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HomeMy WebLinkAboutC87-149 Frank Martine Janitorial ServiceC, ID1 cl; THIS AGREEMENT is made this day of August, 1987, by and between the County of Eagle, State of Colorado, by and through its Board of County Commissioners, hereinafter "the County," and Frank L. Martinez, d/b/a Martinez Janitorial Service, hereinafter "Contractor." The County and the Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE I. SCOPE OF WORK Contractor shall complete all work as specified or indicated in the Agreement Documents. The Work is generally described as cleaning of the following County Buildings located in Eagle, Colorado: 1. Eagle County Justice Center: Cleaning of this building will include the atrium, courtrooms, District Attor- ney's offices, court offices, and public and employee restrooms adjacent to such areas. 2. McDonald Building: Cleaning in this building shall include all offices, hallways, meeting rooms, and restrooms. 3. Eagle County Courthouse: Cleaning shall include all offices, hallways, meeting rooms, and restrooms. 4. Castle Peak Building: Cleaning shall include the Human Resources offices, Public Health offices, public common areas, and the Data Processing office (but not the computer room). 5. Eagle County Library: Cleaning shall include all rooms containing the library collection, reading rooms, hall- ways, restrooms, offices, and meeting rooms. 6. Building and Grounds Office: Cleaning shall include offices, restrooms, and storage rooms. The shop area shall not be included. 7. Extension Office: Cleaning shall include all offices, common areas, and both restrooms. 8. Road and Bridge Office: Cleaning shall include all offices, common areas, meeting rooms, hallways, and restrooms. r Cleaning shall be performed in each building or office according to the Cleaning Schedule attached hereto and made a part hereof as Exhibit A. Snow removal is not included. Contractor shall provide all manpower, tools, equipment, bathroom tissue, and cleaning materials needed to perform the work contemplated herein. The County will provide, where possible in each building, space to store supplies and equip- ment. Storage areas may be locked, if the County's Represen- tative is provided with access. The County will provide dumpsters and trash pick-up. Cleaning must be accomplished between the hours of 6:00 p.m. and 6;00 a.m. the following day, Monday through Friday. The names, addresses, and social security numbers of persons performing work required herein must be submitted three days prior to the day they begin work. All such persons must pass a background investigation performed by the Eagle County Sheriff's office. All employees must wear identifica- tion badges or uniform shirts which identify them as employees of the Contractor. Such identification will be provided by the Contractor. Contractor shall provide necessary training to employees. ARTICLE II. COUNTY'S REPRESENTATIVE The Eagle County Building and Grounds Supervisor or his designee, or in their absence, the Director of Public Works, is designated as the County's representative for purposes required in the Agreement Documents. ARTICLE III. PAYMENT The County agrees to pay the Contractor $5,940 per month for the performance of the work in accordance with the Agree- ment Documents, upon receipt of an invoice by the Buildings & Grounds Supervisor, Eagle County, P.O. Box 850, Eagle, Colorado, 81631. Payment will be made by Eagle County Warrant within thirty days of receipt of the invoice for work completed the previous month. Payment for partial months shall be prorated accordingly. ARTICLE IV. TERM Services under this Agreement shall begin at the direc- tion of the County Representative and continue through the end of August, 1988. c Either party may terminate upon thirty days' written notice shall be no damages available for C', this agreement without cause to the other party. There such termination. County will make periodic inspection as to completeness and quality of the performance of the work herein described. If the work is deficient, the County shall notify Contractor in writing of the specific deficiencies. The Contractor shall have ten working days to correct the work. If after such notice and correction period Contractor fails to remedy the deficiencies, County shall have the right to terminate this Agreement. County shall not be liable for damages caused by such termination. FA ;� �� • �:� The Agreement Documents which comprise the entire agree- ment between