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HomeMy WebLinkAboutC80-003 NWCCoG - Comprehensive Older Americans ActSUBCONTRACT THIS SUBCONTRACT, wade tnis 27th day of .October 1980, by and between the Morthwest'Colorado Council of Governments, hereinafter referred to as the Issuing Agency and Eagle County Commissioners , hereinafter -referred to as the Subcontractor,. WHEREAS, authority exists in the Law and Funds have been budgeted; and WHEREAS, federal funds haveeven made available by the Comprehensive Older Amercanb Act, for the purposes and under the conditions specified in the same which the parties hereto intend to comply; and WHEREAS, the parties intend to compl:" with the contract and all future revisions and modifications thefeto bbtween the Issuing Agency and the Colorado Department'of Social Service which prescribes the grant of funds to'the Issuing Agency and the conditions thereof, and to comply as well with all implementing statutory and administrative directions issued by the Department of Social Service. NOW THEREFORE it is hereby agreed that 1. The Subcontractor will be reimbursed in the amount not to exceed $ 7�-,q7 , such amounts to be paid by the Issuing Agency pursuant to the terms and conditions set forth in the Assurances and Certifications and the attachments which follow. These funds cover the period October 1, 80, to Sept. 30, 81 ' 2. The Subcontractor agrees to meet all conditions and to perform in accordance with and to abide by and to comply with all provisions of the following: SCHEDULE Period of Performance. October 1, 1980 - September 30, 1981. Inspection and Monitoring. An authorized representative of the Issuing Agency shall be appointed and will be responsible for monitoring.and evaluating performance under this Subcontract. Each subcontract will be subject to a minimtua of one audit review during the contract and will make available any r` pertinent staff and records in order to ascertain contract compliance. Payments. (1) Subcontract shall be paid upon submission of properly certified reimbursement requests. In no event shall total payments exceed the subcontract amount. (2) Subcontractor shall maintain records sufficient to support all payments and upon request of the Issuing Agency, shall make such records available to the Issuing Agency, Department of Social Service and the Federal Government. Reporting.. (1) Financial reporting by the Subcontractor shall be in accordance with the procedures as developed and prescribed by the Issuing Agency during the performance of this Subcontract. (2) Program reporting by the Subcontractor shall be in accordance with the procedures as developed and prescribed by the Issuing Agency during the performance of this Subcontract. PROGRAM NARRATIVE m 1. Introduction. "4any older citizens in Region XII experience hardship from lack of sufficient services. The increase in the number of older citizens within the Region requires improvements in existing services and extension of social services. The Subcontractor understands and agrees that it is the purpose of this contract to foster a comprehensive, coordinated system which: 1) facilitates access to and utilization of all existing services, 2) effectively and effiecier,'.:ly develops social ser -ices to meet the needs of older persons. The Contract will give priority to those persons with the.greatest social and economic need. The Subcontractor assures that at least 500 of the amount allotted for Part B to the planning and service area will be expended for the delivery of: A. Services associated with access to services (trans- portation, outreach, and information and referral); B. In-home services (homemaker, home health aides, friendly visiting, telephone reassurance, and chore services). 2. Scope of Work Attachment 3. Staff (A description of who will be responsible for the supervision of the services to be provided.) Subcontractor will submit with signed contract. BOARD OF COUNTY COMMISSIONERS ale Grant Keith Troxel Dan Willi 6t Mick Kasher Direct Respon\ COUNCIL ON AGING CO sibility for Lucille Lieber Supervision 0!11� services Issuing Agency Name and Address: Northwest Colorado Councilof Governments Box 739 Frisco, CO 80443 668-5445 Subcontractor Name & Address: Name: Address: Phone: Authorized Representatives Northwest Colorado Council of Governments --7-f"ubcontractr7, V, U County Offi—cial `xaim'.a*,*m.R'".ait.i*.�^n�:�„«: �._. • =;�e.,.> ,,, �.,. . ti... ,>, �`"t� �„ � ..,;aa,�., ^W..�.'x.�,,- - ::baa; -� �i,>��, ,;�:. ..�. �..