HomeMy WebLinkAboutMinutes 02/16/16 PUBLIC HEARING
February 16, 2016
Present: Jeanne McQueeney Chairman
Kathy Chandler-Henry Commissioner
Brent McFall County Manager
Beth Ayres-Oliver Assistant County Attorney
Teak Simonton Clerk to the Board
Kathy Scriver Deputy Clerk to the Board
Absent: Jillian Ryan Commissioner
This being a scheduled Public Hearing%the following items were presented to the Board of County
Commissioners for their consideration:
Commissioner Updates
Commissioner Chandler—Henry quoted Wallace Stegner and remarked how beautiful it is here in the
mountains.
Consent Agenda
1. Final Settlement of Contract between Eagle County and Evans Chaffee Construction for the Construction
of the Eagle County Landfill Scale House
Kristin Degenhardt,Project Management
2. Final Settlement of Contract between Eagle County and Ewing Trucking and Construction for the
Construction of the Eagle County East Eagle Beacon Tower Site Building and Site Improvements
Kristin Degenhardt,Project Management
3. Sixth Amendment to Agreement between Eagle County and Menendez Architects,P.C. for Professional
Architectural and Engineering Design Services
Rick Ullom,Project Management
4. Agreement between Eagle County and Public Works LLC for Development of an Early Learning Roadmap
Jone Bosworth,Human Services
5. Approval of the Minutes of the Board of County Commissioner Meetings for January 19 and January 26,
2016
Teak Simonton, Clerk and Recorder
Commissioner Chandler-Henry moved to approve the Consent Agenda for February 16, 2016, as
presented.
Commissioner McQueeney seconded the motion. Of the two voting Commissioners,the vote was declared
unanimous.
1
02/16/2016
Citizen Input
Chairman McQueeney opened and closed citizen input, as there was none.
Business Items
6. Treasurer's Fourth Quarter Interest Earnings and Public Trustee's Revenue and Expense Reports
Mari Renzelman and Carrie Van Beek,Treasurer and Public Trustee
Ms. Renzelman stated that the interest on the fourth quarter for 2015 was $136,878.02 in interest and of
that$111,840.43 went to the General Fund. The interest was down slightly from last year by$27,057.00.
Compared to the budget,the interest revenue was about$180,000.00 higher than expected. Revenue was slowly
starting to increase with increases in interest rates. There had not been any changes in investment policies.
Ms. Van Beek spoke about the Public Trustee revenue and expenses. There was an increase in revenues
and a decrease in expenses. The expense decrease was due to the elimination of one position. She provided data on
foreclosures filed. There have been 16 foreclosures to date this calendar year and there were 82 all of last year.
Releases of deeds of trust increased in 2015.
Commissioner Chandler-Henry moved to adjourn as the Eagle County Board of County Commissioners
and re-convene as the Eagle County Air Terminal Corporation.
Commissioner McQueeney seconded the motion. Of the two voting Commissioners,the vote was declared
unanimous.
Eagle County Air Terminal Corporation
7. Agreement between Eagle County Air Terminal Corporation and LilyandMajor, Inc. for Counter Space
Lease at the Eagle County Airport
Chris Anderson and Greg Phillips,Airport Administration
Mr.Anderson stated that LilyandMajor did business as SkiPodz. They offered services to guests to allow
transport of heavy and cumbersome gear from hotel to home. They provide tuning services and the company is
geared towards the leisure travel business. The proposal is for this firm to operate from an open counter at the
terminal, and they would pay rent.
Mr.Phillips stated that they are excited about this service and is a great opportunity to provide innovative
services to the county's guests. This also helps reduce the demand and loads going through the airport.
The owner of the company explained the nexus for their company and their goals.
Commissioner Chandler—Henry asked if there was competition for the space.
Mr.Anderson stated that there was not and the firm would be charged the standard rental rates.
Commissioner Chandler-Henry moved to approve the agreement between Eagle County Air Terminal
Corporation and LilyandMajor, Inc.
Ms. McQueeney moved to second. Of the two voting Commissioners,the vote was declared unanimous.
Commissioner Chandler-Henry moved to adjourn as the Eagle County Air Terminal Corporation and re-
convene as the Eagle County Board of County Commissioners
Commissioner McQueeney seconded the motion. Of the two voting Commissioners,the vote was declared
unanimous.
