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HomeMy WebLinkAboutMinutes 04/28/15 PUBLIC HEARING April 28, 2015 Present: Kathy Chandler-Henry Chairman Jeanne McQueeney Commissioner Jillian Ryan Commissioner Brent McFall County Manager Bryan Treu County Attorney Kathy Scriver Deputy Clerk to the Board This being a scheduled Public Hearing, the following items were presented to the Board of County Commissioners for their consideration: Commissioner Updates Chairman Chandler-Henry thanked the Eagle River Watershed Council and everyone that participated in the 15th annual highway cleanup. 1. Resolution 2015-032 Designating April 27 - May 1, 2015 as Week of the Young Child in Eagle County Maggie Swonger,Human Services Ms. Swonger stated that the purpose of the week of the young children was to focus public attention on the needs of young children and their families and recognize the early childhood programs that met those needs. RESOLUTION NO.2015- RESOLUTION DESIGNATING APRIL 27th-MAY 1St,2015 AS WEEK OF THE YOUNG CHILD IN EAGLE COUNTY WHEREAS,the Board of County Commissioners of the County of Eagle, State of Colorado(hereinafter "the Board"),wishes to acknowledge the needs of young children and their families and to recognize the early childhood programs and services that meet those needs; and WHEREAS,Caring For Kids, Early Head Start, Eagle County Early Childhood Council, Eagle County Early Childhood Programs, Eagle County School District,Early Childhood Partners, The Youth Foundation and other local organizations, in conjunction with the National Association for the Education of Young Children,are celebrating the Week of the Young Child,April 27th-May 1St 2015;and WHEREAS,these organizations are working to improve early learning opportunities,which are crucial to the growth and development of young children, and to build better futures for everyone in Eagle County; and WHEREAS,all young children and their families across the country and in Eagle County deserve access to high-quality early education and care; and WHEREAS,teachers and others who make a difference in the lives of young children in Eagle County deserve thanks and recognition; and WHEREAS,public policies that support early learning for all young children are crucial to young children's futures. 1 04/28/2015 NOW, THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO: THAT,April 27th—May 1st, 2015 be proclaimed The Week of the Young Child in Eagle County and all citizens are encouraged to work towards targeting investment in early childhood in our communities. THAT,the Board hereby finds, determines and declares that this Resolution is necessary for the public health, safety and welfare of the residents of the County of Eagle, State of Colorado. MOVED,READ AND ADOPTED by the Board of County Commissioners of the County of Eagle, State of Colorado, at its regular meeting held the day of April, 2015. Commissioner McQueeney moved to approve the resolution designating April 27—May 1, 2015 as Week of the Young Child in Eagle County. Commissioner Ryan seconded the motion. The vote was declared unanimous. Consent Agenda Chairman Chandler-Henry stated the first item before the Board was the Consent Agenda as follows: 2. Approval of Bill Paying for the Week of April 27, 2015 (Subject to Review by the Finance Director) John Lewis, Finance 3. Memorandum of Understanding between Eagle County and the State of Colorado for Participation in the Emergency Fire Fund Barry Smith, Emergency Management James Van Beek, Sheriff 4. Agreement between Eagle County and the State of Colorado for Cooperative Wildfire Protection Barry Smith, Emergency Management James Van Beek, Sheriff 5. Agreement between Eagle County and GMCO Corporation for the Supply and Delivery of Magnesium Chloride John Harris,Road and Bridge 6. Colorado Department of Local Affairs Energy and Mineral Impact Assistance Grant Program Application for a Cutaway Liquid Propane Conversion Kit Jared Barnes, ECO Transit 7. Minor Type B Subdivision to Create Condominiums within Existing Buildings. Parcel is an Existing Platted Property,Known as Eagle-Vail Industrial Center Subdivision Exemption(Eagle County File No. SMB-5346) Kris Valdez, Planning Mr. Smith and Sheriff Van Beek were present. Mr. Smith spoke about the two items on the agenda outlining the county's participation and contribution in the emergency fire fund and wildfire protection program. Commissioner Ryan moved to approve the Consent Agenda for April 28,2015,as presented. Commissioner McQueeney seconded the motion. The vote was declared unanimous. 