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Home My WebLink AboutMinutes 08/18/15 PUBLIC HEARING August 18, 2015 Present: Kathy Chandler-Henry Chairman Jeanne McQueeney Commissioner Jillian Ryan Commissioner Brent McFall County Manager Bryan Treu County Attorney Kathy Scriver Deputy Clerk to the Board This being a scheduled Public Hearing,the following items were presented to the Board of County Commissioners for their consideration: Commissioner Updates Commissioner McQueeney spoke about the Eagle Valley Rummage Sale in Minturn. It was an amazing community event that benefited local nonprofits. Chairman Chandler-Henry stated that she would be participating in the Colorado Water Congress which was in Vail for their summer conference. The Colorado water plan would be the main topic. The Mountain Region of Colorado Counties Inc. was meeting on Thursday to talk about upcoming legislative issues. She thanked Barry Smith for being in La Plata County and offering assistance with the recent river disaster. Consent Agenda Chairman Chandler-Henry stated the first item before the Board was the Consent Agenda as follows: 1. Renewal of Agreement between Eagle County and Public Trust Advisors for Investment Advisory Services Karen Sheaffer,Treasurer 2. Grant Agreement between Eagle County and Colorado Department of Transportation Colorado Aeronautical Board,Division of Aeronautics,to Provide Matching Funds Assistance for the 2015 Concrete Apron Rehabilitation Project, AlP-53 Greg Phillips,Airport 3. Resolution 2015-072 Approving the Use of an Aviation Systems Grant from the State of Colorado for Matching Funds Assistance for the 2015 Concrete Apron Rehabilitation Project,AIP-53 Greg Phillips, Airport 4. Approval of the Minutes of the Board of County Commissioner Meetings for July 7,July 14, and July 21, 2015 Teak Simonton, Clerk and Recorder 5. Amended Final Plat for Singletree Clubhouse Subdivision Lots 1,2, 3, and 4 to Abandon Lot 3 and Lot 4 and to Reconfigure the Property Line between Lot 1 and Lot 2. (Eagle County File No. AFP-5573) Kris Valdez,Planning Commissioner Ryan moved to approve the Consent Agenda for August 18, 2015, as presented. Commissioner McQueeney seconded the motion. The vote was declared unanimous. 1 08/18/2015 Citizen Input Chairman Chandler-Henry opened and closed citizen input, as there was none. Business Items 6. Construction Agreement between Eagle County and FCI Constructors, Inc. for the Airport Administration Office Remodel Greg Phillips,Airport Mr. Phillips stated that the building was constructed in 1995 and had no improvements since that time. The HVAC system didn't work well and there were some minor roof leaks. He believed it was important to update the systems, improve the space office staff and visitors and would allow for future growth. The project was budgeted as a capital project in the 2015 budget and would be funded by internal airport reserves. Commissioner McQueeney moved to approve the construction agreement between Eagle County and FCI Constructors, Inc. for the airport administration office remodel. Commissioner Ryan seconded the motion. The vote was declared unanimous. 7. Resolution 2015-073 Approving the Amended and Restated Eagle County Regional Airport Minimum Standards for Commercial Operations Greg Phillips,Airport Mr.Phillips stated that the airport had two primary guiding documents; the rules and regulations and the minimum standards. The minimum standards document covered leasing policies and established policies for all the commercial aviation tenants. The document encouraged growth and development, safety in all airport activities,maintained a high quality of service,and protected users and service providers. Chairman Chandler-Henry wondered if there had been significant changes made to the document. Mr. Phillips stated that the document was overlaid with the recently updated regulations and there was much more clarification. Commissioner Ryan moved to approve the resolution approving the amended and restated Eagle County Regional Airport minimum standards for commercial operations. Commissioner McQueeney seconded the motion. The vote was declared unanimous. Commissioner McQueeney moved to adjourn as the Eagle County Board of County Commissioners and reconvene as the Eagle County Board of Equalization. Commissioner Ryan seconded the motion. The vote was declared unanimous. Board of Equalization 8. 