HomeMy WebLinkAboutMinutes 06/16/15 PUBLIC HEARING June 16, 2015 Present: Kathy Chandler-Henry Chairman Jeanne McQueeney Commissioner Jillian Ryan Commissioner Brent McFall County Manager Bryan Treu County Attorney Kathy Scriver Deputy Clerk to the Board This being a scheduled Public Hearing,the following items were presented to the Board of County Commissioners for their consideration: Commissioner Updates Commissioner Ryan acknowledged all of the departments and partners for their participation in the emergency wildfire preparedness drill in Gypsum over the weekend. Commissioner McQueeney celebrated the start of the strategic planning. She thanked the department heads, staff and the county manager. Chairman Chandler-Henry stated that the Castle Peak Senior Center was moving forward and the shovels would hit the ground the first of July. Consent Agenda Chairman Chandler-Henry stated the first item before the Board was the Consent Agenda as follows: 1. Approval of Bill Paying for the Week of June 15, 2015 (Subject to Review by the Finance Director) John Lewis,Finance 2. Approval of Payroll for June 25,2015 (Subject to Review by the Finance Director) John Lewis,Finance 3. Final Settlement of Contract between Eagle County and Sunsense, Inc. for the Design, Engineering, Permitting,Including Obtaining Available Holy Cross Energy Rebates,Procurement, Installation and Maintenance of Solar Photovoltaic Panels on the Main Eagle County Building and Facilities Building Roofs Adam Palmer, Environmental Health 4. Agreement between Eagle County and Skyline Mechanical for On-Call HVAC Services Ron Siebert,Facilities Management 5. 2015 Investment Policy Karen Sheaffer,Treasurer 6. Eagle County Ambulance Service License and Vehicle Permit for Eagle County Paramedic Services Jennie Wahrer,Public Health 7. Resolution Adopting the Financial Management Policies John Lewis,Finance 1 06/16/2015 8. Resolution 2015-047 Approving the Hagedorn Planned Unit Development(PUD)and Zone Change(Eagle County File No. PDS-5217,PDP-5218, and ZC-5219) Sean Hanagan, Planning 9. Resolution 2015-048 Approving the Special Use Permit for the Eagle County Landfill Certificate of Designation(Eagle County File No. ZS-5097) Scot Hunn,Planning 10. Amended Final Plat for Beaver Creek Subdivision Filing 4, Lot 16,Block 1, Tract Ito amend the Platted Building Envelope on Lot 16 (Eagle County File No. AFP-5402) Kris Valdez, Planning 11. Amended Final Plat for Beaver Creek Subdivision,Filing 5,Lot 13,Block 5,Tract H to Amend the Platted Building Envelope on Lot 13 (Eagle County File No.AFP-5450) • Sean Hanagan,Planning Chairman Chandler-Henry pulled item seven(7),the Resolution Adopting the Financial Management Policies from the consent agenda for a more in depth discussion. Commissioner McQueeney moved to approve the Consent Agenda for June 16, 2015, excluding item seven, as presented. Commissioner Ryan seconded the motion. The vote was declared unanimous. Resolution 2015-049 Adopting the Financial Management Policies John Lewis,Finance John Lewis explained that the plan had not been revised in a couple years. The policies manual insured transparency, documented the organizations responsibilities for safeguarding assets, ensured that the appropriate reviews were made and set a tone within the organization for ethical conduct. It was important that government accounting was detailed and understandable. Commissioner McQueeney moved to approve the resolution adopting the Financial Management Policies. Commissioner Ryan seconded the motion. The vote was declared unanimous. Citizen Input Chairman Chandler-Henry opened and closed citizen input, as there was none. Business Items 12. Agreement between Eagle County and Knupp,LLC for the 2015 Gravel Project John Harris,Road and Bridge Mr. Harris spoke about item 12 and 13. The project included gravel placement in four different areas, Aspen Mesa Subdivision,Conger Mesa,Colorado River Road and Gypsum Creek Road. They received bids from six contractors and two were chosen. The total bid amount came to $397,466.00. The project was in line with the county's gravel replacement project and the bid was under budget. 2 06/16/2015 Commissioner Ryan moved to approve the agreement between Eagle County and Knupp, LLC for the 2015 Gravel Project. Commissioner McQueeney seconded the motion. The vote was declared unanimous. 