the County and Contractor are attached to the Agreement, made a part hereof and consist of the following: A. This Agreement. B. Bid Documents and Contractor's Bid. C. Exhibit A. There are no Agreement Documents other than those listed above in this Article V. The Agreement Documents may be altered, amended or repealed only by a modification in writing signed by Contractor and by the Chairman of the Board of County Commissioners. ARTICLE VI. INSURANCE AND BONDS The Contractor shall purchase and maintain during the term of this Agreement insurance in the following types and coverages protecting him from claims which may arise out of or result from the Contractor's operations under this Agreement, whether such operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable. A. Workmen's Compensation shall be carried, including coverage for disability, for all persons performing services under this Agreement. B. General Liability Coverage shall be carried in the minimum amount of $400,000 for coverage of claims for damages arising from the performance of services under this Agreement, including but not limited to personal injury or death, property damage, and other damages imposed by law upon the Contractor -3- and each subcontractor with respect to all work performed by them. C. Comprehensive Motor Vehicle Insurance shall be carried in the minimum amounts of $150,000/$500,000 for bodily injury, and $500,000 for property damage, each occurrence. All liability and property damage insurance required hereunder shall be Comprehensive General and Automobile Bodily Injury and Property Damage form of policy. D. Subcontractor's Insurance: Before permitting any of his subcontractors to perform any work under this Agreement, Contractor shall either (1) require each of his subcontractors to 'procure and maintain, during the life of his subcontract, insurance which meets the requirements for the Contractor herein, or (2) provide for insurance of the Subcontractor in Contractor's own policy in the amounts required hereinabove. E. Certificates of Insurance: Certificates of Insurance acceptable to the County Attorney shall be filed with the County Attorney's Office prior to commencement of the work. These Certificates shall contain a provision that coverages afforded under the policies will not be cancelled until at least fifteen days' prior written notice has been given the County. Contractor shall not permit any of his subcontractors to start work until all required insurances have been obtained and the certificates with the proper endorsements have been filed with the Contractor and the County Attorney. F. Bonding: Each employee performing work hereunder shall be bonded in an amount of $1,000.00 to the benefit of the County. Failure of the Contractor to comply with the foregoing insurance requirements shall in no way waive the County's rights hereunder. ARTICLE VII. MISCELLANEOUS A. No assignment by a party hereto of any rights under or interest in the Agreement Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Agreement Documents. -4- B. Owner and Contractor each binds himself, his part- ners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Agreement Documents. IN WITNESS WHEREOF, the parties hereto have signed this Agreement in duplicate. One counterpart each has been deliv- ered to County and Contractor. County commissioners THE COUNTY: COUNTY OF EAGLE, STATE OF COLORADO By and Through Its BOARD CQIYI3TY COMMISSIONERS By: rd L./ Gxfsts fson Address for g' ving n94i-Is: Eagle Count ttorne 's Office P.O. Box 850 Eagle, Colorado 81631 (303) 328-7311 THE CONTRACTOR: MARTINEZ JANITORIAL SERVICE Name: Frank L. Martinez Address for giving notices: 401 Whiting Road P.O. Box /5 Eagle, Colorado 81631 (303) 328-7779 STATE OF COLORADO ) } ss: County of Eagle ) The foregoing was acknowledged before me day of August, 1987, by Frank L. Martinez, Janitorial Service. My commission expires: �l / this 1W& d/b/a Martinez a & 164 AW Notary Public -5- MARTINEZ JANITORIAL SERVICE FRANK L. MARTINEZ 401 WHITING RD EAGLE, CO 81631 (303) 328-7779 To whom it may concern: I am very pleased in presenting to you a well established plan for a cleaning contract bid with your firm. As stated above, my name is Frank L. Martinez. I have been a resident of Eagle County for 24 years, and a resident of Eagle for 8years. I am 48 years old and my health is in good condition. I am very interested in the bid building contract, and would like to begin by letting you know why I feel that I would be the perfect individual