2
02/16/2016
Planning File
8. PDF-5802 Edwards Mini Storage Final Plat and Subdivision and Off-Site Improvements Agreement
Sean Hanagan,Planning
Winds West,Inc.,Applicant
Brad Hagedorn,Representative
Action: The purpose of this Final Plat is to create Lot 1, Edwards Mini Storage
Subdivision and to create easements
Location: 32280 Highway 6, Edwards, CO
TITLE: Final Plat—Edwards Mini Storage/Hagedorn PUD
FILE NO./PROCESS: PDF-5802/Final Plat
LOCATION: 32280 Highway 6
OWNERS: Winds West,Inc
APPLICANT: Same
REPRESENTATIVE: Brad Hagedorn
STAFF PLANNER: Sean Hanagan
RECOMMENDATION: Approval
STRATEGIC PLAN GOALS AND OBJECTIVES:
Goal: Eagle County promotes a diverse and resilient economy
Objective: 2.Promote business expansion,retention and attraction
Objective: 8. Evaluate County policies and practices to support business development
I. SUMMARY:
The purpose for the project is to finalize the plat for the Approved Hagedorn PUD. Edwards Mini Storage
Final plat is accompanied by a Subdivision and Off-Site Improvement Agreement.
II. SITE DATA:
Surrounding Land Uses/Zoning:
East: Residential/RSL
West: Cordillera Open Space/PUD
North: Residential/RSL
South: Resource
Existing Zoning: Hagedorn PUD
Total Area: 1.870 Acres
Water: Public
Sewer: Public
Access: Highway 6
III. STAFF FINDINGS AND RECOMMENDATION:
Pursuant to Section 5-280.B.3., Standards.The Subdivision shall comply with the following standards:
Standards.The Subdivision shall comply with the following standards:
(1) Conformance with Comprehensive Plan. The proposed subdivision is in substantial conformance
with the purposes, intents, goals, and policies of the Eagle County Comprehensive Plan, Area Community
3
02/16/2016
Plans, and any applicable ancillary County adopted documents pertaining to natural resource protection,
affordable housing, or infrastructure management. (am 11/08/05) (am 05/08/12)
(2) Consistent with Land Use Regulations. The proposed subdivision does comply with all of the
standards of this Section and all other provisions of these Land Use Regulations, including, but not limited
to,the applicable standards of Article 3,Zone Districts, and Article 4, Site Development Standards.
(3) Spatial Pattern Shall Be Efficient. The proposed subdivision will be located and designed to avoid
creating spatial patterns that cause inefficiencies in the delivery of public services, or require duplication or
premature extension of public facilities, or result in a"leapfrog"pattern of development.
(a) Utility and Road Extensions. Proposed utility extensions shall be consistent with the
utility's service plan or shall require prior County approval of an amendment to the service
plan. Proposed road extensions shall be consistent with the Eagle County Road Capital
Improvements Plan. •
(b) Serve Ultimate Population. Utility lines will be sized to serve the planned ultimate
population of the service area to avoid future land disruption to upgrade under-sized lines.
(c) Coordinate Utility Extensions. Generally,utility extensions will only be allowed when the
entire range of necessary facilities can be provided, rather than incrementally extending a
single service into an otherwise un-served area.
(4) Suitability for Development. The property proposed to be subdivided is suitable for development,
considering its topography, environmental resources and natural or man-made hazards that may affect the
potential development of the property, and existing and probable future public improvements to the area.
(5) Compatible with Surrounding Uses. The proposed subdivision is generally compatible with the
existing and currently permissible future uses of adjacent land, and other substantially impacted land,
services, or infrastructure improvements. (am 05/08/12)
(6) Adequate Facilities. The applicant has demonstrate that the development proposed in the Sketch or
Preliminary Plan will be provided adequate facilities for potable water supply, sewage disposal, solid waste
disposal, electrical supply, fire protection and roads and will be conveniently located in relation to schools,
police and fire protection, and emergency medical services (orig. 03/28/06)
DISCUSSION:
This is the final plat process encompassing three separate items; final plat, subdivision improvement
agreement and the Plat and Resolution. Approval is recommended. Mr. Hanagan reviewed the standards related to
final plat.
Ms. Ayers—Oliver spoke about the Off-Site Improvements Agreement and stated that it would be executed
in conjunction with the final plat and included collateral for ensuring the improvements had been complete.
Commissioner Chandler—Henry moved that the Eagle County Board of Commissioners approve this Final
Plat, Eagle County File No. PDF-5802 Edwards Mini Storage, the accompanying Subdivision and Off-Site
Improvement Agreement and authorize the Chair to sign the Plat and Resolution.
Commissioner McQueeney seconded the motion. Of the two voting commissioners, the vote was declared
unanimous.