-mrrd-a�iui?l �, >.. ., - ;.y.?. " ::t x .:A..'t ..,w� ....v.«.. � h ". er..�a�.�_•y�"!a.L'-Yt+ew`d ., a.0+:�y"-....-+... +fiwY'.a5p:.w:?`..+...�.. ':. - _.� ...:..... ... , 4 - . EAGLE COUNTY COMMISSIONERS 1981 TITLE III BUDGET ACCESS r-7 ersonnel `h --,Travel Other INHOME Personnel OTHER Personnel Other TOTAL 1 FEDERAL $1,800 1,660 477 1,200 1,020 1,440 $7,597 LOCAL $1,500 ....:-•R.-:F4..... ....,. ,. ....-_ fix+' -c .. s-T�-'. Y�.�_'.Y..�YF .. «.. y�.r.. .g�T..�ea c _..... ... �_....,�:_. a .. .. .: . ......._ - _ _ .r•i"]'S`.'�r�i-.ik iTiT"".�'-+.n ..>...�y. ...ga^'. . M�,�:3-,.w, '�'t ., _ ;!MP,,tss�4�;�'-''vq�.a�''�.,.. `" `- -'=�;�. .- ,t..... .��-- _ _ `"�„�,. r, .�.rm°.- -^�� . ��-»::•*s�a+�.., _ ... EAGLE COUIIT`i COILMISSIONERS 1981 TITLE III SCOPE OF SERVICES GOAL 1: Senior citizens in Eagle County shall have low cost'trans- portation available to them within the county. OBJECTIVE 1-A: Existing senior transportation services will be coordinated to increase services by 10% by October 1, 1981. & J,,�;OAL 2: Adequate information/referral and outreach services will be maintained to assure all older individuals convenient access to needed services. OBJECTIVE 2-A: Update current inventory of resources for Eagle County by January 1, 1981. A. Review current information/referral resources B. Provide AAA an update to prepare for printing C.- Distrubute information/referral data to senior centers, senior groups and all county nutrition site by .March 1, 1981. Objective 2-B: Advertise the availablility of services through newsletters and local media by November 30, 1980. A. Publish information/referral services in a monthly newsletter. GOAL 3: Senior citizens in Eagle County shall be provided a system of services to maintain an independent life style. Objective 3-A. Provide for the provision of 460 units of home services by October 1, 1981. GOAL 4: All seniors shall have opportunities to pursue recreational activities. Objective 4-A. Expand recreation services by loo for 1981. STANDARD ASSURANCES The Subcontractor 1. Compliance with Comprehensive Older Americans Act Amendments of 1978 Except where waivers have been duly granted by the State - agency, the Subcontractor complies with all other responsibilities and obligations prescribed to it by the Comprehensive Older Americans Act Amendments of 1978, and applicable federal regulations. 2. Fifty -percent Reguirement The Subcontractor expends at least 50 percent of F—cial services funds received under Title II, Part B for access services, in-home services, and legal services. (Section 1321.77d) 13. Access to Information and Referral Information and Referral (I & R) Services are provided sufficient to assure convenient access and in language spoken by -older persons and that I & R providers maintain current information, develop lists of older persons in need of services and opportunities, employ a specially trained staff, and disclose information about an individual only with informed consent. (Section 1321.77 c 7) 4. Preferred TargetGroup Older persons with the greatest economic or social need receive preference in the delivery of each service under the Area Plan. (Section 1321.77 e 5) 5. No Means Test No service provider'under the Area Plan uses a means test to determine the eligibility of an older person for any services funded under Title III, Part B. (Section 1321.77 e 5) 6. Age Discrimination Service providers under the Area Plan shall not discriminate against older persons and shall employ persons on a.full- time and part-time basis in carrying out their programs. 7. Non -Discrimination on the Basis of Handicap All recipients of funds from the Area Agency are required to operate each program or activity so that, when viewed in its entirety, the program or activity is readily acces- sible to and usable by handicapped persons. Where structural changes are required, these changes shall be made as quickly as possible, but by June 3, 1982 at the latest, in keeping with 45 CFR 84. 