2 04/28/2015 Citizen Input Chairman Chandler-Henry opened citizen input. Keith Ehlers spoke about his work in land planning. He was looking at doing some residential development in the El Jebel area. He asked about the board's intention to facilitate development using the Mid- Valley plan. He wondered about the traffic impact fees and how they were used or allocated. He wanted to have a discussion about being able to use the new fees being collected towards certain traffic impacts. Chairman Chandler-Henry closed citizen input. Business Items 8. Agreement for On-Call Plumbing Services between Eagle County and Fred's Plumbing and Heating Service,Inc. Ron Siebert,Facilities Management Mr. Siebert stated that the agreement was for on-call plumbing services for Fred's Plumbing and Heating. This went out to a request for proposal and Fred's Plumbing was the selected contractor. Commissioner McQueeney moved to approve the Agreement for On-Call Plumbing Services between Eagle County and Fred's Plumbing and Heating Service, Inc. Commissioner Ryan seconded the motion. The vote was declared unanimous. 9. Resolution 2015-033 Approving and Authorizing Signature of the Solar Interest Purchase Agreement and Related Project Documents between Eagle County and GCASA II,LLC and Identifying Sources of County Funds to be used for the Purchase John Gitchell, Sustainable Communities Mr. Gitchell introduced Kevin Morse and Mike Malone from Clean Energy Collective. He stated that the solar interest purchase agreement was for a 20-year term. The county would earn credits and have the option to purchase the panels in year five. There were three resolutions to approve. The total investment was $3,005,119.10. There were a total of 3,279 panels. He thanked everyone that assisted in the projects. The electricity generation was expected to be 1,826,188 kWh. Commissioner Ryan spoke about the number of departments that used their fund balance to support the projects. She believed it was a smart investment and good business model. Mr. Gitchell stated that as energy prices increase as they had over the past many years so will the price that Holy Cross Energy pays per kWh of electricity produced from the array. Commissioner McQueeney wondered who else outside of the county was investing in Sunny Side Ranch Community Array. Kevin Morse stated that RFTA(Roaring Fork Transportation Authority) and the town of Carbondale were also investors. Commissioner Ryan moved to approve the Solar Interest Purchase Agreement and Related Project. Documents between Eagle County and GCASA II, LLC and Identifying Sources of County Funds to be used for the Purchase. Commissioner McQueeney seconded the motion. The vote was declared unanimous. Commissioner McQueeney moved to adjourn as the Eagle County Board of County Commissioners and re- convene as the Eagle County Local Liquor Licensing Authority. Commissioner Ryan seconded the motion. The vote was declared unanimous. 3 04/28/2015 Eagle County Liquor License Authority Kathy Scriver, Clerk and Recorder's Office Consent Agenda Renewals 10. Daniel's Foods Inc. d/b/a Mirabelle at Beaver Creek #07-59554-0000 Renewal of a Hotel&Restaurant License in Avon(Beaver Creek). There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file and proof of server training has been provided. 11. Ti Amo,Inc. d/b/a Ristorante Ti Amo #03-89678-0000 Renewal of a Hotel& Restaurant License in Avon(Eagle-Vail). There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file and proof of server training has been provided. 