handicap, race, creed, color, sex, age, national origin, or ancestry. (24- 34- 402(1)(c) C.R.S.) 6) A labor organization, or the employees or members thereof will not aid, abet, incite, compel or coerce the doing of any act defined in this contract to be discriminatory or obstruct any person from complying with the provisions of this contract or any order issued thereunder; or attempt either directly or indirectly, to commit any act defined in this contract to be discriminatory. (24- 34- 402(1)(e) C.R.S.) 7) In the event of the contractor's non - compliance with the non - discrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further State contracts in accordance with procedures, authorized in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, and the rules, regulations, or orders promulgated in accordance therewith, and such other sanctions as may be imposed and remedies as may be invoked as provided in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, or by rules, regulations, or orders promulgated in accordance therewith, or as otherwise provided by law. 8) The contractor will include the provisions of paragraph (a) through (h) in every sub - contract and purchase order, pursuant to Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any sub- contracting or purchase order as the contracting agency may direct, as a means of enforcing such provisions, including sanctions for non - compliance; provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with the subcontractor or vendor as a result of such direction by the contracting agency, the contractor may request the State of Colorado to enter into such litigation to protect the interest of the State of Colorado. (Rev. 5199) hAmMppslwmpappl.wpd 19. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS (CONTINUED): E. Procurement and Contracts 1) The applicant assures that open, competitive procurement procedures must be followed for all purchases under the grant, including the purchase of professional services. 2) The applicant assures that no contract or agreement will be made for execution of project activities or provisions of services which is not incorporated in the approved application or approved in advance by the Division of Criminal Justice. 3) The applicant assures that contractors /vendors who assist the grantee to develop specifications, requirements, statements of work and/or Request For Proposals for a proposed procurement shall be excluded from bidding or submitting a proposal to compete for the award of such procurement. 4) The applicant assures that the Division of Criminal Justice shall have an irrevocable nonexclusive, royalty-free license to any invention and to reproduce, publish and use any materials in whole or in part, and authorize others to do so, which are produced under this grant. 5) The grantee may not assign its right or duties under this grant without prior approval by the Division of Criminal Justice. Indemnification. To the extent authorized by law, the grantee shall indemnify, save and hold harmless the State, its employees and agents, against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees incurred as a result of any act or omission by the grantee, or its employees, agents, subcontractors, or assignees pursuant to the terms of this grant. G. Right of Privacy for Recipients of Services and Sharing of Information. The prospective grantee certifies, by submission of this proposal, that 1) Necessary information will be shared appropriately among schools, law enforcement, courts and juvenile- serving agencies pursuant to the Family Educational Rights and Privacy Act ( FERPA) (20 U.S.C. §12328), as amended by the Improving America's Schools Act of 1994 (IASA). FERPA allows schools to play a vital role in a community's efforts to identify children who are at risk of delinquency and provide services prior to a child's becoming involved in the juvenile justice system. 2) Necessary information will be shared in accordance with the "Children's Code Records and Information Act,' 19 -1 -301 et seq., Colorado Revised Statutes (1996), to balance the best interests of children and the privacy interests of children and their families with the need to share information among service agencies and the need to protect the public safety. H. General 1) The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation, execution and enforcement of this grant. Any provision of this grant whether or not incorporated herein by reference which provides for arbitration by any extra judicial body or person or which is otherwise in conflict with said laws, rules and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision or condition in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint, defense or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this grant to the extent that the grant is capable of execution. 