for this offer. I feel that my past experiences in the work force qualify me for being the controller of this contract. I have had several experiences in supervising, and have always done an efficient job. I have always done well in planning and setting up job duties. Upon receiving the building contract, I will have immediately a well choosen staff. This staff will include: myself, my wife, and two sons. I feel that working as a family to begin with will well benefit this business. I would like to give you some past experiences and history of myself,'and my family. Next is my wife, Helen Martinez. She has been employeed with Robert T. Lazier for 24 years as a supervisor and housekeeper for a busy resort lodge in Vail Colorado. She maintains an excellent working staff, and enjoys her work to the fullist. She has a great deal of knowlege of working in the cleaning service. I feel that her being on my staff will be a great attribute. Her work performance is always considered as being excellent by her employer. Next is my son, Rick Martinez. Rick has always been an enthusiastic and hard worker. He as well gained a substancial amount of knowlege in the cleaning business,by working with his mother Helen. After graduating from High School, he continued education in college, and later joined the Navy where he was actively on duty for 4 years. I feel that he will make an excellent addition to this business because of his great experiences in the work force. Next is my son, Gary Sam Martinez. Gary has worked closely for several years with his mother „ and as well gained a great deal of knowlege in the cleaning business. After High School, he continued working with his mother and became a housekeeping supervisor within the same company. After his supervising for 2 years, he continued college education and earned a degree in the medical field. I feel that he will also make an excellett addition to this company. In 1963 I began work in the Gilman mine, and was employeed for approximately 8 years. I than continued work with the Town of Vail, where I was employeed for another 8 years. Today I am employeed with the First Bank of Eagle County as a janitorial custodian.I performed Each of my jobs with a;goo.d wdrking additude, and was always acknowleged by my excellent work. Next is my wife, Helen Martinez. She has been employeed with Robert T. Lazier for 24 years as a supervisor and housekeeper for a busy resort lodge in Vail Colorado. She maintains an excellent working staff, and enjoys her work to the fullist. She has a great deal of knowlege of working in the cleaning service. I feel that her being on my staff will be a great attribute. Her work performance is always considered as being excellent by her employer. Next is my son, Rick Martinez. Rick has always been an enthusiastic and hard worker. He as well gained a substancial amount of knowlege in the cleaning business,by working with his mother Helen. After graduating from High School, he continued education in college, and later joined the Navy where he was actively on duty for 4 years. I feel that he will make an excellent addition to this business because of his great experiences in the work force. Next is my son, Gary Sam Martinez. Gary has worked closely for several years with his mother „ and as well gained a great deal of knowlege in the cleaning business. After High School, he continued working with his mother and became a housekeeping supervisor within the same company. After his supervising for 2 years, he continued college education and earned a degree in the medical field. I feel that he will also make an excellett addition to this company. /'- In addition, we have all worked together on a part time basis with the following company offices: The First Bank of Minturn, for 5 years, The Eagle Ranger Station, for 2 years, and other offices located in Eagle. We performed excellent in cleaning these offices, and were acknowleged ` for our excellent work. I feel that I am an excellent candidate in pursuing this building contract. Being familar with all the necessary tools needed, have I come to realize how excellent I would function as a professional business. Being a local resident of Eagle.I-'fdel is important in pursuing this. business. No traveling is required, and because of this, it makes my business just that much more reliable. Please let it be known that with what I have presented to you, I feel is an excellent foundation in order to care for your building cleaning needs. I am enthusiastic about this building