12. Nastrovia,LLC d/b/a Woody's Full Belly Kitchen and Pub #04-51098-0010 Renewal of a Hotel&Restaurant License in Edwards. There have been no complaints or disturbances in the past year. All the necessary fees have been paid. An Alcohol Management Plan is on file and proof of server training has been provided. Commissioner Ryan moved that the Board approve the Liquor Consent Agenda for April 28,2015, as presented. Commissioner McQueeney seconded the motion. The vote was declared unanimous. Other Liquor Business 13. Temporary Modification Permit-Rink Productions,Inc.DBA Rink Productions APPLICANT: Rink Productions, Inc. TRADE NAME: Rink Productions REPRESENTATIVE: Liz Jones, Beaver Creek Resort Company LOCATION: 26 Avondale Lane—Beaver Creek REQUEST: Temporary Modification Permit STAFF REPRESENTATIVE: Kathy Scriver DESCRIPTION: The applicant has requested a temporary modification. The modification includes a section of the Park Hyatt Beaver Creek optional premises. The area will be used to expand the Blues Brews&BBQ festival planned Saturday and Sunday, May 23 &24, 2015. The Hyatt Corporation has requested that the optional premise be turned off and granted Rink Productions permission to use a section of the area conditioned upon approval of the permit application. STAFF FINDINGS: 1. The application is in order, all requirements have been met, and fees paid. 4 04/28/2015 2. As a boundary change is occurring to the licensed premise,public notice was given. 3. No complaints or concerns were received. CONCERNS/ISSUES: Staff has no concerns with this request as this is an annual event and there have never been any issues. DISCUSSION: Ms. Scriver presented the request. Staff had no concerns. Commissioner McQueeney moved that the Local Licensing Authority approve the permit applical:ion for a temporary modification for Rink Productions, Inc. Commissioner Ryan seconded the motion. The vote was declared unanimous. Commissioner Ryan moved to adjourn as the Eagle County Liquor Licensing Authority and re-convene as the Eagle County Housing and Development Authority. Commissioner McQueeney seconded the motion. The vote was declared unanimous. Eagle County Housing and Development Authority 14. Agreement between Lake Creek Village LLC and Turtlevida, LLC for Landscape Services at Lake Creek Village Apartments Dan Murray,Housing Mr. Murray stated that the agreement with Turtlevida was the same as last year. Commissioner McQueeney moved to approve the agreement between Lake Creek Village LLC and Turtlevida, LLC for landscape services at Lake Creek Village Apartments. Commissioner Ryan seconded the motion. The vote was declared unanimous. 15. Resolution 2015-034 Approving the Solar Interest Purchase Agreement between Eagle County and GCASA II,LLC and Authorizing the Expenditure of Funds toward the Purchase John Gitchell, Sustainable Communities Mr. Gitchell stated that Lake Creek Village wanted to contribute$225,977; representing 272 solar panels in exchange for bill credits on its Holy Cross Energy bills. Commissioner Ryan moved to approve the solar interest purchase agreement between Eagle County and GCASA II, LLC and Authorize the expenditure of funds towards the purchase. Commissioner McQueeney seconded the motion. The vote was declared unanimous. Commissioner McQueeney moved to adjourn as the Eagle County Housing and Development Authority and re-convene as the Eagle County Air Terminal Corporation. Chairman Chandler-Henry seconded the motion. The vote was declared unanimous. 5 04/28/2015 Eagle County Air Terminal Corporation Mr. Philips stated that there had been a change in officers. It was recommended that the new County Manager, Brent McFall be named secretary for ECAT,Kathy Chandler-Henry the Chairman and Jeanne McQueeney Vice Chairman. Mr. Philips moved to appoint Kathy Chandler-Henry as the Chairman, Jeanne McQueeney as Vice Chairman, Brent McFall as Secretary, and John Lewis,Treasurer. Commissioner Ryan seconded the motion. The vote was declared unanimous. 