4
02/16/2016
State of the County Presentation
County Commissioners
Chairman McQueeney thanked County Manager Brent McFall who started just one year ago. She
welcomed and thanked Aric Otzelberger who joined the team in June of 2015 and had gotten right to work
championing the strategic plan. She welcomed and recognized the other elected officials, management and staff,
and gave sincere thanks to the Communication Department for putting together the 2015 Annual Report arid video.
Josh Stowell of the Eagle County Communications Department presented the State of the County annual
video.
Commissioner Chandler-Henry thanked Communications for their work on the video. She stated that after
Mr.McFall arrived in March last year,they began a strategic planning process. The goal was to be clear about
where the county was going, and it was important for the board and new manager to be moving in the same
direction.There was a lot of j argon out there around strategic planning and alignment,but it all boiled down to
what the Cheshire Cat told Alice—paraphrasing—"If you don't know where you're going, any road will get you
there."
The following is Commissioner Chandler—Henry's message:
"Like all good strategic plans, ours started with a mission. Our mission was what mattered to us, why we get up in
the morning, why we're excited about coming to work. It's our bedrock, and what we use to evaluate whether
we're doing what we should be doing
And it's short: our mission—our reason for being is to create a better Eagle County for all.
We achieve our mission by providing top quality county services and excellent customer services.In a financially
sustainable manner we partner with the community and engage our residents.
Why are we doing this? We also created a vision—an aspirational description of our future state.
Our vision:
Eagle County is made up of thriving communities for families and is home to a vibrant workforce, with personal
health and wellness achievable for all. Our natural beauty is preserved through purposeful environmental
stewardship. We are an international,year-round resort destination with a diverse, resilient economy.
You can dig into our strategic plan on the County's website—there are specific definitions for every piece of the
mission and vision—they're not just great words on a paper.
So—we know why we exist and where we're trying to get. What's next? I was doing some research on strategic
planning, and kept coming across a poster that said, "We have a strategic plan: it's called doing things."
We do a lot of things at the county, and part of our strategic plan lays out how we work with each other and how
we work with the public we serve. We have 7 core values:
• Creativity
• Respect
• Engagement
• Accountability
• Team
• Excellence
• Service
And we have 5 goals to work on over the next 5 years:
5
02/16/2016
• Eagle County is Financially Sound
• Eagle County is a Great Place to Live For All
• Eagle County Protects the Natural Environment
• Eagle County Promotes a Diverse and Resilient Economy
• Eagle County is a High Performing Organization
Every department in the County has taken these goals and developed work plans. We have an "Action Agenda"for
2016, and we're developing metrics to evaluate our success. You'll be able to log on to the website and see how far
we've gotten on meeting each of our goals.
I'll just end by thanking each and every one of you for what you do every single day. It's great to have new goals
and plans, but there is also great value in "business as usual." We keep the roads plowed and our communities'
safe, we protect children and make sure our water is clean, we license cars, record deeds, assess property, and
disburse taxes to all the districts in the County. We collaborate with other towns and counties, budget
conservatively with the public's money, help plan developments and we build housing for seniors.
This work and so much more not only helps us achieve our goals, it's part of our strategic plan of getting work
done."
Chairman McQueeney spoke about her first year with Eagle County and highlighted some of the things
she'd noticed. She believed the county worked hard but also took the time to celebrate their accomplishments.Just
this year there had been numerous ground breakings and ribbon cuttings.
She spoke to the goal Eagle County is a Great Place to Live for All.
The county cared for and supported the oldest and youngest community members, our most affluent and those
struggling with poverty, our residents who grew up here and those that may have recently moved here.
The ground breaking of the Castle Peak Senior Life and Rehabilitation was a huge accomplishment,marking the
final hurdle in the decades-long effort to bring the facility to fruition.
For our youngest and most vulnerable residents,the staff in Human Services received more than 1,300 calls and
referrals for children and families who were in need of support and connected them to community services through
the Child and Families' Prevention and Protection Continuum.
The staff in Economic Services reported more than 20,000 client contacts connecting them to economic supports
such as Medicaid, child care,health insurance and food assistance.
And for our pets,the staff in animal services decreased the amount of time an animal spent at the shelter and placed
91 percent of the shelter's animals in foster or forever homes. Everyone in the County and many across the State
saw the outstanding job they did organizing the many volunteers need to care for the 100 dogs that were involved in
the accident on Vail Pass.The dogs were well taken care of by an outpouring of support from the community
before being safely sent on their journey and 16 were adopted out locally and now make Eagle County their home.
