HomeMy WebLinkAboutC93-010 IGA with Pitkin County for Food Stamp Participation193 -10 -80
INTERGOVERNMENTAL AGREEMENT
BETWEEN
THE EAGLE COUNTY BOARD OF SOCIAL SERVICES
AND
THE PITKIN COUNTY BOARD OF SOCIAL SERVICES
FOOD STAMP PARTICIPATION AGREEMENT
THIS AGREEMENT is made and entered into by and between the Eagle
County Department of Social Services by and through its Board of Social
Services, and the Pitkin County Department of Social Services by and
through its Board of Social Services.
WITNESSETH:
WHEREAS, the parties desire to provide for the administration of
the federal food stamp program in the County of Pitkin a district office
and to set forth the responsibilities of each party in administering the
program.
NOW THEREFORE, the parties agree as follows:
I. ADMINISTRATIVE RESPONSIBILITIES
A. The Pitkin County Department of Social Services, shall have
the following responsibilities regarding administration of the
federal food stamp program:
1. Accept applications for food stamps from public
assistance and immediate -need applicants.
2. Schedule public assistance and immediate -need applicants
for appropriate certification interviews and complete the
necessary action to approve or deny food stamp benefits
for these applicants.
3. Complete the necessary action to recertify public
assistant applicants.
4. Process any necessary changes or supplemental allotments
for public assistance applicants.
5. Handle any necessary home certification interviews of
public assistance and immediate -need applicants.
6. Accept, date and refer for Eagle County Department of
Social Services action, applications from non - public
assistance applicants as appropriate.
7. Pay to Eagle County Department of Social Services their
projected Direct Costs relating to the food stamp program
as such costs are identified as costs to Pitkin County in
Attachment "A ", incorporated herein.
6. Pursuing any administrative or criminal fraud matters
arising out of the food stamp program.
7. Set up and maintain an accounting system which will
provide a quarterly statement of the total certification
and administrative costs incurred in the operation of the
food stamp program for the Basalt area and Pitkin County.
8. The Eagle County Department personnel shall once per week
conduct interviews and certify Pitkin County food stamp
recipients and applicants in the room provided by Pitkin
County, except as provided in Paragraph II.D.
II. MISCELLANEOUS
A. This Agreement shall become effective January 1, 1993 and
shall continue in effect for one year and is renewable upon
mutual agreement for additional twelve month periods.
B. The projected Direct and Indirect Costs identified by
Attachment "A" are calculated to reflect costs relating to
services provided by the Eagle County Department of Social
Services during 1993 only. The parties agree that in
contemplation of renewing this Agreement for successive twelve
month periods the Eagle County Department of Social Services
shall submit to Pitkin County a new Attachment "A" reflecting
the revised projected Direct and Indirect Costs for each
successive period no later than December 15 or each year this
Agreement remains in effect. Upon agreement by the parties to
the revised Direct and Indirect Costs the new attachment "A"
shall supersede the previous attachment "A" and be
incorporated herein.
C. This contract may be terminated for any reason by either party
upon the giving of sixty (60) days prior written notice of
such termination to the other party. Notices shall be deemed
to have been given upon the mailing of said notice by United
States mail, certified, first - class, postage prepaid, and
addressed to the respective party at the respective address as
shall appear herein or upon a change of address pursuant to
this notice provision.
D. In the event the eligibility technician now employed in the
Basalt office, or his /her successor, leaves his /her employment
with the Eagle County Department of Social Services it is
understood and agreed that services to Pitkin County will be
reduced to once every two weeks during the period said post is
vacant. It is further understood that Eagle County shall make
a prompt diligent effort to fill said vacancy without undue
delay.
� r3
IN WITNESS W EREOF, the parties have executed this Agreement
this day of 1993.
BOARD OF SOCIAL SERVICES,
COUNTY OF PITKIN, STATE OF
COLORADO
By a__,_
Cha' man, James True
Address for giving notices:
Pitkin County
506 East Main Street
Aspen, Colorado 81611
By:
Kate Jangula
Pitkin Count Dep rtment of
Social Services
)
&1 �
BOARD OF SOCIAL SERVICES,
COUNTY EAGLE, STATE OF
COLOR 0
B
Rich d Gustqts C Jrman
Address for wins( notices:
Eagle County Attorney
P.O. Box 850
Eagle, Colorado 31631
APPROVED AS TO FORM:
By:
Kathle n Fori ti
Eagle ounty Department of
Social Services
Pitkin - Eagle County Food Stamp Contract
Attachment A
Cost Analysis
Direct Costs TOTAL Cost % Billed Cost to Pitkin
Personal Services
Travel
Postage
Supplies
Total Yearly Cost
$ 19,815 .125 2477
(mileage to Aspen 48 weeks /yr) 538
(mailing of Food Stamps) 200
200
3415
Yearly cost to Pitkin County $ 3415.00
Monthly Cost to Pitkin County $ 284.58