16. Resolution 2015-035 Approving the Solar Interest Purchase Agreement between Eagle County and GCASA II, LLC and Authorizing the Expenditure of Funds toward the Purchase John Gitchell, Sustainable Communities Mr. Gitchell stated that Eagle County Air Terminal Corporation would contribute$410,974.18, representing 446 solar panels in exchanged for Holy Cross Energy bill credits. Commissioner Ryan moved to approve the resolution approving the solar interest purchase agreement between Eagle County and GCASA II,LLC and authorize the expenditure of funds toward the purchase. Commissioner McQueeney seconded the motion. The vote was declared unanimous. Commissioner McQueeney moved to adjourn as the Eagle County Air Terminal Corporation and re- convene as the Board of County Commissioners. Commissioner Ryan seconded the motion. The vote was declared unanimous. Business Items 17. Resolution 2015-036 Adopting a Second Supplementary Budget and Appropriation of Unanticipated Revenues for Fiscal Year 2015, and Authorizing the Transfer of Budgeted and Appropriated Monies between Various Spending Agencies John Lewis, Finance EAGLE COUNTY GOVERNMENT EXHIBIT A 4/28/2015 Department Description Amount GENERAL FUND Revenues: Public Safety Council Restricted Fund Balance $ 4,000.00 Comm Prevention Initiative State Grant $ 40,462.00 Supplemental Contingency $ 32,834.00 Unassigned Fund Balance $ 1,131,350.00 Total Revenue $ 1,208,646.00 Expenditures: Public Safety Council Carbon Monoxide Detectors for Distribution to Families $ 4,000.00 Comm Prevention Initiative Regular Wages $ 661.00 Comm Prevention Initiative Program Supplies $ (402.00) 6 04/28/2015 Comm Prevention Initiative Contractual Expenses $ 402.00 Comm Prevention Initiative Contractual Expenses $ 12,879.00 Comm Prevention Initiative Contractual Expenses $ 21,922.00 Comm Prevention Initiative Contractual Expenses $ 5,000.00 Attorney Temporary Wages $ 11,139.00 Attorney Sit/Stand desk for Four Staff Members $ 2,170.00 Facilities Management Microphone Replacement Eagle County Room $ 8,575.00 Emergency Mgt Balance for New Vehicle $ 1,800.00 Emergency Mgt Food for 2015 WASC $ 3,570.00 Emergency Mgt Lodging for WASC $ 2,318.00 Human Resources Recruiting $ 25,000.00 Human Resources Spot Bonus Recognition Program $ 25,000.00 Coroner Toxicology Testing $ 1,200.00 CEC Equipment $ 1,083,412.00 Total Expenditures $ 1,208,646.00 Road and Bridge Fund Revenues: Assigned Fund Balance $ 263,438.00 Total Revenue $ 263,438.00 Expenditures: CEC Equipment $ 263,438.00 Total Expenditures $ 263,438.00 Social Services Fund Revenues: Child Care Asst Program State Grant-Cliff Effect Child Care Asst Pilot Project $ 12,000.00 Assigned Fund Balance $ (12,000.00) Total Revenue $ - Expenditures: Child Care Asst Program Regular Wages $ (3,000.00) Public Assistance Regular Wages $ (30,000.00) IV-D Child Support Sery Regular Wages $ (4,000.00) TANF Colorado Works Regular Wages $ (1,000.00) Public Assistance Other Purchased Services $ 38,000.00 Total Expenditures $ - Sales Tax E.V.Transportation Revenues: Assigned Fund Balance $ 209,310.00 Total Revenue $ 209,310.00 Expenditures: Upgrade Road Supervisor laptops $ 4,000.00 CEC Equipment $ 205,310.00 Total Expenditures $ 209,310.00 Airport Fund Revenues: AIP 54 FAA Grant $ 6,930,000.00 Assigned Fund Balance $ 1,065,752.00 Total Revenue $ 7,995,752.00 Expenditures: 7 04/28/2015 Airport Apron Project $ 7,700,000.00 AIP 51 SRE Building $ 111,279.00 CEC Equipment $ 180,473.00 Equipment Rental $ 4,000.00 Total Expenditures $ 7,995,752.00 Conservation Trust Fund Revenues: Assigned Fund Balance $ (143,108.00) Total Revenue $ (143,108.00) Expenditures: Freedom Park Turf Reversal $ (220,000.00) Freedom Park Maintenance $ 68,892.00 Freedom Park Netting $ 8,000.00 Total Expenditures $ (143,108.00) Public Health Fund Revenues: Disease Prevention State Grant-Emergency Preparedness $ 40,000.00 Maternal Child Health State Grant-Colorado