There was no getting around the fact that we were a long skinny valley both here on the Eagle river side and on the
roaring fork river side. Getting around is an important part of our day. If you are one of the people that are effected
by the traffic situation in Edwards or El Jebel you understand how improving traffic flow makes Eagle County a
great place to live.Towards that end we have contributed funds to the completion of the El Jebel intersection
project and the development of a design and construction plan in Edwards.These projects were moving forward
and would greatly enhance our travel experience.
For those residents that don't drive or who simply want to appreciate our natural beauty by bicycle or walking,
tremendous progress is being made towards the completion of the valley wide recreation path with the design and
permitting of 5 critical sections of trails with completion of all designs expected in 2016.
6
02/16/2016
For the health and safety of our residents the Public Health and Environment department distributed 421 free radon
test kits, and they provided assistance to homeowners with mitigation systems when necessary. I was one of those
tested and I'm happy to not need mitigation but appreciate that support would have been there if I needed it.
Health and safety is at the core of much of what we do so thank you all for contributing to the goal of making Eagle
County a Great Place to Live for All.
The second goal area and accomplishments was the goal of Building a Strong and Diverse Economy.
We believe strongly that it is a strong middle class that builds the robust economy. We support our workforce
through the connection to job training programs and support of child care options for working families. Affordable
housing is a key factor in supporting our economy. Family that spend more than 30%of their income on housing
have less disposable income to spend on recreation,retail purchases or a night out.And when Employers cannot
retain employees because a lack of house this too effects our economy. So we are working through a variety of
strategies to provide affordable housing options and look forward to the work of the community groups and
members that are coming together to problem solve this issue.
Jobs are at the heart of the goal to promote a diverse and resilient economy including objectives to increase the
number of jobs with livable wages,promoting business expansion,retention and attraction.We continue our
partnership with the Vail Valley Partnership and appreciate their efforts as well as our economic services
department and their efforts with the Employment First initiative.
We can also celebrate the fact that The Building Department exceeded the record number of permit activity, a
hopeful indication that people are getting back to work.
As you may be aware the Eagle County Airport contributes to the economic development of our county with nearly
18 million dollars. Guests who can fly directly to Eagle County spend more and stay longer than those that drive up
from Denver. Through public private partnerships we were able to support additional air service into the Eagle
County Regional Airport, and celebrate the return of the Air Canada flight for the 2015/2016 winter season.The
airport completed the construction of their commercial air carrier apron and completed the Terminal Area plan, all
of which will enhance services and experiences at the airport. Adding to economic development
What you will notice in reading through the strategic plan is that the activities that support Economic Development
often overlap other goals.We build trails and protect open space which impacts economic development as well as
protecting our natural environment.We help with building permits and job training which overlaps in what you do
as a high performing organization and also impacts economic development.This overlap is particularly evident in
the success of the 2015 World Cup.This brought in close to 100 million dollars in economic development.
There is probably not a department or staff member that didn't contribute in some way to the success of the world
cup, either through the operation of the joint Information center,providing the increased transportation necessary,
or coordination emergency services,the training and inspections for food safety,providing for the increased public
safety needs or maybe you just contributed to the thousands of volunteer hours needed to make it a success.
It is our team work that shined through making the World Cup a success and this whole year the success it was.
She turned it over to Aric Otzelberger who bravely volunteered to share Commissioner Ryan's comments about the
next two goal areas.
Aric Otzelberger presented Commissioner Ryan's comments as she could not be present. She wanted to
thank everyone for what they did each and every day to enhance the lives of the residents. She provided some
highlights from the Strategic Plan, including the goals"Eagle County Protects the Natural Environment and Eagle
County is Financially Sound.
She believed that the environment was so important to the residents of Eagle County. It was why everyone lived
here.
7
02/16/2016
Historically the county had a very good track record of protecting the environment and in reading the State of the
County report accomplishments,many departments were contributing to this priority. It was obvious that it was
rooted in our culture.
You may have heard that this board was really focused on Climate Protection. Increasing temperatures related to
climate change have been responsible for bark beetle outbreaks, record-breaking fire seasons, a decline in shorter
winters and decreased snowpack in Colorado.
At the 2015 Paris Climate Talks stated, cities and local governments from around the world took center stage as the
potential savior of efforts to reduce greenhouse gas emissions when national efforts failed to materialize. And
Eagle County could be very proud of our efforts
In 2015, Eagle County added solar to three more buildings,bringing the total number of solar roof tops to five.We
also purchased a 1 MW solar array in Carbondale. At the end of 2015, staff brought us another opportunity,to
purchase a 500 KW solar array in Rifle. To give you an idea of the magnitude of the solar farms we will own by
this Spring, our roof top systems combined are 160 KW, and the solar farms are 1, 500 KW, so it was a large
investment,but one that would pay off financially and reduce our carbon footprint substantially.