contract, and if choosen, I will immediately begin my professional services to you. I hope that you will take the necessary time;:needed in evaluating my bid. I understand how important this is, and I am always willing to work with you. If further information is required in determining this bid, please don't hesitate to call me at my home telephone number. Please find enclosed a resume of myself and family, letters of recommendation, and other information needed in processing this bid. Very Truely Yours, Frank L. Martinez Controller BID - Building cleaning contract 08 01' 21D oil Page 6 BUILDING MONTHLY RATE ANNUALLY RATE 1. Eagle County Justice Center $ 1,420.00 $17,040.00 2. McDonald Building $ 1,420.00 $17,040.00 3. Eagle County Courthouse $ 1,420.00 $17,040.00 4. Castle Peak Building $ 400.00 $4,800.00 5. Eagle County Library $ 475.00 $ 5,700.00 6. Buildings and Grounds Office $ 275.00 $ 3,300.00 7. Extension Office $ 265.00 $ 3,180.00 8. Road and Bridge Office $ 265.00 $ 3,180.00 Please attach all insurance, bonding, bid back-up information to this page. Contractor MARTINEZ JANITORIAL SERVICE Address 401 Whiting Rd. Eagle, CO 81631 Agent Frank L. Martinez Title Controller Phone 303-328-7779 Date 07/30/87 Also attach a list of references of which your company has worked for within the 24 months. EAGLE COUNTY CLEANING CONTRACT Pre Bid Meeting Minutes of the Meeting July 17, 1987 Buildings & Grounds held a meeting for pre bidders on July 17, 1987, at 10 a.m. in the Buildings & Grounds office. ATTENDANCE Lazy L Bar F Enterprises - Lynn Pleasant, Frank L. Martinez, Clean Machine Commercial and Residential Cleaning - Cherry Froyland, Mike Bradley, and Margie Turgeon. BUSINESS Mike would like to send a copy of the contract to each of the bidders when the Attorney's office completes them. Mike handed out the bid packets and went over the packet. The County takes the option to have sane or all of the buildings cleaned. The budget will be the deciding factor for what will be included in the contract. Insurance and bonding is required and is stated in the packet. When the bid packets are turned in, a letter from the bidders' insurance company stating that they will insure your company, if granted the contract. Currently the County has two people working the night shift to do the cleaning. This has been in effect for about 2 years. The contract is for one year. If things are going well, it will be rolled over to the next year. If it's not going well, it will not be rolled over. The security area at the Justice Center is not in the bid. WALK THROUGH THE BUILDINGS The Buildings and Grounds offices was the first building we walked. through. The County will supply light bulbs and will be replaced by the cleaning people to any of the buildings. Any repairs to leaky sinks and toilets will be the Buildings & Grounds responsibility, and the cleaning people will make a note when they find any problems. If no papers are on desks, they should be cleaned. The McDonald building was next on the list. The coal heat requires more dusting in this building during the winter. Remodel projects by Buildings & Grounds will make a mess, so we will notify the cleaning people when there are remodels. Good carpet cleaning needs to be done semi-annually. Lights need cleaned as needed to remove the flys. Clean around any computers. Do not include the Civil Defense or the storage area at the mail room. Gravel gets tracked in during the winter months. Cleaning Contract Pre Bid Meeting Minutes Page 2 WALE THROUGH THE BUILDINGS Castle Peak was the next building. The refrigerator in the lunch- room needs to be cleaned out each week and defrosted as needed. Plants are cared for and cleaned up by the employees that bring them into the office. Data Processing offices are included but not the equipment roan. Do not clean Data Processing offices if too many cables are crossing the floor. Colorado West Professional Counseling Center is not in the bid. The Nurses office is completely cleaned daily. The trash is to be taken out of the Nurses office very carefully because of used syringes. The Courthouse was the next building. Clean the cigarettes out of the cans at the entrance daily. Clean the Courtroom only as needed. The modular jail is not included. Common area lunch room will not require cleaning the refrigerator. Sweep the handicapped entrance. Phone room is not included along with the back stairs. The Road & Bridge offices includes just the modular. The Extension office includes the modular office just south of