13. Agreement between Eagle County and Everist Materials, LLC for the 2015 Gravel Project John Harris,Road and Bridge Commissioner Ryan moved to approve the agreement between Eagle County and Everist Materials,LLC for the 2015 Gravel Project. Commissioner McQueeney seconded the motion. The vote was declared unanimous. 14. State of Colorado Department of Health Care Policy and Financing Intergovernmental Agreement with Eagle County Department of Social and Human Services for Healthy Communities Outreach and Case Management Geralyn Carroll,Public Health Jennie Wahrer stated that the funding would continue the services currently being provided though the Public Health Department. This was an annual renewal. They were able to make approximately 600 phone calls to families each month. There were approximately 3,000 kids in the Medicaid Assistance Program. Commissioner McQueeney moved to approve the State of Colorado Department of Health Care Policy and Financing Intergovernmental Agreement with Eagle County Department of Social and Human Services for Healthy Communities Outreach and Case Management. Commissioner Ryan seconded the motion. The vote was declared unanimous. Commissioner Ryan moved to adjourn as the Eagle County Board of County Commissioners and re- convene as the Eagle County Local Liquor Licensing Authority. Commissioner McQueeney seconded the motion. The vote was declared unanimous. Eagle County Liquor License Authority Kathy Scriver, Clerk and Recorder's Office Consent Agenda Renewals 15. Flexible Restaurants,Inc.d/b/a Vista at Arrowhead #35-17007-0000 Renewal of a Hotel&Restaurant Liquor License with 1-Opt.Premises in Edwards(Arrowhead). There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file and proof of server training has been provided. 16. Beaver Creek Food Services,Inc. d/b/a The Rendezvous Club #04-51099-0009 Renewal of a Hotel&Restaurant Liquor License with 2-Opt.Premise in Beaver Creek. There have been no complaints or disturbances in the past year. All the necessary fees have been paid.An Alcohol Management Plan is on file and proof of server training has been provided. 17. Beaver Creek Food Services,Inc. d/b/a Saddleridge at Beaver Creek #04-51099-0011 Renewal of a Hotel&Restaurant Liquor License in Beaver Creek. There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file and proof of server training has been provided. 3 06/16/2015 18. Our Dish!,Inc. d/b/a Dive Fish House #42-28106-0000 Renewal of a Hotel&Restaurant Liquor License in Edwards. There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file and proof of server training has been provided. 19. Eat!,Inc. d/b/a Eat! #04-51099-0009 Renewal of a Tavern Liquor License in Edwards. There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file and proof of server training has been provided. 20. Larkburger of Colorado,LLC d/b/a Larkburger #42-90984-0006 Renewal of a Hotel&Restaurant Liquor License in Edwards. There have been no complaints or disturbances in the past year. All the necessary fees have been paid.An Alcohol Management Plan is on file and proof of server training has been provided. 21. Vail Food Services,Inc. d/b/a Wildwood Shelter #04-49011-0012 Renewal of a Hotel&Restaurant Liquor License with 1-Opt.Premise on Vail Mountain. There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file and proof of server training has been provided. Commissioner McQueeney moved that the Board approve the Liquor Consent Agenda for June 16, 2015, as presented. Commissioner Ryan seconded the motion. The vote was declared unanimous. Other Liquor Business 22. Special Event Permit-Eagle County Government APPLICANT: Eagle County Government REQUEST: Special Events Permit EVENT: 76th Eagle County Annual Fair and Rodeo DATE OF EVENT: July 22 -25,2015 REPRESENTATIVE: Jan Miller,Event Coordinator LOCATION: Eagle County Fairgrounds 0426 Fairgrounds Road—Eagle STAFF REPRESENTATIVE: Kathy Scriver DESCRIPTION: The applicant has requested four (4) permits for the 76th Annual Eagle County Fair and Rodeo. All buildings on the fairgrounds property will be included in the license premises. Citadel Security will be contracted to monitor the venue during event hours. Petals & Pours will be providing the bartending services. The applicant hopes to attract 10,000 attendees over the four(4)days. STAFF FINDINGS: 1. The applicant has submitted all the required documents and associated fees. 4 06/16/2015 2. Public notice was given by posting a sign in a conspicuous place on the premises on June 5, 2015, at least 10 days prior to the hearing. 