When the Rifle solar array comes under contract this spring, Eagle County would be poised to offset 50%of the
electricity used in County-owned buildings. The reduction in greenhouse gas emissions would equal taking 411
cars off the road or 178 homes off the grid.
She wanted to recognize all of the departments involved in this effort: The Department of Environmental Health
and Sustainability,the Facilities Department,Department of Solid Waste and Recycling,the Housing Department,
Road and Bridge, Eco Transit,The Airport, Project Management, and the County Manager's Office.
She believed that Eagle County is financially sound. The use of solar energy saved the county$327,000 annually;
with a 13-year return on investment. This was a very strategic way to save taxpayer dollars.Also,the county was
able to use dollars reserved for closing the landfill in nearly 50 years,which were receiving less than 1%interest in
the market, and invested them in the Rifle solar array,which had a 6.5%annual return.
Speaking of Solid Waste and Diversion, she wanted to highlight the materials recycling facility or MRF up at the
land full. In 2015,the MRF took in 4,260 tons of materials including plastics,tin and steel cans, aluminum, glass
cardboard and paper. Improvements had been made to the public recycling drop off sites which led to a 6%
increase in volume in 2015.
The Sheriff's Department completed the fifth year of a successful partnership where work release inmates assisted
at the Materials Recovery Facility,providing$190,000 in cost savings to the Solid Waste&Recycling department.
The county received$307,000 in 2015 from selling these recycled materials on the market. All of the materials
collected had ended up in markets for new products. To give you a couple of examples,glass goes to the Rocky
Mountain Bottle Company in Wheatridge,to make new bottles for Coors beer,and#2 plastics went to Hi Tech in
Denver that manufactured baseboards for Walmart.
She acknowledged the Open Space program for their purchases in 2015,the Emma Farms Conservation and Trail
Easement in Basalt in partnership with Pitkin Open Space&Trails. This Collaborative purchase of 450 acres of
contiguous land in the Emma area,promoted local food production,preserved wildlife habitat and scenic vistas, and
connected soft trails throughout Crown Mountain. The project garnered the Colorado Open Space Alliance
Outstanding Accomplishment Award. The Duck Pond Boat Ramp near Dotsero officially opened and the project
received an award from the American Public Works Association for Outstanding Park and Recreation Development
Project.
The ECO Transit bus system promoted a comparable alternative transportation mode to help get people out of their
cars.In 2015, county buses transported over 900,000 passengers, a 9 percent increase over 2014,and ECO buses
traveled 1.5 million miles last year.
8
02/16/2016
The Public Works Department completed multiple energy efficiency projects.
Fleet Services advanced the Alternative Fueled Vehicle program through the purchase of the county's first plug-in
hybrid.
CSU Extension partnered with Environmental Health to host the Colorado Energy Master Program. Final projects
consisted of energy conservation at the Eagle County Regional Airport; improved energy efficiency for families at
Riverview Apartments; and creation of the Bobcat Energy Saving Team at Brush Creek Elementary School.
Wildfire Mitigation in 2015 completed a county-wide wildfire hazard mapping and performed fuel-break projects
in Missouri Heights,Ute Forest, and Eagle-Vail. The county also had a new partnership with the Vail Board of
Realtors, to implement a voluntary property risk assessment and certification, and help home-owners maintain
insurance coverage.
•
She highlighted the goal of being financially sound.The past several years the county had took a hit to revenues
during the recession when property values decreased. This was because property taxes were a large share of county
revenue. Although property values had begun to increase so has the cost of employee health care. Departments
continue to look for creative ways to become more efficient and save dollars.
• The Finance Department in working with other departments on financing options for the$3 million
investment in community solar.They also resolved the long-term structural deficit in the Road&Bridge
Fund.
• Human Services implemented Patient Care for 2016,which was a health care cost savings program that
helped employees"shop around"the cost of procedures in different geographical area and then shares the
savings with them.
• Fleet Services reduced the county's fleet costs by eliminating three under-utilized vehicles and equipment.
• Road and Bridge began to mixed sand/salt traction material in-house, saving approximately$20,000.
• Project Management completed construction of several projects under budget, including the airport snow
removal equipment facility,the landfill scale house,phase II construction of the air carrier apron
reconstruction at the airport, and construction of the Eagle County East Beacon radio tower building.