the Exhibit hall. This building receives heavy traffic and has no janitorial storage roon. The Justice Center will have an addition of 3,000 feet to start construction possibly in August. When entering the Justice Center, cleaning people will check in with the Sheriff's office. Keys are needed for the paper towels in the restrooms. Dust around all book shelves including the law library. The addition will not have a jury box and will be 10 to 15 feet shorter than the existing court rooms. No abrasive cleaners will be used on the signs. Do not clean the refrigerator. We walked through the Library last. All cam -on areas and restrooms are included. BUSINESS Mike will try to put the bid to the Board of County Commissioners on Monday August 3, 1987. The bid should be awarded that same week. ADJOURNMENT The meeting was adjourned at 12 noon. L E - C 0 U ] 0 W C oMOToVv00 �OOo r�0��00 To: I Subject: Cleaning Contract Bidders From: Buildings & Grounds Department Cleaning Supply's Expense File No.: I Date: July 24, 1987 You can expect to spend approximately $800.00 per month on cleaning supplies at Eagle County. This includes the paper towels and toilet paper. If you have any questions, please call 328-7311 ext. 215. Thank you. met BID Building Cleaning Contract The Eagle Coutny Government will accept bids for the cleaning of the following County buildings: 1. Eagle County Justice Center 0885 Chambers Road Eagle, Colorado 2. McDonald Building 550 Broadway Eagle, Colorado 3. Eagle County Courthouse 551 Broadway Eagle, Colorado 4. Castle Peak Building 510 Broadway Eagle, Colorado 5. Eagle County Library 601 Capitol Street Eagle, Colorado 6. Buildings and Grounds Office 591 Broadway Eagle, Colorado 7. Extension Office Eagle County Fairgorunds Eagle, Colorado 8. Road and Bridge Offices 712 Castle Drive Eagle, Colorado Building Summary: 1. Eagle County Justice Center - The Justice Center is two years old. And is used as Eagle County's detention center, law enforcement, and judicial head- quarters. The cleaning of this building will be limited to the atrium, court- rooms, D. A. offices, public and employee restrooms, and court offices. This building is in use 24 hours a day, 7 days a week. 2. McDonald Building - The McDonald building was built in the early 1900's. And is used as Eagle County's administrative center. As well as the offices of the Board of County Commissioners. All offices, hallways, meeting rooms, and rest - rooms will need cleaning. The typical office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday. BID - Building Cleaning Contract Page 2 3. Eagle County Courthouse - The Courthouse was built in 1932. And is used to house most of the Elected offices along with the Social Services offices. All offices, hallways, meeting rooms, and restrooms will need cleaning. The typical office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday. 4. Castle Peak Building - The Castle Peak building was build in 1961. And is used to house the County Health office, Personnel office, Data processing office, and Colorado West Mental Health office. The Cleaning would be limited to the Personnel offices, Public Health offices, Data Processing office (not the computer room). The typical office hours are 8:00 a.m. to 5:00 p.m., however the Data Processing and Mental Health office do see some evening use. 5. Eagle County Library - The Library was remodeled from a home and doctors office to the County Library four years ago. And since has been used as the main County Library. The cleaning would include all book rooms, reading rooms, hallways, restrooms, offices, and meeting rooms. The typical Library hours are Monday, Thursday, Friday 9:00 a.m. to 6:00 p.m.; Tueaday, Wednesday 9:00 a.m. to 8:00 p.m.; and Saturday 10:00 a.m. to 4:00 p.m. 6. Buildings and Grounds Office - This building was built in the 1950's. And is used today to house the Public Works, Buildings and Grounds department. The cleaning would be limited to offices, restrooms, and storage rooms. The typical office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday. 7. Extension Office - The Extension office is located at the Eagle County Fair- grounds, just south of the Exhibit hall. This is a modular building and was installed five years ago. It serves as the location for the Extension Service and Fair Manager office. The cleaning would include all offices and open space, along with both restrooms. The typical office hours are 8:00 a.m. to 5:00 p.m. Monday trough Friday. 