8. Civil Rights Compliance The Subcontractor insures that benefits and services available under the Area Plan are provided in a non- discriminatory manner as required by Title VI of the Civil Rights Act of 1964 9. Affirmative Action Plans The Subcontractor has developed and is implementing an affirmative action plan for employment opportunity in all aspects of personnel administration. The affirmative action plan -contains quantifiable goals relative to employment and upgrading of minorities, women, handicapped, and persons 60 and above, action steps with timetables and identification of organizational units or individuals responsible for carrying out steps to achieve the goals, grievance and appeal procedures regarding discrimination in employment, provision for training and upgrading skills of staff to ensure upward mobility, and provision for continued minoriting and assessment of plan, with updating of plan as appropriate. The Area Agency will neither renew nor grant new approvals of subgrants unless the applicants contain an acceptable affirmative action plan. 10. Equal Employment Opportunity Subcontractors shall, to the extent possible, provide for adequate numbers of qualified staff working full or part-time, including older persons, handicapped indi- viduals, women and members of minority groups. 11. Composition of Advisory Council The Subcontractor has established an advisory committee whose composition, function, frequency of meetings, support and by-laws are in accordance with federal require- ments. (Section 1321.97) 12. Arrangements with -Chill Care Organizations and Educational Institutions J The Subcontractor will, if possible, have arrangements with: a) children's day care organizations so that older persons can volunteer to help provide day care; and b) local educational agencies, institutions of higher education, and non-profit private organizations, to use the services provided older individuals under the community schools program of the Elementary and Secondary Education Act of 1965. (Section 1321.77•b 2 and 3 ) 13. Needs Assessments The Subcontractor assesses the kinds and levels of services needed by older persons in the planning and service area and the effectiveness of the services proveded under the plan. (Section 1321.77 b 4) 14. Opportunities for Older Persons to Express Their Views The Area Agency provides adequate and effective opportunities for older persons to express their views to the Area Agency`�on policy development and program implementation under the area plan (Section 1321.77 b 7) 15. Outreach Efforts The Subcontractor has outreach efforts, with special emphasis on rural elderly and persons with greatest economic or social need, to identify older persons and inform them of the availability of services under the area plan. With respect to nutrition services, outreach efforts ensure that the maximum number of eligible persons have an 'opportunity to receive services. (Section 1321.77 b8) 16. Requirements to be met by Providers Under the Area Plan Service providers funded through the Area Plan' meet, existing State and -local licensure and safety requirements: comply with procedures established by the Area Agency for a) outreach activities to ensure participation of eligible older person; b) training and use of elderly and other volunteers and paid personnel; and c) coordination with other service providers in the planning and service area; d) follow priorities set by the Area Agency for serving older persons with greatest economic or social need; e) comply with rules concerning contributions; f) assure maintenance of non -Federal support for services; g) maintains procedures for obtaining the views of participants about services they receive. (Section 1321.77 c 3) f „ n SPECIAL PROVISIONS �(')�,Fund Availabilitv. Financial obligations of the Subcontractor and Issuing Agency payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. Discrimination.. The Subcontractor agrees to comply with the letter and spirit of the Colorado Antidiscrfmination Act o3= 1957, as amended, and othar applicable law respecting discrimi- nation and unfair employment practices (80-21-1, CRS 1963, a.s amended) . Safety and Health Conditions. In the performance of this subcontract, the Subcontractor agrees to establish and maintain appropriate standards of safety, health, and work conditions for the particular work performed by participants employed under this subcontract. Where the work performed by such participants comes within the preview of standards prescribed pursuant to Federal, State or local law, such standards shall apply. Termination. This subcontract may be terminated in whole or in part, for any reason by either party upon the giving of thirty (30) days prior written notice of such termination to the other party. Notice of Termination shall be deemed given upon the mailing of said notice by United States certified, first-class mail, postage prepaid, and addressed to the parties at their respective addresses as shall appear herein. Such Notice of Termination shall specify the extent of which performance of work under the subcontract