• The Treasurer's Office successfully conducted the office's first online tax lien sale, allowing investors to
register and bid from any location and freeing up staff for other duties
• The County Manager's Office and Emergency Management were able to strategically address emergency
communications capital equipment and operating needs through several strategies,resulting in a sustainable
ten-year financial plan.
• The Engineering Department garnered$6 million from the Colorado Department of Transportation for the
construction of the Edwards Interchange Upgrade Phase II project. The project,which would improve
mobility and pedestrian safety,was currently in the design phase.
• The Housing Department received a$150,000 grant from the Colorado Health Foundation to build
playgrounds at Lake Creek Village Apartments.
• ECO Transit received over$700,000 in grant awards for bus replacement and operating assistance.
• IT has had a great impact by using technology. In 2015,they partnered with several departments to
improve county services. Community members could now book advance lodging reservations at Spencer's
Cabin for overnight stays during Colorado River rafting trips;The Eagle County Regional Airport.now
9
02/16/2016
provides arriving passengers with baggage carousel information electronically. ECO Transit now offered
bus passes for purchase from the Vail Transportation Center. And,The Sheriff's Office could now issue
electronic traffic citation
She acknowledged the excellent work by all the employees over the past year!
Brent McFall spoke about the fifth goal of"expectations". This goal was that Eagle County was a high
preforming organization. It was about the county's commitment to public service and shared values. He believed it
was important that there was a sense of shared values with the people within the organization. The goal was to
identify core values for Eagle County. Eagle County creates a better place for all; creates being an acronym for
creativity,respect, engagement, accountability,team, excellence, and service. Recruiting and retaining a quality
workforce that shared in those core values would make Eagle County successful over the long term. The county
wants to provide a competitive market based compensation plan. It is important that the county provide
outstanding customer service. There would be a service inventory on all services in the near future. Employees
were the most important county asset and it was important to invest in the employees with such things as training,
the best tools and possible opportunities. He thanked everyone for everything they did every day. Eagle County
was a fun place to be, a fun organization to be a part of and great group of people to work with.
Commissioner Chandler-Henry recognized the employees that had been with the organization for 5 year.
Chairman McQueeney recognized the employees that had been with the organization for 10 and 15 years.
Sheriff Van Beek recognized Heath Mosness,David Proctor, and Alex Iacovetto for 20 years of service in
the Eagle County Sheriff's Office.
Jenifer Ludwig recognized Marie Hermosillo for her 25 years with the organization. She played a vital role
to all the business operations in Health and Human Services.
Chairman McQueeney recognized Bruce Wallace for his 25 years of service in Road and Bridge.
Teak Simonton sang a song acknowledging Karen Valas for her 25 years of service in the Clerk and
Recorder's Office.
Jone Bosworth acknowledged Kathleen Lyons for her 25 years of service in Health and Human Services.
Her service and heart were unwavering.
Sheriff Van Beek recognized Mike Bosley for his 30 years of service with the Sheriff's Office. Mr. Bosley
had been a patrol officer,training officer, and sergeant for many years. He currently oversaw patrol operations.
He dedicated himself to serving the community. It was an honor and privilege to work for him and with him.
Commissioner Chandler-Henry thanked Kerry O'Neill for her 30 years of service in Road&Bridge.
Harry Taylor spoke about Linda Nestor's 35 years of service with the county. Linda was a great person,
multi tasker,very flexible,loyal and he loved working with her.
Chairman McQueeney stated that everyone was appreciated and it was the Eagle County employees that
made Eagle County what it was. She thanked everyone for their service, dedication,hard work and commitment.
