HomeMy WebLinkAboutMinutes 02/10/15 PUBLIC HEARING
February 10, 2015
Present: Kathy Chandler-Henry Chairman
Jeanne McQueeney Commissioner
Jill Ryan Commissioner
Bryan Treu County Attorney
Kathy Scriver Deputy Clerk to the Board
This being a scheduled Public Hearing,the following items were presented to the Board of County
Commissioners for their consideration:
Consent Agenda
Chairman Chandler-Henry stated the first item before the Board was the Consent Agenda as follows:
1. Approval of Bill Paying for the Week of February 9, 2015 (Subject to Review by the Finance Director)
John Lewis,Finance
2. Approval of Payroll for February 19,2015 (Subject to Review by the Finance Director)
John Lewis,Finance
3. Revision 1 to Amendment No. 5 to Contract Agreement between Eagle County and Javiation, Inc. for
Professional Engineering and Architectural Services
Rick Ullom,Project Management
4. Construction Agreement between Eagle County and Evans Chaffee Construction Group,Inc. for the
Landfill Scale House
Rick Ullom, Project Management
5. Agreement between Eagle County and the Foundation of Trustees for the Family Learning Center for Early
Head Start Child Care Services
Maggie Swonger,Human Services
6. Resolution 2015-004 Waiving Taxes Owed by Castle Masonic Temple Association
Mark Chapin,Assessor
7. Fax and Email Indemnity Agreement between Eagle County and Wells Fargo to Authorize Wells Fargo to
Accept and Act upon Instructions of Client, or a Duly Authorized Account Party, in Matters Related to the
Alexander J.Allen Education Trust Account
Bryan Treu,Attorney's Office
8. Grant Agreement between Eagle County and Betty Ford Alpine Gardens for Creation of and Education
Center
Rachel Oys, Administration
9. Grant Agreement between Eagle County and CASA of the Continental Divide for General Program
Support
Rachel Oys, Administration
10. Grant Agreement between Eagle County and Family Visitor Programs of Garfield County for General
Operating Support
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Rachel Oys, Administration
11. Grant Agreement between Eagle County and Food Bank of the Rockies,Inc. for Provision of Meals to
Eagle County's Food Insecure Population
Rachel Oys, Administration
12. Grant Agreement between Eagle County and Habitat for Humanity Vail Valley for Habitat's 20th
Anniversary Blitz Build
Rachel Oys,Administration
13. Grant Agreement between Eagle County and Eagle Valley Childcare Center, LLC, DBA Learning Tree of
Eagle for General Operating Support
Rachel Oys,Administration
14. Grant Contract between Eagle County and Mountain Valley Developmental Services, Inc. for Early
Intervention Services for Children
Rachel Oys,Administration
15. Grant Agreement between Eagle County and Eagle County Health Services District,DBA Eagle County
Paramedic Services, for General Operating Support
Rachel Oys, Administration
16. Grant Agreement between Eagle County and Pauline S. Schneegas Wildlife Foundation for General
Operating Support
Rachel Oys,Administration
17. Grant Agreement between Eagle County and the Town of Red Cliff for Purchase and Installation of Two
Communication Towers
Rachel Oys,Administration
18. Grant Agreement between Eagle County and Roaring Fork Conservancy for Sampling and Analysis of
Didymo Algal Blooms throughout the Lower Fryingpan River
Rachel Oys, Administration
19. Grant Agreement between Eagle County and Tom's Door for One-time Emergency Medical, Dental and
Transportation Financial Assistance Services
Rachel Oys,Administration
20. Grant Agreement between Eagle County and Walking Mountains Science Center for Educational,
Recreational and Cultural Facilities and Programs
Rachel Oys, Administration
21. Grant Agreement between Eagle County and Walking Mountains Science Center for the Energy Smart
Program
Rachel Oys,Administration
22. Colorado Department of Natural Resources Division of Parks and Wildlife Grant Agreement with Eagle
County for the Gypsum to Dotsero Trail Project
Ellie Caryl, ECO Trails
Commissioner Ryan highlighted the items on the agenda that were contracts for the community
services grant process. A listing could be found on the website.
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Commissioner McQueeney moved to approve the Consent Agenda for February 10, 2015, as presented.
Commissioner Ryan seconded the motion. The vote was declared unanimous.
Citizen Input
Chairman Chandler-Henry opened and closed citizen Input, as there was none.
Business Items
23. Agreement between Eagle County and Can Pro Rodeo for the 2015 Fair and Rodeo Stock Contractor
Tanya Dahlseid,Fair and Rodeo
Ms. Dahlseid stated that the 2015 rodeo would be July 22"d through the 25th. This would be the 76th rodeo.