is terminated and shall be effective upon the expiration of thirty (30) days from the receipt of such notice by the respective party. IN WITNESS WHEREOF, the parties hereto have executed this Agreement of the day first above written SUBCONTRACTOR ISSUING AGENCY Name Name By z - e --,V By Signa I turO Signature Title Title 9 µ �y i RECEIVE, m, JAN 26 1991 SUBCONTRACT EAGLE :00U _ A THIS SUBCONTRACT, made this 27th day of sober 1980, by and between the Northwest Colorado Council of Governments, hereinafter referred to as the Issuing Agency and Eagle County Commissioners , hereinafter referred to as the Subcontractor, WHEREAS, authority exists in the Law and Funds have been budgeted; and WHEREAS, federal funds have been made available by the Comprehensive Older Amercans Act, for the purposes and under the conditi.ons specified in the same wh.ch the parties hereto t_x?t--en_d to comply; and WHEREAS, the parties intend to comply with the contract and all future revisions and modifications thereto between the Issuing Agency and the Colorado Department of Social Service which prescribes the grant of funds to the Issuing Agency and the conditions thereof, and to comply as well with all implementing statutory and administrative directions issued by the Department of Social Service. NOW THEREFORE it is hereby agreed that 1. The Subcontractor will be reimbursed in the amount not to exceed $ 7_c,A7 , such amounts to be paid by the Issuing Agency pursuant to the terms and conditions set forth in the Assurances and Certifications and the attachments which follow. These funds cover the period October 1, 80, to Sept. 30, 81 1. The Subcontractor agrees to meet all conditions and t- perfnrm i n accord:in �e --i-F-1, ani inn . r �nr7 to comply with all provisions of the following: SCHEDULE Period of Performance. October 1, 1980 - September 30, 1981. Inspection and Monitoring. An authorized representative of the Issuing Agency shall he appointed and will be responsible for monitoring.and evaluating performance under this Subcontract. Each subcontract will be subject to a minimimi of one audit review during the contract and will make available any pertinent staff and records in order to ascertain contract compliance. Payments. (1) Subcontract shall be paid upon submission of properly certified reimbursement requests. In no event shall total payments exceed the subcontract amount. (2) Subcontractor shall maintain records suffic'-en's to support all payments and upon request of the Issuing Agency, shall make such records available to the Issuing Agency, Department of Social Service and the Federal Government. Reporting. (1) Financial reporting by the Subcontractor shall be in accordance with the procedures as developed and prescribed by the Issuing Agency during the performance of this Subcontract. (2) Program reporting by the Subcontractor shall be in accordance with the procedures as developed and prescribed by the Issuing Agency during the performance of this Subcontract. 2 • 1. PROGRAM NARRATIVE Introduction. *4any older citizens in Region XII experience hardship from lack of sufficient services. The increase in the number of older citizens within the Region requires improvements in existing services and extension of social services. The Subcontractor understands and agrees that i,t is the purpose of this contract to foster a comprehensive, coordinated system which: 1) facilitates access to and utilization of all existing services, 2) effectively and effieciently develops social services to meet the needs of older persons. The Contract will give priority to those persons with the greatest social and economic need. The Subcontractor assures that at least 500 of the amount allotted for Part B to the planning and service area will be expended for the delivery of: A. Services associated with access to services (trans- portation, outreach, and information and referral); B. In-home services (homemaker, home health aides, friendly visiting, telephone reassurance, and chore services). 2. Scope of Work Attachment 3. Staff (A description of who will be responsible for the supervision of the services to be provided.) iu cuii t- aut::ol w.LI.L z LubiCi:i is vii C h t; i ned uoii-I-L a 't. BOARD OF COUNTY COMMISSIONERS ale Grant Keith Troxel Dan Willi (47 Mick Kasher Dirdct Respon` COUNCIL ON AGING COORDINATO sibility for Lucille Lieber Supervision o!