2015 Service Award Recognition
Years of Service Name Department
5 Mathews,Heather Finance
5 Ferguson,Linda ECO Transit/Trails
5 McKinzie,Lisa Landfill
5 Berge,Anissa Treasurer
5 Baranowski,Joan C Assessor
5 Lopez,Jeanette HHS-Economic Services
5 Buckelew,James ECO Transit/Trails
5 Lyons,Kim Road&Bridge
5 Jones,Jessenia Innovation Technology
5 Burch,Megan HHS-Economic Services
5 Cassidy,Kevin Assessor
5 Baldwin,Amy Sheriff
10
02/16/2016
5 Mauriello,Diane H Attorney
5 Dow,Melinda M HHS-Child Family&Adult
5 Camacho,Graciela HHS-Child Family&Adult
5 Nieves,Maria E HHS-Economic Services
5 Walls,Joseph W Landfill
5 Anderson,Robert B HHS-Public Health
5 Veldheer,Elda Sheriff
5 Gitchell,John M Sustainability&the Environment
10 Friel,Michael Airport
10 Fleming,Scott GIS
10 Stroker,Thomas ECO Transit/Trails
10 Morrissey,Megan Innovation Technology .
10 Kauffman,Tamera ECO Transit/Trails
10 Duck,Natalie Animal Services
10 Johnson,Patrick Airport
10 Thornton,Gary ECO Transit/Trails
10 Hawley,Lorraine ECO Transit/Trails
10 Herridge,Neil Landfill
10 Lehnert,Nathan Animal Services
10 Anderson,Rebecca Sheriff
15 Sidles, Sandra Assessor
15 Padgett,Glenn Facilities Management
15 Ezzell,Deena Sheriff
15 Simonton,Cliff Planning
15 Narracci,Bob Planning
15 Vroman,Terri Sustainability&the Environment
15 Woolsey,Cheryle Sheriff
20 Mosness,Heath Sheriff
20 Proctor,David Sheriff
20 lacovetto,Alexander Sheriff
25 Hermosillo,Marie HHS-Fiscal&Operations
25 Wallace,Bruce Road&Bridge
25 Valas,Karen Clerk&Recorder
25 Lyons,Kathleen HHS-Economic Services
30 Bosley,Michael Sheriff
30 O'Neill,Kerry Road&Bridge
35 Nestor,Linda Fleet Services
11
02/16/2016
Planning File
9. G-5936 Martin Tract Trail Easement Vacation
Taylor Ryan, Engineering
Scott Hunn,Planning
Arlan Moore,Applicant
Action: Vacation of a non-motorized trail easement across Martin Tract
Location: 15441 US Highway 6, Eagle, Colorado
FILE NO./PROCESS: G-5936/Vacation
PROJECT NAME: Vacation of Non-Motorized Trail Easement across Martin Tract
LOCATION: 15441 US Highway 6, Eagle, Colorado
OWNER/APPLICANT: Arlan Moore
STAFF PLANNER: Scot Hunn
STAFF ENGINEER: Taylor Ryan
POLICY ISSUE: "Eagle County is a Great Place to Live for All", and"Eagle County is a
High-Performing Organization".
STRATEGIC PLAN OBJECTIVES: "Expand trail connectivity", "Connect communities through a variety of
transportation systems", and"Providing outstanding customer service"
STAFF RECOMMENDATION: Approval
ECPC RECOMMENDATION: Unanimous Approval
I. EXECUTIVE SUMMARY:
Proposal Overview
The applicant requests vacation of a 20-foot wide Non-Motorized Trail Easement running across the southern edge
of the property. The property is located about a mile west of the Town of Eagle along U.S. Highway 6 and was
platted as the Martin Tract according to the Exemption Plat for the New-Martin Tract approved by the Board of
Commissioners on August 6, 1993. On the New-Martin Tract Exemption Plat,the Non-Motorized Trail Easement
was granted to Eagle County for the future construction,maintenance, and use of a trail across the property in
question.
Then in 2007, ECO Trails constructed a tunnel crossing underneath the railroad and a trail south of this property
running in between Highway 6 and the railroad. Because the trail has been constructed in another location
bypassing this property,there is now no purpose for the Trail Easement, and Ellie Caryl,ECO Trail Program
Manager,agrees that the easement is no longer needed for the designated public use.
Strategic Plan Policy Alignment
"Eagle County is a Great Place to Live for All"is the Policy Goal. "Expand Trail Connectivity"and"Connect
communities through a variety of transportation systems"are two of the objectives to reach the goal. With this
application we see the forethought of first acquiring a trail easement in anticipation of the construction of the core
recreation trail. Fast forward two decades,and the trail has been constructed in a different location providing a
non-motorized connection between Eagle and Gypsum allowing bicycles and pedestrians to travel without being on
Highway 6. With this request,we recognize that the construction of the trail allows the encumbrance on this
property to be removed.
"Eagle County is a High-Performing Organization"is the Policy Goal. "Provide outstanding customer service" is
one of the objectives to achieve the goal. In this case, staff was able to work with the property owner to understand
the desired outcome and develop a sufficient application packet. While addressing the requirements of the Land
Use Regulations, staff was able to process this request as quickly and efficiently as possible.