2) The signatories hereto aver that they are familiar with 18 -8 -301, et. seq., (Bribery and Corrupt Influences) and 18- 8-401, et. seq., (Abuse of Public Office), C.R.S., 1986 Replacement Vol., and that no violation of such provisions is present. 3) The signatories aver that to their knowledge, no state employee has personal or beneficial interest whatsoever in the service or property described in the application /proposal. 4) Either party may terminate the grant with thirty days written notice of intent to cancel or terminate. The grant may be terminated if the services are not satisfactorily performed by the grantee or if it is in the best interest of the state of Colorado to terminate the grant. The grant may be suspended or terminated at any time by the Division of Criminal Justice if the grantee fails to comply with any of the Certified Assurances and Special Provisions. If the grant is terminated by either the grantee or the state, the grantee shall be paid the necessary and allowable costs incurred (Rev. 5199) hAmMpps\wrapappl.wpd through the date of termination, but not exceeding a prorated amount based on the number of days of project operation prior to the date of termination. 5) Any inconsistency or conflict in this grant shall be resolved by giving precedence in the following order: (a) Certified Assurances and Special Provisions; (b) Statement of Grant Award, and (c) approved Grant Application. (Rev. 5199) h:MBappslwrapappl.wpd 20. CERTIFICATION /SIGNATURES: (Original signatures required. Please sign in BLUE ink.) The APPLICANT, through the following signatories, understands and agrees that any grant received as a result of this project proposal shall be subject to and incorporate the statements made herein including the Certified Assurances and Special Provisions. "The signatories certify that we have read the instructions for this application and are fully cognizant of our duties and responsibilities for this project." A. Authorized Official (Person authorized to enter into bindin on behalf of the applicant agency) ti Signature of Authorized Official Typed Name Address: Eagle County Board of County Commissioners P.O. Box 850, Eagle, CO 81631 Telephone: (970) 328 -8605 Fax #: (970)328 -7207 E -Mail: B. Project Director (Person who will be in direct charge of the project) Signature of Project Director Title Date _Catherine Craig Adult & Family Services Manager Typed Name Title Address: Eagle County Department of Health and Human Services P.O. Box 660, Eagle CO 81631 Telephone: 970 - 328 -8856 Fax #: 970 - 328 -6227 E -mail: Catherine.Craig(a-)#state.co.us C. Financial Officer (Person responsible for fiscal matters relating to this project) Signature of Financial Officer Date Kathleen Forinash Director, Dept Health & Human Services Typed Name Title Address: Eagle County Department of Health and Human Services P.O. Box 669, Eagle, CO 81631 Telephone: (970)328 -8858 Fax #: (970)328 -6227 E -Mail: Forinash(a.Vail.net (Rev. 5199) h:Vnl\apps \wrapappl.wptl EAGL Al OARD OF COUNTY COMMISSI HERS AGENDA REQUEST & STAFF RECOMMENDATION FORM TITLE . Approval of the grant renewal application to The Division of Criminal Justice for Juvenile WRAParound Services for the 2001 -2002 state fiscal year LOCATION Eagle County Room STAFF CONTACT /PRESENTER Kathleen Forinash DEPARTMENT Health & Human Services REQUESTED HEARING DATE 5115/01 (1ST CHOICE)\ (2ND CHOICE) CHECK ONE: CONSENT CALENDAR —X— ON THE RECORD WORK SESSION LENGTH OF TIME REQUESTED \REQUIRED THE DOCUMENTS HAVE BEEN REVIEWED & APPROVED BY THE COUNTY ATTORNEY County Attorney IF THIS IS A CONTRACT OR OTHER ITEM REQUIRING AN EXPENDITURE, IS THE FULLAMOUNTTO COVERTHIS REQUESTIN THE CURRENT APPROVED BUDGET? Yes PROJECT /CONTRACT DESCRIPTION_ The WRAP project purchases community services for youth who are at risk of out of home placement. Funding is 50% community contributions and 50% federal funds through the Colorado Department of Criminal Justice. The level of program funding for the coming year will be up to $58,400. No staff costs are allowable in the WRAP grant. The amount of the grant application is $28,400. STAFF RECOMMENDATION To approve the application for grant renewal BASIS FOR RECOMMENDATION The success of the program in preventing out of home placement of youth. PROPOSED MOTION To improve the application for grant renewal (ATTACH ALL BACK UP DOCUMENTS TO THIS FORM) t, �j Ell, Jack Ingstad, County Administrator