__� services Issuing Agency Name and Address: Northwest Colorado Councilof Governments Box 739 Frisco, CO 80443 668-5445 Subcontractor Name & Address: Name: Address: Phone: Authorized Representatives orthwest Colorado Coun of Governments �Subcontract-')r7, U County Offilcial ,,-CESS Personnel Travel Other INHOME Personnel OTHER Personnel Other `OTAL I OGLE COUNTY COMMISSIONERS t, 1981 TITLE; III BUDGET $1,800 1,660 477 1,200 1,020 1,440 $7,597 LOCAL $1,500 BEAGLE COUIJ'T, COILMISSIONERS 15-61 TITLE III SCOPE OF SERVIt S GOAL 1: Senior citizens in Eagle County shall have low cost trans- portation available to them within the county. OBJECTIVE 1-A: Existing senior transportation services will be coordinated to increase services by 10% by October 1, 1981. GOAL 2: Adequate information/referral and outreach services will be maintained to assure all older individuals convenient access to needed services. OBJECTIVE 2-A: Update current inventory of resources for Eagle County by January 1, 1981. A. Review current information/referral resources B. Provide AAA an update to prepare for printing C. Distrubute information/referral data to senior centers, senior groups and all county nutrition site by .March 1, 1981. Objective 2-B: Advertise the availablility of services through newsletters and local media by November 30, 1980. r A. Publish information/referral services in a monthly newsletter. `GOAL 3: Senior citizens in Eagle County shall be provided a system of services to maintain an independent life style. Objective 3-A. Provide for the provision of 460 units of home services by October 1, 1981. GOAL 4: All seniors shall have opportunities to pursue recreational activities. Objective 4-A. Expand recreation services by 10% for 1981. u' 11'1i-"11'1 w„+.f:..Qyh,fir. ...t,t.a.r c -RP - 7-7S" . ... —.. R'@. OMNI M � The Subcontractor STANDARD ASSURANCES r�a 1. Compliance with Comprehensive Older Americans Act Amendments of 1978 Except where waivers have been duly granted by the State, agency, the Subcontractor complies with all other responsibilities and obligations prescribed to it by the Comprehensive Older Americans Act Amendments of 1978, and applicable federal regulations. 2. Fifty -percent Reguirement The Subcontractor expends at least 50 percent of social services funds received under Title II, Part B for access services, in-home services, and legal services. (Section 1321.77d) ,3. Access to Information and Referral Information and Referral (I & R) Services are provided sufficient to assure convenient access and in language spoken by older persons and that I & R providers maintain current information, develop lists of older persons in need of services and opportunities, employ a specially trained staff, and disclose information about an individual .only with informed consent. (Section 1321.77 c 7) ,q 4. Preferred Target Group Older persons with the greatest economic or social need receive preference in the delivery of each service under the Area Plan. (Section 1321.77 e 5) 5. No Means Test No service provider under the Area Plan uses a means test to determine the eligibility of an older person for any services funded under Title III, Part B. (Section 1321.77 e 5) 6. Age Discrimination Service providers under the Area Plan shall not discriminate against older persons and shall employ persons on a full- time and part-time basis in carrying out their programs. 7. Non -Discrimination on the Basis of Handicap All recipients of funds from the Area Agency are required to operate each program or activity so that, when viewed in its entirety, the program or activity is readily acces- sible to and usable by handicapped persons. Where structural changes are required, these changes shall be } made as quickly as possible, but by June 3, 1982 at the latest, in keeping with 45 CFR 84. 8. Civil Rights Compliance The Subcontractor insures that benefits and services available under the Area Plan are provided in a non- discriminatory manner as required by Title VI of the Civil Rights Act of 1964 9. Affirmative Action Plans The Subcontractor has developed and is implementing an affirmative ,action plan for employment opportunity in all aspects of personnel administration. The affirmative action plan 'contains quantifiable goals relative to employment and upgrading of minorities, women, handicapped, and persons 60 and above, action steps with timetables and identification of organizational units or individuals responsible for carrying out steps to achieve the goals, grievance and appeal procedures regarding discrimination in employment, provision for training and upgrading skills of staff to ensure upward mobility, and provision for continued mi'noriting and assessment of plan, with updating of plan as appropriate. The Area Agency will neither renew nor grant new approvals of subgrants unless the applicants contain an acceptable affirmative action plan. 10. Equal Employment Opportunity • Subcontractors shall, to the extent possible, provide for adequate numbers of qualified staff working full or part-time, including older persons, handicapped indi- viduals, women and members of minority groups. 