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HomeMy WebLinkAboutC93-027 Contract with Rocky Mountain Records Managers for Assessor Department- C 11 C -27 -01 CONTRACT for PURCHASE, INSTALLATION of A COLOR -CODED FILING SYSTEM and CONVERSION OF FILES to new system Eagle County Assessor Department THIS AGREEMENT is made this day of _ 1993, by and between the County of Eagle, State of Colorado, by and thro h its Board of County Commissioners (hereinafter "the County ") and ROCKY MOUNTAIN RECORDS MANAGERS, (the "Contractor "). The County and the Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE I. SCOPE The County desires to purchase and Contractor agrees to provide and install certain equipment generally described as "A Color -Coded Filing System" for installation at the Eagle County Assessor Department, 500 Broadway, in Eagle, Colorado. The County agrees to purchase the Rocky Mountain Records Managers equipment listed in Exhibit "A" attached hereto and incorporated herein by refer- ence, and including installation and conversion of files, for the total price of $36,850.00 as itemized therein. Contractor shall install, on or before Sunday, April 4, 1993, all equipment necessary for satisfactory operation of the system described above and complete the conversion of the Eagle County Assessor's files to the County's specifications which Contractor acknowledges it has reviewed and accepts. Contractor guarantees County's total satisfaction with the operation of the Color -Coded Filing system as provided herein. Contractor further warrants the operation of the system to the standard for which it was designed and purchased. ARTICLE 11. PAYMENT The County agrees to pay the Contractor the total sum of $36,850.00, as follows: 1. One -third of said amount ($12,283.83) upon the execution of this agreement by both the County and the Contractor. 2. One -third upon delivery by Contractor of the filing system to County premises. 3. The balance upon the satisfactory installation of the filing system and County satisfaction that files have been converted without error. Payments shall be by Eagle County warrant processed through the County's normal bill - paying procedure. ARTICLE III. PARTIES' REPRESENTATIVES /NOTICE Any notice required herein shall be deemed to have been given if hand delivered or mailed certified mail, postage prepaid, to the parties' representatives, as follows: The County Cherlyn Baker Eagle County Assessor P.O. Box 449 Eagle, CO 81631 (303) 328 -8640 The Contractor Marshall Davis Rocky Mountain Records Managers 3930 Holly Denver, CO 80207 (303) 399 -3930 ARTICLE IV. AGREEMENT DOCUMENTS The parties acknowledge that the recitals herein and set forth in Exhibit "A" attached hereto comprise the entire agreement between the County and Contrac- tor. The provisions of this agreement may not be altered, amended or repealed except in writing signed by Contractor and by the Chairman of the Board of County Commissioners. 621 � m / 3 � ARTICLE V. INSURANCE AND BONDS The Contractor shall maintain during the period of installation of the systems described herein, insurance and coverage protecting it from claims which may arise out of or result from the Contractor's operations under this agreement, whether such operations be by itself or by any subcontractor or by anyone directly em- ployed by any of them, or by anyone for whose acts any of them may be liable. Failure of the Contractor to comply with the foregoing insurance require- ments shall in no way waive the County's rights hereunder. ARTICLE VI. INDEPENDENT CONTRACTOR This agreement does not create an employee /employer relationship between the parties. It is the parties' intention that Contractor will be an independent contractor and not an employee of Eagle County for all purposes, including, but not limited to, the application of the Fair Labor Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the provisions of the Internal Revenue Code, Colorado Revenue and Tax laws, Colorado Worker's Compensation law and the Colorado Unemployment Insurance laws. Eagle County will not be liable for any such obligation incurred by Contractor. Contractor will retain sole and absolute discretion in determining the manner and the means of carrying out its activities and responsibilities hereunder. Contractor agrees that it is a separate and independent enterprise from Eagle County, that it has a full opportunity to find other business, that it has made its own investment in its business, and that it will utilize a high level of skill necessary to perform the work. ARTICLE VII. MISCELLANEOUS A. No assignment by a party hereto of any rights under or interest in the Agreement Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation, moneys that may become due and moneys that are due may not be assigned with- out such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written -3- consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Agreement Documents. B. The County and Contractor each binds itself, its successors, assigns and legal representatives with respect to all covenants, agreements and obligations contained in this agreement. IN WITNESS WHEREOF, the parties hereto have signed this Agreement the year and date first above written. THE COUNTY: COUNTY OF EAGLE, STATE OF i COLORADO, By and Through Its ATTEST: `� �a BOARD OF COUNTY COMMISSIONERS By: - J" By: X� , A - '�-' & ;&a' Clerk of the 14oard of George KGates, Chairman County Commissioners THE CONTRACTOR: STATE OF COLORADO County of 1 Rocky Mountain Records Manag By: President 1 SS The foregoing was acknowledged before me this J►d day of a'YI r( J-\ , 1993, by f m Ce, q py�e �i dent . WITNESS my hand and official seal. My commission expires !l � 1�& n�2 1j J��d46-r Notary Public III ATTEST: RU%fKY MU TAiN 4 EXH I BI ' NAZI MANAGERS February 16, 1993 Ms. Cherlyn J. Baker Mrs. Marie Hermosillo Eagle County Assessor's Office P.O. Box 449 500 Broadway Eagle, Colorado 81631 Dear Cherlyn and Marie, FEB 16 1993 LADLE CUUNn ASSESSOR Thank you for allowing our company the opportunity to propose a color -coded filing system for your existing files. The proposed system will co, Times -2 Speed files 3 Starters, letter size 13 Adders, letter size 1 Starter, legal size 1 Adder, legal size Total Times -2 a,siots of the following. 670.00 2610.00 810.00 10530.00 1033.00 1035.00 950.00 950.00 Color- ceded file folders, 24026 -each File conversion, 24026 each Total The above pricing will include the following, EQUIPMENT Delivery and installation of all cabinets. Removal.of all trash 15125.00 11562.00 10163.00 $36850.00 COLOR -CODED FILE FOLDERS 24026 14 point manila, letter size file folder with a 12 digit computer generated strip label. The label will consists of 12 1/2" color coded numbers provided by the county with a computer disk or tape. The label will also provide a bar code to match the 12 digit file number. 3930 Holly Demmr, Colorado 80207 (303) 3911-3930 FAX (303) 389-2032 QECEIVED FILE CONVERSION We will transfer all residential files into your new color coded file folders and transfer them into your now filing equipment while. kesppinq your filed accessible at all times to insures proper workflow of your office. All Work will start on a Friday thru Sunday over two weekends. We look forward to being of continued service to Eagle County. Cordially, Dam Marshall Davis Account Representative