12
02/16/2016
II. BACKGROUND AND PROPOSAL OVERVIEW:
At some point after subdivision regulations were enacted by the County in 1972,the parcel known as the Martin
Tract was split and subsequently sold creating an illegal parcel. To rectify this situation, a Subdivision Exemption
was approved for the Martin Tract on August 6, 1993. During the review and approval of the the Subdivision
Exemption, a Non-Motorized Trail Easement was included running along the southern property line of the Martin
Tract, adjacent to the right-of-way for the railroad and dedicated to Eagle County. The purpose of this easement
was to provide a location for the future construction of a bicycle and pedestrian trail.
About 14 years after the approval of the Subdivision Exemption, a trail project was undertaken to construct the
Eagle County core trail from Eagle towards Gypsum which passes the Martin Tract. The trail was designed to run
between Highway 6 and the railroad and not across this property so the platted trail easement was not utilized. The
trail remains very popular for recreation and non-vehicular travel between Eagle and Gypsum.
The current property owner of the Martin Tract,Arlan Moore,has approached the County about removing the trail
easement from this property which brings us to this vacation application. Because the easement was granted to and
accepted by Eagle County for public use, a formal Vacation is required in order to vacate the easement.
III. STAFF FINDINGS AND RECOMMENDATION:
NECESSARY FINDINGS:
Chapter II,Article 5, Section 5-2200,Public Way and Easement Vacations
Section Purpose:
Public way and easement vacations accomplished pursuant to this Section shall be in compliance with and
subject to C.R.S. 43-2-301, et. seq.
Standards:
Section 5-2200.F. The vacation shall be demonstrated to be in the general interest of the public's health, safety,
and welfare, not to be in violation of the law, and to be in compliance with these Land Use Regulations and the
Comprehensive Plan.
Staff believes this proposal meets all applicable standards for an Easement Vacation and is recommending approval
with conditions.
Section 5-2200.F—Standards:
1. Access to a Public Road. No roadway shall be vacated so as to leave any adjoining land without a
means of access to another public road.
Staff Response:
The easement being vacated does not provide access for any adjoining landowners. There remains
a separate Access Easement across this property which satisfies the requirement to provide
adjoining properties with access to the public road.
2. Easements. In granting a vacation, the County may rye easements for the installation or
maintenance of utilities, ditches and similar improvent
Staff Response:
13
02/16/2016
This easement was reserved solely for a non-motorized trail and does not grant rights for any other
use or installation. Because the trail was constructed in a different location, there is no need to
reserve the rights for a trail across the Martin Tract.
Summary Analysis
Because the trail has been constructed without utilizing this non-motorized trail easement in question,the purpose
and spirit of the easement has been satisfied, and there is no longer a reason to maintain this easement.
Additionally, all standards for the vacation have been met.
Staff recommends approval of this proposed Vacation of the Non-Motorized Trail Easement.
IV. SUGGESTED MOTION
I hereby move that the Board of County Commissioners approve this Vacation request, Eagle County File No. G-
5936, authorizing the Chair to sign the Resolution, and incorporating staff's findings.
V. REFERRAL RESPONSES
Eagle County Planning: Responded with"no comments"in message dated December 17, 2015 (included as an
attachment).
Eagle County Assessor's Office: Responded with"no comments"in message dated January 13, 2016(included as
an attachment).
ECO Trails: Responded with message explaining that the non-motorized trail easement is no longer necessary for
the intended public purpose in a message dated January 19,2016(included as an attachment).
VI. PLANNING COMMISSION DELIBERATION AND RECOMMENDATION
On Wednesday,February 3, 2016,the Eagle County Planning Commission considered the proposed
vacation at their regularly scheduled meeting. There were no substantive deliberations or questions for
staff,and the Commission members voted unanimously to recommend approval of the request.
DISCUSSION:
Taylor Ryan presented the request. The applicant was requesting to vacate a non-motorized trail easement.
The request would not affect access to the property. The easement was limited and was not utilized. Eagle Trails
had no objection to vacating the easement. He was contacted by Bill Andree; Colorado Parks and Wildlife officer
and explained the reason for the request.
Commissioner Chandler-Henry asked if Mr. Andree had any concerns.
Mr. Ryan stated that Mr.Andree had no concerns.
Chairman McQueeney stated that she had no additional questions.
Commissioner Chandler-Henry moved that the Board of County Commissioners approve this Vacation
request,Eagle County File No. G-5936, authorizing the Chair to sign the Resolution, and incorporating staff's
findings.
Chairman McQueeney seconded the motion. Of the two voting Commissioners,the vote was declared
unanimous.
o�11►tt
There being no further business: . c; : _ . d,the meeting was adjourned until February 23,2016.
* 111. t
Attest: 4 L - I LA A.)c—t k ,,op , rn
Clerk to the:oard 4airmael
vI- 14
02/16/2016