11. Composition of Advisory Council The Subcontractor has established an advisory committee whose composition, function, frequency of meetings, support and by-laws are in accordance with federal require- ments. (Section 1321.97) 12. Arrangements with Child Care Organizations and Educational Institutions The Subcontractor will, if possible, have arrangements with: a) children's day care organizations so that older persons can volunteer to help provide day care; and b) local educational agencies, institutions of higher.education, and non-profit private organizations, to use the services provided older individuals under the community schools program of the Elementary and Secondary Education Act of 1965. (Section 1321.77 b 2 and 3 ) 13. Needs Assessments The Subcontractor assesses the kinds and levels of services needed by older persons in the planning and service area and the effectiveness of the services proveded under the plan. (Section 1321.77 b 4) 14. Opportunities for Older Persons to Express Their Views The Area Agency provides adequate and effective opportunities for older persons to express their views to the Area, Agency on policy development and program implementation under the area plan (Section 1321..77 b 7) 15. Outreach Efforts The Subcontractor has outreach efforts, with special emphasis on rural elderly and persons with greatest economic or social need, to identify older persons and inform them of the availability of 'services under the area plan. With respect to nutrition services, outreach efforts ensure that the maximum number of eligible persons have an opportunity to receive services. (Section 1321.77 b8) 16. Requirements to be met by Providers Under the Area Plan Service providers funded through the Area Plan meet, existing State and local licensure and safety requirements: comply with;,,. procedures established by the Area Agency for a) outreach; activities to ensure participation of eligible older person; b) training and use of elderly and other volunteers and paid personnel; and c) coordination with other service providers in the planning and service area; d) follow priorities set by the Area Agency for serving older persons with greatest economic or social need; e) comply with rules concerning contributions; f) assure maintenance of non -Federal support for services; g) maintains procedures for obtaining the views of participants about services they receive. (Section 1321.77 c 3) SPECIAL PROVISIONS ,Fund Availabilitv. Financial obligations of the Subcontractor and Issuing Agency payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. Discrimination. The Subcontractor agrees to comply with the letter 'andspirit of the Colorado Antidiscrimination Act of 1957, as amended, and othar applicable law respecting discrimi- nation and unfair employment practices (80-21-1, CRS 1963, as amended). Safety 'and Health Conditions. In the performance of this subcontract, the Subcontractor agrees to establish and maintain appropriate standards of safety, health, and work conditions for the particular work performed by participants employed under this subcontract. Where the work performed by such participants comes within the preview of standards prescribed pursuant to Federal, State or local law, such standards shall apply Termination. This subcontract may be terminated in whole or in part, for any reason by either party upon the giving of thirty''(30) days prior written notice of such termination to the other party. Notice 'of Termination shall be deemed given upon the mailing of said notice by United States certified, first-class mail, postage prepaid, and addressed to the parties at their respective addresses as. shall appear herein. Such Notice of Termination shall specify the extent of which performance of work under the subcontract is terminated and shall be effective upon the expiration of thirty (30) days from the receipt of such notice by the respective party. IN WITNESS WHEREOF, the parties hereto have executed this Agreement of the day first above written x SUBCONTRACTOR ISSUING AGENCY Name Name By SiBy gnatur Signature Title Title