2015 Abstract of Assessment Mark Chapin,Assessor 2 08/18/2015 2015 Abstract of Assessment Pursuant to C.R.S. 39-2-115, 30-5-123 2015 Certification of Values(August 18,2015): Actual Value of all Real Taxable Property: $29,374,300,130 Gross Total Assessed Value: $3,031,160,660 TIF Increment: $95,531,840 Net Total Assessed Value: $2,935,628,820 2014 Amended Certification of Values(End of Year): Actual Value of all Real Taxable Property: $25,195,087,160 Gross Total Assessed Value: $2,642,161,070 TIF Increment: $82,831,350 Net Total Assessed Value: $2,559,329,720 2014/2015 Difference +376,299,100 Mr. Chapin presented the summary. The document was pursuant state statute and submitted to the State of Colorado Property Tax Administrator. Commissioner McQueeney moved to approve the 2015 Abstract of Assessment and authorized the Chairman to sign the document. Commissioner Ryan seconded the motion. The vote was declared unanimous. Commissioner Ryan moved to adjourn as the Eagle County Board of Equalization and reconvene as the Eagle County Board of County Commissioners. Commissioner McQueeney seconded the motion. The vote was declared unanimous. Business Item 9. Presentation of the 2014 Comprehensive Annual Financial Report and Audit Mike Jenkins and Sandra Norikane,McMahan and Associates, LLC Mr. Jenkins believed the audit process was an important part of the transparency of the financial operations of the county. Ms.Norikane explained the background of ofitir0 audit process. Mr. Jenkins congratulated the county forAe achieving a certificate of achievement for excellence in financial reporting from the Government Fince Officers Association. The County's assets exceeded liabilities and total assets grew by$6.4 million i1 2014 64%of the total assets were net capital assets. Total liabilities declined by$2 million in 2014. C vernn epta1 net assets grew$4.9 million. Consistent with prior years, 50%of costs of governmental oper` 'oa ``ivere covered by direct revenues. Business-type activities generated surplus of$3.6 million. Total governmental fund balances grew by$5.4 million for 2014.. Aggregate tax revenues were consistent with 2013 levels. Overall the county did well given the challenging economic conditions. The financial health remained strong and the county had budgeted and spent conservatively. Accounting policies and practices were conservative, consistent, and compliant. He recognized staff for their dedication and assistance with the audit. 3 08/18/2015 Commissioner Ryan asked about the recommendation related to reporting expenditures of federal awards. Mr. Jenkins believed the county received a lot of unusual grants and it was important to identify the source when it came to reporting. Commissioner McQueeney asked Mr. Lewis about the issues that had been identified and which were imperative to take on. Mr. Lewis stated that the video cameras for ECO would be combined with the video surveillance the county would do overall. As far as the other items,his office had followed up on the items and all had been addressed with each department. Brent McFall believed the county was always looking for ways to improve internal controls and the most cost effective ways to implement them. Mr. Lewis thanked his entire department for their work and doing a great job. Commissioner Ryan asked about the ECO transit video for cash handling issues. Mr. Lewis stated that they had put it off because it wasn't cost effective.Now,with some of the other work on cameras throughout the facilities, it would be an easier add and more cost effective. The Facilities Department was working on it but there was no specific time frame at this time. Chairman Chandler-Henry thanked all the staff. She believed the achievement certificate gave everyone a sense of security. The public could review the document on the county website. Commissioner Ryan moved to approve the 2014 Comprehensive Annual Financial Report and Audit. Commissioner McQueeney seconded the motion. The vote was declared unanimous. Work Session 10. ECO Build Grant Review Adam Palmer, Environmental Health& Sustainability 11. Board of Health Jennifer Ludwig, Public Health&Environment 12. Healthy Community Index Draft Adam Palmer, Environmental Health& Sustainability o*mac There being no further business be ,r ' ;- o • it e meetin_ as adjourned until Aug t 25, 2015. "AT i / Attest:-T I.i14.. _ s i L4,0,-41 v`.-1 eta ,vo IL/ L . L A.L A. -it.IA,_ Clerk to t Board Chai IP '2`-,'. txc.fU7.-. 4 08/18/2015