Pete Can was the stock contractor, had been with the county for years and had the lowest bid. He was one of the
top stock contractors in the nation. He supplies all the bucking bulls,bucking horses, and riding stock.
Commissioner Ryan asked if there had been an RFP processes.
Ms. Dahlseid stated that out of three referrals,he had the lowest bid.
Commissioner McQueeney liked the selection process.
Chairman Chandler-Henry believed it was good ideas to have contractors resubmit their bids.
Commissioner Ryan moved to approve the agreement between Eagle County and Can Pro Rodeo for the
2015 Fair and Rodeo Stock Contractor.
Commissioner McQueeney seconded the motion. The vote was declared unanimous.
24. Addendum 4 to Air Traffic Control Tower Services Agreement executed November 25, 2011,by and
between Eagle County and Serco Services Management,Inc. for Name Change from Serco Management
Services, Inc. to Serco Inc.
Greg Phillips,Airport
Mr. Phillips stated that the amendment simply changed the name from Serco Management to Serco Inc.
They managed all the tower operations within a five to ten mile radius around the airport. He noted that they had
been doing a good job.
Commissioner McQueeney moved to approve the Addendum 4 to Air Traffic Control Tower Services
Agreement executed November 25, 2011,by and between Eagle County and Serco Services Management, Inc. for
Name Change from Serco Management Services, Inc.to Serco Inc.
Commissioner Ryan seconded the motion. The vote was declared unanimous.
25. Intergovernmental Agreement between Eagle County and the Town of Gypsum for Animal Control and
Sheltering Services
Christy Pope,Animal Services
Commissioner Ryan moved to approve the Intergovernmental Agreement between Eagle County and the
Town of Gypsum for Animal Control and Sheltering Services.
Commissioner McQueeney seconded the motion. The vote was declared unanimous.
26. Treasurer's Fourth Quarter Interest Report Public Trustee's Fourth Quarter Revenue/Expense Report
Karen Sheaffer,Treasurer and Public Trustee
Ms. Sheaffer stated that her office brought in$130,000, over and above the budget. She believed that
things were looking up. She and her staff stuck to the same routine and were all about getting the taxes input and
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applied as quickly as possible.There were currently two outside investment advisors that helped manage county
investments.
Mari Renzelman stated that the overall earnings for the fourth quarter of 2014 were$163,036.36; of that
$138,898.19 was posted to the General Fund. Compared to the same quarter last year,there was an increase of
$5,366.44. Total interest for 2014 totaled$567,519.00; of that$491,170.00 went to the General Fund.
Commissioner McQueeney asked about the forecast for future quarters.
Ms. Sheaffer stated that the budget had already been set for investment earnings.
Carrie Van Beek stated that the Public Trustee revenues for the fourth quarter totaled$18,378.09 and
expenses totaled$45,299.24. The fees were set by state statute. Foreclosure filings were down significantly in
2014.
Ms. Sheaffer stated that because revenues were down she'd be keeping a close eye on expenditures in 2015.
Commissioner Ryan moved to accept the Treasurer and Public Trustee presentations.
Commissioner McQueeney seconded the motion. The vote was declared unanimous.
Commissioner Ryan moved to adjourn as the Eagle County Board of County Commissioners and re-
convene as the Eagle County Local Liquor Licensing Authority.
Commissioner McQueeney seconded the motion. The vote was declared unanimous.
Eagle County Liquor License Authority
Kathy Scriver, Clerk and Recorder's Office
Other Liquor Business
27. Special Event Permit-Rocky Mountain Elk Foundation,Inc.
APPLICANT: Rocky Mountain Elk Foundation, Inc.
REQUEST: Special Event Permit
EVENT: Annual Big Game Banquet
DATE OF EVENT: Saturday,February 28, 2015
REPRESENTATIVE: Ray Long, Chapter Chairman and Event Coordinator
LOCATION: Eagle River Center—0794 Fairgrounds Road, Eagle
STAFF REPRESENTATIVE: Kathy Scriver
CONCERNS/ISSUES: None
DESCRIPTION:
The applicant has requested a permit for their annual fundraising banquet being held at the Eagle River
Center on Saturday,February 28, 2014, from 4:00 pm to 11:00 pm. The banquet will be catered by Tom Clinton of
Pazzo's Pizzeria. Beer, wine and spirits will be available for purchase. Committee members will be taking tickets
and issuing wrist bands to those 21 and over wanting to purchase alcohol. Diamante Security will provide the event
security. The applicant hopes to attract 450 attendees.
STAFF FINDINGS:
1. This application is in order, all requirements have been met, all necessary documents have been received,
and all fees have been paid.
2. Public notice was given by the posting of a sign in a conspicuous place on the premises on January 30,
2015, at least 10 days prior to the hearing.