3. No protests have been received in the Clerk's Office. 4. The applicant has provided an alcohol management plan,proof of server training and properly notified the Eagle County Sheriff's Department per the requirements of the Eagle County Local Licensing Authority. DISCUSSION: Ms. Scriver presented the request. Tanya Dahiseid,Facilities Coordinator stated that the only thing being done differently was there would be beer ticketing stations. The Fair Board Council suggested the change for accountability. There would be security at each station checking ID's and banding for those of drinking age. There would be bands Friday and Saturday night after the rodeo. There would only be three(3)bars this year. Commissioner Ryan moved that the Local Liquor Licensing Authority approve the permit(s) for the Eagle County Fair and Rodeo being held at the Eagle County Fairgrounds, July 22 -25, 2015 from*12:00 pm-12:00 am daily. Commissioner McQueeney seconded the motion. The vote was declared unanimous. *The hours approved in the motion are the hours requested on the application and are not necessarily the hours of the event. 23. Special Event Permit- SOS Outreach APPLICANT: SOS Outreach REQUEST: Special Events Permit EVENT: 2015 Colorado-Eagle River Ride(finish-line) DATE OF EVENT: Saturday-July 25, 2015 REPRESENTATIVE: Seth Ehrlich, Event Manager LOCATION: Beaver Creek Landing 300 Prater Road—Avon(Beaver Creek) STAFF REPRESENTATIVE: Kathy Scriver DESCRIPTION: The applicant has requested a permit for the Colorado Eagle River Ride—Finish. The post party will be held at the Beaver Creek Landing. Alcohol will be served from 11 am—6 pm. There will be food prepared by Dusty Boot Restaurant and live music. Beer will be served in a commemorative pilsner glass for event participants. Lone Star Security will have roving security patrol the area. The applicant expects 900 attendees. STAFF FINDINGS: 1. The applicant has submitted all the required documents and associated fees. 2. Public notice was given by posting a sign in a conspicuous place on the premises on June 5, 2015, at least 10 days prior to the hearing. 3. No protests have been received in the Clerk's Office. 4. The applicant has provided an alcohol management plan,proof of server training and properly notified the Eagle County Sheriff's Department per the requirements of the Eagle County Local Licensing Authority. 5. The event was held at this location last year with no issues. 5 06/16/2015 DISCUSSION: Ms. Scriver presented the request. Mr. Ehrlich spoke about the programs provided by SOS Outreach. This Eagle River Ride was the largest fundraiser of the year. This event provided a good festival finish for the riders. Commissioner Ryan moved that the Local Liquor Licensing Authority approve the Special Event Permit application for the SOS Outreach event being held at Beaver Creek Landing on Saturday-July 25, 2015 from *9:00 am—7:00 p.m. Commissioner McQueeney seconded the motion. The vote was declared unanimous. *The hours approved in the motion are the hours requested on the application and are not necessarily the hours of the event. 24. Special Event Permit-Vail Valley Arts League,Inc. APPLICANT: Vail Valley Arts League,Inc. REQUEST: Special Events Permit EVENT: "Art on the Rockies" DATE OF EVENT: July 10 - 12, 2015 REPRESENTATIVE: Colleen Everett, Event Coordinator LOCATION: Colorado Mountain College Campus 150 Miller Ranch Road—Edwards STAFF REPRESENTATIVE: Kathy Scriver DESCRIPTION: The applicant has requested 3 permit(s) for the "Art on the Rockies" art festival being held at the CMC campus in Edwards. The event will feature over 100 artists from around the country, food, drink and live entertainment. Alcohol (beer, wine, and champagne) will be offered on a donation basis. Breakfast, lunch and snack foods will be available. Lone Star Security will provide security. Signage will be posted at all egress points. The event is free and open to the public. The applicant hopes to attract 6,000 attendees over the three days. STAFF FINDINGS: 1. The applicant has submitted all the required documents and associated fees. 2. Public notice was given by posting a sign in a conspicuous place on the premises on June 5,2015,at least 10 days prior to the hearing. 