8. Road and Bridge Office - The Road and Bridge office is a modular building purchased six years ago. And is used as the Road and Bridge headquarters. The cleaning will include all offices, open space, meeting rooms, hallways, and restrooms. The typical office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday. CLEANING SCHEDULE RESTROOMS: Clean and disinfect all fixtures Wet mop floors Empty all receptacles Spot clean and dust other surfaces Damp mop and spray buff tile floors Damp wipe all surfaces including window frame, sills, and receptacles Strip and wax floors Clean mirrors ROOM CLEANING: Empty trash Replace trash can liners Empty ashtrays and wipe clean Clean door class (both sides) Sweep or vacuum traffic areas Dust available work stations (with treated cloth) Spot clean carpet Dust (throughly horizontal surfaces of furniture and wall within 72 inches of the floor and verticle surfaces, under chairs, desks, radiators Spot clean walls and wall panels Thoroughly vacuum carpets Thoroughly sweep wood floors Strip and wax wood floors Damp wipe all trash cans Damp wipe wood paneling and trim STAIR WAYS: Sweep or vacuum landings Dust railing and wood trim Dust fire aparatus Dust radiators Strip and wax terrazzo steps and landings Scrub step risers Spot clean walls 3 U) X X X f X i X t X X X X X X B X X X MAIN ENTRANCES, LOBBIES, CORRIDORS: Sweep and/or vacuum full floor area X Polich metal surfaces (door dnobs, drinking fountains, etc.) Spot clean walls g Dust all surfaces within 72 inches of the floor X Damp mop - spray buff Clean both sides of glass (windows and doors) Strip and wax floors (wood and terrazzo) Empty ash trays and wipe clean X 3 rill N N a) X_: i t q s t X I X X k � X i X X k 3 FX i s I i IX k X X X X X t X � � j F � r s F X X X k 3 FX MI >1 j N , q CLEANING SCHEDULE (Continued) M MISCELLANEOUS: Sweep exterior building entrances (stairs, landings) X Clean carpets Wash mini blinds X Dust mini blinds X Dust above 72 inches of floor X Wash Exterior windows X X BID - Building Cleaning Contract page 5 Cleaning Materials Equipment and Manpower: The contractor will be required to provide all the manpower, tools, equipmnt , and cleaning materials,needed to complete the job. The County will provide a place, where possible in each building to hold some supplies and equipment. The above mentioned storage rooms may be locked. However the contractor must give the County Buildings and Grounds Department access. The County will provide the dumpsters and dumpster trash pick-up. Snow Removal: Snow removal is not included and should not be included in your bid. Hours to be Worked: All cleaning work must not start before 6:00 p.m. and must be completed by 5:00 a.m. Monday through Friday. Contractors Cleaning Staff: All persons employeed by a contractor to clean the above mentioned buildings, must pass the Eagle County Sheriff's back- ground investigation. Along with meeting the bonding requirements mentioned under insurance. All contractor employees must wear badges or like shirts that identify the employee and company name. Pre -Bid Meeting: All parties must attend the pre -bidders meeting in order to bid on this job. The date for this meeting is 7-17-87 at 10:00 a.m. and will be held at 591 Broadway, Eagle, Colorado, in Mike Bradley's office. Insurance and Bonding: The contractor will provide the County with proff of insurance in the amount of, general liability coverage in the amount of $150,000.00 per person, $400,000.00 per occurrence. The contractor will also provide proff of workmen's compensation coverage. Each of the contractor's employees working on the above mentioned job will be minimum of $1,000.00 Bid Due Date: All bids must be received in the Buildings and Grounds office on July 31, 1987, by 12 noon. The Board of County Commissioners may accept the proposal it determines most advantageous to Eagle County and its citizens. The Board riserves the right to reject any or all proposals if it so deems appropriate. BID - Building Cleaning Contract R1.06190110VI THIS PAGE MUST BE COMPLETED IF YOUR BID IS TO BE CONSIDERED. Page 6 BUILDING MONTHLY RATE ANNUALLY RATE 1. Eagle County Justice Center $ $ 2. McDonald Building $ $ 3. Eagle County Courthouse $ $ 4. Castle Peak Building $ $ 5. Eagle County Library $ $ 6. Buildings and Grounds Office $ $ 7. Extension Office $ $ 8. Road and Bridge Office $ $ Please attach all insurance, bonding, bid back-up information to this page. Contractor Address Agent Title Phone Date Also attach a list of references of which your company has worked for within the 24 months.