3. No protests have been filed in the Clerk Office.
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4. The applicant has provided an alcohol management plan,proof of server training and notified the Eagle
County Sheriff's Office.
DISCUSSION:
Mr. Long stated that this was their 9th year. Their net income from their chapter should surpass a million
dollars. Last year's banquet was incredible. He was thankful for the community support and was excited for this
year's event.The foundation not only did good things for elk and wildlife they also provide hunter education
courses. Tickets are available online and at the door.
Commissioner Ryan moved that the Local Liquor Licensing Authority approve the permit for the Rocky
Mountain Elk Foundation event being held at the Eagle River Center on February 28,2015 from*4:00 pm— 11:00
pm.
Commissioner McQueeney seconded the motion. The vote was declared unanimous.
*The hours approved in the motion are the hours request on the application and are not necessarily the hours of
the event.
28. Special Event Permit-Chill Foundation
APPLICANT: Chill Foundation
REQUEST: Special Event Permit(s)
EVENT: 2015 Burton US Open Snowboarding Championships
DATE: March 4, 5, 6, 7,2015
REPRESENTATIVE: Peggy Wolfe,Highline Sports
LOCATION: Golden Peak—Vail Mountain, Colorado
STAFF REPRESENTATIVE: Kathy Scriver
CONCERNS: None
DESCRIPTION:
The applicant has requested four(4)permits for a six day event. The area is located at the finish area of the
half pipe on Vail Mountain. There will be one(1) 10 x 20 tent located within the licensed area where beer,wine,
liquor and food will be offered to spectators. Lonestar security will monitor traffic into/out of the area.The area
will be staffed and serviced by Vail Resorts.
STAFF FINDINGS:
1. This application is in order,all application requirements have been met, all necessary documents have
been received, and all fees have been paid.
2. Public notice has been given by the posting of a sign in a conspicuous place on the premises January 30
at least 10 days prior to the hearing.
3. There have been no protests filed with the Clerk and Recorder's Office.
4. The applicant has provided an alcohol management plan,notified the Eagle County Sheriff's Office,
and provided proof of server training.
DISCUSSION:
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Peggy Wolfe stated that the town of Vail police and Eagle County Sheriffs would monitor the entire event
area. The area would be serviced only during the competition hours.
Commissioner Ryan stated that she attended last year and the event was very well managed.
Commissioner McQueeney moved that the Local Liquor Licensing Authority approve the permit(s) for the
Chill Foundation event being on Vail Mountain,March 4, 5, 6,and 7th, 2015 10 am to 5 pm daily.
Commissioner Ryan seconded the motion. The vote was declared unanimous.
*The hours approved in the motion are the hours requested on the application and are not necessarily the hours of the event.
Commissioner Ryan moved to adjourn as the Eagle County Liquor Licensing Authority and re-convene as
the Eagle County Housing and Development Authority.
Commissioner McQueeney seconded the motion. The vote was declared unanimous.
Eagle County Housing and Development Authority
29. Renewable Energy Credit Sale and Assignment Contract between Lake Creek Village LLC and Holy Cross
Energy
Jill Klosterman,Housing
Ms.Klosterman stated that the agreements were related to the 3.75 kilowatt solar panel project that was
installed on the community center. The solar panels would offset about 20%of the electric use in the community
center and they were getting a$4,700 rebate from Holy Cross. The project was a great demonstration of how Eagle
County supported renewable energy. The first agreement was for the generator interconnection and the second
agreement was for the renewal energy credit sale.
Commissioner Ryan believed Lake Creek Village was a great place to live and the solar project met the
environmental stewardship and priority of the county.
Commissioner Ryan moved to approve the Renewable Energy Credit Sale and Assignment Contract
between Lake Creek Village LLC and Holy Cross Energy.
Commissioner McQueeney seconded the motion. The vote was declared unanimous.
30. Generator Interconnection Agreement between Lake Creek Village LLC and Holy Cross Energy
Jill Klosterman,Housing
Commissioner Ryan moved to approve the Generator Interconnection Agreement between Lake
Creek Village LLC and Holy Cross Energy.
Commissioner McQueeney seconded the motion. The vote was declared unanimous.
Commissioner Ryan moved to adjourn as the Eagle County Housing and Development Authority and re-
convene as the Eagle County Board of County Commissioners.
Commissioner McQueeney seconded the motion. The vote was declared unanimous.
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Work Session
31. Board of Health
Jennifer Ludwig,Public Health
32. Joint Meeting with Basalt Town Council
Town of Basalt Offices
101 Midland Ave
Basalt,Colorado
There being no further business before the Board,the meeting wa. adjourned until February 17, 2015.
Attest: b _ �� f
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Clerk to the Boar. * , ;� * Chairman I
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