3. No protests have been received in the Clerk's Office. 4. The applicant has provided an alcohol management plan,proof of server training and properly notified the Eagle County Sheriffs Department per the requirements of the Eagle County Local Licensing Authority. DISCUSSION: Ms. Scriver presented the request. Colleen Everett presented the details of the event. This was the fifth year of the event. The money raised went to a free youth arts program. Commissioner Ryan stated that she attended the event last year, it was fantastic and well run and she encouraged the community to attend. She asked about the services area and whether everyone would be server trained. Ms. Everett stated that they had TIPs trained people and Ms. Scriver had all the certificates. 6 06/16/2015 Chairman Chandler-Henry had the same question and asked that the alcohol management plan stated clearly that all servers would be TIPs trained. Commissioner Ryan moved that the Local Liquor Licensing Authority approve the Special Event Permit application for the Vail Valley Arts League event being held at the CMC campus in Edwards,July 10th 10 am-6 pm, July 11th 10 am-5 pm and July 12,2015 from 10 am-5 pm. Commissioner McQueeney seconded the motion. The vote was declared unanimous. *The hours approved in the motion are the hours requested on the application and are not necessarily the hours of the event. 25. Special Event Permit-Eagle Valley Horse Rescue APPLICANT: Eagle Valley Horse Rescue AKA Mountain Valley Horse Rescue REQUEST: Special Event Permit EVENT: Sponsor DATE: Friday—June 26,2015 REPRESENTATIVE: Shana Devins, Eagle Valley Horse Rescue Rodolfo Nevarez, Live Entertainment LOCATION: Eagle River Center—0794 Fairground Road,Eagle STAFF REPRESENTATIVE: Kathy Scriver CONCERNS: None DESCRIPTION: The applicant has requested a permit for an event being held at the Eagle River Center on June 26,2015 from 8:00 pm to 11:00 pm. The event, organized by Live Entertainment will feature Latino music from two (2) bands from Chihuahua Mexico. The event will be catered by Amigos Tacos and only canned alcohol items, such as beer and malted alcohol type beverages will be available for purchase. Petals and Pours will be providing the alcohol service. The applicant hopes to attract 1000 - 1500 attendees(per their lease agreement with the county). STAFF FINDINGS: . 1. This application is in order,all application requirements have been met, all necessary documents have been received, and all fees have been paid. 2. Public notice has been given by the posting of a sign-ina.conspicuous place on the premises June 5, 2015, at least 10 days prior to the hearing. 3. There have been no protests filed with the Clerk and Recorder's Office. 4. The applicant has provided an alcohol management plan,proof of server training, and has notified the Eagle County Sheriff's Office. DISCUSSION: Ms. Scriver presented the request. Mr.Nevarez stated that they were bringing two bands from Mexico for a concert. They hired 20 Lonestar security officers. There would be local Mexican food vendors. Tickets would be pre sold and sold at the door. Ms.Devins spoke about here organization. She was excited to be able to create a community of healing and learning for horses. She looked forward to working with the applicant on this event. The funds raised would support the horses and the programs offered by the organization. This was an opportunity to work with some new people and demographic within the community. 7 06/16/2015 Commissioner Ryan moved that the Local Liquor Licensing Authority approve the permit for the Eagle Valley Horse Rescue event being held at the Eagle River Center,June 26, 2015 from 8:00 pm to 11:00 pm. Commissioner McQueeney seconded the motion. The vote was declared to be unanimous. *The hours approved in the motion are the hours requested on the application and are not necessarily the hours of the event. Commissioner McQueeney moved to adjourn as the Eagle County Liquor Licensing Authority and re- convene as the Board of Health. Commissioner Ryan seconded the motion. The vote was declared unanimous. Work Sessions 25. Board of Health Jennifer Ludwig, Public Health EGE Air Alliance Supplemental Funding Request Mike Brown,Air Alliance There being no further business b- ..tot .rd,the meeting as adjourned until June 23,2015. � Attest: I.14.A[- 3 t .[ c _ . .14%A. Clerk to e bard t**Apo_ * Chairm.f t—r . • , . 8 06/16/2015