Family Planning Initiative $ 35,125.00 WIC State Grant-WIC $ 32,443.00 Health Aging Operating Revenue $ 800.00 Assigned Fund Balance $ (45,993.00) Total Revenue $ 62,375.00 Expenditures: Disease Prevention Temporary Regional Contractor $ 19,000.00 Disease Prevention Technology Purchases for Active Monitoring $ 1,200.00 Disease Prevention Clinical Supplies $ 200.00 Disease Prevention Travel Expenses $ 1,650.00 Disease Prevention Medication Cold Storage Equipment $ 3,500.00 Maternal Child Health Lab/Medical Supplies $ 35,125.00 WIC Program Supplies $ 900.00 Health Equities Regular Wages $ (4,335.00) Health Equities Wellness $ (30.00) Health Equities FICA $ (271.00) Health Equities Medicare $ (63.00) Health Equities Health Insurance $ (1,447.00) Health Equities Retirement $ (262.00) WIC Regular Wages $ 4,335.00 WIC Wellness $ 30.00 WIC FICA $ 271.00 WIC Medicare $ 63.00 WIC Health Insurance $ 1,447.00 WIC Retirement $ 262.00 Health Aging Advertising $ 800.00 Total Expenditures $ 62,375.00 Open Space Fund Revenues: Transfer in from CIP Fund-ERP Committed Fund Balance $ 14,728.00 Assigned Fund Balance $ 1,548,000.00 8 04/28/2015 Total Revenue $ 1,562,728.00 Expenditures: Eagle River Preserve Fence&Parking Improvements $ 17,277 00 Reduction of Eagle River Preserve Maintenance $ (2,549.00) BLM-Waterproof Map $ 5,000,00 Education and Outreach Program Consultant $ 18,000 00 Emma Farms Conservation Easement $ 1,525,000 00 Total Expenditures $ 1,562,728 00 Capital Improvement Fund Revenues: ERP Committed Fund Balance $ 14,728 00 Assigned Fund Balance $ 50,000 00 Assigned Fund Balance-previously funded purchases $ 1,717,095.00 Total Revenue $ 1,781,82100 Expenditures: Transfer out to Open Space for Eagle River Preserve $ 14,728.00 Eagle County Building Doors $ 50,000.00 Eagle Ball Field Relocation $ 1,567,095.00 Grand Avenue PEL Study $ 150,000.00 Total Expenditures $ 1,781,82100 Landfill Fund Revenues: Unrestricted Net Position $ 81,199.00 Total Revenue $ 81,199.00 Expenditures: E-Waste Recycling $ 75,000.00 Reduction in cost for CEC Equipment $ (164,462.00) Environmental Contributions $ 170,661.00 Total Expenditures $ 81,199 00 Motor Pool Fund Revenues: Heavy Equipment Asset Sales $ 115,555.00 Unrestricted Net Position $ 100,000.00 Unrestricted Net Position-previously funded $ 235,206.00 Total Revenue $ 450,761.00 Expenditures: Heavy Replacement Equipment not Received in 2014 $ 120,859.00 Heavy Replacement Equipment not Received in 2014 $ 229,902.00 Light Sheriff Vehicle Enhancements $ 100,000.00 Total Expenditures $ 450,761.00 Insurance Reserve Fund Revenues: Insurance Claim Reimbursements $ 186,000.00 $ 186,000.00 Expenditures: Repair Services Vehicles $ 40,000.00 Additional Claim Activity $ 146,000.00 9 04/28/2015 Total Expenditures $ 186,000.00 SUMMARY All Funds General Fund Additional Revenue $ 7,276,830.00 $ 40,462.00 Revenue Carryforward from 2014 to 2015 $ 115,555.00 $ - Unassigned and Assigned Fund Bal(incl.Net Assets)- Previously Funded $ 1,717,095.00 $ - Contingency Fund(Unassigned) $ 32,834.00 $ 32,834.00 Unassigned and Assigned Fund Balance used for additional appropriations $ 4,066,749.00 $ 1,131,350.00 Committed Fund Balance-Previously Funded $ - $ - Committed Fund Balance-used for additional appropriations $ 14,728.00 $ - Restricted Fund Balance-Previously Funded $ - $ - Restricted Fund Balance-used for additional appropriations $ 4,000.00 $ 4,000.00 Restricted Net Position $ - $ - Unrestricted Net Position-Previously Funded $ 235,206.00 $ - Unrestricted Net Position-Used for additional appropriations $ 181,199.00 $ - Nonspendable $ - $ - Transfers $ 14,728.00 $ - $ 13,658,924.00 $ 1,208,646.00 Revenue Carryforward $ 115,555.00 Unassigned&Assigned(including Contingency) $ 5,816,678.00 Unrestricted Net Position $ 416,405.00 Restricted Fund Balance $ 4,000.00 Committed Fund Balance $ 14,728.00 Subtotal-New Approp • $ 6,367,366.00 Transfers $ 14,728.00 New Revenue $ 7,276,830.00 Total $ 13,658,924.00 Mr. Lewis stated that the year-end budget was approved on December 9, 2014. The request reflected received grant money and transfers between funds. The supplemental included$7,276,830 of additional new revenue including$40,462 from the General Fund. It also included$115,555 of revenue carried forward from 2014 that was motor pool asset sales. Projects and other expenditures that were carried forward from 2014 amounted to $1,717,095.00,primarily the cost of relocating to the Eagle Ball Fields. The funds for expenditures without corresponding revenue to be taken from reserves amounted to $4,066,749, of which$1,131,350 would be taken from General Fund reserves. There was also a$14,728 transfer between the Capital Improvement Fund and the Open Space Funds. The request had been reviewed in detail and he felt the request represented a conservative approach to the budgeting. The county was still treading carefully. Chairman Chandler-Henry asked how the public could review the request. Mr. Lewis stated that the details of the request could be found on the Eagle County website,his number was also listed if anyone had any questions. Chairman Chandler-Henry spoke about the projection. Mr. Lewis stated that each year they met with the Financial Committee consisting of citizens and business leaders throughout the county. Sales taxes were up and property taxes were rebounding. Commissioner Ryan moved to approve a Second Supplementary Budget and Appropriation of Unanticipated Revenues for Fiscal Year 2015, and Authorizing the Transfer of Budgeted and Appropriated Monies between Various Spending Agencies. 10 04/28/2015 Commissioner McQueeney seconded the motion. The vote was declared unanimous. Work Sessions 18. Health Equity and Environmental Justice Jennifer Ludwig, Public Health and Environment 19. Vail Leadership Institute's International Destination for Higher Learning Ross Iverson,Vail Leadership Institute Planning Files 20. 1041-5267 VIA 32532 PUD Sean Hanagan,Planning Ben Gerdes, Engineering Trinity Development Group,Applicant Dominic Mauriello,MPG,Representative Note: Tabled from April 14, 2015 Action: The purpose of this Zone Change is to change the zoning from Residential Suburban Low Density (RLS)to Planned Unit Development(PUD)in conjunction with review of a Preliminary Plan for PUD to allow for a residential community containing 70 units on 4.06 acres in the West Edwards Area. Location: 32530 HWY 6,Edwards Area .� , Reference: Staff Report in April 14,2015 Meeting t \ - 21. PDSP-5286 VIA 32532 PUD Sean Hanagan Ben Gerdes Trinity Development Group,Applicant Dominic Mauriello, MPG,Representative Note: Tabled from April 14,2015 Action: The purpose of this Planned Unit Development Sketch Preliminary Plan is to allow for a residential community containing 70 units on 4.06 acres in the West Edwards Area. Location: 32530 HWY 6,Edwards Area Reference: Staff Report in April 14,2015 Meeting Minutes 22. ZC-5270 VIA 32532 PUD Sean Hanagan,Planning Ben Gerdes,Engineering Trinity Development Group,Applicant Dominic Mauriello,MPG,Representative Note: Tabled from April 14, 2015 11 04/28/2015 Action: The purpose of this Zone Change is to change the zoning from Residential Suburban Low Density(RLS)to Planned Unit Development(PUD) in conjunction with review of a Preliminary Plan for PUD to allow for a residential community containing 70 units on 4.06 acres in the West Edwards Area. Location: 32530 HWY 6, Edwards Area Reference: Staff Report in April 14,2015 Meeting Minutes DISCUSSION: Mr. Hunn stated that the applicant requested that the files be tabled until May 12, 2015. Dominic Mauriello stated that the applicant addressed 3 out of 4 of the outstanding issues. Commissioner Ryan moved to table file nos. 1041-5267, PDSP-5266, and ZC-5270 VIA 32532 PDF until May 12, 2015. Commissioner McQueeney seconded the motion. The vote was declared unanimous. Pate There being no further business - • d,the meeting w,s adjourned until May 5, 2015. Attest: —I(/iIAL SI w"u� � T uA • Igeb, /4.11ii P; ILA. Clerk to e Board Chairman I • 12 04/28/2015